Minutes 03/12/2015 Community Infrastructure Advisory Committee

BYRON SHIRE COUNCIL

14.5 - Attachment 1

Minutes of the Community Infrastructure Advisory Committee Meeting held on Thursday, 3 December 2015

File No: I2015/1437

PRESENT: Cr B Cameron, Cr D Dey, Cr A Hunter

Staff: Phillip Holloway (Director Infrastructure Services)

Phil Warner (Manager Assets & Major Projects)

Blyth Short (A/Asset Management Coordinator)

Mickey Proud (GIS Assets Officer)

Susan Sulcs (Minute Taker)

Invited Members: Andi Maclean, Chris Sanderson, Leah Kapral

Cr Cameron (Chair) opened the meeting at 2.07 and acknowledged that the meeting was being held on Bundjalung Country.

Apologies:

Tony Nash (Manager Works)

Declarations of Interest – Pecuniary and Non-Pecuniary

There were no declarations of interest.

Adoption of Minutes from Previous Meetings

Recommendation:

That the minutes of the Community Infrastructure Advisory Committee Meeting held on 10 September 2015 be confirmed.

Cameron/Maclean

The recommendation was put to the vote and declared carried.

Business Arising from Previous Minutes

There was no business arising from previous minutes.

Staff Reports - Infrastructure Services

Report No. 5.1 2015/16 Bridge Program

File No: I2015/814

RECOMMENDATION:

That Council:

1. undertakes a needs analysis of road bridges requiring replacement and refurbishments in order to determine priorities.

2. investigate further funding options for road bridge replacement and refurbishments.

3. write to the Local State MP requesting advice and assistance regarding urgent road bridge replacements.

4. receive a report in relation to points 1- 3 by March 2016 to inform the budget process.

5. considers putting up a motion for increased funding for road bridge replacement and refurbishments to the next LGA Conference.

Hunter/Cameron

The recommendation was put to the vote and declared carried.

Report No. 5.2 Transport and Stormwater Revaluation

File No: I2015/822

RECOMMENDATION:

That Council notes the report provided to the Community Infrastructure Advisory Committee and resulting reduction in annual depreciation figures.

Dey/Maclean

The recommendation was put to the vote and declared carried.

Report No. 5.3 Update Report of Restoration of 2012 & 2013 Landslips

File No: I2015/1357

RECOMMENDATION:

That Council notes that 11 out of 12 of the landslips from the 2012 and 2013 Declared Natural Disasters are complete and the restoration of the one remaining landslip at “Upper Wilsons Creek – end of road” is in progress.

Dey/Hunter

The recommendation was put to the vote and declared carried.

Report No. 5.4 Status report on 2015/16 Local Roads Capital Works Program

File No: I2015/1367

RECOMMENDATION:

That Council notes that the Community Infrastructure Advisory Committee notes the actions taken to implement the 2015/16 Local Roads Capital Works Program.

Dey/Hunter

The recommendation was put to the vote and declared carried.

Report No. 5.5 Proposed Committee Meeting Dates for 2016

File No: I2015/1434

RECOMMENDATION:

That Council set the following dates as the Community Infrastructure Advisory Committee meeting dates for 2016:

Thursday, 3 March 2016

Thursday, 2 June 2016

Thursday, 20 October 2016

Thursday, 1 December 2016

Dey/Kapral

The recommendation was put to the vote and declared carried.

Action Items

1. Cr Cameron requested Report 5.4 be on the agenda for the next meeting as Tony Nash was not available for discussion.

2. Cr Hunter questioned the Quality Control mechanisms in regard to roadworks and it was mentioned that an outline be prepared to the Committee.

3. Cr Cameron requested a report in relation to Federal Drive Road, Goonengerry and the brief that was given to the Consultant.

There being no further business the meeting concluded at 4.10.

Venue	Conference Room, Station Street, Mullumbimby
Date	Thursday, 3 December 2015
Time	2.00pm