BYRON SHIRE COUNCIL

                                                                                                                               13.4 - Attachment 1

1.     General Manager’s Office

 

Item No.

Budget Program

Delivery Program Ref Number

Actions 2014/2015

What will we achieve? /
How will we measure completion?

Progress achieved year to date

Status

1.1

Economic Development and Tourism

2, 16, 17, 25

Establish business and industry development programs/projects.

Key initiatives established to progress collaborative projects in tourism, health & wellbeing, food, creative and business services industries.

--  Number of initiatives established.

--  Number of attendees and/or project partners.

--  Stakeholder feedback (survey).

Business Conversation Series – business and industry stakeholder sessions focused on business strategies and assistance in partnership with the Shire’s Chamber of Commerce organisations (approx. 90 participants across 3 sessions).

Food Processing and Manufacturing Cluster established – 12 key industry stakeholders meeting to date.

Mullumbimby Activation program in partnership with the NSW Small Business Commissioner, NORTEC and Mullumbimby Chamber of Commerce, includes 2 focus areas – visual merchandising and Women in Business – up to 15 people per areas plus mentors.

Creative Industries and Youth Pathways program in development with I-Manifest.  Partnering with high schools and creative industry sector to be launched in 2016.

 

1.2

Economic Development and Tourism

16, 17

Establish effective partnerships and network relationships with key stakeholder organisations locally and regionally.

Regular meetings held and contact with Regional Economic Development Managers and Regional Tourism Managers networks, local chambers of commerce and visitor association networks, peak arts groups and other business, industry, event or project groups to progress local employment opportunities.

Quarterly meeting are being held with the EDM and the RTM networks.  The ED&T team are actively involved in local Chamber of Commerce meetings, North Coast Destination Network, Destination Byron and the Visitor Centres.  Meetings are also undertaken regularly with Arts Northern Rivers and other industry bodies to progress employment creation initiatives.

Consultation workshops were held in 2014 with local businesses to progress projects.

 

2, 18

Project reference groups and Council advisory committees facilitated and or established.

Tourism Advisory Committee transition to the establishment of the Sustainable Economic Development Advisory Committee.

Participation in Business Roundtable sessions.

Establishment of the Vibrant Byron Project Reference Group.

 

16

The provision of annual reports to communicate the progress of strategies, actions and available quantitative and statistical data.

Report provided to Council as required on project updates and outcomes including survey data and statistics.

12

Internal Council relationships developed to ensure economic development and tourism strategies factor into key decision making.

Process improvements strategies commenced across all areas of Council with a particular focus over the past month in the Event Management area.

14

Number of effective partnerships/networks established.

16.

1.3

Economic Development and Tourism

13, 16, 17, 30, 31

Support industry to undertake delivery of local/regional projects with tourism industry partners and other key industry groups.

Trails brochure transition to an online application explored along with other online media (for budgetary options).

Partnerships to deliver outcomes are currently being sources including RACQ/NRMA.

13, 15, 18, 47, 53

Health and Wellbeing industry sector engagement and directory development commenced.

Discussions with industry to date only.

15

Creative industries network development progressed.

Partnerships with key stakeholders being established and include – Arts Northern Rivers and NORTEC.

16

Destination Management Plan reviewed and completed.

Complete and distributed.

17

 ‘Byron experience’ website designed for locals and visitors seeking information and engagement in Byron Towns and Villages with links to the VIC booking website developed.

Sourcing funding opportunities.

30, 31

Byron brand and implementation of brand positioning strategies continually promoted.

Visual Identity Guidelines complete and advertising templates have been used (back cover of Northern Rivers Business Magazine and the Byron Bay Bus Shelter).

31

Visitor Information Centres supported to achieve priorities in visitor services, industry services and new product development with Service Level Agreements in place.

SLA in place with Brunswick Heads Visitors Centre and Byron Greeters Project initiated in 2015 with Byron Visitors Centre.  Ongoing support is being provided to both VC’s.

30

‘Buy Local’ program developed to address loss of local dollar spend (leakage to other centres).

Not commenced.

30

Via Byron marketing campaign strategy development and rollouts supported.

Consultation with industry undertaken and funding currently being sourced for implementation.

30

Industry supported through ‘point of contact’ initiative.

A range of industry stakeholders have received support with business or event establishment and expansion through this initiative.

 

31

Byron Bay Visitor Voluntary Contribution – Beautify Byron Fund progressed.  [Res 13-622].

This project has commenced with Council’s 2 holiday parks.

 

1.4

Economic Development and Tourism

16, 17, 25

Create an Economic Development Strategy that provides a platform for employment generation and industry development.

Strategy consultation with stakeholders completed.

Strategy Framework has been workshopped with key Council and business and industry stakeholders.

18, 24, 29, 40, 45, 46, 47

Strategy developed and launched with business community.

Strategy still in progress.

22

Employment lands and opportunities identified on an ongoing basis.

Discussions and plans underway for Food Technology Park at Bangalow.

20

Point of contact initiative established to support business and industry stakeholders work through planning and regulatory requirements.

Discussions with staff across the organisation have commenced.

 

17

Stakeholder connections and relationships facilitated to progress business and industry ventures.

A range of business connections and relationships have been facilitated.

 

16, 17

Investigate opportunities and the process to apply for state and federal grant programs and investment opportunities.

The new Events and Grants Support Officer has activated Council’s participation in this area and currently developing a toolkit and internal training for improved investment readiness.

 

16, 17, 25

To investigate and promote training and internship opportunities for residents and their employment in the tourism industry.

Only key stakeholder meetings held to date and draft framework created.

25

Develop a program to encourage local tourism businesses to provide meaningful employment opportunities for local people (including young people).

As per above.

14

Business retention expansion survey commenced.

Funding source yet to be identified.

25

Place-based product development strategies progressed.

Not commenced.

25

Strategy complete.

Strategy in progress.

 

Support community and industry to implement the Tourism Management Plan 2008-2018. (Inserted as per resolution 14-285).

 

 

1.5

Economic Development and Tourism

16, 25, 26

Consolidate relationships with learning, education and training organisations that will progress the development of skills for individuals and industry cluster groups towards employment pathways.

Regular meetings and contact with SCU and other RTO’s and stakeholders held to progress the establishment of learning precincts.

Meetings held regularly with SCU, Byron Community College, NORTEC and TAFE.  Currently working with stakeholders on identify land for new learning precinct in the Shire.

 

1.6

Economic Development and Tourism

27, 28, 31

Create and implement an events development strategy.

Strategy developed to guide the attraction/retention and sustainability of local events.

This is in progress.

 

35, 47

Strategy complete.

This is in progress.

35, 47

Events policy and guidelines reviewed.

Internal audit is currently being undertaken and a trial process in place.

1.7

Economic Development and Tourism

32, 33

Develop and implement a night time economy strategy in partnership with key stakeholders.

Vibrant Byron Bay Strategy Committee established.

This group has been established and will integrate with the BBTC Masterplan activity.

25

Research commissioned [Local Government research partnership].

This report has now been received.

25

Strategy finalised for implementation.

This is still in progress.

25

Laneway activation pilot undertaken [Bay Lane Res 13/2013].

This has been undertaken and now complete.

 

25

Strategy complete.

A ‘tool kit’ for future laneway activations is being developed.

1.8

Economic Development and Tourism

39

Project Manage the development of the Byron Bay Town Centre & Foreshore Strategy. [Res 13/2013].

Consultants engaged to develop the BBTC&F Strategy.

McGregor Coxall has been engaged and strategy development has commenced.

 

39

High level consultation and application testing undertaken.

Scheduled for March 2015.

39

Strategy completed and ready for adoption by Council.

Due for completion late 2015.

 

 

 

 


BYRON SHIRE COUNCIL

                                                                                                                               13.4 - Attachment 1

2.      Organisation Development

 

Item No.

Budget Program

Delivery Program Ref Number

Actions 2014/2015

What will we achieve? /
How will we measure completion?

Progress achieved year to date

Status

2.1

Human Resource Management

1, 2, 24

Progress implementation of revised Council structure.

Restructure complete.

Complete to Manager level. On track for completion of balance.

