Attachments of Ordinary Meeting

BYRON SHIRE COUNCIL

Staff Reports - Corporate and Community Services 13.4 - Attachment 1

1. General Manager’s Office

Item No.	Budget Program	Delivery Program Ref Number	Actions 2014/2015	What will we achieve? / How will we measure completion?	Progress achieved year to date	Status
1.1	Economic Development and Tourism	2, 16, 17, 25	Establish business and industry development programs/projects.	Key initiatives established to progress collaborative projects in tourism, health & wellbeing, food, creative and business services industries. -- Number of initiatives established. -- Number of attendees and/or project partners. -- Stakeholder feedback (survey).	Business Conversation Series – business and industry stakeholder sessions focused on business strategies and assistance in partnership with the Shire’s Chamber of Commerce organisations (approx. 90 participants across 3 sessions). Food Processing and Manufacturing Cluster established – 12 key industry stakeholders meeting to date. Mullumbimby Activation program in partnership with the NSW Small Business Commissioner, NORTEC and Mullumbimby Chamber of Commerce, includes 2 focus areas – visual merchandising and Women in Business – up to 15 people per areas plus mentors. Creative Industries and Youth Pathways program in development with I-Manifest. Partnering with high schools and creative industry sector to be launched in 2016.	●
1.2	Economic Development and Tourism	16, 17	Establish effective partnerships and network relationships with key stakeholder organisations locally and regionally.	Regular meetings held and contact with Regional Economic Development Managers and Regional Tourism Managers networks, local chambers of commerce and visitor association networks, peak arts groups and other business, industry, event or project groups to progress local employment opportunities.	Quarterly meeting are being held with the EDM and the RTM networks. The ED&T team are actively involved in local Chamber of Commerce meetings, North Coast Destination Network, Destination Byron and the Visitor Centres. Meetings are also undertaken regularly with Arts Northern Rivers and other industry bodies to progress employment creation initiatives. Consultation workshops were held in 2014 with local businesses to progress projects.	●
		2, 18		Project reference groups and Council advisory committees facilitated and or established.	Tourism Advisory Committee transition to the establishment of the Sustainable Economic Development Advisory Committee. Participation in Business Roundtable sessions. Establishment of the Vibrant Byron Project Reference Group.	●
		16		The provision of annual reports to communicate the progress of strategies, actions and available quantitative and statistical data.	Report provided to Council as required on project updates and outcomes including survey data and statistics.	●
		12		Internal Council relationships developed to ensure economic development and tourism strategies factor into key decision making.	Process improvements strategies commenced across all areas of Council with a particular focus over the past month in the Event Management area.	●
		14		Number of effective partnerships/networks established.	16.	●
1.3	Economic Development and Tourism	13, 16, 17, 30, 31	Support industry to undertake delivery of local/regional projects with tourism industry partners and other key industry groups.	Trails brochure transition to an online application explored along with other online media (for budgetary options).	Partnerships to deliver outcomes are currently being sources including RACQ/NRMA.	●
		13, 15, 18, 47, 53		Health and Wellbeing industry sector engagement and directory development commenced.	Discussions with industry to date only.	●
		15		Creative industries network development progressed.	Partnerships with key stakeholders being established and include – Arts Northern Rivers and NORTEC.	●
		16		Destination Management Plan reviewed and completed.	Complete and distributed.	●
		17		‘Byron experience’ website designed for locals and visitors seeking information and engagement in Byron Towns and Villages with links to the VIC booking website developed.	Sourcing funding opportunities.	●
		30, 31		Byron brand and implementation of brand positioning strategies continually promoted.	Visual Identity Guidelines complete and advertising templates have been used (back cover of Northern Rivers Business Magazine and the Byron Bay Bus Shelter).	●
		31		Visitor Information Centres supported to achieve priorities in visitor services, industry services and new product development with Service Level Agreements in place.	SLA in place with Brunswick Heads Visitors Centre and Byron Greeters Project initiated in 2015 with Byron Visitors Centre. Ongoing support is being provided to both VC’s.	●
		30		‘Buy Local’ program developed to address loss of local dollar spend (leakage to other centres).	Not commenced.	●
		30		Via Byron marketing campaign strategy development and rollouts supported.	Consultation with industry undertaken and funding currently being sourced for implementation.	●
		30		Industry supported through ‘point of contact’ initiative.	A range of industry stakeholders have received support with business or event establishment and expansion through this initiative.	●
		31		Byron Bay Visitor Voluntary Contribution – Beautify Byron Fund progressed. [Res 13-622].	This project has commenced with Council’s 2 holiday parks.	●
1.4	Economic Development and Tourism	16, 17, 25	Create an Economic Development Strategy that provides a platform for employment generation and industry development.	Strategy consultation with stakeholders completed.	Strategy Framework has been workshopped with key Council and business and industry stakeholders.	●
		18, 24, 29, 40, 45, 46, 47		Strategy developed and launched with business community.	Strategy still in progress.	●
		22		Employment lands and opportunities identified on an ongoing basis.	Discussions and plans underway for Food Technology Park at Bangalow.	●
		20		Point of contact initiative established to support business and industry stakeholders work through planning and regulatory requirements.	Discussions with staff across the organisation have commenced.	●
		17		Stakeholder connections and relationships facilitated to progress business and industry ventures.	A range of business connections and relationships have been facilitated.	●
		16, 17		Investigate opportunities and the process to apply for state and federal grant programs and investment opportunities.	The new Events and Grants Support Officer has activated Council’s participation in this area and currently developing a toolkit and internal training for improved investment readiness.	●
		16, 17, 25		To investigate and promote training and internship opportunities for residents and their employment in the tourism industry.	Only key stakeholder meetings held to date and draft framework created.	●
		25		Develop a program to encourage local tourism businesses to provide meaningful employment opportunities for local people (including young people).	As per above.	●
		14		Business retention expansion survey commenced.	Funding source yet to be identified.	●
		25		Place-based product development strategies progressed.	Not commenced.	●
		25		Strategy complete.	Strategy in progress.	●
			Support community and industry to implement the Tourism Management Plan 2008-2018. (Inserted as per resolution 14-285).			●
1.5	Economic Development and Tourism	16, 25, 26	Consolidate relationships with learning, education and training organisations that will progress the development of skills for individuals and industry cluster groups towards employment pathways.	Regular meetings and contact with SCU and other RTO’s and stakeholders held to progress the establishment of learning precincts.	Meetings held regularly with SCU, Byron Community College, NORTEC and TAFE. Currently working with stakeholders on identify land for new learning precinct in the Shire.	●
1.6	Economic Development and Tourism	27, 28, 31	Create and implement an events development strategy.	Strategy developed to guide the attraction/retention and sustainability of local events.	This is in progress.	●
		35, 47		Strategy complete.	This is in progress.	●
		35, 47		Events policy and guidelines reviewed.	Internal audit is currently being undertaken and a trial process in place.	●
1.7	Economic Development and Tourism	32, 33	Develop and implement a night time economy strategy in partnership with key stakeholders.	Vibrant Byron Bay Strategy Committee established.	This group has been established and will integrate with the BBTC Masterplan activity.	●
		25		Research commissioned [Local Government research partnership].	This report has now been received.	●
		25		Strategy finalised for implementation.	This is still in progress.	●
		25		Laneway activation pilot undertaken [Bay Lane Res 13/2013].	This has been undertaken and now complete.	●
		25		Strategy complete.	A ‘tool kit’ for future laneway activations is being developed.	●
1.8	Economic Development and Tourism	39	Project Manage the development of the Byron Bay Town Centre & Foreshore Strategy. [Res 13/2013].	Consultants engaged to develop the BBTC&F Strategy.	McGregor Coxall has been engaged and strategy development has commenced.	●
		39		High level consultation and application testing undertaken.	Scheduled for March 2015.	●
		39		Strategy completed and ready for adoption by Council.	Due for completion late 2015.	●

BYRON SHIRE COUNCIL

Staff Reports - Corporate and Community Services 13.4 - Attachment 1

2. Organisation Development

Item No.	Budget Program	Delivery Program Ref Number	Actions 2014/2015	What will we achieve? / How will we measure completion?	Progress achieved year to date	Status
2.1	Human Resource Management	1, 2, 24	Progress implementation of revised Council structure.	Restructure complete.	Complete to Manager level. On track for completion of balance.	●
2.2	Human Resource Management	1, 3, 6	Increase capacity of office-based staff to deliver high quality customer services.	Review of method of delivery of office based customer services complete.	Customer Service Coordinator position under recruitment.	●
2.2	Human Resource Management	3, 6		Customer service focused training completed as part of the corporate training program.	Focused training delivered in first six months.	●
2.3	Human Resource Management	3, 6, 14	Build organisational capacity to deliver effective and focused community engagement.	Minimum of 2 key staff IAP2 accredited & 5 key staff having completed IAP2 introductory training by end of year.	1 Accredited. Balanced to be achieved in second half.	●
2.3	Human Resource Management	3, 5, 6		Cultural awareness induction training to 80% of staff completed.	On track to achieve 80% target for indoor staff. Program partner has been unable to advance non-electronic delivery so program for outdoor staff has been unable to be commenced.	●
2.4	Human Resource Management	3, 6, 23	Identify technology skills gaps.	Software skills audit completed.	Audit complete. Awaiting results.	●
2.5	Human Resource Management	1, 4, 6, 11	Develop Balance Scorecard Performance Planning to integrate with IP&R documents and broader Council performance planning systems.	Staff training in new system completed.	Complete.	●
2.5	Human Resource Management	4, 6		Balanced Scorecard system implemented to Manager level.	Commenced.	●
2.6	Human Resource Management	5	Deliver effective staff engagement initiatives.	Staff recognition scheme implemented.	Complete.	●
		3, 5, 6		Customer service excellence recognition system implemented.	Commenced.	●
		5		Staff newsletter published bi-monthly.	Achieved.	●
		2, 5, 7, 9		Minimum of 2 actions initiated from workforce survey.	Achieved.	●
2.7	Human Resource Management	8, 9	Improve Corporate work health safety system.	Council Work Health Safety Framework implemented.	Implementation has commenced.	●
		8, 9, 15		Council-wide Work Health Safety policies and procedures revised or developed - minimum 6 major Council-wide policies/procedures.	Commenced but behind schedule.	●
		8, 9		Numbers and costs of claims reduced.	Target likely to be achieved based on first half of year.	●
		8		80% return to work in less than 10 working days for injured employees achieved.	82% returned to work in less than 10 working days for first half.	●
		8, 9		Numbers of notifiable incidents reduced.	Achieved with staff incidents – zero notifiable. However, there where 2 notifiable incidents by Council contractors.	●
		3, 6, 8, 9		Mental health awareness tools for supervisors and managers developed.	Not complete. Awaiting input from insurer.	●
		9		Average days of workforce absenteeism per EFT per annum < 9 days achieved.	First half indicates that target of 9 days likely to be achieved.	●
		8		Minimum 4 meetings per year for each WHS Committee held.	Achieved year to date.	●
		8		Minimum 4 workplace inspections conducted annually by each WHS Committee.	Achieved year to date.	●
2.8	Human Resource Management	10, 11	Review and improve Workforce Plan aligned to revised Asset Management Plan.	Workforce Plan revised by 30 June 2016.	Not yet commenced due to addition of unanticipated projects to work plans. May not be able to be achieved within current program.	●
2.9	Human Resource Management	10, 11	Implement actions from Workforce Plan.	Minimum of 2 actions implemented annually.	2 significant actions achieved in first half with further Workforce Plan initiatives planned for balance of year.	●
2.10	Human Resource Management	10, 11	Continue to improve Integrated Planning and Reporting.	Operational Plan format and reporting processes reviewed and improved.	Achieved with revised templates and tools developed for 2015/2016.	●
2.11	Human Resource Management	12	Make all necessary adjustments to workforce plan, payroll and human resource systems arising from outcome of revised Local Government (State) Award 2013/14.	100% Award compliance achieved.	Achieved.	●
2.12	Human Resource Management	2, 3, 6, 8	Continue to provide human resource and industrial support services to Directorates.	Statutory and corporate training and development programs delivered with attendance by EFT > 90%.	On target year to date.	●
		5		Consultative Committee facilitated with minimum 4 meetings held per year.	6 year to date.	●
		5		80% of industrial grievances responded to within 21 days.	Achieved.	●
		5, 8		New recruit corporate induction completed for - 100%.	Achieved for permanent and fixed term appointments.	●
		5, 6, 8, 9		Permanent staff turnover <12.5% achieved.	Achieved <8%.	●
2.13	Human Resource Management	3	Provide quality investigation and response services for Code of Conduct Complaints.	Prescribed timeframes complied with – 100%.	Achieved. Program reassigned to Corporate and Community Services as part of restructure for balance of year.	●
2.13	Human Resource Management	3		Public Interest Disclosure Act and Code of Conduct reporting requirements complied with – 100%.	Achieved. Program reassigned to Corporate and Community Services as part of restructure for balance of year.	●
2.14	Human Resource Management	13	Increase provision of information to the community through electronic media.	Number of hits on website increased (averaged over the 12 months).	Achieved.	●
		3, 6, 13		Increase number of staff trained in social media administration and moderation.	Training to moderators, administrators and management.	●
		3, 6, 13		Training provided in social media basics to 80% of staff.	On target.	●
2.15	Media and Communications	14	Council’s Communications Strategy developed.	Completed.	On target.	●
2.16	Media and Communications	3, 13, 14, 15	Build Council’s social and digital media presence.	Capacity to monitor social and digital medial introduced.	Monitoring trial completed October 2014 – January 2015.	●
2.16	Media and Communications	13	Build Council’s social and digital media presence.	Numbers of subscribers >4,000 achieved.	Achieved. In excess of 4,600 subscribers.	●

