NOTES of Meeting

 

 

 

 

 

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Finance Advisory Committee Meeting

 

 

 

Venue

Conference Room, Station Street, Mullumbimby

Date

Thursday, 12 November 2015

Time

2.00pm

 

 

 

 

 

 

 

 


BYRON SHIRE COUNCIL

Finance Advisory Committee Meeting Minutes                       12 November 2015

 

 

 

Notes of the Finance Advisory Committee Meeting held on Thursday, 12 November 2015

File No: I2015/1368

 

PRESENT:   Cr B Cameron, Cr A Hunter and Cr D Woods

 

Staff:   Mark Arnold (Director Corporate and Community Services)

            Phil Holloway (Director Infrastructure Services)

            James Brickley (Finance Manager)

            Tony Nash (Manager Works) – for discussion on Report 5.4

 

Cr Cameron (Chair) opened the meeting at 2.02pm and acknowledged that the meeting was being held on Bundjalung Country.

 

Apologies:

 

There apologies received from Crs Cubis, Dey, Ibrahim and from Ken Gainger, General Manager.

 

There were insufficient members present to form a quorum.  The Committee members present remained to discuss the items listed in the agenda, being:

 

·         Report No. 5.1 – Meeting Dates for Finance Advisory Committee for 2016

·         Report No. 5.2 – Financial Sustainability Plan 2015/16

·         Report No. 5.3 – Accumulated Surplus (Working Funds) and Reserves as at 30 June 2015

·         Report No. 5.4 – Budget Review – 1 July 2015 to 30 September 2015

 

Staff provided Councillors with information on each Report and answered the questions raised by Councillors in relation to each Report.

 

The Councillors in attendance supported and or made the following comments in relation to the Recommendations for each of the Reports listed in Agenda. These comments are provided for the information of Council.

 

 

Staff Reports - Corporate and Community Services

Report No. 5.1             Meeting Dates for Finance Advisory Committee for 2016

File No:                        I2015/1302

 

The Councillors in attendance supported the following Recommendation.

RECOMMENDATION:

That the following dates be adopted for the Finance Advisory Committee's meetings for 2016 and that the meetings commence at 2.00pm.

 

·    Thursday, 18 February 2016

 

·    Thursday, 12 May 2016

 

·    Thursday, 18 August 2016

 

·    Thursday, 10 November 2016.

 

 

 

 

 

Report No. 5.2             Financial Sustainability Plan 2015/16

File No:                        I2015/1305

 

The Councillors in attendance supported the following Recommendation.

RECOMMENDATION:

That Council adopt the Draft Financial Sustainability Plan 2015/2016 (#E2015/71097).

 

 

The Councillors in attendance made the following request for a report.

That a report be provided to Council on the status of the Tyagarah Airfield Project

 

 

 

Report No. 5.3             Accumulated Surplus (Working Funds) and Reserves as at 30 June 2015

File No:                        I2015/1354

 

The Councillors in attendance supported the following Recommendation.

RECOMMENDATION:

1.       That the Reserve balances as at 30 June 2015 be noted by the Finance Advisory Committee.

 

2.       That the Finance Advisory Committee recommend to Council the adoption of the Accumulated Surplus (Working Funds) result for the General Fund of $919,100 as at 30 June 2015.

 

 

 

Report No. 5.4             Budget Review - 1 July 2015 to 30 September 2015

File No:                        I2015/1358

 

The Councillors in attendance supported the following Recommendation.

RECOMMENDATION:

1.       That Council authorise the itemised budget variations as shown in Attachment 2 (#E2015/72257) which includes the following results in the 30 September 2015 Quarterly Review of the 2015/2016 Budget:

 

a)      General Fund - $0 adjustment in the accumulated surplus/working funds

b)      General Fund - $607,900 decrease in reserves

c)      Water Fund - $27,300 increase in reserves

          d)      Sewerage Fund - $3,900 decrease in reserves.

 

2.       That Council adopt the revised General Fund Accumulated Surplus/(Working Funds) of $919,100 for the 2015/2016 financial year as at 30 September 2015.

 

     

 

 

There being no further business the meeting concluded at 4.05pm.