 

2.2

Human Resource Management

1, 3, 6

Increase capacity of office-based staff to deliver high quality customer services.

Review of method of delivery of office based customer services complete.

Customer Service Coordinator position under recruitment.

 

3, 6

Customer service focused training completed as part of the corporate training program.

Focused training delivered in first six months.

 

2.3

Human Resource Management

3, 6, 14

Build organisational capacity to deliver effective and focused community engagement.

Minimum of 2 key staff IAP2 accredited & 5 key staff having completed IAP2 introductory training by end of year.

1 Accredited. Balanced to be achieved in second half.

 

3, 5, 6

Cultural awareness induction training to 80% of staff completed.

On track to achieve 80% target for indoor staff. Program partner has been unable to advance non-electronic delivery so program for outdoor staff has been unable to be commenced.

 

2.4

Human Resource Management

3, 6, 23

Identify technology skills gaps.

Software skills audit completed.

Audit complete. Awaiting results.

 

2.5

Human Resource Management

1, 4, 6, 11

Develop Balance Scorecard Performance Planning to integrate with IP&R documents and broader Council performance planning systems.

Staff training in new system completed.

Complete.

 

4, 6

Balanced Scorecard system implemented to Manager level.

Commenced.

 

2.6

Human Resource Management

5

Deliver effective staff engagement initiatives.

Staff recognition scheme implemented.

Complete.

 

3, 5, 6

Customer service excellence recognition system implemented.

Commenced.

 

5

Staff newsletter published bi-monthly.

Achieved.

 

2, 5, 7, 9

Minimum of 2 actions initiated from workforce survey.

Achieved.

 

2.7

Human Resource Management

8, 9

Improve Corporate work health safety system.

Council Work Health Safety Framework implemented.

Implementation has commenced.

 

8, 9, 15

Council-wide Work Health Safety policies and procedures revised or developed - minimum 6 major Council-wide policies/procedures.

Commenced but behind schedule.

 

8, 9

Numbers and costs of claims reduced.

Target likely to be achieved based on first half of year.

 

8

80% return to work in less than 10 working days for injured employees achieved.

82% returned to work in less than 10 working days for first half.

 

8, 9

Numbers of notifiable incidents reduced.

Achieved with staff incidents – zero notifiable. However, there where 2 notifiable incidents by Council contractors.

3, 6, 8, 9

Mental health awareness tools for supervisors and managers developed.

Not complete. Awaiting input from insurer.

 

9

Average days of workforce absenteeism per EFT per annum < 9 days achieved.

First half indicates that target of 9 days likely to be achieved.

 

8

Minimum 4 meetings per year for each WHS Committee held.

Achieved year to date.

 

8

Minimum 4 workplace inspections conducted annually by each WHS Committee.

Achieved year to date.

 

2.8

Human Resource Management

10, 11

Review and improve Workforce Plan aligned to revised Asset Management Plan.

Workforce Plan revised by 30 June 2016.

Not yet commenced due to addition of unanticipated projects to work plans. May not be able to be achieved within current program.

 

2.9

Human Resource Management

10, 11

Implement actions from Workforce Plan.

Minimum of 2 actions implemented annually.

2 significant actions achieved in first half with further Workforce Plan initiatives planned for balance of year.

 

2.10

Human Resource Management

10, 11

Continue to improve Integrated Planning and Reporting.

Operational Plan format and reporting processes reviewed and improved.

Achieved with revised templates and tools developed for 2015/2016.

 

2.11

Human Resource Management

12

Make all necessary adjustments to workforce plan, payroll and human resource systems arising from outcome of revised Local Government (State) Award 2013/14.

100% Award compliance achieved.

Achieved.

 

2.12

Human Resource Management

2, 3, 6, 8

Continue to provide human resource and industrial support services to Directorates.

Statutory and corporate training and development programs delivered with attendance by EFT > 90%.

On target year to date.

 

5

Consultative Committee facilitated with minimum 4 meetings held per year.

6 year to date.

 

5

80% of industrial grievances responded to within 21 days.

Achieved.

 

5, 8

New recruit corporate induction completed for - 100%.

Achieved for permanent and fixed term appointments.

 

5, 6, 8, 9

Permanent staff turnover <12.5% achieved.

Achieved <8%.

 

2.13

Human Resource Management

3

Provide quality investigation and response services for Code of Conduct Complaints.

Prescribed timeframes complied with – 100%.

Achieved. Program reassigned to Corporate and Community Services as part of restructure for balance of year.

 

3

Public Interest Disclosure Act and Code of Conduct reporting requirements complied with – 100%.

Achieved. Program reassigned to Corporate and Community Services as part of restructure for balance of year.

 

2.14

Human Resource Management

13

Increase provision of information to the community through electronic media.

Number of hits on website increased (averaged over the 12 months).

Achieved.

 

3, 6, 13

Increase number of staff trained in social media administration and moderation.

Training to moderators, administrators and management.

 

3, 6, 13

Training provided in social media basics to 80% of staff.

On target.

 

2.15

Media and Communications

14

Council’s Communications Strategy developed.

Completed.

On target.

2.16

Media and Communications

3, 13, 14, 15

Build Council’s social and digital media presence.

Capacity to monitor social and digital medial introduced.

Monitoring trial completed October 2014 – January 2015.

 

13

Numbers of subscribers >4,000 achieved.

Achieved. In excess of 4,600 subscribers.

 

 


BYRON SHIRE COUNCIL

                                                                                                                               13.4 - Attachment 1

3.    Corporate and Community Services

 

Item No.

Budget Program

Delivery Program Ref Number

Actions 2014/2015

What will we achieve? /
How will we measure completion?

Progress achieved year to date

Status

3.1

Environmental Health & Compliance

3, 19, 22, 23, 46

Provide improved information to the community through web-based and written formats.

Web page information reviewed and current at end of reporting period.

Continuing updates of information proceeding.

 

3, 19, 22

Improvements developed in consultation with relevant section needs.

Integration of information sharing and common resources improving.

 

3, 19, 20 22, 23, 46

Shortfalls identified for future project resources allocation.

Resource limitations identified and additional resources requested.

 

20

Brochures to the public, visitors and industry regarding camping in parks & reserves prepared and disseminated.

Brochures for the public, visitors and industry regarding camping in parks & reserves have been prepared and disseminated.

 

20, 22

Seminars and workshops for industry on issues such as tree removal and sediment and erosion control held.

No workshops held in first half of 2014/15 year.

 

3, 13, 22, 23, 41

Investigation of additional layers in the planning system complete.

Planning layers include exempt and complying development (SEPPs), new LEP 2014 and DCP 2010 under review.

 

3.2

Environmental Health & Compliance

19

Ensure compliance programs protect the environment and public health.

All food businesses inspected in accordance with the NSW Food Authority category requirements.

Due to significant staff leave arrangements, resourcing of large festivals and events and competing demands the program is behind the target to achieve 50% of fixed retail food business inspections by 31 December 2014. It is a priority to achieve the target by the end of June 2015.

 

19

All public health premises inspected in accordance with the requirements of the Public Health Act.

Staff resources are not currently available to achieve this program by the target date of June 2015.

 

17, 19, 43, 44

On-Site Sewage Management System owners issued with ‘Approval to Operate’ on a priority basis proportionate to capacity and risk to environment and public health.

The issuing of “Approval to Operate” has achieved a satisfactory response for all operating systems. The Community Engagement and Risk Communication (CERC) project has not been resourced to progress within the suggested timeframes.

 

19, 3

All high risk complaints responded to within seven working days.

All high risk complaints were responded to within seven working days.

 

19

2014/2015 Compliance Priorities Program – very high priorities – adhered to.

Very high priorities within the 2014/2015 Compliance Priorities Program achieved.

 

3.3

Environmental Health & Compliance

53, 28, 19

Prepare, participate and provide effective responses to emergency incidents.

All staff appropriately trained and kitted out to respond to emergency incidents.

No staff resources or training available. Personal protection equipment provided for officers.

53, 28, 19

Participated in council management processes to improve readiness and response capacity of council to future emergency events.

No staff resources or training available to undertake this program.

3.4

Environmental Health & Compliance

22, 40, 43

Maintain effective environmental monitoring programs to protect the environment and public health of the whole community.