BYRON SHIRE COUNCIL

Staff Reports - Corporate and Community Services 13.4 - Attachment 1

3. Corporate and Community Services

Item No.	Budget Program	Delivery Program Ref Number	Actions 2014/2015	What will we achieve? / How will we measure completion?	Progress achieved year to date	Status
3.1	Environmental Health & Compliance	3, 19, 22, 23, 46	Provide improved information to the community through web-based and written formats.	Web page information reviewed and current at end of reporting period.	Continuing updates of information proceeding.	●
		3, 19, 22		Improvements developed in consultation with relevant section needs.	Integration of information sharing and common resources improving.	●
		3, 19, 20 22, 23, 46		Shortfalls identified for future project resources allocation.	Resource limitations identified and additional resources requested.	●
		20		Brochures to the public, visitors and industry regarding camping in parks & reserves prepared and disseminated.	Brochures for the public, visitors and industry regarding camping in parks & reserves have been prepared and disseminated.	●
		20, 22		Seminars and workshops for industry on issues such as tree removal and sediment and erosion control held.	No workshops held in first half of 2014/15 year.	●
		3, 13, 22, 23, 41		Investigation of additional layers in the planning system complete.	Planning layers include exempt and complying development (SEPPs), new LEP 2014 and DCP 2010 under review.	●
3.2	Environmental Health & Compliance	19	Ensure compliance programs protect the environment and public health.	All food businesses inspected in accordance with the NSW Food Authority category requirements.	Due to significant staff leave arrangements, resourcing of large festivals and events and competing demands the program is behind the target to achieve 50% of fixed retail food business inspections by 31 December 2014. It is a priority to achieve the target by the end of June 2015.	●
		19		All public health premises inspected in accordance with the requirements of the Public Health Act.	Staff resources are not currently available to achieve this program by the target date of June 2015.	●
		17, 19, 43, 44		On-Site Sewage Management System owners issued with ‘Approval to Operate’ on a priority basis proportionate to capacity and risk to environment and public health.	The issuing of “Approval to Operate” has achieved a satisfactory response for all operating systems. The Community Engagement and Risk Communication (CERC) project has not been resourced to progress within the suggested timeframes.	●
		19, 3		All high risk complaints responded to within seven working days.	All high risk complaints were responded to within seven working days.	●
		19		2014/2015 Compliance Priorities Program – very high priorities – adhered to.	Very high priorities within the 2014/2015 Compliance Priorities Program achieved.	●
3.3	Environmental Health & Compliance	53, 28, 19	Prepare, participate and provide effective responses to emergency incidents.	All staff appropriately trained and kitted out to respond to emergency incidents.	No staff resources or training available. Personal protection equipment provided for officers.	●
3.3	Environmental Health & Compliance	53, 28, 19		Participated in council management processes to improve readiness and response capacity of council to future emergency events.	No staff resources or training available to undertake this program.	●
3.4	Environmental Health & Compliance	22, 40, 43	Maintain effective environmental monitoring programs to protect the environment and public health of the whole community.	Recreational waters monitored in conjunction with State “Beachwatch” program.	No staff resources available to undertake this program.	●
		43, 44, 51		Stormwater outfall at Clarkes Beach monitored to protect public health of beach users.	Limited staff resources available to undertake this program.	●
		22, 43, 44, 46		Natural waters monitoring program completed as required for the protection of the environment and public health.	No staff resources available to undertake this program.	●
		43, 46		Mosquito trapping conducted during warmer months as part of the NSW Ministry of Health program to inform the community of the incidence of mosquito borne disease.	No staff resources available to undertake this program.	●
		43, 46		Blue-green algae incidents responded to and the Regional Algal Coordinating Committee (RACC) notified as required.	No incidents of blue-green algae found in natural waters. Ongoing issues associated with Baywood Chase Lake Suffolk Park remained notified to Office of Water.	●
		43, 46		Fish kill incidents responded to, Department of Primary Industries Fisheries notified as required.	Two fish kill incidents reported to DPI Fisheries.	●
		43		Compliance – environmental offences routinely reported to Commonwealth environmental agencies as required.	No reportable offences during this six month period.	●
3.5	Environmental Health & Compliance	28, 38, 40	Manage the expanding markets, events and festival activities on public and private lands to establish sustainable and safe outcomes while preserving the neighbourhood amenity.	Markets and events attended and inspected to maintain food, safety and public health standards as measures to protect patrons and the wider community.	Markets and events such as Falls Festival; Splendour in the Grass attended and inspected to maintain food, safety and public health standards.	●
		28, 38, 40, 53		Resources and supporting policy developed to facilitate best practise outcomes for event organisers and the community.	No staff resources available to undertake this program.	●
		28, 38, 40, 53		Review program established to assess and upgrade public lands used for markets and events to provide safe and sustainable public spaces.	No review conducted.	●
		20, 28		Event specific liaison officers appointed as first point of contact and Department of Planning liaised with regarding development consent conditions.	Event specific liaison officers appointed. Communication being facilitated through new staff appointment.	●
3.6	Environmental Health & Compliance	28,32,33	Establish safe community standards for businesses operating in Byron Shire	Audits of night-time activities conducted in all towns and villages to identify safety and public facility defects.	No staff resources available to undertake this program.	●
		28, 32, 33		Policy for activities on public lands and roads developed to address matters of public safety and impact upon existing businesses and the community.	No staff resources available to undertake this program.	●
		32, 33		Liquor licensing application responses developed in accordance with council policy direction and the Liquor Act 2007.	A response to liquor licensing matters continues to be provided within available resources. Weekly notification of activities reported in Councillors bulletin.	●
		28, 32, 33		Incorporate tourism into BSC Risk Management Plan.	No staff resources available to undertake this program.	●
3.7	Environmental Health & Compliance	17,18, 20, 22	Maintain effective relations with local and State agencies	Regional meetings and workshops facilitated by NSW Food Authority, Ministry of Health, Office of Environment and Heritage and other authorities attended by staff.	Regional meetings and workshops attended where staff resources are available.	●
3.7	Environmental Health & Compliance	19	Maintain effective relations with local and State agencies	Actively involved with Australasian Environmental Law Enforcement Network (AELERT).	Council is a member AELERT.	●
3.8	Information Systems	3, 16, 23	Deliver and maintain resilient, reliable, and effective corporate information business applications, computing hardware, networking, and technology infrastructure.	Corporate software applications available to users between core business hours 7.30am to 4.30pm 98%.	System uptime maintained above 99%.	●
3.9	Information Systems	23	Deliver information systems services and support to best practice standard.	Percentage service desk requests met service level targets 95%.	Support SLA 80% compliance only. Expecting to improve upon this result over next six months as benefits of new Standard Operating Environment including new hardware proves to be more reliable, resilient and flexible.	●
3.10	Information Systems	23	Deliver and maintain information systems software and hardware asset management plan.	Software Licences reconciled and endorsed with Vendors 100%.	All software licenses reconciled 100%. The recent roll out of new Standard Operating Environment provided an opportunity to deploy and better manage from this point forward software and associated licenses.	●
3.10	Information Systems	23		Software and Hardware Asset Management Program developed and endorsed.	Software and Hardware Asset management program not developed. Basic or ad-hoc control at this point in time. The recent roll out of new Standard Operating Environment has enabled a new baseline of hardware and software across the organisation from which to establish management programs.	●
3.11	Information Systems	23	Review and audit corporate data links and connection for ongoing cost efficiencies.	Audit complete and recommendations implemented.	This work is in progress with upgrades or key data links, consolidation of telephone services and tender for new telephone system in the planning stage.	●
3.12	Information Systems	3, 12, 23, 24	Deliver phased implementation of Information Management and Systems Strategic Plan.	Delivered in accordance with endorsed implementation program and milestones.	Final draft Strategic Plan delivered Dec 2014. Feedback received with final published plan due Jan 2015. When adopted by council, strategic actions to be implemented as per agreed program of work.	●
3.13	Information Systems	23	Maintain council information and records management functions to improve efficiencies and meet legislative compliance.	Disclosure log published to the website every 2 months.	100%. Published every two months.	●
		23		Scanned historical records met established targets 85%.	100%.	●
		23		Formal GIPA applications processed within statutory timeframes 100%.	100%.	●
3.14	Property, Procurement and Contracts	24	Deliver implementation plan for procurement roadmap recommendations.	Implementation program and milestones endorsed.	Program developed and endorsed. Implementation progressing to plan.	●
3.15	Property, Procurement, and Contracts	24	Maintain contracts register and report contracts in accordance with legislative requirements.	Contracts > $150k published in the Government Contract Register every two months 100%.	100%.	●
3.15	Property, Procurement, and Contracts	24		Contracts > $50k published in the annual return 100%.	100%.	●
3.16	Property, Procurement, and Contracts	24	Provide legislative support for leases and licenses over council owned and controlled land.	Notice and advice provided to asset manager >90 days of agreement expiry.	100%.	●
3.16	Property, Procurement, and Contracts	24		Rental invoices raised on time consistent with lease/licence terms and conditions 100%.	100%.	●
3.17	Property, Procurement, and Contracts	24	Provide legislative lease and license support for the phased implementation of the Tyagarah Aerodrome adopted future options restructure.	Delivered in accordance with endorsed implementation program and milestones 100%.	100%.	●
3.18	Property, Procurement, and Contracts	46	Provide legislative licensing support for the competitive process to establish new community market licenses in accordance revised Sustainable Community Markets Policy.	Delivered in accordance with endorsed implementation program and milestones 100%.	100%.	●
3.19	Property, Procurement, and Contracts	40	Deliver planned and preventative community building maintenance programs and services.	Special rates maintenance programme delivered in accordance with plan 75%.	40%. Program delivery has been impacted by other priority projects, refer “Other Achievements”.	●
3.19	Property, Procurement, and Contracts	40		Preventative maintenance delivered in accordance with the plan 90%.	80%. Organisational procurement improvements pending implementation of new procurement roadmap.	●
3.20	Property, Procurement, and Contracts	40	Deliver planned public amenities special rate capital works programs.	Capital works delivered in accordance with capital works plan 85%.	10%. Program impacted by pending BBTCMP and ‘big picture’ considerations for northern part of the Shire.	●
3.21	Property, Procurement, and Contracts	40	Deliver planned community building and swimming pool facilities capital works program.	Capital works delivered in accordance with capital works plan 85%.	15%. Program impacted on priority projects and pending resolution of the tenure issues at Byron Bay Swimming Pool.	●
3.22	Community Development	11, 27	Implement the following actions from the Disability Access and Inclusion Plan (DAIP): 1.1. Create a working relationship with sports oriented organisations to encourage “sports” related activities for people with a disability (5.2 from DAIP).	Training session for BRSCC staff held and information and skill development opportunities provided to sporting groups in the Shire.	“Sportsability” Training was held at the BRSCC for staff and Sports Clubs were invited to attend. The training was also attended by Out of School Hours (OOSH) Centre staff and Byron Herb Garden staff. A Sportsability Kit was purchased for loan to sporting groups, Out of School Hours Centres (OOSH) and BRSCC staff use. A “Sportsability Games” was held on 3 December to celebrate International Day of People with a Disability (IDPWD) with 12 participants and 3 staff from the Byron Herb Garden.	●
3.23	Community Development	11	Develop new/revised Disability Access Plan (DAP) 2014-2019.	New/revised DAIP developed.	Plans for the development of a new Access and Inclusion Plan are on hold due to major reforms in the disability sector. The Disability Act 2014 was passed by the NSW Parliament on 14 August 2014. Staff Training on the new Act and the implications for council was successfully held on 2 December with 17 staff present from across Council, 5 people with a disability, 2 Carers, and Guide Dogs NSW all giving brief presentations. The NSW Implementation Plan is due out early 2015, which will provide further direction to developing a new and mandatory Plan.	●
3.24	Community Development	11	Implement the following actions from the Positive Ageing Strategy (PAS) for 2014/15 1.1. Celebrate Carers Week (PAS 1.2.1 & 6.4.4) 2.2. Develop materials to encourage adaptation of existing dwellings for ageing peoples' needs (PAS 3.2.1) 3.3. Support and encourage businesses to provide ‘age friendly’ access (PAS 4.2) 4.4. Provide customer service training to Council staff in relation to the needs of older people (PAS 5.4.1) 5.5. Celebrate Seniors Week in collaboration with community groups.	An event/function held to celebrate Carers Week.	Council partnered with Mission Australia to hold a Carers Week Morning Tea on 16 October at the Drill Hall Mullumbimby.	●
