BYRON SHIRE COUNCIL

                                                                                                                              13.10 - Attachment 1

 

CONFIRMED MINUTES OF THE COASTAL ZONE MANAGEMENT PLAN BYRON BAY EMBAYMENT (CZMP BBE) PROJECT REFERENCE GROUP MEETING

 

 

Date of Meeting:

15 October 2015

Time Commenced:

9.00 am

 

PRESENT:

Convenor/ Facilitator:

Catherine Knight

 

Community Members:

John James (Byron Preservation Association)
Dailan Pugh (Byron Residents Action Group)

 

Agency Members:

Ben Fitzgibbon (Office of Environment and Heritage, National Parks, Dept Planning & Environment),

Kevin Cameron (Dept Primary Industries, Lands)

 

Councillor Members:

Duncan Dey, Sol Ibrahim, Simon Richardson

 

Staff (Members):

Shannon Burt (Director Sustainable Environment and Economy)

Catherine Knight (Coastal and Estuary Officer)

 

 

Staff (non Members)

Sharyn French (Manager Sustainable Environment & Economy)

Michelle Chapman (Administration Officer / Minute taker)

 

APOLOGIES:

Agency Members:

Andrew Page / Dave Maguire (Cape Byron Marine Park)

 

 

Agenda Items (# E2015/66768)

 

No.

Item

Who

Time

Complete

1.      

Meeting Opened 9.10am

 

Shannon Burt

5 mins

9.00 to 9.05

2.      

Appoint Chairperson

·    Cr Dey was appointed as Chairperson and acknowledged that the meeting was being held on Bundjalung Country.

Councillors

10 mins

9.05 to 9.15

3.      

Apologies

·    Andrew Page / Dave Maguire (Cape Byron Marine Park)

·    Cr Basil Cameron

·    Cr Rose Wanchap

·    Delta Kay (Bundjalung of Byron Bay (Arakwal)

Chairperson

5 mins

9.15 to 9.20

4.      

Confirm membership of PRG and introductions

·    Members as per Constitution and listing above, noting also Andrew Page or Dave Maguire (alternate), who are an apology, will be Agency Members for the Cape Byron Marine Park.

·    Ben Fitzgibbon from Office of Environment and Heritage will also be representing National Parks and Dept Planning & Environment and will therefore count as 3 members for the purpose of meeting quorum.

·    Kevin Cameron from Dept Primary Industries, Lands advised Brendan Logan would be an alternate DPI (Lands) member.

Chairperson

5 mins

9.20 to 9.25

5.      

Confirmation of a Quorum

·    8 PRG members (including 2 Councillors) are required for quorum, noting Ben Fitzgibbon as 3.

·    Quorum confirmed

·    Discussion re minutes and that all points of view will be recorded – minutes will be confirmed at end of the meeting

Chairperson

5 mins

9.25 to 9.30

6.      

Overview constitution and related policies (see attached Constitution, Code of Conduct Policy, Privacy Management Plan, Work Health Safety Policy)

·    Members were briefed on the Constitution.

·    Code of Conduct Policy, Privacy Management Plan, Work Health Safety Policy were also noted and PRG requested to complete Code of Conduct acknowledgment.

·    3 Members returned Code of Conduct acknowledgment form. Councillors have already completed form.

·    The meaning of ‘confidentiality’ was discussed, e.g. whether it is appropriate to discuss PRG matters and to share Council documents with Member’s constituents.

Catherine Knight

20 mins

9.30 to 9.50

 

Recommendation (Cr Dey):

Amend the constitution at point 3 – ‘Timeframe  for Group’ should read - “…..shall conclude when the CZMP is certified by the Minister”

Action: Members to return Code of Conduct forms

Action: Staff to obtain further advice on the meaning of confidentiality for the PRG

 

 

 

7.      

Declarations of Interest – Pecuniary and Non-Pecuniary

·    There was 1 declaration of pecuniary / non pecuniary interest

·    John James tabled a Declaration of Interest (#E2015/67145)

·    Dailan Pugh requested that Councillors record whether they have received funding or support from affected landowner/s

·    Sol Ibrahim declared that to the best of his knowledge he has no pecuniary or non pecuniary interest.

Chairperson

5 mins

9.50 to 9.55

 

Action: Staff to obtain advice re declaration required

 

 

 

8.      

Overview objectives of PRG

·    The objectives of the PRG were discussed.

 

Catherine

15 mins

9.55 to 10.10

9.      

Update on CZMP preparation process

·    An update on the CZMP preparation process was provided, refer # E2015/66831.

·    The draft management study was discussed and the implications of Res 15-476 (part 4) on the management study and section 55c(1)(g) of the Coastal Protection Act.

·    The PRG recommends that the draft CZMP identifies a feasible and achievable sand nourishment system including source or impact mitigation strategy, in case it is required.

Catherine

15 mins

10.10 to 10.25

10.    

Overview timeframes for the three PRG activities

·    An overview of the timeframes for the PRG objectives was provided, refer # E2015/66831

·    CZMP timeframes to be amended such that the PRG meeting on the 17 December will consider both draft CZMP and the draft exhibition consultation strategy.

·    If possible, the draft CZMP will be distributed prior to the 10 December, or parts thereof.

·    CZMP timeframes to be amended such that the CZMP exhibition date be as soon as possible after it is adopted by Council for exhibition.

·    That the CZMP exhibition period be considered for longer than the minimum statutory requirement of 21 days.

Catherine

15 mins

10.25 to 10.40

11.    

Date and Time of Next Meeting

·    Proposed 17 December 2015 (before SPC).

 

Chairperson

10 mins

10.40 to 10.50

 

Action: Conference room to be booked, agenda and reports to be circulated at least 7 days prior

Catherine / Michelle

 

 

12.    

Confirm Minutes

·    The Minutes, at #E2015/65518 were confirmed by all Members.

·    As per Constitution, Minutes to be reported to Council ‘when required’, discussion concerning whether these Minutes should be reported to next available Council Meeting 19/11/15.

Chairperson

10 mins

10.50 to 10.55

 

Action: Minutes to be reported to 19 November 2015 Council meeting.

 

 

 

13.    

Meeting Closed – 11.00am

Chairperson

5 mins

10.55 to 11.00