Recreational waters monitored in conjunction with State “Beachwatch” program.

No staff resources available to undertake this program.

43, 44, 51

Stormwater outfall at Clarkes Beach monitored to protect public health of beach users.

Limited staff resources available to undertake this program.

 

22, 43, 44, 46

Natural waters monitoring program completed as required for the protection of the environment and public health.

No staff resources available to undertake this program.

43, 46

Mosquito trapping conducted during warmer months as part of the NSW Ministry of Health program to inform the community of the incidence of mosquito borne disease.

No staff resources available to undertake this program.

43, 46

Blue-green algae incidents responded to and the Regional Algal Coordinating Committee (RACC) notified as required.

No incidents of blue-green algae found in natural waters. Ongoing issues associated with Baywood Chase Lake Suffolk Park remained notified to Office of Water.

 

43, 46

Fish kill incidents responded to, Department of Primary Industries Fisheries notified as required.

Two fish kill incidents reported to DPI Fisheries.

 

43

Compliance – environmental offences routinely reported to Commonwealth environmental agencies as required.

No reportable offences during this six month period.

 

3.5

Environmental Health & Compliance

28, 38, 40

Manage the expanding markets, events and festival activities on public and private lands to establish sustainable and safe outcomes while preserving the neighbourhood amenity.

Markets and events attended and inspected to maintain food, safety and public health standards as measures to protect patrons and the wider community.

Markets and events such as Falls Festival; Splendour in the Grass attended and inspected to maintain food, safety and public health standards.

 

28, 38, 40, 53

Resources and supporting policy developed to facilitate best practise outcomes for event organisers and the community.

No staff resources available to undertake this program.

28, 38, 40, 53

Review program established to assess and upgrade public lands used for markets and events to provide safe and sustainable public spaces.

No review conducted.

20, 28

Event specific liaison officers appointed as first point of contact and Department of Planning liaised with regarding development consent conditions.

Event specific liaison officers appointed. Communication being facilitated through new staff appointment.

 

3.6

Environmental Health & Compliance

28,32,33

 

Establish safe community standards for businesses operating in Byron Shire

Audits of night-time activities conducted in all towns and villages to identify safety and public facility defects.

No staff resources available to undertake this program.

28, 32, 33

Policy for activities on public lands and roads developed to address matters of public safety and impact upon existing businesses and the community.

No staff resources available to undertake this program.

32, 33

 

Liquor licensing application responses developed in accordance with council policy direction and the Liquor Act 2007.

A response to liquor licensing matters continues to be provided within available resources. Weekly notification of activities reported in Councillors bulletin.

 

28, 32, 33

Incorporate tourism into BSC Risk Management Plan.

No staff resources available to undertake this program.

3.7

Environmental Health & Compliance

17,18, 20,
22

Maintain effective relations with local and State agencies

Regional meetings and workshops facilitated by NSW Food Authority, Ministry of Health, Office of Environment and Heritage and other authorities attended by staff.

Regional meetings and workshops attended where staff resources are available.

 

19

Actively involved with Australasian Environmental Law Enforcement Network (AELERT).

Council is a member AELERT.

 

3.8

Information Systems

3, 16, 23

 

Deliver and maintain resilient, reliable, and effective corporate information business applications, computing hardware, networking, and technology infrastructure.

Corporate software applications available to users between core business hours 7.30am to 4.30pm 98%.

System uptime maintained above 99%.

3.9

Information Systems

23

 

Deliver information systems services and support to best practice standard.

Percentage service desk requests met service level targets 95%.

Support SLA 80% compliance only.

Expecting to improve upon this result over next six months as benefits of new Standard Operating Environment including new hardware proves to be more reliable, resilient and flexible.

3.10

Information Systems

23

Deliver and maintain information systems software and hardware asset management plan.

Software Licences reconciled and endorsed with Vendors 100%.

All software licenses reconciled 100%.
The recent roll out of new Standard Operating Environment provided an opportunity to deploy and better manage from this point forward software and associated licenses.

23

Software and Hardware Asset Management Program developed and endorsed.

Software and Hardware Asset management program not developed.  Basic or ad-hoc control at this point in time.  The recent roll out of new Standard Operating Environment has enabled a new baseline of hardware and software across the organisation from which to establish management programs.

3.11

Information Systems

23

Review and audit corporate data links and connection for ongoing cost efficiencies.

Audit complete and recommendations implemented.

This work is in progress with upgrades or key data links, consolidation of telephone services and tender for new telephone system in the planning stage.

3.12

Information Systems

3, 12, 23, 24

Deliver phased implementation of Information Management and Systems Strategic Plan.

Delivered in accordance with endorsed implementation program and milestones.

Final draft Strategic Plan delivered Dec 2014.  Feedback received with final published plan due Jan 2015.  When adopted by council, strategic actions to be implemented as per agreed program of work.

3.13

Information Systems

23

Maintain council information and records management functions to improve efficiencies and meet legislative compliance.

Disclosure log published to the website every 2 months.

100%. Published every two months.

23

Scanned historical records met established targets 85%.

100%.

23

Formal GIPA applications processed within statutory timeframes 100%.

100%.

3.14

Property, Procurement and Contracts

24

Deliver implementation plan for procurement roadmap recommendations.

Implementation program and milestones endorsed.

Program developed and endorsed.  Implementation progressing to plan.

3.15

Property, Procurement, and Contracts

24

Maintain contracts register and report contracts in accordance with legislative requirements.

Contracts > $150k published in the Government Contract Register every two months 100%.

100%.

24

Contracts > $50k published in the annual return 100%.

100%.

3.16

Property, Procurement, and Contracts

24

Provide legislative support for leases and licenses over council owned and controlled land.

Notice and advice provided to asset manager >90 days of agreement expiry.

100%.

24

Rental invoices raised on time consistent with lease/licence terms and conditions 100%.

100%.

3.17

Property, Procurement, and Contracts

24

Provide legislative lease and license support for the phased implementation of the Tyagarah Aerodrome adopted future options restructure.

Delivered in accordance with endorsed implementation program and milestones 100%.

100%.

3.18

Property, Procurement, and Contracts

46

Provide legislative licensing support for the competitive process to establish new community market licenses in accordance revised Sustainable Community Markets Policy.

Delivered in accordance with endorsed implementation program and milestones 100%.

100%.

3.19

Property, Procurement, and Contracts

40

Deliver planned and preventative community building maintenance programs and services.

Special rates maintenance programme delivered in accordance with plan 75%.

40%.  Program delivery has been impacted by other priority projects, refer “Other Achievements”.

40

Preventative maintenance delivered in accordance with the plan 90%.

80%.  Organisational procurement improvements pending implementation of new procurement roadmap.

3.20

Property, Procurement, and Contracts

40

Deliver planned public amenities special rate capital works programs.

Capital works delivered in accordance with capital works plan 85%.

10%.  Program impacted by pending BBTCMP and ‘big picture’ considerations for northern part of the Shire.

3.21

Property, Procurement, and Contracts

40

Deliver planned community building and swimming pool facilities capital works program.

Capital works delivered in accordance with capital works plan 85%.

15%.  Program impacted on priority projects and pending resolution of the tenure issues at Byron Bay Swimming Pool.

3.22

Community Development

11, 27

Implement the following actions from the Disability Access and Inclusion Plan (DAIP):

1.1.   Create a working relationship with sports oriented organisations to encourage “sports” related activities for people with a disability (5.2 from DAIP).

Training session for BRSCC staff held and information and skill development opportunities provided to sporting groups in the Shire.

“Sportsability” Training was held at the BRSCC for staff  and Sports Clubs were invited to attend. The training was also attended by Out of School Hours  (OOSH) Centre staff and Byron Herb Garden staff.

A Sportsability Kit was purchased for loan to sporting groups, Out of School Hours Centres (OOSH) and  BRSCC staff use.

A “Sportsability Games” was held on 3 December to celebrate International Day of People with a Disability (IDPWD) with 12 participants and 3 staff from the Byron Herb Garden.

 

3.23

Community Development

11

Develop new/revised Disability Access Plan (DAP) 2014-2019.

