Notice of Meeting

 

 

 

 

 

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Biodiversity and Sustainability Advisory Committee Meeting

 

 

A Biodiversity and Sustainability Advisory Committee Meeting of Byron Shire Council will be held as follows:

 

Venue

Conference Room, Station Street, Mullumbimby

Date

Thursday, 1 October 2015

Time

2.00pm

 

 

 

 

 

 

Ken Gainger

General Manager                                                                                                                 I2015/1212

                                                                                                                                    Distributed 28/09/15

 

 


CONFLICT OF INTERESTS

What is a “Conflict of Interests” - A conflict of interests can be of two types:

Pecuniary - an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

Non-pecuniary – a private or personal interest that a Council official has that does not amount to a pecuniary interest as defined in the Local Government Act (eg. A friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

Remoteness – a person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to a matter or if the interest is of a kind specified in Section 448 of the Local Government Act.

Who has a Pecuniary Interest? - a person has a pecuniary interest in a matter if the pecuniary interest is the interest of the person, or another person with whom the person is associated (see below).

Relatives, Partners - a person is taken to have a pecuniary interest in a matter if:

§  The person’s spouse or de facto partner or a relative of the person has a pecuniary interest in the matter, or

§  The person, or a nominee, partners or employer of the person, is a member of a company or other body that has a pecuniary interest in the matter.

N.B. “Relative”, in relation to a person means any of the following:

(a)   the parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descends or adopted child of the person or of the person’s spouse;

(b)   the spouse or de facto partners of the person or of a person referred to in paragraph (a)

No Interest in the Matter - however, a person is not taken to have a pecuniary interest in a matter:

§  If the person is unaware of the relevant pecuniary interest of the spouse, de facto partner, relative or company or other body, or

§  Just because the person is a member of, or is employed by, the Council.

§  Just because the person is a member of, or a delegate of the Council to, a company or other body that has a pecuniary interest in the matter provided that the person has no beneficial interest in any shares of the company or body.

Disclosure and participation in meetings

§  A Councillor or a member of a Council Committee who has a pecuniary interest in any matter with which the Council is concerned and who is present at a meeting of the Council or Committee at which the matter is being considered must disclose the nature of the interest to the meeting as soon as practicable.

§  The Councillor or member must not be present at, or in sight of, the meeting of the Council or Committee:

(a)   at any time during which the matter is being considered or discussed by the Council or Committee, or

(b)   at any time during which the Council or Committee is voting on any question in relation to  the matter.

No Knowledge - a person does not breach this Clause if the person did not know and could not reasonably be expected to have known that the matter under consideration at the meeting was a matter in which he or she had a pecuniary interest.

Participation in Meetings Despite Pecuniary Interest (S 452 Act)

A Councillor is not prevented from taking part in the consideration or discussion of, or from voting on, any of the matters/questions detailed in Section 452 of the Local Government Act.

Non-pecuniary Interests - Must be disclosed in meetings.

There are a broad range of options available for managing conflicts & the option chosen will depend on an assessment of the circumstances of the matter, the nature of the interest and the significance of the issue being dealt with.  Non-pecuniary conflicts of interests must be dealt with in at least one of the following ways:

§  It may be appropriate that no action be taken where the potential for conflict is minimal.  However, Councillors should consider providing an explanation of why they consider a conflict does not exist.

§  Limit involvement if practical (eg. Participate in discussion but not in decision making or vice-versa).  Care needs to be taken when exercising this option.

§  Remove the source of the conflict (eg. Relinquishing or divesting the personal interest that creates the conflict)

§  Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in S451 of the Local Government Act apply (particularly if you have a significant non-pecuniary interest)

RECORDING OF VOTING ON PLANNING MATTERS

Clause 375A of the Local Government Act 1993 – Recording of voting on planning matters

(1)   In this section, planning decision means a decision made in the exercise of a function of a council under the Environmental Planning and Assessment Act 1979:

(a)   including a decision relating to a development application, an environmental planning instrument, a development control plan or a development contribution plan under that Act, but

(b)   not including the making of an order under Division 2A of Part 6 of that Act.

(2)   The general manager is required to keep a register containing, for each planning decision made at a meeting of the council or a council committee, the names of the councillors who supported the decision and the names of any councillors who opposed (or are taken to have opposed) the decision.

