BYRON SHIRE COUNCIL

                                                                                                                               14.8 - Attachment 1

Minutes of Meeting

 

 

 

 

 

bsc_logo_150dpi_rgb

 

 

 

Local Traffic Committee Meeting

 

 

 

Venue

Conference Room, Station Street, Mullumbimby

Date

Wednesday, 8 June 2016

Time

10.00am

Committee Members

Etiene La Grange – Roads and Maritime Services

Snr Constable Tony Darby – Police

Cr Duncan Dey

Hon Tamara Smith MP

 

 

 

 

 

 

 

 

 


BYRON SHIRE COUNCIL

                                                                                                                               14.8 - Attachment 1

Report of the Local Traffic Committee Meeting held on Wednesday, 8 June 2016

File No: I2016/592

 

 

Meeting Commenced:   10.20 am

 

PRESENT:

Councillor:                                                           Cr Duncan Dey

Roads and Maritime Services Representative: Etiene La Grange, Ian Shanahan

Staff:                                                                   Tony Nash (Manager Works)

                                                                            Dominic Cavanough (Engineer)

                                                                            Rob Serventi

                                                                            Helen Waldron (Minute Taker)

                                                                            Shannon Manning (Traffic & Transport Assistant)

 

Apologies:

Hon Tamara Smith MP

Snr Constable Tony Darby

 

DElarations of Interest

There were no declarations of interest raised.

 

 

Adoption of Minutes from Previous Meetings

 

Recommendation:

That the minutes of the Local Traffic Committee Meeting held on 6 April 2016 be confirmed.

 

 

 

 

Matters Arising

Nil

 

 

Outstanding Issues/Resolutions

Update to be provided with the minutes on previous recommendations and resulting resolutions.

 

 

Regulatory Matters

Report No. 6.1             Road Closure, Lighthouse Road - Byron Bay Lighthouse Run, Sunday 23 October 2016

File No:                        I2016/384

 

Minor improvements are proposed to this annual run/walk charity fundraiser event which will again have traffic control and a temporary road closure effective between 7:00am and 8:00am upon Lighthouse Road between Brooke Drive (at The Pass) and Palm Valley Way (entry to Wategos).  

 

Please note the Lawson Street and Massinger St Roundabout may not be completed prior to this event and the Infrastructure Works Team will need to be consulted.

 

As such endorsement is sought on the basis the previous years conditions are again met. 

 

 

 

 

 

 

Committee Comments

No Committee comments

 

Management Comments

No Management comments

 

RECOMMENDATION:

1.       That the 10km Byron Lighthouse Fun Run to be held Sunday 23 October 2016, which includes the temporary road closures below, be endorsed between these times:

 

          a.      Lighthouse Road between Brooke Drive (at The Pass) and Palm Valley Way                     (entry to Wategos) between the hours of 7:00am and 08:00am

 

          b.      Clarkes Beach Car Park between the hours of 6:00am and 10:00am

 

          c.      Lawson Street, from Massinger Street / Lighthouse Road intersection to the                     caravan park, between the hours of 7:00am and 7:15am

 

2.       That the approval provided in Part 1 is subject to:

 

         a)      NSW Police approval is obtained;

 

         b)      implementation of the approved Traffic Management Plan

 

         c)      The event organiser:

 

i)          advertising the impact of the event via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints

 

ii)         providing copy of the advert for Council's web page

 

iii)        informing community and business that are directly impacted (eg adjacent to the event) via written information which is delivered to the property in a timely manner so as to document, consider and respond to any concerns raised

 

iv)        arranging for private property access and egress affected by the event

 

v)         liaising with bus and taxi operators and ensuring arrangements are made for provision of services during conduct of the event

 

vi)        consulting with emergency services and any identified issues be addressed

 

vii)       holding $20m public liability insurance cover which is valid for the event

 

viii)      paying of Council’s Road Event Application Fee prior to the event

 

ix)        The attainment (by the event proponent) of Cape Byron Headland Trust written concurrence of the event

 

x)         Consultation with the Byron Bay Beach Cafe and North Coast Holiday Parks Clarkes Beach

 

xi)        consultation with Council’s Works Team regarding status of the construction of the roundabout at Lawson / Massinger Streets / Lighthouse Road

 

 

 

Report No. 6.2             Coorabell Public School Bus Route - Request for Upgrade and Maintenance at Three Bus Stops at Federal, Ewingsdale and Mullumbimby

File No:                        I2016/506

 

Coorabell Public School, P&C has requested the LTC to review the proposal by Coorabell Public School for additional signage, road works and line markings at three bus stops on school bus routes.

 

Background

Coorabell Public School bus uses Byron Shire Council maintained bus stops between Bangalow and Federal.  Coorabell Public School bus carries approximately 30 students on the Bangalow route and 60 students on the Federal route, with ages between 5 and 11 years.  The bus time tables are between 07:50 – 09:03 and 15:00 – 16:10.  Each bus stop has to have ‘Kiss and ride’ facilities to allow parents vehicles to deliver and collect their children

 

The main concern is safety of students and public liability with using Byron Shire Council maintained bus stops to access the Coorabell Public School Buses.