New/revised DAIP developed.

Plans for the development of a new Access and Inclusion Plan are on hold due to major reforms in the disability sector.  The Disability Act 2014 was passed by the NSW Parliament on 14 August 2014.

Staff Training on the new Act and the implications for council was successfully held on 2 December with 17 staff present from across Council, 5 people with a disability, 2 Carers, and Guide Dogs NSW all giving brief presentations. 

The NSW Implementation Plan is due out early 2015, which will provide further direction to developing a new and mandatory Plan.

 

3.24

Community Development

11

Implement the following actions from the Positive Ageing Strategy (PAS) for 2014/15

1.1.   Celebrate Carers Week (PAS 1.2.1 & 6.4.4)

2.2.   Develop materials to encourage adaptation of existing dwellings for ageing peoples' needs (PAS 3.2.1)

3.3.   Support and encourage businesses to provide ‘age friendly’ access (PAS 4.2)

4.4.   Provide customer service training to Council staff in relation to the needs of older people (PAS 5.4.1)

5.5.   Celebrate Seniors Week in collaboration with community groups.

An event/function held to celebrate Carers Week.

Council partnered with Mission Australia to hold a Carers Week Morning Tea on 16 October at the Drill Hall Mullumbimby.

 

11

Materials developed and promoted on Council’s website to assist older people to adapt their dwellings to enable them to live there safely for longer.

To be commenced in 2015.

11

Access Aware information developed and promoted on Council’s website to encourage local businesses to provide age friendly access.

Exploring best way of encouraging and promoting accessible Tourist facilities. Currently liaising with local Accessible Tourism website Managing Director and Council’s Economic Development team.

 

11

Customer service training on the needs of older people held and attended by Council staff.

Initial discussion with Alzheimer’s Australia about the possibility of training based on their current Dementia friendly initiative.

Seniors Week (2015) Grant Application successful.  The proposed project is a Seniors Week and Harmony Day event in the Community Garden in Mullumbimby to be held on Saturday 21 March 2015.

The Mayor’s Morning Tea and presentation of Positive Ageing Award will be held on Tuesday 17 March in collaboration with Brunswick Valley U3A.

 

3.25

Community Development

49

Produce and review Mobility Map promoting pedestrian access.

Mobility Map printed and available for distribution.

The Mobility Map completed in May 2014 and circulated following a number of field trips with people with a disability and a number of Access Committee members.

This map is available on Council’s website.

 

3.26

Community Development

11

Implement the following Actions from the Youth Strategy and Action Plan:

1.1.   Develop a specific Youth section on Council’s website with links to other relevant government and community based organisations websites.

2.2.   Provide and promote information about Council and community services, facilities and resources for young people using contemporary and youth friendly modes of communication, including Council’s website.

3.3.   Develop a resource that provides opportunities for young people to understand Council information and processes easily.

4.4.   Facilitate activities for young people in their local communities.

5.5.   Coordinate the Council’s activities for Youth Week.

6.6.   Coordinate the Byron Youth Council.

7.7.   Implement Council’s Small Change Grant and Youth Activities Grants.

Youth user friendly ‘Youth Council’ website developed and promoted to the community.

The Youth Council information on Council’s website has been reviewed and revised.

The Youth Council also have a Facebook page where the majority of information is now distributed.  

 

11

Youth friendly resource developed to explain Council processes and procedures to youth.

The concept for a short video was proposed but the Youth Officer role is currently not filled and the project has not progressed.

11

Youth Week activities developed and coordinated.

Youth Week activities will be developed in the first quarter 2015 – Youth Week Event in April.

 

11

Youth Council meetings held – at least 4 per year.

The Youth Council met In July, August, September, October, November and December 2014.

 

11

Small Change Grant and Youth Activities Grant process implemented.

Small Change Grants awarded to:

Which Way Festival - Youth music festival

Stand Out UpCycle Workshops - Upcycling workshops and fashion show

Try A Little BYT - Youth Mentor training for Byron Youth Theatre

Spirit of the Bay - Youth Music and cultural festival

The next round of Youth Activities grants opens in the first half of 2015.

 

3.27

Community Development

15

Develop a Volunteer Policy and procedures/operations document to manage Council Volunteering Programs.

Volunteer Policy developed and adopted by Council.

The Volunteering for Council  Policy was developed and adopted by Council in December 2014.

 

15

Procedures/Operations developed and adopted by Council.

The Procedures/Operation Manual was also developed in association with the Policy.  As an operational document Council adoption is not required.

 

15

Volunteer register developed and base line information recorded.

A volunteer register has been developed and volunteers have been registered and utilised in a variety of projects, including Byron Greeters, New Years Eve and Beautify Byron Day.

 

3.28

Community Development

18

Apply for State and Federal Grants where applicable.

All grant applications recorded in the Council Grants Register.

Grant applications:

1.   Carers Week Grant of $250 was successful.

2.   Application for LGA/NSW Creative Ageing Grant applied for ($20,000).

3.   Seniors Week Grant applied for and successful ($1,000).

4.   Youth Week Grant applied for.

5.   Fundability NSW Grant unsuccessful.

6.   Department of Attorney General Crime Prevention Grant successful for $50,000 for CPTED (Upgrade to lighting in Fletcher Street).

7.   Federal Safer Streets Program – Grant awarded for $200,000 for CCTV in Apex Park and Jonson Street.

8.   Regional Arts Fund – successful for $20,000.

9.   Mental Health Month – successful for $1,000.

10. Creative Ageing – successful for $4,000.

11. Department of Environment and Health – Aboriginal Heritage Study – application lodged.

 

3.29

Community Development

29

Review Public Art Guidelines and implementation.

Guidelines reviewed and revised where required.

Guidelines reviewed and adopted by Council (14-471).

 

3.30

Community Development

29, 32

Manage the Public Art Assessment Panel (PAAP)

PAAP meetings held and outcomes reported to Council.

Meetings held in July, September and November.

 

3.31

Community Development

29

Implement the Youth Art Project.

Prizes awarded, art exhibited and installed in public spaces.

All award winning art pieces replicated on aluminium sheets 1600x1220mm and erected on selected Council buildings.

 

3.32

Community Development

11, 18, 32, 33

Implement actions from the Safer Community Compact:

1.1.   Safer Streets – Crime Prevention Through Environmental Design – further develop projects that meet this action from the Safer Community Compact (8.1)

2.2.   Analyse and develop actions from the Byron Bay CBD Police Safety Audit 2013 to address the Safer Street Project (Compact 8.1)

3.3.   Apply to the Attorney Generals Department for funding to implement the Safer Streets project from the Safer Community Compact.

Community Safety statistics from BOCSAR compared and reported on.

BOCSAR statistics used in the initial development of the Community Safety Compact.

Council contributed to the development of OLGR’s Byron Bay Alcohol Action Plan which was reported to Council.

 

11, 18, 32, 33

Grant application lodged for funding from the Attorney General.

Grant lodged with Department of Attorney General for Crime Prevention Grants and Council was awarded $50,000 for CPTED (Upgrade to lighting in Fletcher Street).

 

11, 18, 32, 33

2013 Police Safety Audit reported on.

1.   Actions developed from the Safety Audit and reported to the Executive Team.

2.   A progress report on the implementation of the Safer Community Compact was provided to Council in March 2014 (14-111).

 

3.33

 

11, 32, 33

Coordinate Council’s role in the provision of services and infrastructure for Schoolies and New Year’s Eve in Byron Bay.

Work with community stakeholders, business, emergency services and Council directorates.

Participation in New Years Eve and Schoolies undertaken and outcomes compiled and reported on.

Council contributed lighting, facilities, waste management services, other logistical support and application fees to assist the Schoolies Safety Working Group in response to Schoolies 2014.

Council provided considerable logistical support, extensive services, approvals, assessments and coordination for New Years Eve 2014.  Council also supported the Byron Bay Community Centre to operate Soul Street and First Sun Events to celebrate and managed the Safe Summer in the Bay Committee, SEPA parking program to support Park and Ride over 7 days around New Year’s Eve.

 

3.34

Public Libraries

16, 34

Undertake the management of the current arrangement with the RTRL.