		11		Materials developed and promoted on Council’s website to assist older people to adapt their dwellings to enable them to live there safely for longer.	To be commenced in 2015.	●
		11		Access Aware information developed and promoted on Council’s website to encourage local businesses to provide age friendly access.	Exploring best way of encouraging and promoting accessible Tourist facilities. Currently liaising with local Accessible Tourism website Managing Director and Council’s Economic Development team.	●
		11		Customer service training on the needs of older people held and attended by Council staff.	Initial discussion with Alzheimer’s Australia about the possibility of training based on their current Dementia friendly initiative. Seniors Week (2015) Grant Application successful. The proposed project is a Seniors Week and Harmony Day event in the Community Garden in Mullumbimby to be held on Saturday 21 March 2015. The Mayor’s Morning Tea and presentation of Positive Ageing Award will be held on Tuesday 17 March in collaboration with Brunswick Valley U3A.	●
3.25	Community Development	49	Produce and review Mobility Map promoting pedestrian access.	Mobility Map printed and available for distribution.	The Mobility Map completed in May 2014 and circulated following a number of field trips with people with a disability and a number of Access Committee members. This map is available on Council’s website.	●
3.26	Community Development	11	Implement the following Actions from the Youth Strategy and Action Plan: 1.1. Develop a specific Youth section on Council’s website with links to other relevant government and community based organisations websites. 2.2. Provide and promote information about Council and community services, facilities and resources for young people using contemporary and youth friendly modes of communication, including Council’s website. 3.3. Develop a resource that provides opportunities for young people to understand Council information and processes easily. 4.4. Facilitate activities for young people in their local communities. 5.5. Coordinate the Council’s activities for Youth Week. 6.6. Coordinate the Byron Youth Council. 7.7. Implement Council’s Small Change Grant and Youth Activities Grants.	Youth user friendly ‘Youth Council’ website developed and promoted to the community.	The Youth Council information on Council’s website has been reviewed and revised. The Youth Council also have a Facebook page where the majority of information is now distributed.	●
		11		Youth friendly resource developed to explain Council processes and procedures to youth.	The concept for a short video was proposed but the Youth Officer role is currently not filled and the project has not progressed.	●
		11		Youth Week activities developed and coordinated.	Youth Week activities will be developed in the first quarter 2015 – Youth Week Event in April.	●
		11		Youth Council meetings held – at least 4 per year.	The Youth Council met In July, August, September, October, November and December 2014.	●
		11		Small Change Grant and Youth Activities Grant process implemented.	Small Change Grants awarded to: Which Way Festival - Youth music festival Stand Out UpCycle Workshops - Upcycling workshops and fashion show Try A Little BYT - Youth Mentor training for Byron Youth Theatre Spirit of the Bay - Youth Music and cultural festival The next round of Youth Activities grants opens in the first half of 2015.	●
3.27	Community Development	15	Develop a Volunteer Policy and procedures/operations document to manage Council Volunteering Programs.	Volunteer Policy developed and adopted by Council.	The Volunteering for Council Policy was developed and adopted by Council in December 2014.	●
		15		Procedures/Operations developed and adopted by Council.	The Procedures/Operation Manual was also developed in association with the Policy. As an operational document Council adoption is not required.	●
		15		Volunteer register developed and base line information recorded.	A volunteer register has been developed and volunteers have been registered and utilised in a variety of projects, including Byron Greeters, New Years Eve and Beautify Byron Day.	●
3.28	Community Development	18	Apply for State and Federal Grants where applicable.	All grant applications recorded in the Council Grants Register.	Grant applications: 1. Carers Week Grant of $250 was successful. 2. Application for LGA/NSW Creative Ageing Grant applied for ($20,000). 3. Seniors Week Grant applied for and successful ($1,000). 4. Youth Week Grant applied for. 5. Fundability NSW Grant unsuccessful. 6. Department of Attorney General Crime Prevention Grant successful for $50,000 for CPTED (Upgrade to lighting in Fletcher Street). 7. Federal Safer Streets Program – Grant awarded for $200,000 for CCTV in Apex Park and Jonson Street. 8. Regional Arts Fund – successful for $20,000. 9. Mental Health Month – successful for $1,000. 10. Creative Ageing – successful for $4,000. 11. Department of Environment and Health – Aboriginal Heritage Study – application lodged.	●
3.29	Community Development	29	Review Public Art Guidelines and implementation.	Guidelines reviewed and revised where required.	Guidelines reviewed and adopted by Council (14-471).	●
3.30	Community Development	29, 32	Manage the Public Art Assessment Panel (PAAP)	PAAP meetings held and outcomes reported to Council.	Meetings held in July, September and November.	●
3.31	Community Development	29	Implement the Youth Art Project.	Prizes awarded, art exhibited and installed in public spaces.	All award winning art pieces replicated on aluminium sheets 1600x1220mm and erected on selected Council buildings.	●
3.32	Community Development	11, 18, 32, 33	Implement actions from the Safer Community Compact: 1.1. Safer Streets – Crime Prevention Through Environmental Design – further develop projects that meet this action from the Safer Community Compact (8.1) 2.2. Analyse and develop actions from the Byron Bay CBD Police Safety Audit 2013 to address the Safer Street Project (Compact 8.1) 3.3. Apply to the Attorney Generals Department for funding to implement the Safer Streets project from the Safer Community Compact.	Community Safety statistics from BOCSAR compared and reported on.	BOCSAR statistics used in the initial development of the Community Safety Compact. Council contributed to the development of OLGR’s Byron Bay Alcohol Action Plan which was reported to Council.	●
		11, 18, 32, 33		Grant application lodged for funding from the Attorney General.	Grant lodged with Department of Attorney General for Crime Prevention Grants and Council was awarded $50,000 for CPTED (Upgrade to lighting in Fletcher Street).	●
		11, 18, 32, 33		2013 Police Safety Audit reported on.	1. Actions developed from the Safety Audit and reported to the Executive Team. 2. A progress report on the implementation of the Safer Community Compact was provided to Council in March 2014 (14-111).	●
3.33		11, 32, 33	Coordinate Council’s role in the provision of services and infrastructure for Schoolies and New Year’s Eve in Byron Bay. Work with community stakeholders, business, emergency services and Council directorates.	Participation in New Years Eve and Schoolies undertaken and outcomes compiled and reported on.	Council contributed lighting, facilities, waste management services, other logistical support and application fees to assist the Schoolies Safety Working Group in response to Schoolies 2014. Council provided considerable logistical support, extensive services, approvals, assessments and coordination for New Years Eve 2014. Council also supported the Byron Bay Community Centre to operate Soul Street and First Sun Events to celebrate and managed the Safe Summer in the Bay Committee, SEPA parking program to support Park and Ride over 7 days around New Year’s Eve.	●
3.34	Public Libraries	16, 34	Undertake the management of the current arrangement with the RTRL.	Library usage statistics compiled and analysed.	Library statistics for the three Shire branches are presented at each Richmond Tweed Regional Library (RTRL) Committee meeting. Meetings were held in August and November 2014.	●
3.35	Public Libraries	16, 34	Work in conjunction with RTRL Councils to develop a new management model for regional library services.	New RTRL management model developed and agreements in place with member Councils.	The RTRL have voted to hold off on this project until the outcome of the Local Government Review.	●
3.36	Public Libraries	16, 34	Analyse the outcomes of the Local Government Review with regard to implications for the RTRL.	Report requested from the RTRL on the outcomes of the Local Government Review and reported to Council.	No report prepared to date.	●
3.37	Byron Regional Sport and Cultural Complex (BRSCC)	16, 27, 35	Implement the actions/ strategies in the BRSCC Business Plan to encourage and provide opportunities for sporting, recreation and cultural activities in the Shire.	Number and nature of sporting, cultural and recreational events/activities held at the BRSCC.	Events included: · Uplift · Byron High School Formal · AFL 9’s National Competition · Youth Employment Forum · Gym for Life Challenge – National Gymnastics Competition · Senior North Coast Regional Basketball Tournament · Writers Festival.	●
3.37	Byron Regional Sport and Cultural Complex (BRSCC)	27, 35		Demonstrated increase in the usage statistics for the facility (derived from the Business Plan).	Cultural and sporting activities have increased at the Complex. There is a new regular Sunday booking, a new regular dance group, a new Junior Roller Derby Team booking, and a new Fit Skate regular booking. These are in addition to the regular hires including Basketball, Footsal, Dance groups, pilates/fitness groups and Little Kickers. Current regular meeting room and function room hirers include Red Cross Blood Donation Bank, North NSW Health District training days, Ballina TAFE, Community Training Australia, Applied First Aid Nth Rivers.	●
3.38	Byron Regional Sport and Cultural Complex (BRSCC)	35	Implement action and management practices that maximise utilisation and sustainability of the facility.	Income generation for the facility reviewed.	Total income for 2013/14 was around $248,000. The current year to date income for the BRSCC as at 31 December 2014 is around $162,000. If the income level for the July – December 2014 period is repeated the end of year figure for 2015 will be $324,000, an increase of 30%.	●
3.38	Byron Regional Sport and Cultural Complex (BRSCC)	35		Expanded income sources.	The additional income sources has been derived through: · Introduction and development of food and beverage sales · Increased regular hirers · Reviewed fees and charges · Word of mouth about the facility · Increased casual bookings.	●
3.39	Community Development	36	Develop Sport Stakeholder Forum.	4 Sports Stakeholder Forums conducted annually.	Forums were conducted in August and November 2014. Forums have not been well attended. Forums will continue in 2015 on a project basis and be held at 5pm on a Monday evening following the recommendations of Forum participants.	●
3.40	Community Development	11, 29, 37	In partnership with the Arakwal Corporation, implement the following actions from the Arakwal Memorandum of Understanding: 1.1. Tourism - Arakwal to be consulted with on the licensing/tendering for tourism operators and screening in relation to cultural heritage (1.2.6 from MoU). 2.2. Public Art Opportunities - Council to encourage the development of public art opportunities to allow opportunities for Arakwal people to have artistic and cultural expression (3.2.3 from MoU). 3.3. Consultation Process – Finalise the development of clear processes in regard to consultation and engagement with Arakwal on development applications and other planning mechanisms in lands within the Byron Shire. 4.4. Cultural Awareness Training – Cultural awareness induction for all new staff and offered to Councillors (4.2.4 from MoU).	Cultural awareness induction for all new staff and Councillors undertaken.	The Cultural Awareness training has been developed and is included in new indoor staff induction. The induction was also forwarded to all existing indoor staff to undertake as a refresher.	●
3.41	Community Development	37	Participate in NAIDOC Week celebrations, hosting a Council Flag Raising Ceremony and supporting Arakwal and community based events.	Participation in NAIDOC week celebrations undertaken.	NAIDOC Week was held in July 2014. Events included Council’s Flag Raising Ceremony, Exhibition and Award Ceremony in partnership with the Byron Community Centre, Family Fun Day in Partnership with Mullumbimby & District Neighbourhood Centre, and Council contributed and had a stall at the Arakwal Celebration Day.	●
3.42	Children’s Services - Sandhills	CSP SC2.3	Provide quality accredited early childhood education using appropriately qualified educators, promoting sustainable outcomes for children, and enhancing connections with the local community.	National Quality Framework rating of ‘Exceeding’ rating maintained.	Exceeding National Standards rating maintained.	●
				Greater than 90% occupancy rate based on 54 places achieved.	90.06%.	●
				Greater than 12,000 per day enrolments per annum achieved.	6 months – 6,549.	●
				3 sustainability education initiatives per year. Delivered.	New herb garden and vegetable garden planted.	●
				3 community outreach events or activities per year delivered.	Children attended NAIDOC Week events in July 2014. Excursion to ‘The Hundred Languages of Children’ exhibition in Lismore. Regular excursions to the Byron Bay Library.	●
3.43	Children’s Services – Other	CSP SC2.3	Coordinate Out of School Hours Care (OOSH) services in Byron Bay, Mullumbimby and Brunswick Heads.	National Quality Framework Accreditation achieved.	Byron Bay, Mullumbimby and Brunswick Heads all achieved ‘Meeting National Standards’ accreditation.	●
				Greater than 55% occupancy rate in After School Care Services based on 65 places achieved.	31.02%.	●
				Greater than 7000 per day enrolments in After School Care per annum achieved.	2759.	●
				Greater than 75% occupancy rate in Vacation Care Services based on 120 places achieved.	69.77%.	●
				Greater than 4000 per day enrolments in Vacation Care Services per annum achieved.	2149.	●
3.44	Children’s Services – Other	CSP SC2.3	Manage the contract and reporting requirements for the provision of parenting support programs (FaHCSIA funded).	Reporting documentation reported to FaHCSIA and Council.	All reporting and acquittals processed and reported to FaHCSIA.	●

