Minutes of the Finance Advisory Committee Meeting held on 20 August 2015

BYRON SHIRE COUNCIL

14.1 - Attachment 1

Minutes of the Finance Advisory Committee Meeting held on Thursday, 20 August 2015

File No: I2015/865

PRESENT: Cr B Cameron, Cr D Dey, Cr A Hunter and Cr D Woods

Staff: Mark Arnold (Director Corporate and Community Services)

Phil Holloway (Director Infrastructure Services)

James Brickley (Finance Manager)

Cr Cameron (Chair) opened the meeting at 2.13pm and acknowledged that the meeting was being held on Bundjalung Country.

Apologies:

That the apology from Ken Gainger (General Manager) be received and accepted.

Declarations of Interest – Pecuniary and Non-Pecuniary

There were no declarations of interest.

Adoption of Minutes from Previous Meetings

Committee Recommendation:

That the minutes of the Finance Advisory Committee Meeting held on 14 May 2015 be confirmed

. (Dey/Woods)

The recommendation was put to the vote and declared carried.

Business Arising from Previous Minutes

There was no business arising from previous minutes.

Staff Reports - Corporate and Community Services

Report No. 5.1 2014/15 Financial Sustainability Project Plan - Update on the Action Implementation Plan as at 30 June 2015

File No: I2015/792

Committee Recommendation:

That the Finance Advisory Committee recommend to Council:

That the update report to 30 June 2015 on the 2014/2015 Financial Sustainability Project Plan Action Implementation Plan be received and noted. (Dey/Woods)

The recommendation was put to the vote and declared carried.

Report No. 5.2 Budget Review - 1 April 2015 to 30 June 2015

File No: I2015/793

Committee Recommendation:

That the Finance Advisory Committee recommend to Council:

1. That That Council authorises the itemised budget variations as shown in Attachment 2 (#E2015/52657) which includes the following results in the 30 June 2015 Quarterly Review of the 2014/2015 Budget:

a) General Fund - $0 increase in accumulated surplus/working funds

b) General Fund - $11,502,900 increase in reserves

c) Water Fund - $2,601,000 increase in reserves.

d) Sewerage Fund - $2,807,700 increase in reserves

2. That That Council adopt the revised estimated General Fund Accumulated Surplus/ (Working Funds) surplus of $1,957,550 for the 2014/2015 financial year as at 30 June 2015.

(Cameron/Woods)

The recommendation was put to the vote and declared carried.

Report No. 5.3 Carryovers for inclusion in 2015/2016 Budget

File No: I2015/853

Committee Recommendation:

That the Finance Advisory Committee recommend to Council:

1. That he works and services, and the respective funding shown in attachment 1 (#E2015/50268), attachment 2 (#E2015/50270) and attachment 3 (#E2014/50271) be carried over from the 2014/2015 Financial Year and that the carryover budget allocations be adopted as budget allocation revotes for inclusion in the 2015/2016 Budget Estimates.

2. That Council reallocate the adopted 2015/2016 Special Rate Community Building Maintenance outlined in Table 3 of this report to the program outlined in Table 4 of this report. (Woods/Cameron)

The recommendation was put to the vote and declared carried.

Report No. 5.4 Draft Updated Long Term Financial Plan 2015-2025

File No: I2015/854

Committee Recommendation:

That the Finance Advisory Committee recommend to Council:

That Council adopt the updated Draft Long Term Financial Plan 2015-2025 for the General Fund and that the overall Long Term Financial Plan be further updated upon completion of the Water and Sewerage Business Plans. (Woods/Hunter)

The recommendation was put to the vote and declared carried.

There being no further business the meeting concluded at 3.51pm.

Venue	Conference Room, Station Street, Mullumbimby
Date	Thursday, 20 August 2015
Time	2.00pm