Library usage statistics compiled and analysed.

Library statistics for the three Shire branches are presented at each Richmond Tweed Regional Library (RTRL) Committee meeting.  Meetings were held in August and November 2014.

 

3.35

Public Libraries

16, 34

Work in conjunction with RTRL Councils to develop a new management model for regional library services.

New RTRL management model developed and agreements in place with member Councils.

The RTRL have voted to hold off on this project until the outcome of the Local Government Review.

 

3.36

Public Libraries

16, 34

Analyse the outcomes of the Local Government Review with regard to implications for the RTRL.

Report requested from the RTRL on the outcomes of the Local Government Review and reported to Council.

No report prepared to date.

3.37

Byron Regional Sport and Cultural Complex (BRSCC)

16, 27, 35

Implement the actions/ strategies in the BRSCC Business Plan to encourage and provide opportunities for sporting, recreation and cultural activities in the Shire.

Number and nature of sporting, cultural and recreational events/activities held at the BRSCC.

Events included:

·    Uplift

·    Byron High School Formal

·    AFL 9’s National Competition

·    Youth Employment Forum

·    Gym for Life Challenge – National Gymnastics Competition

·    Senior North Coast Regional Basketball Tournament

·    Writers Festival.

27, 35

Demonstrated increase in the usage statistics for the facility (derived from the Business Plan).

Cultural and sporting activities have increased at the Complex.  There is a new regular Sunday booking, a new regular dance group, a new Junior Roller Derby Team booking, and a new Fit Skate regular booking.

These are in addition to the regular hires including Basketball, Footsal, Dance groups, pilates/fitness groups and Little Kickers.

Current regular meeting room and function room hirers include Red Cross Blood Donation Bank, North NSW Health District training days, Ballina TAFE, Community Training Australia, Applied First Aid Nth Rivers.

 

3.38

Byron Regional Sport and Cultural Complex (BRSCC)

35

Implement action and management practices that maximise utilisation and sustainability of the facility.

Income generation for the facility reviewed.

Total income for 2013/14 was around $248,000.  The current year to date income for the BRSCC as at 31 December 2014 is around $162,000.  If the income level for the July – December 2014 period is repeated the end of year figure for 2015 will be $324,000, an increase of 30%.

 

35

Expanded income sources.

The additional income sources has been derived through:

·    Introduction and development of food and beverage sales

·    Increased regular hirers

·    Reviewed fees and charges

·    Word of mouth about the facility

·    Increased casual bookings.

 

3.39

Community Development

36

Develop Sport Stakeholder Forum.

4 Sports Stakeholder Forums conducted annually.

Forums were conducted in August and November 2014.

Forums have not been well attended.  Forums will continue in 2015 on a project basis and be held at 5pm on a Monday evening following the recommendations of Forum participants.

 

3.40

Community Development

11, 29, 37

In partnership with the Arakwal Corporation, implement the following actions from the Arakwal Memorandum of Understanding:

1.1.   Tourism -  Arakwal to be consulted with on the licensing/tendering for tourism operators and screening in relation to cultural heritage (1.2.6 from MoU).

2.2.   Public Art Opportunities - Council to encourage the development of public art opportunities to allow opportunities for Arakwal people to have artistic and cultural expression (3.2.3 from MoU).

3.3.   Consultation Process – Finalise the development of clear processes in regard to consultation and engagement with Arakwal on development applications and other planning mechanisms in lands within the Byron Shire.

4.4.   Cultural Awareness Training – Cultural awareness induction for all new staff and offered to Councillors (4.2.4 from MoU).

Cultural awareness induction for all new staff and Councillors undertaken.

The Cultural Awareness training has been developed and is included in new indoor staff induction.  The induction was also forwarded to all existing indoor staff to undertake as a refresher.

 

3.41

Community Development

37

Participate in NAIDOC Week celebrations, hosting a Council Flag Raising Ceremony and supporting Arakwal and community based events.

Participation in NAIDOC week celebrations undertaken.

NAIDOC Week was held in July 2014.  Events included Council’s Flag Raising Ceremony, Exhibition and Award Ceremony in partnership with the Byron Community Centre, Family Fun Day in Partnership with Mullumbimby & District Neighbourhood Centre, and Council contributed and had a stall at the Arakwal Celebration Day.

 

3.42

Children’s Services - Sandhills

CSP SC2.3

Provide quality accredited early childhood education using appropriately qualified educators, promoting sustainable outcomes for children, and enhancing connections with the local community.

National Quality Framework rating of ‘Exceeding’ rating maintained.

Exceeding National Standards rating maintained.

 

 

Greater than 90% occupancy rate based on 54 places achieved.

90.06%.

 

 

Greater than 12,000 per day enrolments per annum achieved.

6 months – 6,549.

 

 

3 sustainability education initiatives per year. Delivered.

New herb garden and vegetable garden planted.

 

 

3 community outreach events or activities per year delivered.

Children attended NAIDOC Week events in July 2014.

Excursion to ‘The Hundred Languages of Children’ exhibition in Lismore.

Regular excursions to the Byron Bay Library.

 

3.43

Children’s Services – Other

CSP SC2.3

Coordinate Out of School Hours Care (OOSH) services in Byron Bay, Mullumbimby and Brunswick Heads.

National Quality Framework Accreditation achieved.

Byron Bay, Mullumbimby and Brunswick Heads all achieved ‘Meeting National Standards’ accreditation.

 

 

Greater than 55% occupancy rate in After School Care Services based on 65 places achieved.

31.02%.

 

 

Greater than 7000 per day enrolments in After School Care per annum achieved.

2759.

 

 

Greater than 75% occupancy rate in Vacation Care Services based on 120 places achieved.

69.77%.

 

 

Greater than 4000 per day enrolments in Vacation Care Services per annum achieved.

2149.

 

3.44

Children’s Services – Other

CSP SC2.3

Manage the contract and reporting requirements for the provision of parenting support programs (FaHCSIA funded).

Reporting documentation reported to FaHCSIA and Council.

All reporting and acquittals processed and reported to FaHCSIA.

 

 


Other Achievements

 

Action

Specific Outcome

Delivery Program Ref Number

Sale of former Telstra Depot site

100%

FSPP

Tyagarah Airfield Future Options Report Project

100% (ongoing)

FSPP

Byron Bay Library A/C contract dispute

100% (ongoing)

Contract 2011-0007

Council Chambers A/C replacement

25%

Urgent Unplanned

Develop design specification for Admin A/C replacement

25%

Urgent Unplanned

Railway Park public phone recovery & relocation

25%

Urgent Unplanned

BVC bus shelter modifications & improvements

100%

Urgent Unplanned

BRSCC reception modifications

100%

Urgent Unplanned

Exeloo power provisions – Main Beach & Railway Park

Main Beach 100%, Railway Park 25%

Urgent Unplanned

Byron Surf Club Toilets – reconfiguration to change rooms

100%

Urgent Unplanned

New Lease & Licence Database Register

100%

Process Improvement

New Land Register

100%

Process Improvement

 

 


BYRON SHIRE COUNCIL

                                                                                                                               13.4 - Attachment 1

4.    Infrastructure Services

 

Item No.

Budget Program

Delivery Program Ref Number

Actions 2014/2015

What will we achieve? /
How will we measure completion?

Progress achieved year to date

Status

4.1

Water Services

16

Participation in Rous Water Agreement Liaison Committee.

Future Water Strategy developed.

Future water strategy developed.

16

Nil boiled water alerts achieved.

Nil boiled water alerts.

4.2

Water Services

Sewer Services

16

Participation in the Northern Rivers Water Managers Group.

Number of effective initiatives /programs implemented.

All meetings attended. Byron hosting next meeting.

16

Water supply security and resilience secured through the development of a regional future water strategy.

Rous Future water strategy developed.

4.3

Water Services

54

Coopers Shoot Water Reservoir - commence construction.

Construction completed by end of 2015.

Land delays.

4.4

Water Services

20

Implement Backflow Prevention Project.

Number of new and effective education programmes/ initiatives implemented.

Meter replacement programme in progress.

Policy adopted.

Follow up of registered systems in progress.

4.5

Sewer Services

20

Ongoing Trade Waste Education programme.