Other Achievements

Action	Specific Outcome	Delivery Program Ref Number
Sale of former Telstra Depot site	100%	FSPP
Tyagarah Airfield Future Options Report Project	100% (ongoing)	FSPP
Byron Bay Library A/C contract dispute	100% (ongoing)	Contract 2011-0007
Council Chambers A/C replacement	25%	Urgent Unplanned
Develop design specification for Admin A/C replacement	25%	Urgent Unplanned
Railway Park public phone recovery & relocation	25%	Urgent Unplanned
BVC bus shelter modifications & improvements	100%	Urgent Unplanned
BRSCC reception modifications	100%	Urgent Unplanned
Exeloo power provisions – Main Beach & Railway Park	Main Beach 100%, Railway Park 25%	Urgent Unplanned
Byron Surf Club Toilets – reconfiguration to change rooms	100%	Urgent Unplanned
New Lease & Licence Database Register	100%	Process Improvement
New Land Register	100%	Process Improvement

BYRON SHIRE COUNCIL

Staff Reports - Corporate and Community Services 13.4 - Attachment 1

4. Infrastructure Services

Item No.	Budget Program	Delivery Program Ref Number	Actions 2014/2015	What will we achieve? / How will we measure completion?	Progress achieved year to date	Status
4.1	Water Services	16	Participation in Rous Water Agreement Liaison Committee.	Future Water Strategy developed.	Future water strategy developed.	●
4.1	Water Services	16	Participation in Rous Water Agreement Liaison Committee.	Nil boiled water alerts achieved.	Nil boiled water alerts.	●
4.2	Water Services Sewer Services	16	Participation in the Northern Rivers Water Managers Group.	Number of effective initiatives /programs implemented.	All meetings attended. Byron hosting next meeting.	●
4.2	Water Services Sewer Services	16	Participation in the Northern Rivers Water Managers Group.	Water supply security and resilience secured through the development of a regional future water strategy.	Rous Future water strategy developed.	●
4.3	Water Services	54	Coopers Shoot Water Reservoir - commence construction.	Construction completed by end of 2015.	Land delays.	●
4.4	Water Services	20	Implement Backflow Prevention Project.	Number of new and effective education programmes/ initiatives implemented.	Meter replacement programme in progress. Policy adopted. Follow up of registered systems in progress.	●
4.5	Sewer Services	20	Ongoing Trade Waste Education programme.	Number of new and effective education programmes/ initiatives implemented.	Wipes in Pipes. Bay FM and Echo Information advertising. Preparing spot in the Mayor’s radio show.	●
4.5	Sewer Services	20	Ongoing Trade Waste Education programme.	Increased protection to the sewerage system through effective Liquid Trade Waste regulation (95% of liquid trade waste generators in active regulation).	99% of liquid trade waste generators now in active regulation.	●
4.6	Water Services	20	Ongoing Demand Management Education programmes.	Number of new and effective education programmes/ initiatives implemented.	Participation with Rous programmes.	●
4.7	Sewer Services	42	Establish Koala habitat corridor through the Brunswick Valley STP property.	Native vegetation cover increased.	In progress – planting to commence in February.	●
4.7	Sewer Services	42		Bush regeneration and revegetation programs delivered.	In progress at Ocean Shores and Brunswick Valley.	●
4.8	Sewer Services	45	Solar generation installed on West Byron STP.	Installation completed.	Completed.	●
4.9	Roads and Drainage	46, 51, 52	Deliver long term infrastructure maintenance and renewal programs.	Programs implemented within budget.	Programs and works being implemented but Local Roads & Drainage Operational YTD costs above YTD target budgets. Adjustments proposed to increase budgets in December Financial Quarterly Review to correct financial problems. Implementation of Capital Works Program is ahead of scheduled expenditure profile.	●
4.10	Roads and Drainage	51, 52	Implement stormwater plan across the shire.	Planned works are completed within budget.	Works are being implemented for operational activities and capital projects within budgets.	●
4.11	Roads and Drainage	22, 44	Finalise floodplain management plans for Northern Shire Creeks and Belongil Creek.	Plans completed and adopted by Council.	North Byron Coastal Creeks Flood Study – model has improved calibration and is very close to a satisfactory calibration. Belongil FRMS&P – Report to Council being prepared following previous report recommending adoption was not supported.	●
4.12	Traffic and Transport	50	Review the MR 545 Study.	Review and implementation of the study is ongoing and progressed as opportunity arises, e.g. funding, development proposal, etc.	Focus is on the resolved Byron Bay bypass due for 2016 completion. MR545 study has also informed other projects being progressed such as roundabout on Ewingsdale Road at Bayshore Drive.	●
4.13	Traffic and Transport	48, 50	Develop an Integrated Transport Strategy.	Strategy developed and adopted by Council.	Nil.	●
4.14	Traffic and Transport	50	Complete planning and design of Byron Bay Bypass.	Plan and specifications complete.	Preferred Route Report completed, reported to Council and submitted to the NSW DoP seeking DG requirements (SEARS) for the EIS. Design commenced. Completion scheduled end of 2016.	●
4.15	Traffic and Transport	40	Develop Parking and Local Traffic Management Plans.	Plans completed and adopted by Council.	Byron Bay study reported to Council with further review ongoing. Data collection has commenced for Bangalow, Mullumbimby and Brunswick Heads.	●
4.16	Traffic and Transport	49	Complete the Pedestrian and Access Mobility Plan.	PAMP completed and adopted by Council.	Review commenced via Access Advisory Committee.	●
4.17	Traffic and Transport	48, 49	Review the adopted Bike Plan.	Review completed and adopted by Council.	Review commenced via Transport Advisory Committee.	●
4.18	Recreational facilities	40	Develop landscape plans for towns and villages.	Completed plans adopted by Council.	Action not able to be resourced.	●
4.19	Recreational facilities	40	Develop a Communities Facility Plan (including recreation, parks and toilets).	Completed plans adopted by Council.	Action not able to be resourced.	●
4.20	Recreational facilities	40	Review Plans of Management for Council’s open space and sports fields and recreational areas.	Review completed and plans adopted by Council.	Action not able to be resourced.	●
4.21	Recreational facilities	40	Implement sports fields and recreational areas work plans.	Adopted actions from plan implemented.	Works for sportsfields and recreational areas already completed for FY.	●
4.22	Open Spaces and Recreation	27	Develop a playing field on Lot 5 Shara Boulevard.	Project approval achieved.	The Concept Plan completed, reported to council and submitted to the NSW DoP as part of the rezoning process. Environmental assessment commenced. Report prepared for Council seeking public reserve status for the land. Council has approved the development of change rooms for Tom Kendall Oval which is related to this project.	●
4.23	Cemetery	40	Develop a cemetery management strategy.	Strategy developed and adopted by council.	Action not able to be resourced. Funding proposed in 2015/16.	●
4.24	Waste & Recycling	46, 56	Introduce Food & Green Organics Kerbside Collection Service.	Service delivery commenced August 2014.	Service implementation revised date August 2015. 750k funding grant achieved for purchase and distribution of bins, caddies and communication.	●
4.25	Waste & Recycling	16	Finalise the environmental impact statement for the Myocum Quarry Landfill project and prepare the development application.	Development application submitted for approval.	The EIS has been completed and the DA submitted for approval. Assessment of the DA is in progress with additional agency requirements being addressed.	●
4.26	Waste & Recycling	16, 24, 46	Participate in the Northern Regional Organisation of Council’s Regional Waste Managers Group’s feasibility investigation study into a regional waste management facility.	Feasibility study completed.	Initial regional waste management strategy study completed and identified financial benefit to NOROC Council’s in developing a regional facility in the medium to long term. A further study recommended NOROC Council’s form a council owned company as the governance model to develop the facility. Council resolved to enter into a MoU to support this process.	●
4.27	Waste & Recycling	16, 24, 46	Continue membership and participation in North East Waste (NEW) regional waste management programs and initiatives.	NEW supported to run regional waste management programs and initiatives. Regular meetings with NEW staff and member Council's waste managers.	Membership and participation in NEW meetings/events maintained.	●
4.28	Waste & Recycling	22, 24	Implement and maintain a contract management plan for contracts 2005-00074 Collection of Waste and Recyclables and 2013-0049 Organics Waste Collection Service.	Plan implemented.	Plan implemented and maintained.	●
4.29	Waste & Recycling	22, 46, 55	Develop and progressively implement Environmental Management System for the Myocum Resource Recovery Facility.	EMS developed and progressively implemented.	EMS development commenced. Further development and implementation delayed due to resource constraints.	●
4.30	Waste & Recycling	24, 55	Develop and implement Myocum Resource Recovery Facility asset management plan.	Plan implemented.	Action to commence in 2^nd half of year if resource available.	●
4.31	Waste & Recycling	40	Implement public bin enclosure asset management plan.	Plan implemented.	Plan developed. Awaiting adoption of 2^nd quarter budget review for funding to commencement the replacement and upgrade of shire’s enclosures.	●
4.32	Waste & Recycling	46, 24	Implement Myocum Landfill Sustainable Leachate Management Project.	Project implemented.	Preliminary project study completed.	●
4.33	Waste & Recycling	46, 24, 22	Maintain compliance and participation of the Myocum LFG Resource Recovery Project in the Federal Governments Carbon Farming Initiative (or equivalent program).	Compliance and participation maintained.	On-going compliance and participation maintained.	●
4.34	Waste & Recycling	46, 24	Review and revise Council’s Waste Management and Disposal Strategy.	Revision completed.	Action to commence in 2^nd half of year.	●
4.35	Waste & Recycling	46, 24, 22	Plan for new Waste, Recyclables and Organics Collection contract to be delivered in August 2015.	Contract finalised.	Resolved at 11 December 2014 Ordinary Meeting to award Contract 2014-0011 to Solo Resource Recovery.	●
4.36	Waste & Recycling	46, 24	Develop and implement a Council Operations Waste Management Plan.	Plan implemented.	Action to commence in 2^nd half of year if resource available.	●
4.37	Waste & Recycling	46	Implement revised Waste Education Plan.	Plan implemented.	Action to commence in 2^nd half of year if resource available.	●
4.38	Waste & Recycling	55, 24, 46	Implement business plan for Myocum Resource Recovery Facility re-use shop.	Plan implemented.	Action to commence in 2^nd half of year if resource available.	●
4.39	Waste & Recycling	55, 24	Review Myocum Resource Recovery Facility operations to improve resource recovery and financial sustainability.	Review completed.	Action to commence in 2^nd half of year if resource available.	●
4.40	Asset Management	22	Implement outcomes of the Contract/ Project Management Review.	Outcomes reported to the Internal Audit Committee.	Outcomes being implemented in accordance with the Internal Audit timetable.	●
4.41	Asset Management	24	Finalise Roundhouse sales.	Subdivision and sales completed.	Gateway determination received from the NSW DoP. Preparation of documentation for the reclassification process has been completed and the public exhibition process will commence in early 2015. A timetable for the reclassification process has been established with a view to completion by the middle of the year. Sale will proceed at the conclusion of this process.	●
4.42	Asset Management	24	South Byron STP site demolition and remediation project.	Demolition completed.	This project has been workshopped with Council and the outcomes reported to Council. Tenders for demolition will be called in early 2015. The workshop has identified the need for further analysis of options to inform the process of determining a preferred future use.	●
4.42	Asset Management		South Byron STP site demolition and remediation project.	Remediation Plan approved.	The detailed site contamination study, detailed remediation action plan and site auditor’s report have all been completed.	●
4.43	Asset Management	24	Prepare Fletcher Street Byron Bay property options report.	Options report completed.	A draft site assessment report has been completed. Further work is being progressed on options related to parking and the associated implications for potential development.	●
4.44	Asset Management	24	Lot 4 Station Street Mullumbimby future use determination.	Determination completed.	Analysis is occurring regarding the relationship of this site with the future of the Vallances Road site where the future use of this land will be considered in the Rural and Urban Settlement Strategy, of which a Discussion Paper is currently being prepared for Councils consideration.	●
4.45	Asset Management	24	Prepare Brunswick Valley STP site, Vallances Rd, options report.	Options report completed.	The future of the Vallances Road site will be considered in the Rural and Urban Settlement Strategy, of which a Discussion Paper is currently being prepared for Councils consideration. The purchase of an adjacent crown road has been reported to Council, approved and is being implemented.	●
4.46	Asset Management	24	Mullumbimby south, sports field land assessment and future use determination.	Assessment completed.	Further assessment is awaiting the outcomes of the Mullumbimby flood study.	● ●
4.47	Asset Management	26	Lot 12 Bayshore Drive Byron Bay remediation undertaken.	Actions from approved project plan completed.	Approval has been received from the EPA for the voluntary plan of management prepared by Council. The environmental assessment is being prepared in support of the DA which will seek approval for the proposed restoration works. The cost of these works is expected to exceed $1m.	●
4.48	Asset Management	51	Implement the long term asset management plan and prepare 10 year capital works program.	Asset Management Plan compliant with IP&R requirements.	Work is progressing on the preparation of new service plans. This work is being integrated with the asset revaluation process and in particular the revaluation of roads and associated infrastructure which is a large proportion of the asset base.	●
4.48	Asset Management	46, 51, 52		Asset Management Plan objectives achieved.	A review and update of Special Schedule 7 for the 2013/ 14 financial statements has been completed. This work and continuing asset management planning will inform preparation for the Fit For Future submission due in June 2015.	●
4.49	Asset Management	51	Asset Management priorities and methodologies reviewed and reported to the Executive Team, the Community Infrastructure Advisory Committee and Council.	Asset management priorities adopted.	An asset management program has been included in the Financial Sustainability Project Plan. Progress against the program is reported to ET on a monthly basis. Reports on Asset Management elements such as the Policy have been regularly reported to the Community Infrastructure Advisory Committee.	●
4.50	Asset Management	51	AIM system integration with financial data and CRM.	Integration successful.	Integration of the AM authority module with the financial system has been achieved through the deployment of work orders. Integration with the CRM module is dependent on an upgrade of the Authority version to 6.9 which will occur later in 2015.	●
4.51	Asset Management	51	Coordinate with the North Coast Integrated Regional Vulnerability Assessment (IRVA).	Contribution to the assessment recognised.	Council staff participated in the assessment and associated workshops. The process was facilitated by the EPA.	●
4.52	Asset Management	51	Review of the correlation of BSC flood development parameters with regional and state values.	Review outcomes adopted.	Not commenced.	●
4.53	Asset Management	44, 52, 53	Complete design and documentation for the interim beach access stabilisation works at Manfred Street, Don Street and Border Street, Belongil.	Design and Documentation completed and approved by Council.	Quotations being finalised. Documentation issued to land holders for approval. Funding adjustments included in December Review.	●
4.54	Asset Management	44, 53	Construct interim beach access stabilisation works at Manfred Street, Belongil.	Works completed.	Refer above 4.53. Works delayed due to issues with OEH funding arrangements.	●
4.55	Emergency Services & Flood Management	53	Ensure suitable arrangements are in place to manage emergencies within the shire.	Implement the Byron Shire Local Disaster Plan (DISPLAN) and the Emergency Operations centre (EOC) Standard Operating Procedures (SOP).	Plans are in place and implemented as required.	●
4.56	Emergency Services & Flood Management	53	Disaster Plan reviewed including sub plans, and operating procedures documented.	Disaster Plan scenario tested.	EOC Exercise for combined Tweed Byron LEMC successfully conducted by A/LEOCON.	●
4.57	Emergency Services & Flood Management	53	Regional collaboration initiatives on disaster response undertaken.	LEMC maintained and LEMP maintained.	REMC meetings attended. Input provided to regional plans as required / requested. Joint LEMC with Tweed / Byron allows for better regional collaboration.	●

Other Achievements

Action	Specific Outcome	Delivery Program Ref Number
Infrastructure services for Byron Bay Hospital	Liaison, enquiries, investigation and approvals	18, 22, 25, & 47
Development of change rooms for Tom Kendall Oval	Investigation, reporting and implementation	27
Response to New Years Eve natural disaster	Response and recovery, application to MPES for declaration	53
Restoration of landslips from 2012 & 2013 natural disasters	Restoration works being implemented	53

BYRON SHIRE COUNCIL

Staff Reports - Corporate and Community Services 13.4 - Attachment 1

5. Sustainable Environment and Economy

Item No.

Budget Program

Delivery Program Ref Number

Actions 2014/2015

What will we achieve? / How will we measure completion?

Progress achieved year to date

Status

5.1

Development Assessment

Initiate electronic lodgement for Development Applications.

System implemented by June 2015.

Works have commenced on the implementation of an electronic lodgement for Development Applications to be implemented after the upgrade of the authority system.

●

5.2

Certification and Customer Service

2, 20, 21, 41

Provide a competitive and sustainable building certification unit.

80% of complying development certificates processed within 10 days.

96% of complying development certificates processed within 10 days (22/23).

●

2, 20, 21, 41

80% of construction certificates processed within 28 days.

98% of complying development certificates processed within 28 days (205/209).

●

2, 20, 21, 41

95% of all inspections completed within two working days of request being made.

100% of all inspections completed within two working days of request being made.

●

5.3

Certification and Customer Service

20, 21

Provide effective and efficient regulation.

60% of Plumbing and Drainage Applications (S68 LGA) processed within 28 days.

91% of Plumbing and Drainage (Water & Sewer) processed within 28 days (158/178).

Stormwater = 90% of Plumbing and Drainage (Stormwater) processed within 28 days (27/30).

●

20, 21

60% of Roads Act Applications (S138 Roads Act) processed within 28 days.

87% of Roads Act Applications (S138 Roads Act) processed within 28 days (78/90).

●

5.4

Development Assessment

2, 20, 21, 41

Reduce number of undetermined Development and Section 96 Applications.

Reduce number of undetermined Section 96 applications in excess of 100 days to less than 20.

As at the 31 December 2014 the number of undetermined Section 96 applications in excess of 100 days (including stop the clock provisions) was 1, with the total number of Section 96 Applications being reduced to 19.

●

2, 20, 21, 41

Reduce number of undetermined development applications in excess of 100 days to less than 45.

As at the 31 December 2014 the number of undetermined development applications in excess of 100 days (including stop the clock provisions) was 2.

●

5.5

Development Assessment

2, 3

Efficiently manage customer requests.

At least 80% of all customer ‘Planning Enquiries’ processed within 14 days.

93% of all customer ‘Planning Enquiries’ processed within 14 days (70/75).

●

5.6

Development Assessment

Certification and Customer Service

Encourage development industry involvement.

One development industry forum held and/or one development industry newsletter distributed each year.