(3)   For the purpose of maintaining the register, a division is required to be called whenever a motion for a planning decision is put at a meeting of the council or a council committee.

(4)   Each decision recorded in the register is to be described in the register or identified in a manner that enables the description to be obtained from another publicly available document, and is to include the information required by the regulations.

(5)   This section extends to a meeting that is closed to the public.

 


BYRON SHIRE COUNCIL

Biodiversity and Sustainability Advisory Committee Meeting

 

 

BUSINESS OF MEETING

 

1.    Apologies

2.    Declarations of Interest – Pecuniary and Non-Pecuniary

3.    Adoption of Minutes from Previous Meetings

3.1       Biodiversity and Sustainability Advisory Committee Meeting held on 6 August 2015

4.    Business Arising From Previous Minutes

5.    Staff Reports

Sustainable Environment and Economy

5.1       Biodiversity, revegetation and rural residential living ....................................................... 4

5.2       Event Sustainability........................................................................................................... 7   

 

 


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                                     5.1

 

 

Staff Reports - Sustainable Environment and Economy

 

Report No. 5.1             Biodiversity, revegetation and rural residential living

Directorate:                 Sustainable Environment and Economy

Report Author:           Alex Caras, Senior Planner

Sharyn French, Manager Environmental and Economic Planning

File No:                        I2015/838

Theme:                         Ecology

                                      Planning Policy and Natural Environment

 

 

Summary:

 

Council is preparing a Rural Land Use Strategy to provide a strategic framework centred on the management and use of rural land for living, working and recreation.  It will guide future land zoning and other planning instruments such as Local Environmental Plans.

 

The Committee requested a report on this project to vision concepts on how to advance rural living in a sustainable, positive way and develop templates that may be somewhat akin to those for community title/multiple occupancy zonings or maybe something new and different.

 

Consideration of this matter is considered to align with the following purpose in the Committee’s constitution:

 

To identify and report opportunities or concerns regarding Biodiversity and Sustainability issues to Council including, but not limited to, funding opportunities, special events, government policy, practice or guidelines.

  

 

RECOMMENDATION:

That the Committee note this report.


 

Report

 

Council is reviewing our rural land uses as part of a new Rural Land Use Strategy.  Our existing rural strategies such as the 1998 Byron Rural Settlement Strategy and 2004 Sustainable Agricultural Strategy are outdated.  Since both of these documents were written there has been changing expectations about the way people want to live, work and recreate in our rural areas, as well as changes in our agriculture and rural tourism economies.  We have also grown a deeper understanding of the connection between human actions and our environment’s resilience.  As a result a more holistic strategy that provides a clear vision and planning direction for all rural land uses in the Shire is required. 

 

There are four key stages in the development of the Rural Land Use Strategy:

 

Stage 1 – Discussion Paper

The Discussion Paper was exhibited in May this year.  Council received numerous submissions in response to the questions asked in the discussion paper.  The Shire’s high biodiversity was among the top four priorities identified by respondents to be considered when planning for the future of our rural areas.

 

Other key messages we heard from the community’s feedback included:

·      Enhance the rural landscape

·      Work together

·      Be smart in our use of water and waterways

·      Improve our understanding of the rural landscape

·      Embrace sustainable agriculture

·      Enable our farmers to adapt

·      Complement and form partnerships with urban areas

·      Provide a diversity of quality tourist and visitor opportunities

·      Support ‘rural’ lifestyle opportunities

·      Provide safe communities where people belong

·      Connect our rural areas

·      Limit infrastructure costs

 

For a more detailed analysis of submissions go to Councils website at: http://www.byron.nsw.gov.au/rural-land-use-strategy

 

Stage 2 – Site Suitability Criteria and Mapping Methodology

The Site Suitability Criteria and Mapping Methodology will provide an integrated assessment of the economic, natural resource management and infrastructure/servicing issues relating to our rural land. It will identify land that is precluded from future development opportunities due to inherent natural and agricultural values and risks such as steep slopes and acid sulphate soils. It will also identify possible locations for future rural development.

 

The Site Suitability Criteria and Mapping Methodology is being prepared and is expected to be tabled with Council later this year.