Number of new and effective education programmes/ initiatives implemented.

Wipes in Pipes.

Bay FM and Echo Information advertising.

Preparing spot in the Mayor’s radio show.

20

Increased protection to the sewerage system through effective Liquid Trade Waste regulation (95% of liquid trade waste generators in active regulation).

99% of liquid trade waste generators now in active regulation.

4.6

Water Services

20

Ongoing Demand Management Education programmes.

Number of new and effective education programmes/ initiatives implemented.

Participation with Rous programmes.

4.7

Sewer Services

42

Establish Koala habitat corridor through the Brunswick Valley STP property.

Native vegetation cover increased.

In progress – planting to commence in February.

42

Bush regeneration and revegetation programs delivered.

In progress at Ocean Shores and Brunswick Valley.

4.8

Sewer Services

45

Solar generation installed on West Byron STP.

Installation completed.

Completed.

4.9

Roads and Drainage

46, 51, 52

Deliver long term infrastructure maintenance and renewal programs.

Programs implemented within budget.

Programs and works being implemented but Local Roads & Drainage Operational YTD costs above YTD target budgets. Adjustments proposed to increase budgets in December Financial Quarterly Review to correct financial problems.

Implementation of Capital Works Program is ahead of scheduled expenditure profile.

4.10

Roads and Drainage

51, 52

Implement stormwater plan across the shire.

Planned works are completed within budget.

Works are being implemented for operational activities and capital projects within budgets.

4.11

Roads and Drainage

22, 44

Finalise floodplain management plans for Northern Shire Creeks and Belongil Creek.

Plans completed and adopted by Council.

North Byron Coastal Creeks Flood Study – model has improved calibration and is very close to a satisfactory calibration.

Belongil FRMS&P – Report to Council being prepared following previous report recommending adoption was not supported.

 

4.12

Traffic and Transport

50

Review the MR 545 Study.

Review and implementation of the study is ongoing and progressed as opportunity arises, e.g. funding, development proposal, etc. 

Focus is on the resolved Byron Bay bypass due for 2016 completion. MR545 study has also informed other projects being progressed such as roundabout on Ewingsdale Road at Bayshore Drive. 

 

4.13

Traffic and Transport

48, 50

Develop an Integrated Transport Strategy.

Strategy developed and adopted by Council.

Nil.

4.14

Traffic and Transport

50

Complete planning and design of Byron Bay Bypass.

Plan and specifications complete.

Preferred Route Report completed, reported to Council and submitted to the NSW DoP seeking DG requirements (SEARS) for the EIS. Design commenced. Completion scheduled end of 2016.

4.15

Traffic and Transport

40

Develop Parking and Local Traffic Management Plans.

Plans completed and adopted by Council.

Byron Bay study reported to Council with further review ongoing. Data collection has commenced for Bangalow, Mullumbimby and Brunswick Heads.  

 

4.16

Traffic and Transport

49

Complete the Pedestrian and Access Mobility Plan.

PAMP completed and adopted by Council.

Review commenced via Access Advisory Committee.

 

4.17

Traffic and Transport

48, 49

Review the adopted Bike Plan.

Review completed and adopted by Council.

Review commenced via Transport Advisory Committee.

 

4.18

Recreational facilities

40

Develop landscape plans for towns and villages.

Completed plans adopted by Council.

Action not able to be resourced.

4.19

Recreational facilities

40

Develop a Communities Facility Plan (including recreation, parks and toilets).

Completed plans adopted by Council.

Action not able to be resourced.

4.20

Recreational facilities

40

Review Plans of Management for Council’s open space and sports fields and recreational areas.

Review completed and plans adopted by Council.

Action not able to be resourced.

4.21

Recreational facilities

40

Implement sports fields and recreational areas work plans.

Adopted actions from plan implemented.

Works for sportsfields and recreational areas already completed for FY.

4.22

Open Spaces and Recreation

27

Develop a playing field on Lot 5 Shara Boulevard.

Project approval achieved.

The Concept Plan completed, reported to council and submitted to the NSW DoP as part of the rezoning process. Environmental assessment commenced. Report prepared for Council seeking public reserve status for the land.

Council has approved the development of change rooms for Tom Kendall Oval which is related to this project.

4.23

Cemetery

40

Develop a cemetery management strategy.

Strategy developed and adopted by council.

Action not able to be resourced.
Funding proposed in 2015/16.

4.24

Waste & Recycling

46, 56

Introduce Food & Green Organics Kerbside Collection Service.

Service delivery commenced August 2014.

Service implementation revised date August 2015. 750k funding grant achieved for purchase and distribution of bins, caddies and communication. 

 

4.25

Waste & Recycling

16

Finalise the environmental impact statement for the Myocum Quarry Landfill project and prepare the development application.

Development application submitted for approval.

The EIS has been completed and the DA submitted for approval. Assessment of the DA is in progress with additional agency requirements being addressed.

4.26

Waste & Recycling

16, 24, 46

Participate in the Northern Regional Organisation of Council’s Regional Waste Managers Group’s feasibility investigation study into a regional waste management facility.

Feasibility study completed.

Initial regional waste management strategy study completed and identified financial benefit to NOROC Council’s in developing a regional facility in the medium to long term.

A further study recommended NOROC Council’s form a council owned company as the governance model to develop the facility. Council resolved to enter into a MoU to support this process.  

 

4.27

Waste & Recycling

16, 24, 46

Continue membership and participation in North East Waste (NEW) regional waste management programs and initiatives.

NEW supported to run regional waste management programs and initiatives. Regular meetings with NEW staff and member Council's waste managers.

Membership and participation in NEW meetings/events maintained.

 

4.28

Waste & Recycling

22, 24

Implement and maintain a contract management plan for contracts 2005-00074 Collection of Waste and Recyclables and 2013-0049 Organics Waste Collection Service.

Plan implemented.

Plan implemented and maintained.

 

4.29

Waste & Recycling

22, 46, 55

Develop and progressively implement Environmental Management System for the Myocum Resource Recovery Facility.

EMS developed and progressively implemented.

EMS development commenced. Further development and implementation delayed due to resource constraints.

 

4.30

Waste & Recycling

24, 55

Develop and implement Myocum Resource Recovery Facility asset management plan.

Plan implemented.

Action to commence in 2nd half of year if resource available.

4.31

Waste & Recycling

40

Implement public bin enclosure asset management plan.

Plan implemented.

Plan developed. Awaiting adoption of 2nd quarter budget review for funding to commencement the replacement and upgrade of shire’s enclosures.

 

4.32

Waste & Recycling

46, 24

Implement Myocum Landfill Sustainable Leachate Management Project.

Project implemented.

Preliminary project study completed.

 

4.33

Waste & Recycling

46, 24, 22

Maintain compliance and participation of the Myocum LFG Resource Recovery Project in the Federal Governments Carbon Farming Initiative (or equivalent program).

Compliance and participation maintained.

On-going compliance and participation maintained.

 

4.34

Waste & Recycling

46, 24

Review and revise Council’s Waste Management and Disposal Strategy.

Revision completed.

Action to commence in 2nd half of year.

4.35

Waste & Recycling

46, 24, 22

Plan for new Waste, Recyclables and Organics Collection contract to be delivered in August 2015.

Contract finalised.

Resolved at 11 December 2014 Ordinary Meeting to award Contract 2014-0011 to Solo Resource Recovery.

 

4.36

Waste & Recycling

46, 24

Develop and implement a Council Operations Waste Management Plan.

Plan implemented.

Action to commence in 2nd half of year if resource available.

4.37

Waste & Recycling

46

Implement revised Waste Education Plan.

Plan implemented.

Action to commence in 2nd half of year if resource available.

4.38

Waste & Recycling

55, 24, 46

Implement business plan for Myocum Resource Recovery Facility re-use shop.

Plan implemented.

Action to commence in 2nd half of year if resource available.

4.39

Waste & Recycling

55, 24

Review Myocum Resource Recovery Facility operations to improve resource recovery and financial sustainability.

Review completed.

Action to commence in 2nd half of year if resource available.

4.40

Asset Management

22

Implement outcomes of the Contract/ Project Management Review.