Holiday Letting workshops and industry forums have been held to facilitate the formulation of a strategic approach to resolve this ongoing issue.

●

5.7

Development Assessment

Certification and Customer Service

Improve administration processing efficiency.

Below duties actioned within 48 hours 90% of the time:

• registering, tracking and file creation of new applications.

• providing administration support from receiving requests from officers.

• additional information, inwards correspondence to be tracked and reallocated to officers.

• Responding to phone messages and providing assistance.

• Actioning request for information, including fees and charges, maps and the like.

·· Approvals to be processed, tracked and typed ready for officer signing within 48 hours at least 90% of the time.

Duties as listed generally actioned within 48 hours.

●

5.8

Land and Natural Environment

Develop Coastal Zone Management Plan for New Brighton and South Golden Beach (CZMP NB-SG) embayment (Res. 13-346, 13-347)

Preparation of CZMP NB-SG commenced.

Council resolved (resolution 14-175) to delay the funding application and preparation of the draft CZMP for NB and SGB until early 2015/16.

●

5.9

Land and Natural Environment

42, 43

Implement adopted Coastal Koala Management Plan (KPoM).

Implementation of key actions commenced.

KPoM yet to be adopted.

14 August – SPC workshop1 on public submissions.

4 September – SPC workshop 2. Review of OEH and public submissions. Discussion of peer review and Terms of Reference.

9 October - report to Council on overview of process to date and recommended changes to draft KPoM. Council resolved (14-494) to receive legal advice on specific questions relating to the draft plan.

Dec - Legal advice received.

Dec - DP&E’s legal advisors are looking over councils legal advice. Awaiting their response before a meeting is arranged.

●

5.10

Land and Natural Environment

42, 43

Develop new Shire-wide Weed/Pest Management Policy to reduce use of chemical based herbicides and pesticides.

Draft Weed/Pest Management Policy completed.

Dec - inter departmental working group formed and Request for Quotation prepared.

●

5.11

Land and Natural Environment

42, 43

Implement priority actions in Vegetation Restoration / Management Plans.

High priority actions implemented.

The team worked 1777 hours controlling environmental weeds on 35 sites between July 1 and December 31, 2014. The total area under active management in this period was about 45 hectares. The distribution of hours by type is summarised in the table below:

Site Type	No. of sites	Hrs worked	% Hrs worked
Coastal dunes	6	287.5	16%
R’sides	4	123.5	7%
Rural b’land	2	67.5	4%
STPs	4	479.5	27%
Urban b’land	19	819	46%
TOTALS	35	1777	100%

Five sites are co-managed with Landcare / Dunecare groups.

●

5.12

Compliance Services

19, 20

Facilitate community understanding of regulatory and compliance obligations

Policy to address non-complying developments developed.

Strategic Planning Workshop undertaken to provide options for Councillors.

●

5.13

Land and Natural Environment

22, 25, 38, 41

Deliver sustainable residential, commercial, industrial and rural growth opportunities including affordable housing opportunities

Shire wide Local Environment Plan (LEP) and Development Control Plan (DCP) finalised and implemented.

21 July – LEP and DCP 2014 commenced.

●

22, 25, 38, 41

Draft new Local Land Use and Development Strategy (LLUDS) progressed.

Aug - Rural and Urban Housing Strategy draft project scope prepared and workshopped with Councillors at SPC meeting.

Sept – project scope revised and preparation of draft discussion paper commenced.

Dec - preliminary draft Urban and Rural Housing Strategy Discussion paper presented to councillors at SPC Workshop to discuss options. Options being revised.

●

22, 25, 38, 41

Creative sector opportunities explored for consideration in LLUDS.

Being explored throughout the development of the Rural and Urban Housing Strategy.

●

5.14

Land and Natural Environment

Work toward implementing NSW planning reforms

Emerging planning legislation reform from the Department of Planning progressively implemented as per established milestones.

State Government have not moved forward with proposed reforms.

●

5.15

Land and Natural Environment

Work towards reducing greenhouse gas emissions to meet targets of 30% reduction below 1990 levels by 2020

Priority Council and community initiatives, including education initiatives on energy efficiency and renewable energy progressively implemented.

July – Oct: preparing Draft Low Carbon Strategy. Actions prioritised into a three year work plan. Meetings with each executive manager. Reported to ET for endorsement to go to Council for public exhibition and adoption; 20 November : Reported to Council for public exhibition; 9 December: public exhibition commenced.

Request for Quotation for report on Energy Efficiency Improvements to Council Works Depot and Administration Building received.

50kW Solar system installed at West Byron STP.

Solar Hot Water and Solar Power at BRSCC being assessed and design recommendations being drafted.

Virtual Net Metering (VNM) - successful meeting held with Essential Energy and key stakeholders agreeing to participate in trial. Trial subject to funding application which has been submitted, awaiting outcome. Environment Minister Rob Stokes and MLC John Kaye provided briefing papers on VNM.

Provided financial and in-kind support to the North Coast Energy Forum.

●

Annual report of Council’s progress toward meeting 30% reduction prepared.

December: Data capture and analysis for 2012/13 and 2013/14 complete and report to ET and Council being prepared.

●

5.16

Land and Natural Environment

46, 47

Promote and encourage sustainable living in the Shire.

Increased number of new effective sustainability initiatives delivered.

Electric vehicle charge stations being investigated and funding grant sought.

Food production on public land – appointed new maintenance contract.

Community Energy Retailer - part of a regional collaboration of Sustain Northern Rivers and the North Coast Energy Forum to have a business plan developed for a Community Energy Retailer for the Northern Rivers. Awarded to Northern Rivers Energy see www.nre.org.au community engagement to commence January 2015 and Business plan being prepared.

Provided support for OEH Growing Communities grant application COREM. Report to ET seeking formal support which was granted. Letter of support provided.

Sept - Sustainable House Day design competition, partnership with Lismore City Council and Green Building Centre to deliver competition for sustainable granny flat, 54 applications received and over 1000 visitors, $500 cash prize awarded to winner.

Planning commenced for 2015/16 Sustainable House Day.

●

46, 47

Maintained or increased number of:

· Sustainability seminars held;

· Community engagement opportunities undertaken to promote sustainable living;

· Ways farmers markets are promoted;

· Community gardens for food production in the Shire.

In 2014, 7 Sustainability Seminars were held. EOI for 2015 Sustainability Seminar program advertised.

July: The Suffolk Park community orchard tree planting day was attended by 20 adults and children who planted 10 fruit trees.

Inter departmental Community Gardens liaison team formed to improve customer service and compliance.

Continuing to support three community gardens: Mullumbimby, Shara and Suffolk Park with interest received from Brunswick Heads.

Sustainability Newsletter 2 editions and 2 news flashes released.

●

46, 47

66% recovery of resources from the community domestic waste stream by 2015 (in accordance with State Government WARR Strategy target).

Current resource recovery rate is 40%. Anticipated target will be achieved after the introduction of the food and garden organics kerbside collection service planned for August 2015.

●

Other Achievements

Action	Specific Outcome	Delivery Program Ref Number
Deliver Koala Connections Project	Project achievements recognised as joint winner of NSW Green Globe Award	14, 17, 42, 43, 46
Deliver Byron Bay Graminoid Clay Heath Restoration Project	Funding grant successful, project officer engaged, vegetation monitoring commenced, consultant engaged to do on ground restoration works	42, 43
Deliver Land for Wildlife Environmental Trust Grant	Funding grant successful, advised landowners of grants success, consultant engaged to undertake project management and bush restoration works, 11 Land for Wildlife involved in project	42, 43
Undertake introduced animal management activities	Trapping in July resulted in 9 wild dogs and 12 foxes	42, 43
Update Vegetation Mapping	Consultants engaged to review mapping, landowners invited to participate, desktop review and ground truthing conducted, presentation on draft review findings at 18 Dec SPC Meeting	42, 43
Prepare a Coastal Zone Management Plan for the Byron Bay Embayment (CZMP BBE)	Draft Coastal Hazard Management Strategy version 3 received in July and reviewed and version 4 received currently being reviewed; Three Coastal Workshops held with Councillors 21 August, 27 November and 4 December; Draft CZMP BBE preparation commenced.	44

BYRON SHIRE COUNCIL

Staff Reports - Corporate and Community Services 13.5 - Attachment 1

Plan for 2014

NEW YEAR’S EVE IN BYRON BAY

Adopted by Resolution 14-300
Background

Byron Bay attracts large numbers of visitors, traditionally peaking in the summer school holidays. New Year’s Eve has a history of attracting large crowds, and along with the growing trend towards alcohol-related violence and anti-social behaviour, contributed to increasing negative impacts on the more respectful visitors and residential community.

Various strategies have been implemented over the years to minimise the negative impacts of these large crowds on the resident population. In 2012/13, crowd behaviour again showed signs of deteriorating and many in the community were affected. This prompted community debate about the problem of New Year’s Eve and how to attract the ‘right’ visitors to Byron Shire.

During 2013, Council established the Community Summer Safety and Cultural Activities Committee to work with the community on a different approach for 2013/14. Several strategies were implemented with great success.

This plan builds on the 2013 strategies, with some improvements and additions to work on the lessons learned for 2014.

Project Outcomes

The primary project outcome will be the development of a vibrant, inclusive and family orientated Byron Bay New Year’s Eve 2014 event for both residents and visitors.

The project objectives include:

1. To provide a New Year’s Eve for locals and overnight visitors in town, by staging community inclusive cultural activities and events in the Byron Shire.

2. To increase community involvement in New Year’s Eve activities to ‘reclaim’ the heart of Byron Bay by bringing locals back onto the streets through participation and by using locals to entertain locals and overnight visitors.

3. To positively fill our public spaces with local cultural activity with the aim of keeping crowd levels manageable, reducing street drinking and alcohol-related crime (Cringe the Binge), anti-social behaviour and street camping (Don’t Spoil Us, We’ll Spoil You).

4. To enhance the ‘Safe Summer in the Bay’ initiative by having New Year’s Eve as the highlight in a range of culturally inclusive events during the peak summer period.

5. To manage a program of events operated by third parties which: contribute to ‘Safe Summer in the Bay’; provide an expression of the community core values; that grow the value of events, not the scale; and provide evaluation outcomes back to Council.

Project Management

Ten ‘Key Strategies’ have been identified under below to support a vibrant, inclusive and family orientated Byron Bay New Year’s Eve 2014 event. Following are the proposed management steps:

1. Council approves the overall strategies and approach to New Year’s Eve 2014.

2. A Call for Expressions of Interest (EOI) is advertised calling for two types of submissions by 30 June 2014:

a. Submissions to operate and manage the key events such as Soul Street NYE, First Sun NYD, a Youth Event, and a Greeter Guardians program.

b. Submissions to have other events included in the ‘Safe Summer in the Bay’ program, which are operated and managed by third parties.

3. Concurrently, establish the Safe Summer in the Bay Project Reference Group.

4. The Safe Summer in the Bay PRG assesses the EOI’s.

5. Staff manage the following aspects of the program:

a. the event managers

b. The Safe Summer in the Bay PRG

c. Provide stakeholder liaison, including policing support

d. Work with stakeholders on alcohol minimisation strategies

e. Provide the services outlined in the Council support program

6. Further update reports will be provided to the PRG and Council on 7 August, 18 September, 20 November and 11 December meetings.

Key Strategies

The following ten key strategies have been identified to support a vibrant, inclusive and family orientated Byron Bay New Year’s Eve 2014 event.

1. A family friendly main street event

2. A youth event

3. An event for 18 – 40+ (outside the town centre)

4. A new year’s morning event

5. Policing support

6. Alcohol minimisation campaign

7. Team of volunteers

8. Coordinated sponsorship/ fundraising program

9. Establish a Project Reference Group (PRG)

10. Council NYE Program Support

a. Provide a point of contact for event managers and other stakeholders

b. Communications and media

c. Traffic, compliance, waste and infrastructure services management

Each key strategy will be outlined below in further detail.

Strategy 1 – A family friendly main street event

Strategy Outcomes:

· A family friendly event that celebrates and enhances Byron’s identity as a vibrant and diverse community.

· An event that embraces the creative talents of locals and showcases local artists and their innovative approach to placemaking.

· An event that enables and enhances co-generational activity and provides an interactive theme to attract local residents to the Byron Town Centre.

Description:

Name: Soul Street NYE – family friendly activities provided to ‘reclaim the soul’ of Byron Bay – produced by locals for locals.

Location: Jonson Street and Railway Park precinct

Timeframe: 4pm to 1am (Street closure 2pm), 31/12

Council investment: $15,000

This event is the focus of reclaiming the Byron Bay town centre for locals. Featuring family friendly activities produced by locals for locals bringing locals back onto the. The 2013 program was very successful and included stage performances, market stalls and many street performers and activities such as chalk art, wishing tree, yarn bombing, craft activities, Fun Maker Silent Disco, flash mob performances, waiters race, etc. The highlight of the evening was a Fire Performance at 9pm, with activities scaled down after that.

Recommendations for improvement from last year include:

· Not closing Jonson Street so early in the day, a 2pm closure is recommended for consideration, with all parked cars cleared by 3pm (its only 1 hour parking in this area of Jonson St) and the event set up by 4 or 5pm.

· Stop/ Go pedestrian control is recommended throughout town between the road closure time and 9pm.

· Police recommend no parking in Bay St.

· Stallholder placement needs to be well coordinated so that stalls are not set up selling goods similar to those in the surrounding shops.

· Stall holder parking needs to be provided elsewhere – perhaps Butler Street Reserve.

· Some sort of activity or controls are needed around Apex Park as that was the ‘trouble spot’ in 2013, particularly between 10pm and 2am.

· Need to communicate that there are NO FIREWORKS at midnight.

· St John’s Ambulance have been involved in previous years by providing volunteers on the night to treat minor injuries and ailments. In 2013 they did not participate due to the late planning of the final makeup of the event, however they have expressed disappointment over this and would prefer to be involved in future years.

Strategy 2 – An under 18’s youth event

Strategy Outcomes:

· A drug and alcohol free event for under 18’s that attracts local young people to celebrate New year’s Eve in a safe way.

· A ticketed event that embraces the creative talents of local youth and showcases young local artists.

· Provide an opportunity for young people studying event management to be involved in the organisation of the event.

· Promote key messages around respect for the Shire and our environment and each other (educate for future years).

Description:

Name: Suggestion – LiveYr (LiveWire) an under 18’s drug and alcohol free event produced by local young people for local youth.

