Minutes of Meeting

Internal Audit Advisory Committee Meeting

Venue	Conference Room, Station Street, Mullumbimby
Date	Thursday, 18 February 2016
Time	11.00am

BYRON SHIRE COUNCIL

Internal Audit Advisory Committee Meeting Minutes          18 February 2016

Minutes of the Internal Audit Advisory Committee Meeting held on Thursday, 18 February 2016

File No: I2016/122

PRESENT:   Cr B Cameron, Cr A Hunter and Cr D Woods

Staff:   Mark Arnold (Director Corporate and Community Services)
James Brickley (Manager Finance)
Tony Nash (Manager Works)

Community: Michael Georghiou (Chairperson), Craig Kelly, Tony McCabe

Internal Auditor: Paul Dwyer (Grant Thornton)

External Auditor: Kevin Franey (Thomas Noble Russell)

Cr Cameron (Chair) opened the meeting at 11.09am and acknowledged that the meeting was being held on Bundjalung Country.

Apologies:

There was an apology received from Ken Gainger (General Manager).

Procedural Motion

Committee Recommendation:

That the apology from Ken Gainger be accepted and a leave of absence granted.

(Woods/Georghiou)

The recommendation was put to the vote and declared carried.

Declarations of Interest – Pecuniary and Non-Pecuniary

There were no declarations of interest.

Adoption of Minutes from Previous Meetings

Recommendation:

That the minutes of the Internal Audit Advisory Committee Meeting held on 12 November 2015 be confirmed. (Georghiou/Hunter)

Business Arising from Previous Minutes

There was no business arising from previous minutes.

Procedural Motion

That the Internal Audit Advisory Committee move into Confidential Session.        (Georghiou/Hunter)

Staff Reports - Corporate and Community Services

Report No. 5.1             Internal Audit Report February 2016

File No:                        I2016/103

Committee Recommendation:

That Council receive and note the Internal Audit Report – Audit Committee (February 2016) (#E2016/9342) prepared by the Internal Auditor, Grant Thornton.                                                        (Woods/Hunter)

The recommendation was put to the vote and declared carried.

Report No. 5.2             Internal Audit Report - Governance and Complaints Handling November 2015

File No:                        I2016/104

Committee Recommendation:

That the Internal Audit Report – Governance and Complaints Handling November 2015 (E2016/8802) be noted by Council along with responses and actions detailed by Management.

(Woods/Hunter)

The recommendation was put to the vote and declared carried.

Report No. 5.3             2014/2015 Financial Statements Audit Management Letter

File No:                        I2016/105

Committee Recommendation:

That the comments provided by Management in response to matters raised in the 2014/2015 Financial Statements Audit Management Letter be noted by Council.                                  (Woods/Georghiou)

The recommendation was put to the vote and declared carried.

Procedural Motion

That the Internal Audit Advisory Committee move out of Confidential Session.    (Georghiou/Woods)

There being no further business the meeting concluded at 12.40pm.