Outcomes reported to the Internal Audit Committee.

Outcomes being implemented in accordance with the Internal Audit timetable.

4.41

Asset Management

24

Finalise Roundhouse sales.

Subdivision and sales completed.

Gateway determination received from the NSW DoP. Preparation of documentation for the reclassification process has been completed and the public exhibition process will commence in early 2015. A timetable for the reclassification process has been established with a view to completion by the middle of the year. Sale will proceed at the conclusion of this process.

4.42

Asset Management

24

South Byron STP site demolition and remediation project.

Demolition completed.

This project has been workshopped with Council and the outcomes reported to Council. Tenders for demolition will be called in early 2015.

The workshop has identified the need for further analysis of options to inform the process of determining a preferred future use.

 

Remediation Plan approved.

The detailed site contamination study, detailed remediation action plan and site auditor’s report have all been completed.

4.43

Asset Management

24

Prepare Fletcher Street Byron Bay property options report.

Options report completed.

A draft site assessment report has been completed. Further work is being progressed on options related to parking and the associated implications for potential development.

4.44

Asset Management

24

Lot 4 Station Street Mullumbimby future use determination.

Determination completed.

Analysis is occurring regarding the relationship of this site with the future of the Vallances Road site where the future use of this land will be considered in the Rural and Urban Settlement Strategy, of which a Discussion Paper is currently being prepared for Councils consideration.

4.45

Asset Management

24

Prepare Brunswick Valley STP site, Vallances Rd, options report.

Options report completed.

The future of the Vallances Road site will be considered in the Rural and Urban Settlement Strategy, of which a Discussion Paper is currently being prepared for Councils consideration.

The purchase of an adjacent crown road has been reported to Council, approved and is being implemented.

4.46

Asset Management

24

Mullumbimby south, sports field land assessment and future use determination.

Assessment completed.

Further assessment is awaiting the outcomes of the Mullumbimby flood study.

4.47

Asset Management

26

Lot 12 Bayshore Drive Byron Bay remediation undertaken.

Actions from approved project plan completed.

Approval has been received from the EPA for the voluntary plan of management prepared by Council. The environmental assessment is being prepared in support of the DA which will seek approval for the proposed restoration works. The cost of these works is expected to exceed $1m.

4.48

Asset Management

51

Implement the long term asset management plan and prepare 10 year capital works program.

Asset Management Plan compliant with IP&R requirements.

Work is progressing on the preparation of new service plans. This work is being integrated with the asset revaluation process and in particular the revaluation of roads and associated infrastructure which is a large proportion of the asset base.

46, 51, 52

Asset Management Plan objectives achieved.

A review and update of Special Schedule 7 for the 2013/ 14 financial statements has been completed. This work and continuing asset management planning will inform preparation for the Fit For Future submission due in June 2015.

4.49

Asset Management

51

Asset Management priorities and methodologies reviewed and reported to the Executive Team, the Community Infrastructure Advisory Committee and Council.

Asset management priorities adopted.

An asset management program has been included in the Financial Sustainability Project Plan. Progress against the program is reported to ET on a monthly basis. 

Reports on Asset Management elements such as the Policy have been regularly reported to the Community Infrastructure Advisory Committee.

4.50

Asset Management

51

AIM system integration with financial data and CRM.

Integration successful.

Integration of the AM authority module with the financial system has been achieved through the deployment of work orders. Integration with the CRM module is dependent on an upgrade of the Authority version to 6.9 which will occur later in 2015.

4.51

Asset Management

51

Coordinate with the North Coast Integrated Regional Vulnerability Assessment (IRVA).

Contribution to the assessment recognised.

Council staff participated in the assessment and associated workshops. The process was facilitated by the EPA.

4.52

Asset Management

51

Review of the correlation of BSC flood development parameters with regional and state values.

Review outcomes adopted.

Not commenced.

4.53

Asset Management

44, 52, 53

Complete design and documentation for the interim beach access stabilisation works at Manfred Street, Don Street and Border Street, Belongil.

Design and Documentation completed and approved by Council.

Quotations being finalised.  Documentation issued to land holders for approval.  Funding adjustments included in December Review.

 

 

4.54

Asset Management

44, 53

Construct interim beach access stabilisation works at Manfred Street, Belongil.

Works completed.

Refer above 4.53.  Works delayed due to issues with OEH funding arrangements.

 

4.55

Emergency Services & Flood Management

53

Ensure suitable arrangements are in place to manage emergencies within the shire.

Implement the Byron Shire Local Disaster Plan (DISPLAN) and the Emergency Operations centre (EOC) Standard Operating Procedures (SOP).

Plans are in place and implemented as required.

4.56

Emergency Services & Flood Management

53

Disaster Plan reviewed including sub plans, and operating procedures documented.

Disaster Plan scenario tested.

EOC Exercise for combined Tweed Byron LEMC successfully  conducted by A/LEOCON.

4.57

Emergency Services & Flood Management

53

Regional collaboration initiatives on disaster response undertaken.

LEMC maintained and LEMP maintained.

REMC meetings attended. Input provided to regional plans as required / requested.

Joint LEMC with Tweed / Byron allows for better regional collaboration.

 

Other Achievements

 

Action

Specific Outcome

Delivery Program Ref Number

Infrastructure services for Byron Bay Hospital

Liaison, enquiries, investigation and approvals

18, 22, 25, & 47

Development of change rooms for Tom Kendall Oval

Investigation, reporting and implementation

27

Response to New Years Eve natural disaster

Response and recovery, application to MPES for declaration

53

Restoration of landslips from 2012 & 2013 natural disasters

Restoration works being implemented

53

 

 

 

 

 


BYRON SHIRE COUNCIL

                                                                                                                               13.4 - Attachment 1

5.    Sustainable Environment and Economy

 

Item No.

Budget Program

Delivery Program Ref Number

Actions 2014/2015

What will we achieve? / How will we measure completion?

Progress achieved year to date

Status

5.1

Development Assessment

41

Initiate electronic lodgement for Development Applications.

System implemented by June 2015.

Works have commenced on the implementation of an electronic lodgement for Development Applications to be implemented after the upgrade of the authority system.

5.2

Certification and Customer Service

2, 20, 21, 41

Provide a competitive and sustainable building certification unit.

80% of complying development certificates processed within 10 days.

96% of complying development certificates processed within 10 days (22/23).

2, 20, 21, 41

80% of construction certificates processed within 28 days.

98% of complying development certificates processed within 28 days (205/209).

2, 20, 21, 41

95% of all inspections completed within two working days of request being made.

100% of all inspections completed within two working days of request being made.

5.3

Certification and Customer Service

20, 21

Provide effective and efficient regulation.

60% of Plumbing and Drainage Applications (S68 LGA) processed within 28 days.

91% of Plumbing and Drainage (Water & Sewer) processed within 28 days (158/178).

Stormwater = 90% of Plumbing and Drainage (Stormwater) processed within 28 days (27/30).

20, 21

60% of Roads Act Applications (S138 Roads Act) processed within 28 days.

87% of Roads Act Applications (S138 Roads Act) processed within 28 days (78/90).

5.4

Development Assessment

2, 20, 21, 41

Reduce number of undetermined Development and Section 96 Applications.

Reduce number of undetermined Section 96 applications in excess of 100 days to less than 20.

As at the 31 December 2014 the number of undetermined Section 96 applications in excess of 100 days (including stop the clock provisions) was 1, with the total number of Section 96 Applications being reduced to 19.

2, 20, 21, 41

Reduce number of undetermined development applications in excess of 100 days to less than 45.

As at the 31 December 2014 the number of undetermined development applications in excess of 100 days (including stop the clock provisions) was 2.

5.5

Development Assessment

2, 3

Efficiently manage customer requests.

At least 80% of all customer ‘Planning Enquiries’ processed within 14 days.

93% of all customer ‘Planning Enquiries’ processed within 14 days (70/75).

5.6

Development Assessment

Certification and Customer Service

3

Encourage development industry involvement.

One development industry forum held and/or one development industry newsletter distributed each year.

Holiday Letting workshops and industry forums have been held to facilitate the formulation of a strategic approach to resolve this ongoing issue.