Location: Byron Youth Activities Centre or Byron Regional Sport and Cultural Complex

Timeframe: 8pm to 1am, 31/12

Council investment: $5,000

Whilst planned, a youth event did not go ahead for NYE 2013. There may be a partnership opportunity with Falls Festival in providing a ‘mini-falls’ to attract local youth to the event. This could be a ticketed event that includes a transport element.

Beneath the Surface was held in March at Byron Bay Community Centre – an event designed by local youth for local youth as follows:

“Our community is getting together to celebrate youth culture and music from the Byron Bay Shire. Art, film and photography works by talented local youth will be displayed in the foyer of the Community Centre from 6pm. Music and entertainment will begin from 7pm in the theatre. The artist line-up for ‘Beneath The Surface’ has been finalised and it includes Circus performers – Safety First, Cecelia, Bridget and Monica Brandolini in the Three Little Sisters, Choir group Kindred Singers and Alternative/electronica, indie/pop band Tora. Now that is only the beginning… We have THIRTY ACTS. Don’t miss out on a Youth Showcase like no other – come with us on a journey, ‘Beneath The Surface’.”

Strategy 3 – An event for 18 – 40+

Strategy Outcomes:

· An event targeting 18+ at a location outside of Byron Town Centre to draw crowds away on New Year’s Eve

· An event that provides an exciting program of acts from across Australia and the world that has the capacity to contribute financially to the Shire and NYE community program elements.

· An event that enhances Byron’s identity as a vibrant and diverse community.

Description:

Name: Falls Music and Arts Festival - a party alternative for over 18’s

Location: North Byron Parklands

Timeframe: 31/12 to 3/1

Council investment: Nil, work with event organisers to negotiate financial support for other community events.

This event is organised by a private company on private land.

Falls Festival organisers were extremely supportive of Council’s initiatives for New Year’s Eve in 2013. From negotiating the dates of the festival to providing $25,000 in financial support for ‘Safe Summer in the Bay’ activities and in-kind event organisation assistance and advise.

The partnership with Falls Festival is a positive and important one.

Recommendations for improvement from last year include:

· Requesting event organisers to make the distinction between the event location and the Town Centre to avoid conflict with desired outcomes of the whole NYE strategy

· Address the influx of Falls festival-goers into town on NYE

· Traffic management issues

Strategy 4 – A new year’s morning event

Strategy Outcomes:

· An event that is innovative and engaging and is a good reflection of the brand of ‘Byron’ and celebrates our identity.

· An event that showcases the health and wellness sector, and promotes the strengths of the Byron Shire.

· An event that enables and enhances a ‘chilled-out’ theme with an increasing focus on New Year’s Day instead of New Year’s Eve

Description:

Name: First Sun NYD – a very ‘Byron’ event showcasing what Byron’s famous for – the health and wellbeing arts.

Location: Apex and Denning Park areas near Main Beach

Timeframe: 5 – 11am, 1/1

Council investment: $5,000

This event has excellent potential to grow (attract grant funding) and become a showcase for Byron Shire. The intention is to create more of a focus on New Year’s Day, welcoming the first sun of the new year as a fresh new start, with meditation, yoga, qi gong and a healthy food event. The event has the potential to showcase what Byron is famous for – the health and wellbeing arts.

The food event in 2013 did not attract large enough numbers to keep stall holders happy. Recommendations are around either changing the format (eg BBQ style), the time of day or perhaps increased advertising for 2014.

Strategy 5 – Policing support

Strategy Outcomes:

· Provide a safe environment for community to participate in the NYE program.

· Demonstrate a zero tolerance for antisocial behaviour and alcohol consumption in prohibited areas.

· Support, partner and collaborate with our police representatives and other key services to establish an emergency services command centre at Apex Park and promote the ‘no’ messages.

Description:

Name: Emergency Services Command Centre, and Alcohol Confiscation Points around event zones and at Shirley St Railway Crossing.

Location: Apex and Denning Parks (around the Surf Club)

Timeframe: 2pm 31/12 to 4am 1/1

Council investment: provision of infrastructure and support services (refer Strategy 10)

In 2013, some members of the Police Public Order and Riot Squad were deployed to Byron Bay from Sydney, the first time this has happened in NSW outside of Sydney. Council can work to support this effort with:

· improved lighting in Denning Park east of the Surf club,

· volunteer program to support police work

· alcohol confiscation points and waste management

· improved collaboration about event liquor licences issued for NYE

Recommendations for improvement from last year include:

· Police could also be more involved in a ‘joint’ risk assessment for the event, as they identified this required improvement on 2013.

· Working with Police on the location of the alcohol confiscation points – a few different points were trialled in 2013 and this is an area for improvement.

· Close Bay St to parking to minimise car boot bars and hiding places.

Strategy 6 – An alcohol minimisation campaign

Strategy Outcomes:

· Deter alcohol pre-fuelling and resulting impacts on antisocial behaviour with a clear zero tolerance message.

· Support for Police with improved communication around Alcohol prohibition areas on New Year’s Eve.

· Partnerships with the accommodation sector, such as backpackers and real estate agents to communicate alcohol free areas.

· Effective media (including social media) program implemented early to deter external audiences.

Description:

Council investment: $5,000

· An education campaign to minimise the impacts of alcohol on the NYE program of events.

· Work with partners to promote messages – back of bathroom doors, in public places, accommodation providers.

· Target day-trip visitors – book accommodation or a ticket to an event is required is you are coming to Byron Bay

· Request non-alcohol businesses stay open later to provide light and colour to the evening.

· Good signage for Alcohol Prohibition zones and Alcohol Free Areas.

· Provision of infrastructure to assist with alcohol confiscation by Police.

Council can work with stakeholders to provide a united response to keeping New Year’s Eve safe. For example, Byron Bay Liquor Accord, Tweed-Byron Local Area Command of NSW Police, with accommodation providers and the visitor industry to educate visitors and to work with surrounding LGAs on education for their residents.

Strategy 7 – Team of Volunteers

Strategy Outcomes:

· Provide information and key messages to residents and visitors in the lead up and during the NYE program.

· Provide volunteer support to event managers, police, etc

· Enhance the presence of ‘residential elders’ promoting responsible behaviour and positive interaction.

Description:

Name: Greeter Guardians

Location: Byron Town Centre

Timeframe: 30/12 through to 1/1, with a focus on 10am to 10pm 31/12

Council investment: $5,000

Evidence is available that in towns where community members have ‘ownership’ or ‘guardianship’ over public spaces, there is less crime. This program will offer an opportunity to all those community members that walk around town cleaning up following New Year’s Eve, a chance to be proactive in providing community leadership to visitors about appropriate behaviour around care, respect and environmental values.

Recommendations for improvement from last year include:

· A volunteer program needs to be designed early and recruitment for volunteers to start no later than November 2014.

Strategy 8 – Coordinated sponsorship/ fundraising program

Strategy Outcomes:

· A coordinated effort to attract financial contributions and support to the range of NYE Program activities.

· A proactive approach to fundraising, including applying for grant opportunities and holding fundraising activities.

· Reach a target of $50,000 in additional revenue.

Description:

· A comprehensive sponsorship document will be developed to ‘sell’ the opportunities available to potential partners.

· Grants will be applied for where appropriate.

· Stakeholder liaison and media and advertising support.

· Consider a ‘sponsors function’ on NYE, possibly at the Byron Bay Pool as a high-end reward for their support.

· Sponsorship and fundraising support needs to start early in the year for NYE 2014. Some thought needs to go into a sponsorship program that will enable a fund to be available not only for event organisers to draw from, but also for Council to recoup some expenses for infrastructure support.

Strategy 9 – Establish a Project Reference Group (PRG)

Strategy Outcomes:

· Enable key stakeholders to liaise and work together, keeping communications as open as possible

· Present a coordinated effort to the broader community as a town-wide initiative

· Engage a productive and effective group of people and sub-groups as required.

Description:

Name: Safe Summer in the Bay PRG

Timeframe: Meetings monthly from June 2014 to January 2015

Council investment: nil

The PRG would begin by assessing the Expressions of Interest from potential event managers, and then provide support, trouble shooting and solutions throughout the planning phase.

Strategy 10 – Council NYE Program Support

a. Provide a point of contact for event managers and other stakeholders

b. Communications and media

c. Traffic, compliance, waste and infrastructure services management

Strategy Outcomes:

· Ensure the 2014 NYE program is a collaborative event supported through good community partnerships.

· Provide infrastructure and support for New Year’s Eve activities and events in terms of lights, extra toilets, surf life saving, security, road closures, traffic, pedestrian and parking management (SEPA), alcohol prohibition.

· Provide direction for Event Managers and the New year’s Eve PRG and key stakeholder liaison.

· Manage communications around New Year’s Eve with marketing, advertising and media support.

Description:

Timeframe: April to December 2014.

Council investment: $15,000 media/ marketing/ communications

$30,000 infrastructure such as waste, extra toilets, clean up

$16,000 lighting, road closures, traffic, pedestrian & parking management

_______

$61,000 TOTAL

Refer to Strategies 5, 6 and 8 about the media, advertising and communications support. Refer to Strategy 9 re stakeholder liaison support.

Council provided extra lights, toilets, toilet cleaning, and surf life saving services in 2013 which appear to have been adequate for the crowd numbers (approx. 5,000).

Through the Park and Ride trial, the Park and Ride bus operated from BRSCC and the Byron Bay High School car park from 10am through to 2am 1/1/14. This was successful and has the potential to grow in terms of passenger usage.

The Special Event Parking Area restrictions also had a positive impact on assisting Rangers and Police to control camping in the streets and car parking issues.

Recommendations for improvement from last year include:

1. Providing security at Park and Ride points, especially the Byron Bay High School. In 2013, many campers (intoxicated already), boarded the bus to go to Apex Park and join the aimless crowds. Either the park and ride point needs to move further south (Suffolk Park) or extra security be provided.

2. Depending on the road closure/ Park and Ride plans, an alternative northern site for Park and Ride suggested was the Tyagarah Tea Tree Farm.

3. Some businesses suggested that traffic management is needed the few days before and after New Year’s Eve – perhaps the pedestrian management stop/go is needed on the streets during this busy period.

4. Lighting the pedestrian railway crossing between Butler and Jonson Streets, the crossing is very dark and it could be an alcohol confiscation point (subject to Police agreement)

5. Extra waste collections during the New Year’s Eve evening are needed as bins fill up quickly.

BYRON SHIRE COUNCIL

Reports of Committees - Infrastructure Services 14.1 - Attachment 1

Report of the Local Traffic Committee Meeting held on Friday, 6 February 2015

Meeting Commenced: 11.40 am

PRESENT:

Councillor: Cr Duncan Dey.

Cr Rose Wanchap (Observer Items 5.1 – 5.8)

Cr B Cameron (Observer Items 5.1 – 5.9)

Roads and Maritime Services Representative: Greg Sciffer

Staff: Simon Bennett

Scott Brodie (Items 5.1 – 5.10)

Helen Waldron (Minute Taker)

Apologies:

The Hon Don Page, MP

The Hon Thomas George, MP

Declarations of Interest

There were no declarations of interest raised.

<<type text here>>

Adoption of Minutes from Previous Meetings

Recommendation:

That the minutes of the Local Traffic Committee Meeting held on 12 November 2014 be confirmed.

No. 5.1 Extension of School Bus Route, Fowlers Lane, Bangalow

The Committee reviewed the information provided in the Agenda, which is as follows:

File No: F161\04 / #I2015/45

Council has received an application (E2015/6458) from Mr Brian Bowden operator of Bangalow bus lines to extend the existing school bus route to the end of Fowlers Lane, Bangalow. The request is made by the operator on behalf of the authority (NSW Transport) who typically also seek Council input.

Fowlers Lane is a rural ‘no through’ lane of approximately 2.2km length west of the Pacific Highway, with the first part sealed and the majority unsealed. There are 48 land parcels.

Council has no intention at this time to upgrade the lane or provide a shelter. The operator believes a shelter is provided for patrons along the route and that turning the proposed 24 seater bus will likely require a three point turn made at the end of the road. It is noted the most frequent large vehicle (weekly garbage collection) has no known problems with driving the route and turning around.

Committee concerns or advice on this matter is sought noting the draft recommendation made is typical of previous approvals.

Figure 5.1.1: subject site

Committee Comments

1. safety of current turning point needs looking at

2. bridge and turning circle that is part of a consent condition may affect this request

3. noted this would require a three point turn – forwarding motion turn is preferred by RMS

Management Comments

Nil

Recommendation:

That Council hold no objection to the proposal of Mr Brian Bowden (school bus operator Bangalow bus lines) to extend the existing school bus route along Fowlers Lane, Bangalow from the Pacific Highway to the end on the basis the driver is able to:

a) utilise a safe point for passenger pick up and set down

b) undertake a safe turn around with a forward movement turn only

c) that the Planning Department of Council be informed as it may relate to the works proposed for the creek crossing

No. 5.2 ANZAC Day Parades 2015

The Committee reviewed the information provided in the Agenda, which is as follows:

File No: F161\04 / #I2015/45

Thursday, 25 April 2015 marks the 100th anniversary of the ANZAC landings at Gallipoli. As such a larger turn-out than normal could occur at the local annual services, of which there are four.

Of the four, correspondence from the Byron Bay sub-branch has only so far been received. They are proposing an earlier start time (4:30am) than previous years for the dawn service and therefore road block as implemented by Council near the Memorial Gates at intersection of Marvell Street and Tennyson Street. However the same parade route (as shown) will be followed within Byron Bay by gathering at 10:15am off-road (Beach Hotel) at Bay and Jonson Street, then proceed south down Jonson Street, into Marvell Street and end back at the Memorial Gates whereupon the parade disbands.

Verbal advice suggests the other branches will also follow the same parades routes as previous years as shown noting as follows:

- Mullumbimby parade is typically held under Police escort, 1030am-1130am

- Brunswick Heads also has Police involvement, commencing 5.45am, conclude 10am;

- Bangalow involves Council road closure, 10.45am – 11.45am

Figure 5.2.1: parade routes

Committee Comments

Nil

Management Comments

1. Council has an annual budget for these RSL sub-branch ANZAC Day events.

2. Post-meeting, the Byron Bay RSL confirmed their request involves blocking the road at intersection of Tennyson and Marvell Streets from 4am for the dawn service. This closure is typically only applied for the parade which, as in previous years, will also be held between 10am-12noon. As a result the intersection will be closed, with detours in place between 4am through to 12noon.

