Minutes of Meeting

Finance Advisory Committee Meeting

Venue	Conference Room, Station Street, Mullumbimby
Date	Thursday, 18 February 2016
Time	2.00pm

BYRON SHIRE COUNCIL

Finance Advisory Committee Meeting Minutes                        18 February 2016

Minutes of the Finance Advisory Committee Meeting held on Thursday, 18 February 2016

File No: I2016/114

PRESENT:   Cr B Cameron, Cr D Dey, Cr A Hunter and Cr D Woods

Staff:   Mark Arnold (Director Corporate and Community Services)

            Phil Holloway (Director Infrastructure Services)

            James Brickley (Manager Finance)

Cr Cameron (Chair) opened the meeting at 2.04pm and acknowledged that the meeting was being held on Bundjalung Country.

Apologies:

There were apologies received from Cr Ibrahim, Cr Cubis and Ken Gainger (General Manager).

Procedural Motion

Committee Recommendation:

That the apologies from Cr Ibrahim, Cr Dey and Ken Gainger be accepted and leaves of absence granted.                                                                                                                                        (Woods/Hunter)

The recommendation was put to the vote and declared carried.

Declarations of Interest – Pecuniary and Non-Pecuniary

There were no declarations of interest.

Adoption of Minutes from Previous Meetings

Committee Recommendation:

That the notes of the Finance Advisory Committee Meeting held on 12 November 2015 be received. (Woods/Hunter)

The recommendation was put to the vote and declared carried.

Business Arising from Previous Minutes

There was no business arising.

Staff Reports - Corporate and Community Services

Report No. 5.1             2015/16 Financial Sustainability Project Plan - Update on the Action Implementation Plan as at 31 December 2015

File No:                        I2016/33

Committee Recommendation:

1.    That the update report to 31 December 2015 on the 2015/2016 Financial Sustainability Project Plan Action Implementation Plan (E2015/84711) be received and noted.

2.    That an Extraordinary meeting of the Finance Advisory Committee be scheduled to review the draft 2016/17 Budget.                                                                                                                    (Cameron/Dey)

The recommendation was put to the vote and declared carried.

Report No. 5.2             Budget Review - 1 October 2015 to 31 December 2015

File No:                        I2016/111

Committee Recommendation:

1.       That Council authorise the itemised budget variations as shown in Attachment 2 (#E2016/8631) which includes the following results in the 31 December 2015 Quarterly Review of the 2015/2016 Budget:

a)      General Fund - $0 adjustment in the accumulated surplus/working funds

b)      General Fund - $2,238,300 increase in reserves

c)      Water Fund - $1,210,900 increase in reserves

d)      Sewerage Fund - $1,573,700 increase in reserves

2.       That Council adopt the revised General Fund Accumulated Surplus/(Working Funds) of $919,100 for the 2015/2016 financial year as at 31 December 2015.                                                (Dey/Woods)

The recommendation was put to the vote and declared carried.

There being no further business the meeting concluded at 3.10pm.