 

Stage 3 - Policy Directions Paper

The Policy Directions Paper will provide overarching strategies and policy directions to guide the future of our rural lands. It builds on community feedback from the Discussion Paper as well as current and past State Government and Council guidelines for rural land use planning.

 

Work has commenced on drafting policy directions to guide the development of the Rural Land Use Strategy and actions.  The draft policy directions paper is expected to be tabled with Council before the end of this year.

 

Stage 4 - Rural Land Use Strategy

This strategy will provide a strategic framework to guide land zoning and use, protection and development of: agricultural and resource lands, landscape and environmental values, rural lifestyle living opportunities, tourism and other economic uses.

 

It is the culmination of the above investigations into rural land opportunities and agreed policy directions.  It will detail the prioritised delivery of future rural land uses and an action plan to achieve the strategies policies.

 

Work on drafting the strategy is expected to commence near the end of 2015.

 

Financial Implications

 

Nil

 

Statutory and Policy Compliance Implications

 

Nil

 


BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy                                     5.2

 

 

Report No. 5.2             Event Sustainability

Directorate:                 Sustainable Environment and Economy

Report Author:           Claire McGarry, Events and Grants Officer

Sandi Middleton, Acting Sustainability Officer

File No:                        I2015/1104

Theme:                         Economy

                                      Economic Development

 

 

Summary:

 

In September 2014, an Events and Grants Support Officer was appointed as a new role within Council, sitting within the Economic Development & Tourism team. One of the key functions of this role was to investigate ways in which Council could work better with local event organisers – streamlining processes; improving customer service and communication; and supporting them in becoming best practice examples of event management.

 

This report outlines the work being done with event organisers to move towards sustainable events.

  

 

RECOMMENDATION:

That the Committee receive and note the report and provide feedback to Council’s Events and Grants Officer.

 

 


 

Report

 

Events Process

In September 2014, an Events and Grants Support Officer was appointed as a new role within Council, sitting within the Economic Development & Tourism team. One of the key functions of this role was to investigate ways in which Council could work better with local event organisers – streamlining processes; improving customer service and communication; and supporting them in becoming best practice examples of event management.

 

For the first five months, the Events and Grants Support Officer mapped the existing internal processes relating to events and identified where processes are efficient and work well, and where they could be improved. Following on from this internal ‘audit’, a new events-related process was developed, in consultation with the relevant staff and managers, and is now six months into the ‘testing and monitoring’ phase.

 

Sustainable Events Funding

In February 2015, Council announced a $10,000 Events and Festivals Sponsorship Fund, available to our Significant Home grown and Emerging events. The funding aimed to:

 

1.   Enable event organisers to embed sustainability in to their events; and/or

2.   Sponsor new events so they can establish themselves as ongoing events that contribute to the local community and economy.

 

The Mullumbimby Music Festival, Bangalow BBQ and Bluegrass Festival, Mullumbimby Circus Festival and Sample Food Festival all received funding to implement practices that will reduce their waste to landfill.

Once the outcomes of this funding have been measured, a case will be made to Council to continue to provide funding for local events to embed sustainability.

 

LGNSW Tourism Conference

In March 2016, Byron and Ballina Shire Councils are hosting the Local Government NSW Tourism Conference. As part of the event planning, Byron Shire Council has created an ‘Event Sustainability Framework’ to set targets, measure outcomes and ultimately present to the conference delegates on how to plan for, and deliver a sustainable event across multiple organisations and locations.

 

Event Organisers’ Forum and Events Think-tank

On a quarterly basis, Council hosts an ‘event organiser’s forum’. This forum provides an opportunity for event organisers to come together to share ideas, resources, network and learn about best practice event management models from outside the region. For example, the Woodford Folk Festival team Skyped in to the first forum to talk about how they’re continually improving their site and event management from a sustainability perspective and gave our event organisers a bit of a ‘how to’ tutorial in terms of implementing change.

 

Additionally, Council has established an Events Think-Tank – an opportunity for new events, or events who are facing particular challenges, to access the expertise of local business owners and community members to gain feedback on ideas, brainstorm challenges and opportunities, and for new event organisers, gain contacts with local community and industry groups.

 

Financial Implications

 

Nil

 

Statutory and Policy Compliance Implications

 

Nil