Recommendation:

1. That Council endorses the ANZAC Day Parades for 25 April 2015 for the Return Services League sub branches of Byron Bay, Mullumbimby, Bangalow and Brunswick Heads / Billinudgel.

2. That Council implements the necessary temporary road closures and detours and places advertisements in the local newspaper as required by the Roads Act 1993

No. 5.3 Request for Disabled User Limitation Parking Bay, 6 Marvell Street, Byron Bay

The Committee reviewed the information provided in the Agenda, which is as follows:

File No: F161\04 / #I2015/45

QML pathology located at 6 Marvell Street, Byron Bay has requested at least one, if not two, disabled bays be provided at or near their business frontage. They argue that the existing 2P limit is excessive and patrons are not able to easily find a space closer to the premises due to the time limit and it is especially difficult for those with a disability.

Disabled bays are included in Council’s mobility map: http://www.byron.nsw.gov.au/files/pages/mobility-maps/byron_bay_mobility_map.pdf. The mobility map shows at least eight (8) disabled spaces within a 150m radius of the site (as depicted in Figure 5.3.1) which would appear adequate number for the area.

As for time limits, 1P, 2P, 4P and no limit applies in the same 150m radius as it is noted the request is also concerned for greater turn over, which can be achieved by reducing the existing 2P time limit to 1P for example; which is a time limit the ongoing Byron Bay parking study has recommended more of be provided in the town centre.

However as the whole town centre will require substantial consultation, and this specific request reflects that broader intention, it is therefore recommended 1P parking be consulted upon with tenants of Marvell Street between Jonson Street and Middleton Street as time limits receive better compliance and easier to understand if they apply to length (e.g. one block) as opposed to single situations (e.g. at a shop front only). .

Figure 5.3.1: 150m radius of site – 8 disabled bays exist

Assuming consultation is supported, it is then also recommended it be done in the context of the parking study, noting the latest Resolution of Council includes investigation of $3 per hour on-street with ‘locals’ being exempt. As ‘locals’ are yet to be defined/criteria established, the consultation could also (if deemed appropriate) survey number of employees and where they are from and how long they need to park. The survey also offers opportunity to test the market in regard to any pricing Council may seek to apply.

Committee Comment

1. noted changes to time limits will be considered by Byron Bay Parking Study underway

2. therefore requests such as this and changes to time limits should be considered in the broader context of the study, however be progressed as a separate matter to pay parking and whether or not Council applies a ‘locals’ exemption

Management Comments

1. the matter will be considered in context of the parking study and referred back to LTC when and as required .

Recommendation:

COMMITTEE RECOMMENDATION

1. That Council not install an accessible (disabled) parking bay on Marvell Street, Byron Bay between Jonson Street and Middleton Street at this time.

2. That the Committee supports in principle the need for reduced time limits as requested, however acknowledges that consultation with tenants/land owners will take place as part of the Byron Bay parking study.

No. 5.4 Request for 2P Time Limit and Council Enforcement, Shopping Plaza, Byron Bay

The Committee reviewed the information provided in the Agenda, which is as follows:

File No: F161\04 / #I2015/45

The land owner of the shopping plaza area (see Figure 5.4.1) located on Jonson Street, Byron Bay north of Woolworths has requested a 2P time limit be introduced (currently no limit applies) and that Council enforce.

The arrangements of enforcement are subject to agreement and not a Committee matter.

Committee endorsement of the time limit is however sought. Given time limits typically apply 9am-6pm every day in the town centre, the same is recommended for this site.

Figure 5.4.1: subject site

Committee Comments

1. Council enforcement of a private car park requires the property to be ‘leased’ to Council

2. pick up / drop off zone and ‘parents with prams’ spaces should be considered, however such decision remains with the owner

3. however any regulatory changes to the private car park while under lease to Council will require LTC/Council approval

Management Comments

Committee comments are noted and will be referred on to parties and be undertaken as required, noting an agreement for Council to enforce the new time limits has been issued to the land owner.

Recommendation:

COMMITTEE RECOMMENDATION

1. That Council approves a 2P time limit which is effective 9am to 6pm each day and it applies where signed in the car park located at 90-96 Jonson Street, Byron Bay (Lot 5, DP 619224).

2. That Council suggests to the owner that 15 minute pick up / drop off zones and ‘parents with prams’ bays, as well as disabled parking bays be considered in line with current parking standards.

3. That any proposed regulatory changes in the car park while under lease to, or subject to agreement with Council, will need referral to the Local Traffic Committee for approval.

No. 5.5 Proposal for One-Way Middleton Street, Byron Bay, Lawson Street to Bay Street

The Committee reviewed the information provided in the Agenda, which is as follows:

File No: F161\04 / #I2015/45

Council is designing and planning for the 2015/16 construction of a car park area at the site depicted (Figure 5.5.1).

Part of the proposal is to remove two-way operation from Middleton Street, between Lawson Street and Bay Street and make it one-way. The options for one-way can be either north to south (Lawson to Bay) or continue the current east bound one-way flow along Bay Street by making it south to north (Bay to Lawson). Either way, consultation is recommended with a report back.

1. noted the proposed car park is formalising existing informal parking

Figure 5.5.1: current one-way and subject site

Committee Comments

While the Committee recommendation as made does not state a preference for the direction of the one-way, both options and the benefits and disadvantages of each, could be included to assist in the consultation recommended

Management Comments

Consultation as with one-way (if it proceeds) will further inform Council design plan, with both to be reported back to Council via the LTC

Recommendation:

1. That Council undertake consultation with land owners and tenants of Bay Street and Bay Lane, Byron Bay between Fletcher Street and Middleton Street, and those on Middleton Street north of Lawson Street, in regard to the one-way options and proposed car park.

2. That the matter be brought back to the Local Traffic Committee and Council following the consultation period.

No. 5.6 Proposal for 2P limit, Lawson Street, Byron Bay, East of Middleton Street

The Committee reviewed the information provided in the Agenda, which is as follows:

File No: F161\04 / #I2015/45

Council’s Byron Bay Parking Study has recommended increased use of time limits in the town centre. The study is not specific about where these should be placed. However following the successful use of the 2P Special Event Parking area (SEPA) employed over seven (7) days this summer, Rangers have advised time limits would be beneficial on Lawson Street, Byron Bay between Middleton Street and Massinger Street. The subject site is depicted in Figure 5.6.1.

Currently no time limits exist on the north side (yellow line) or most of the south side (purple line) where holiday accommodation / lets dominate. Part of the south side (green line) between Middleton Street and Gilmore Crescent where the library is located has 2P time limits in place.

Parking is parallel but not marked. The subject site is approximately 650m in length, therefore providing a significant number of spaces for those needing all day/unrestricted parking. The adjacent Gilmore Crescent and Massinger Street have no restrictions and likely to experience increased parking if time limits are introduced at the subject site. The Clarkes Beach car park (north side, east end of subject site) provides 4P parking at $4 per hour, with exemption to the hourly fee provided to those ‘locals’ displaying Council’s parking coupon.

While Committee advice is sought, the extent of the proposal dictates consultation be undertaken and done so in the context of the parking study.

Figure 5.6.1: subject site

Committee Comments

1. noted the area is currently used by workers, as it allows all day parking

2. acknowledged all day parking needs for workers need to be addressed

3. on this basis, it was noted changes to time limits will be considered by the Parking Study

4. therefore requests such as this and changes to time limits should be considered in the broader context of the study however be progressed as a separate matter to pay parking and whether or not Council applies a ‘locals’ exemption

Management Comments

1. the matter will be considered in context of the parking study and referred back to LTC when and as required.

Recommendation:

That consultation with tenants/land owners of Lawson Street, Byron Bay east of Middleton Street be done in the context of the Byron Bay parking study, noting that Local Traffic Committee see merit in introducing a 4-hour parking time limit.

No. 5.7 Proposal for 2P limit, Shirley Street, Byron Bay, east of Milton Street

The Committee reviewed the information provided in the Agenda, which is as follows:

File No: F161\04 / #I2015/45

Following the second successful implementation of the 2P Special Event Parking Area (SEPA) time limit this summer (29 December to 4 January inclusive), Rangers have supported the introduction of a permanent 2P time limit on Shirley Street, east of Milton Street.

The subject site is depicted and is often used by vehicles for private sale or vehicles advertising their business elsewhere in town. As such the potential use for car parking is reduced and can be improved by enforcing a time limit, such as recommended. An alternative option could be providing 4P limit, given the walking distance to the town centre, however while the hospital remains operational 2P can be justified as they are significant generator of traffic and parking.

Committee Comment

1. noted changes to time limits will be considered by Byron Bay Parking Study underway

2. therefore requests such as this and changes to time limits should be considered in the broader context of the study however be progressed as a separate matter to pay parking and whether or not Council applies a ‘locals’ exemption

Management Comments

1. the matter will be considered in context of the parking study and referred back to LTC when and as required .

Recommendation:

1. That, prior to consultation taking place with tenants/land owners, Council consider what time limit is desirable for Shirley Street, Byron Bay.

2. That Council notes the Committee favours for Shirley Street 2P east of Milton Street, and 4P to Kendall Street,

3. That the consultation be undertaken with consideration of the broader parking study being undertaken and used to further inform it.

No. 5.8 Request for Centre Line Marking, Coolamon Scenic Drive, South of Goonengerry Road

The Committee reviewed the information provided in the Agenda, which is as follows:

File No: F161\04 / #I2015/45

Council has recently (by end of December 2014) implemented the RMS speed zone authorisation of an 80kph limit on Coolamon Scenic Drive effective from Mullumbimby through to the Pacific Highway. Prior to that, Council received a detailed request from a local resident seeking improved delineation for the same road, especially between Goonengerry Road to the Highway. This is an approximate length of 11.3km with two distinct sections, being 4.6km to Coorabell Road and 6.7km from Coorabell Road to the Highway, a section which averages 1,362 vehicles per day.

While the crash history of 23 in the five years to 30 June 2013 (18 of them leaving road/out of control, 13 due to speed) and the recent 80k speed limit introduced support further delineation on a safety ground, the specific request for centre line marking is only possible where road widths permit, noting most of the section between Coorabell Road and the highway is likely to accommodate.

To this end it is recommended centre line marking be implemented where applicable standards and RMS requirements can be met. As for costs of undertaking the works, the RMS are requested to assist or advise of an appropriate funding source (if any).

Committee Comment

1. prior to implementing one measure, which in this case is centre line marking, it is recommended a review be done and implemented in order as follows: guide posts, line marking, advisory signs, curve alignment markers (CAMS),and then site specific signs for identified hazards or problems

2. the review needs to consider crash history and road conditions and any changes implemented need to ensure consistency and continuity

Management Comments

1. the matter will be considered in context of the parking study and referred back to LTC when and as required .

Recommendation:

That a review of delineation measures, such as guide posts, advisory curve markers, speeds, and line centre marking etc be undertaken and implemented as found warranted on Coolamon Scenic Drive, between Goonengerry Road and the Pacific Highway.

No. 5.9 Change Give Way to STOP, Cowper Street, Byron Bay at Ruskin Street

The Committee reviewed the information provided in the Agenda, which is as follows:

File No: F161\04 / #I2015/45

A request for a STOP sign at the subject site depicted has been received.

Council receive crash data every year and review sites. The map also shows small black and blue dots. They indicate crashes at the intersection, blue being the most five year data. The crash trend indicates vehicles are going through the intersection and supports the need for a STOP sign.

Other factors need review however as well, including sight distances.

However it is recommended STOP signs be installed subject to such review and meeting required standards and RMS requirements. It they are not met, a report back to the Committee will be provided for other options.

Figure 5.9.1: subject site

Committee Comment

STOP sign only to be implemented if sight lines warrant it, otherwise alternative measures will need consideration, for example physical measures to narrow the approach and curve and / or centre median with signage to reinforce the existing Give Way

Management Comments

Nil

Recommendation:

That Council replace the Give Way with STOP signs at the intersection of Cowper Street, Byron Bay with Ruskin Street subject to RMS requirements being met.

No. 5.10 Request for Time Limits and Review, Middleton Street, Byron Bay

The Committee reviewed the information provided in the Agenda, which is as follows:

File No: F161\04 / #I2015/45

A long term resident of Middleton Street, between Marvell and Carlyle Streets, has requested 4P be implemented for that length and that time limits also be considered for streets eastward.

However as Council has undertaken a parking study which is ongoing, such changes need to be considered in that broader context.

Hence the recommendation made for consultation and specifically the proposals as depicted, namely:

1. Middleton Street, being:

a) 4P on west and east side, Marvell Street to Carlyle Street;

b) 2P on west side, north of Marvell Street.

2. Marvell Street, east of Middleton Street being:

a) 4P south side (includes Bowls club frontage)

b) a review of time limit (currently none) on north side

3. a review of time limits for:

a) Carlyle Street east of Middleton Street,

b) Middleton Street, south of Carlyle Street

Committee Comment

1. noted changes to time limits will be considered by Byron Bay Parking Study underway

Management Comments

1. the matter will be considered in context of the parking study and referred back to LTC when and as required.

Recommendation:

That the report and request for time changes on Middleton Street and Marvell Street, Byron Bay be noted and referred to the Byron Bay parking study for further investigation and be reported to the Local Traffic Committee and Council when and as required.

No. 5.11 Event Road Closure, Bangalow Billy Cart Derby, Sunday 17 May, 2015

The Committee reviewed the information provided in the Agenda, which is as follows:

File No: F161\04 / #I2015/45

Organisers of this annual event have advised as follows:

The Bangalow Billycart Derby is scheduled to be held on Sunday 17 May, 2015 and we request permission for a temporary road closure in accordance with the attached Traffic Control Plan. This will be the same as in previous years with the majority of traffic being diverted via Deacon Street, Bangalow.

The NSW Police have been formally advised at Tweed Byron Local Command division.

The event is held each year without incident. Road closures are done by Council.

Recommendation:

1. That the Bangalow Billy Cart Derby, to be held Sunday 17 May 2015, which includes the temporary road closure of Byron Street, Bangalow between Granuaille Road and Market Street between the hours of 6am and 4pm, be endorsed.

2. That the organisers be responsible for implementing an approved Traffic Control Plan, including the use of signed detours, as designed and implemented by those with appropriate accreditation and be advised Council’s fee for holding an on-road event will apply.

