BYRON SHIRE COUNCIL

                                                                                                                  13.4 - Attachment 1

UNCONFIRMED
REPORT OF THE SAFE SUMMER IN THE BAY PROJECT REFERENCE GROUP MEETING

 

Date of Meeting:

Thursday 16 September 2015

Time Commenced:

2.10pm

PRESENT:

Councillors:

Cr Simon Richardson

 

Community Representatives:

There are no community representatives.

 

Invited Representatives:

 

Paul Spooner (Byron Community Centre),
Tess Cullen (Byron Community Centre),
Greg Jago (Police)
Mouche Phillips (Byron Community Centre)

 

Staff:

Mark Arnold (Director Corporate and Community Services), Joanne McMurtry (Community Policy Officer), Simon Bennett (Traffic & Transport Officer)

 

1.    APOLOGIES:

Cr Rose Wanchap, Brandon Saul (Falls Festival), Peter Wood (Arts Northern Rivers), Greg Ironfield (Manager Community Development), Michael O’Grady (Byron United/ Destination Byron/ Backpacker Group), Hannah Spalding (Byron Bay Liquor Accord)

 

2.    DECLARATIONS OF INTERESTS:

Paul Spooner (Byron Community Centre) reinforced a previous declaration, in that he was in attendance as the Community Centre Manager and not a Councillor, and that the Byron Community Centre conduct the operations of Soul Street NYE and First Sun NYD events.

3.   CONFIRMATION OF A QUORUM:

There are 9 members appointed to this group
(not including staff). Quorum was met.

4.  CONFIRMATION OF PREVIOUS MINUTES

The previous minutes from the 20 August 2015 meeting were adopted. (Richardson/Spooner)

5.    BUSINESS ARISING FROM PREVIOUS MEETING

 

1.   Traffic Control Plan

A draft Traffic Management Plan was tabled and discussed. Discussion points noted:

·    Perhaps have some Byron Greeters located near the traffic controllers to assist with crowd movements and information

·    Look at using the Byron Youth Service Bat Bus as one of the NYE shuttle options.

·    Discussion about locations of road barriers, toilets and stage in Jonson St. Need to work on a better location for toilets near Railway Park. Tess and Joanne to do this.

·    Invite Ambulance staff to meetings again.

·    Consider an extra daymaker light located at the proposed temporary bus stop.

·    Perhaps Falls Fest could consider extending their ‘lanterns’ across the pedestrian walkway between Butler St and Jonson St over the railway line.

 

Simon Bennett left the meeting at 2.45pm.

 

 

6.        UPDATES TO PLAN FOR NEW YEAR IN BYRON BAY 2015:

Progress on the implementing the Action Plan was discussed and the following points made:

·    Encourage Byron United’s ‘Light up’ to include businesses along Jonson St for NYE.

·    The radio messages last year were very good and appeared to work well.

·    Discussion around the difficulty of getting volunteers for NYE. Tess and Joanne to work together on perhaps providing payment for some long-term Community Centre volunteers to wear Byron Greeters t-shirts on the night.

·    The committee would really like to investigate the idea of an electricity box installed in one of the laneway’s – Lawson Lane or Surf Alley. What is needed is 240 volt powerpoints.

 

ACTION LIST: 

1.   Traffic Management Plan to be updated following this meeting and presented to Local Traffic Committee at their next meeting.

2.   Joanne, Tess and Mouche to work together on the following ideas:

a.   locations of road barriers, toilets and stage in Jonson St. Need to work on a better location for toilets near Railway Park.

b.   Talk to Falls Fest re extending lanterns across the pedestrian walkway between Butler St and Jonson St over the railway line.

c.   Look at volunteer situation for NYE

3.   Invite Ambulance staff to future Safe Summer in the Bay PRG meetings.

4.   Request an electrical box be installed in one of the laneway’s – Lawson Lane or Surf Alley.

 

8.   date and time of meetings for the year:

2 – 4pm, 22 October

11am – 1pm, 12 November

9 – 11pm, 3 December

Time Meeting Closed:

3.25pm