5.7

Development Assessment

Certification and Customer Service

21

Improve administration processing efficiency.

Below duties actioned within 48 hours 90% of the time:

•    registering, tracking and file creation of new applications.

•    providing administration support from receiving requests from officers.

•    additional information, inwards correspondence to be tracked and reallocated to officers.

•    Responding to phone messages and providing assistance.

•    Actioning request for information, including fees and charges, maps and the like.

··   Approvals to be processed, tracked and typed ready for officer signing within 48 hours at least 90% of the time.

Duties as listed generally actioned within 48 hours.

 

5.8

Land and Natural Environment

44

Develop Coastal Zone Management Plan for New Brighton and South Golden Beach (CZMP NB-SG) embayment (Res. 13-346, 13-347)

Preparation of CZMP NB-SG commenced.

Council resolved (resolution 14-175) to delay the funding application and preparation of the draft CZMP for NB and SGB until early 2015/16.

5.9

Land and Natural Environment

42, 43

Implement adopted Coastal Koala Management Plan (KPoM).

Implementation of key actions commenced.

KPoM yet to be adopted.

14 August – SPC workshop1 on public submissions.

4 September – SPC workshop 2. Review of OEH and public submissions. Discussion of peer review and Terms of Reference.

9 October - report  to Council on overview of process to date and recommended changes to draft KPoM. Council resolved (14-494) to receive legal advice on specific questions relating to the draft plan.

Dec  -  Legal advice received.

Dec  -  DP&E’s legal advisors are looking over councils legal advice. Awaiting their response before a meeting is arranged.

5.10

Land and Natural Environment

42, 43

Develop new Shire-wide Weed/Pest Management Policy to reduce use of chemical based herbicides and pesticides.

Draft Weed/Pest Management Policy completed.

Dec  -  inter departmental working group formed and Request for Quotation prepared.

5.11

Land and Natural Environment

42, 43

Implement priority actions in Vegetation Restoration / Management Plans.

High priority actions implemented.

The team worked 1777 hours controlling environmental weeds on 35 sites between July 1 and December 31, 2014.  The total area under active management in this period was about 45 hectares.  The distribution of hours by type is summarised in the table below:

 

 

 

Site

 Type

No. of sites

Hrs worked

% Hrs worked

Coastal dunes

6

287.5

16%

R’sides

4

123.5

7%

Rural

b’land

2

67.5

4%

STPs

         4

479.5

27%

Urban

b’land

19

819

46%

TOTALS

35

1777

100%

Five sites are co-managed with Landcare / Dunecare groups.

 

5.12

Compliance Services

19, 20

Facilitate community understanding of regulatory and compliance obligations

Policy to address non-complying developments developed.

Strategic Planning Workshop undertaken to provide options for Councillors.

 

5.13

Land and Natural Environment

22, 25, 38, 41

Deliver sustainable residential, commercial, industrial and rural growth opportunities including affordable housing opportunities

Shire wide Local Environment Plan (LEP) and Development Control Plan (DCP) finalised and implemented.

21 July – LEP and DCP 2014 commenced.

22, 25, 38, 41

Draft new Local Land Use and Development Strategy (LLUDS) progressed.

Aug - Rural and Urban Housing Strategy draft project scope prepared and workshopped with Councillors at SPC meeting.

Sept – project scope revised and preparation of draft discussion paper commenced.

Dec - preliminary draft Urban and Rural Housing Strategy Discussion paper presented to councillors at SPC Workshop to discuss options. Options being revised.

22, 25, 38, 41

Creative sector opportunities explored for consideration in LLUDS.

Being explored throughout the development of the Rural and Urban Housing Strategy.

5.14

Land and Natural Environment

41

Work toward implementing NSW planning reforms

Emerging planning legislation reform from the Department of Planning progressively implemented as per established milestones.

State Government have not moved forward with proposed reforms.

5.15

Land and Natural Environment

45

Work towards reducing greenhouse gas emissions to meet targets of 30% reduction below 1990 levels by 2020

Priority Council and community initiatives, including education initiatives on energy efficiency and renewable energy progressively implemented.

July – Oct: preparing Draft Low Carbon Strategy.  Actions prioritised into a three year work plan. Meetings with each executive manager. Reported to ET for endorsement to go to Council for public exhibition and adoption; 20 November : Reported to Council for public exhibition; 9 December: public exhibition commenced.

Request for Quotation for report on Energy Efficiency Improvements to Council Works Depot and Administration Building received.

50kW Solar system installed at West Byron STP.

Solar Hot Water and Solar Power at BRSCC being  assessed  and design recommendations being drafted.

Virtual Net Metering (VNM) - successful meeting held with Essential Energy and key stakeholders agreeing to participate in trial. Trial subject to funding application which has been submitted, awaiting outcome. Environment Minister Rob Stokes and MLC John Kaye provided briefing papers on VNM.

Provided financial and in-kind support to the North Coast Energy Forum.

 

45

Annual report of Council’s progress toward meeting 30% reduction prepared.

December: Data capture and analysis for 2012/13 and 2013/14 complete and report to ET and Council being prepared.

 

5.16

Land and Natural Environment

46, 47

Promote and encourage sustainable living in the Shire.

Increased number of new effective sustainability initiatives delivered.

Electric vehicle charge stations being investigated and funding grant sought.

Food production on public land – appointed new maintenance contract.

Community Energy Retailer - part of a regional collaboration of Sustain Northern Rivers and the North Coast Energy Forum to have a business plan developed for a Community Energy Retailer for the Northern Rivers. Awarded to Northern Rivers Energy see www.nre.org.au community engagement to commence January 2015 and Business plan being prepared.

Provided support for OEH Growing Communities grant application COREM. Report to ET seeking formal support which was granted. Letter of support provided.

Sept - Sustainable House Day design competition, partnership with Lismore City Council and Green Building Centre to deliver competition for sustainable granny flat, 54 applications received and over 1000 visitors, $500 cash prize awarded to winner.

Planning commenced for 2015/16 Sustainable House Day.

46, 47

Maintained or increased number of:

·   Sustainability seminars held;

·   Community engagement opportunities undertaken to promote sustainable living;

·   Ways farmers markets are promoted;

·   Community gardens for food production in the Shire.

In 2014, 7 Sustainability Seminars were held.  EOI for 2015 Sustainability Seminar program advertised.

July: The Suffolk Park community orchard tree planting day was attended by  20 adults and children who planted 10 fruit trees.

Inter departmental Community Gardens liaison team formed to improve customer service and compliance.

Continuing to support three community gardens: Mullumbimby, Shara and Suffolk Park with interest received from Brunswick Heads.

Sustainability Newsletter 2 editions and 2 news flashes released.

 

46, 47

66% recovery of resources from the community domestic waste stream by 2015 (in accordance with State Government WARR Strategy target).

Current resource recovery rate is 40%. Anticipated target will be achieved after the introduction of the food and garden organics kerbside collection service planned for August 2015.

 

 


 

Other Achievements

 

Action

Specific Outcome

Delivery Program Ref Number

Deliver Koala Connections Project

Project achievements recognised as joint winner of NSW Green Globe Award

14, 17, 42, 43, 46

Deliver Byron Bay Graminoid Clay Heath Restoration Project

Funding grant successful, project officer engaged, vegetation monitoring commenced, consultant engaged to do on ground restoration works

42, 43

Deliver Land for Wildlife Environmental Trust Grant

Funding grant successful, advised landowners of grants success, consultant engaged to undertake project management and bush restoration works, 11 Land for Wildlife involved in project

42, 43

Undertake introduced animal management activities

Trapping in July resulted in 9 wild dogs and 12 foxes

42, 43

Update Vegetation Mapping

Consultants engaged to review mapping, landowners invited to participate, desktop review and ground truthing conducted, presentation on draft review findings at 18 Dec SPC Meeting

42, 43

Prepare a Coastal Zone Management Plan for the Byron Bay Embayment (CZMP BBE)

Draft Coastal Hazard Management Strategy version 3 received in July and reviewed and version 4 received currently being reviewed; Three Coastal Workshops held with Councillors 21 August, 27 November and 4 December; Draft CZMP BBE preparation commenced.

44