3. That public liability insurance be in place for the sum of at least $20 million and a copy be provided to Council.

4. That the concurrence of the Police be sought by the organisers, independent of the Local Traffic Committee endorsement.

5. That the event be advertised in accordance with the Roads Act charged at cost to the organisers.

6. That the event be notified on Council's website.

7. That if Council staff and materials are required for the event, costs be recorded and invoiced to the organisers as appropriate.

Committee Comments

Nil

Management Comments

Nil

No. 5.12 Event Road Closures, Byron Bay Triathlon, Saturday, 9 May 2015

The Committee reviewed the information provided in the Agenda, which is as follows:

File No: F161\04 / #I2015/45

This annual event marks the end of the triathlon season and is growing in participation (near 1,200 expected) and will include many less in an off-road (on path) community fun run on the Sunday. The Saturday event however remains the same and as in previous years requires substantial road closures and traffic management over the 4 hours of 12noon to 4pm.

The maps provided by the proponent are reproduced and indicate the most impact is within the town centre with several streets closed. Past years Clifford Street, Suffolk Park has also had at times long delays (30 minutes or more) which can occur subject to the timing of the cycling leg.

However while inconvenience and delays are experienced, and each year a few (2-3) complaints are received, the event is well advertised in advance (notice to residents provided), has no reported safety problems, is well controlled with Police and traffic control involvement and anticipated and well received from the business community who benefit with the large visor number in what is otherwise a slower trading period.

Figure 5.12.1: maps

Committee Comments

1. the best direction to circle (ie clockwise / anticlockwise) to be checked by Traffic and Transport Planner prior to the event

Management Comments

Nil

Recommendation:

1. That endorsement be given for the 2014 Byron Bay Triathlon to occur on Saturday, 9 May 2015.

2. That Council approves the temporary road closures within Byron Bay for undertaking the 2014 Byron Bay Triathlon as follows, with each to be in effect no earlier than 12 noon and removed no later than 4pm:

a) Bay Street, between Fletcher Street and Middleton Street

b) Middleton Street, between Bay Street and Marvell Street

c) Marvell Street, between Middleton Street and Tennyson Street

d) Tennyson Street, between Marvell Street and Browning Street

e) Bangalow Road, between Browning Street and Broken Head Road

f) Broken Head Road, from Bangalow Road to the Ballina LGA boundary

g) Lawson Street, between Middleton Street and Massinger Street

3. That the approvals provided in Part 1 and Part 2 are provided subject to the proponent’s:

a) use of an accredited designed and implemented Traffic Control Plan

b) meeting of the advertising requirements of the Roads Act 1993

c) letter box drop of properties affected by the road closures, advising of the event and the proposed traffic management and road closures

d) event being notified on Council's website

e) Council’s consideration of any submissions received

f) timely lodgement of current and appropriate levels of insurance and liability cover

4. That the use of Butler Street Reserve, Byron Bay for the purpose of event car parking is subject to Council licence and agreement and the timely provision of a Parking Management Plan.

5. That the approvals within Part 1 to 4 relate to Byron Shire and that the holding of the event remains subject to the:

a) result of Council’s advertised submission period

b) written approval from Police

c) written approval from Ballina Shire Council

No. 5.13 Traffic Management, Mullum to Bruns Paddle, Sunday 24 May 2015

The Committee reviewed the information provided in the Agenda, which is as follows:

File No: F161\04 / #I2015/45

In their application to Council organisers of this local fund raising annual event state:

As in past years the paddle committee is requesting permission for temporary one-way traffic in the northern part of Brunswick Terrace between Tincogan & Tyagarah Streets, Mullumbimby between the hours 6:30am – 10am to allow for the registrations and start of the 2015 Mullum2Bruns Paddle.

The turn from Tincogan Street into Brunswick Terrace would require a “no right turn “sign and our local VRA traffic marshals will be on duty at this intersection which would also disallow “no left turn” from the Federation Bridge into Brunswick Terrace, we note that a right turn into Brunswick Terrace from Tincogan Street caused traffic build up last year.

There will be traffic marshals at the intersection of the southern part of Brunswick Terrace which will only allow vehicles to cross into the northern part of Brunswick Terrace when parking is available for them to set down their kayaks, canoes etc.

There will be no parking permitted on the residential side of Brunswick Terrace and this will be patrolled by the VRA to ensue as little inconvenience to residents as possible.

Participants will be diverted along the southern part of Brunswick Terrace to the intersection of Brunswick Terrace & Tincogan Street to enable them to cross to the starting area.

A letter box drop would be done 2 weeks prior to the event informing residents in the surrounding streets of the temporary one way traffic closures.

The application included plans and maps indicating the same traffic measures as previous years is sought.

Committee Comments

Nil

Management Comments

Nil

Recommendation:

That Council approve the temporary traffic control measures in Mullumbimby for the Mullum to Bruns Paddle, to be held on Sunday 24 May 2015, subject to the proponent’s:

a) use of an accredited designed and implemented Traffic Control Plan

b) holding public liability insurance for the sum of at least $20 million

c) the event being advertised in accordance with the Roads Act 1993

d) the event being notified on Council's website

e) consideration of any submissions received

f) letter box drop of residents advising of the event and traffic management

No. 5.14 Little Black Dress Cycling Event

The Committee reviewed the information provided in the Agenda, which is as follows:

File No: F161\04 / #I2015/45

An application to conduct The Little Black Dress Classic on-road cycling event to raise money for the Jodie Lee Foundation / Bowel Cancer Research has been received and proposed to be held 22nd March 2015 through to 29th March 2015.

The event website is at:

http://www.jodileefoundation.org.au/bowel-cancer/events/little-black-dress-classic-2015

The event starts in the mid-north coast area of the Coffs coast and ends at Broadbeach, Gold Coast. The event will be within Byron Shire on days 4-6 of the event, and during this time includes the following.

On day 4, the event ravel Yamba to Byron Bay. As per Figure 5.14.1, which is the map provided in the original application received, the event will cycle from Casino to Lismore then onto Bangalow then finishing the day at Byron Bay. The route will enter Byron Shire after leaving Clunes on the state road of Lismore-Bangalow Road then proceed through Bangalow main street and then onto Byron Bay via Bangalow Rd, Old Bangalow Rd, then rejoin Bangalow Road until following Browning Street and then Jonson Street to reach the end of day destination.

On day 5 the event will undertake a Byron Bay loop leaving and retuning to their Jonson Street destination by following local streets in Byron Bay and depart via Bangalow Road onto the coast road (Broken Head Road) through to Ballina Shire. Their return into Byron Shire is via the rural and narrow Booyong Road until they again join Bangalow-Lismore Road and follow the same route to Byron Bay as used on Day #4.

On Day 6 of the event the route follows the one used by the annual Rainbow bike ride by leaving Byron Bay west along Ewingsdale Road and onto Mullumbimby via Myocum Road and Coolamon Scenic Drive. Once at Mullumbimby, cyclists follow Dalley Street, Burringbar Street and Arygle Street and then follow Mullumbimby Road and Gulgan Road through to Brunswick Heads whereby they follow the old highway (including Tweed Street) through to joining Brunswick Valley Way and Tweed Valley Way until they reach Tweed Shire.

It is noted the proponent has received Police concurrence which advises as follows:

In principle, the New South Wales Police Force does not sanction the conduct of this type of event on the State’s Highways and major road systems. There are inherent risk factors which directly impact on the safety of those involved and other road users. These risk factors include:

Figure 5.14.1: Day 4 route

Figure 5.1.4.2: Day 5 loop

Figure 5.14.3: Day 6

 high speeds,

 high traffic volumes,

 long lengths of unformed/gravel road shoulders,

 horizontal and vertical site distance restrictions,

 narrow lane widths, and

 large heavy vehicles, long distance coaches and B-Double movements on all major roads throughout New South Wales.

The New South Wales Police Force has no official objections to your present application, provided the event is conducted in accordance with the attached lists of conditions. Departure from these conditions may result in police terminating the event and thereby requiring participants to comply with the normal provisions of the Road Transport Legislation.

The RMS have also provided direct advice and recommendations to the event, especially matters regarding the highway.

Committee Comments

1. organisers of the event have been talking to RMS

2. one of the proposed routes has been used previously for the Rainbow Ride Challenge

3. the route proposed for day 5 of the event crosses from Byron Shire to Ballina Shire, then back to Byron Shire and RMS to follow up with other LGAs

4. some of the roads proposed are narrow (near single) lane width

Committee Comments

1. As the event is a not a race, the RMS ‘Guidelines for Bicycle Road Races’ do not apply, nevertheless they do provide assistance in organising such an event and to be provided to the proponent

2. Additionally, while the event does not require a road closure or traffic controls (eg stop and go, vehicle detours, reduced speed limits, etc), it is likely to impede general motoring public, especially on narrow roads or tight curves where safe passing will be limited as inadequate width or sight lines exist

3. To this end, the cycling group must always be contained within a lead and rear support vehicle that displays signage advising motorists of the event/cyclists and proceed with caution

4. It is also the responsibility of the organisers of the event to inspect the route they have chosen and ensure that participants are advised of any hazards (and corrected where feasible) and agree participation is at their own risk, ie within reason, Council or any third party is not responsible for the conditions of the route travelled

Management Comments

1.Council’s Risk Management Officer is aware of this event

Recommendation:

That Council note the proposed Little Black Dress Classic on-road cycling event, being held to raise money for the Jodie Lee Foundation / Bowel Cancer Research between 22nd March and 29th March 2015 and holds no objections to the event being held in Byron shire as proposed, subject to the following:

a) concurrence of the NSW Police and Roads and Maritime Services and their conditions and requirements being met

b) organisers implement risk management and assessment prior and during the event including provision of lead and rear motor escort to contain the cycling group at all times

c) public liability insurance being current and not less than $20 million

d) advertising in accordance with the Roads Act 1993

f) event being notified on Council's website; and

g) proponent accepting Council is not held liable for defects, hazards and conditions upon the route travelled

No. 6.1 Wilson Creek Public School Bus Bay

The Committee reviewed the information provided in the Agenda, which is as follows:

File No: F161\04 / #I2015/45

The School Principal has made contact in regard to concerns for student safety at the School frontage. Concerns relate in particular to School bus pick up time due to the narrow road, no off-road space to embark, the limited sight line of and for approaching vehicles and speeds they travel.

It is noted that Council, via LTC has considered this issue previously. On 23 October 2008 Council, in receipt of LTC report (file# DM796394), resolved as follows:

08-614 Resolved:

1. That the interim measure for a temporary bus bay on the northern side of the road, as proposed for Wilsons Creek Primary School, be supported and conveyed to the School.

2. That funding options for the more permanent measures proposed of a formal bus bay, footpath and retaining wall be investigated.

Note the attachment (design plan) is online:

http://www.byron.nsw.gov.au/files/meetings/2008/10/23/2008-10-23-Ordinary-2a-Council.pdf

Part 1 was undertaken while the landslip now recently repaired, however delayed the undertaking of Part 2 as it reduced and controlled traffic movements through the problem area, ie the School frontage, and in particular the on-road movement of students to and from the bus.

A meeting was held with the Principal on 30 January 2015. The Principal reiterated previous concerns and also offered an alternative to the design previously resolved upon, namely the use of school land to cut into the embankment. Upon inspection this option would appear to offer significant benefits and cost savings upon the resolved plan.

While it is recommended this option be reviewed, designed and costed, it is noted the cost will still remain substantial and Council will likely need to look at external grants and funding opportunities.

The need for more immediate action however still remains; i.e. how best to accommodate two buses at departure time on the narrow rural road and improve safety for the students. To this end Committee advice is sought on the matter and an aerial photo/map of the subject site will be tabled.

Committee Recommendation

1. noted buses should pick up and drop down on the School site for safety reasons

2. design, costing and funding are required before June to allow the project to be submitted to the RMS for funding

3. there is a possibility that the RMS will provide 100% funding

4. size of bus being used to be reviewed.

Management Comments

Staff will progress the plans and funding opportunity with RMS, noting the 30 June deadline, and on basis 100% external funding is made available to cover all costs, from survey, design through to construction with any delays reported to Council as required.

Recommendation:

1. That a new design be developed which allows the School bus and students to board and embark on the School site.

2. That staff pursue the possibility of a smaller bus being used and if not possible under the current contract, than it should be part of new contract.

3. That Council notes the new proposed design allows improved safety and will cost less than the previously approved design.

4. That Council notes the potential for 100% funding from the RMS if the design meets their requirements and can be commenced prior to June 2015.

No. 6.2 Late item – Rescue Helicopter Fundraiser, Byron Bay to Ballina Chopper Walk, 2015

The Committee reviewed the information provided in the Agenda, which is as follows:

File No: F161\04 / #I2015/45

This annual walk event is again proposed to thr follow the same route. As no reported issue or problems are known, approval is recommended.

Recommendation:

1. That Council endorse the Westpac Life Saver Rescue Helicopter fundraiser, Byron Bay to Ballina Chopper Walk, to be held Sunday 24 May 2015, subject to:

a) the use of an accredited designed and implemented Traffic Control Plan for the purpose of stop/go controls where required

b) the use of marshals along Marine Parade who, for the purpose of aiding and forming participants into walking groups, are to undertake their duties in accordance with a pre-event risk assessment and management plan, a copy of which is to be provided to Council prior to the event

c) public liability insurance be in place for the sum of at least $20 million

d) the event be advertised in accordance with the Roads Act, with the advertising charged at cost to the organisers

e) the event being notified on Council's website

f) consideration of any submissions received

g) attainment (by the event proponent) of NPWS written acceptance of the event

2. That the endorsement in Part 1 is also subject to the following in regard to the use of Seven Mile Beach Road, that is:

a) signage, which specifies the date, hours and nature of the event, be positioned at the entrance and exit of Seven Mile Beach Road one week prior to the event;

b) on the day of the event, at 500m intervals, and facing both directions of travel, signs advising of “ Special Event - Charity Walk Ahead” (or similar) are installed prior, and removed after, the event occurs; and

c) a safety induction for participants advising of hazards be provided.

There being no further business the meeting concluded at 2.30 pm.

Venue	Conference Room, Station Street, Mullumbimby
Date	Friday, 6 February 2015
Time	11.30am
Committee Members	Greg Sciffer – Roads and Maritime Services Snr Constable Ray Wilson – Police Cr Duncan Dey Hon Don Page MP Hon Thomas George MP