 

Meeting request

Alan Mitchell has requested a pre-works meeting involving representatives of Byron Shire Council, Coorabell Public School and the Bus Service to meet at these sites to discuss and refine the points at issue.

 

Photos of the three bus stops

 

Table 1. Photo of each all three bus stops currently used by Coorabell Public School bus

Opposite
Lot 3
Federal Drive

61 Myocum Rd, Ewingsdale

 

1149 Myocum Rd, Myocum

 


 

 

 

 

 

 

 

 

 

 

List of issues and suggested improvements

 

Table 2. List of issues and suggested improvements

Bus Stop Location

Patron number

Current situation and issues

Suggested improvements

Lot 3 Federal Drive (Opposite Australia Post)

 

https://www.google.com.au/maps/place/28%C2%B039'06.6%22S+153%C2%B027'21.6%22E/@-28.6518288,153.4554608,19z/data=!3m1!4b1!4m5!3m4!1s0x0:0x0!8m2!3d-28.65183!4d153.456008

40

Shelter opposite post office

·   Bus bay is sealed

·   Bus bay loading area is unsealed and uneven

·   Bus zone Signage

·   Seal loading area

·   Line mark

·   Pedestrian crossing to join both bus stops

·   Install appropriate signage

·   Reduce speed

61 Myocum Rd, Ewingsdale

 

https://www.google.com.au/maps/place/28%C2%B038'07.7%22S+153%C2%B032'46.7%22E/@-28.6354648,153.5457548,19z/data=!3m1!4b1!4m5!3m4!1s0x0:0x0!8m2!3d-28.635466!4d153.546302

10

To Byron Bay side

·   Bus stops on intersection

·   No bus zone signage

 

To Mullumbimby Side

·   Unsealed and rutted shoulder

·   No bus bay

·   No signage

·   No line of sight as behind a hill

·   Rehabilitate the road

·   Seal the shoulder

·   Create bus bay with sealed loading area

·   Line marking

·   Remove irrelevant signage

·   Install appropriate signage

·   Reduce speed at school times

·   Two bus shelters

1149 Myocum Rd, Myocum

 

https://www.google.com.au/maps/place/28%C2%B034'14.6%22S+153%C2%B029'21.8%22E/@-28.57071,153.4882937,18z/data=!3m1!4b1!4m5!3m4!1s0x0:0x0!8m2!3d-28.57071!4d153.489388

 

10

Both sides

·   No bus bay

·   Loading area is unsealed

·   Road shoulder is unsealed and rutted

·   No bus zone signage

 

·   Rehabilitate the road

·   Seal the shoulder

·   Create bus bay with sealed loading area

·   Line marking

·   Remove irrelevant signage

·   Install appropriate signage

·   Reduce speed at school times

·   Two bus shelters

 

 

 

Committee Comments

No Committee comments

 

 

Management Comments

No Management comments

 

RECOMMENDATION:

1.       That the Local Traffic Committee receive a further report on the following three     locations proposed as bus zones (school days only 07:45 - 09:15 and 15:00-16:15), subject to design and consultation with the relevant bus companies:

 

          a)      Lot 3 Federal Drive (opposite Australia Post)

          b)      61 Myocum Road, Ewingsdale

          c)      1149 Myocum Road, Myocum

 

2.       That each location be investigated and any improvements be reviewed with assistance from the Coorabell Public School and the relevant bus service

 

3.       That the bus zone at 61 Myocum Road, Ewingsdale be incorporated into the design of Myocum Road Pavement Rehabilitation Project, expected to start in 2016 / 2017

 

 

 

Report No. 6.3             Splendour, 21 July 2016 - Traffic Management Plan

File No:                        I2016/507

 

Minor improvements are proposed to this annual Splendour in the Grass Music Festival to be held Friday 22 July 2016 to Sunday 24 July 2016 inclusive.

 

Please find attached the final Traffic Control Plan (E2016/32865) and Traffic Management Plan (E2016/32866).

 

 

As such endorsement is sought on the basis the previous years conditions are again met. 

 

 

 

Committee Comments

The Committee noted there were only minor changes from last year’s Traffic Management Plan

 

Management Comments

No Management Comments

 

RECOMMENDATION:

1.       That the Splendour in the Grass Music Festival (Friday, 22 July 2016 to Sunday 24 July 2016) temporary traffic management plan and regulatory changes be endorsed, subject to NSW Police approval.

 

2.       The attached Traffic Control Plan and Traffic Management Plan be noted.

 

3.       That the Traffic Management Plan be implemented as approved.

 

4.       That the event organiser:

 

i)          advertise the impact of the event via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints

 

ii)         provide a copy of the advert for Council's web page

 

iii)        inform community and business that are directly impacted (eg adjacent to the event) via written information which is delivered to the property in a timely manner so as to document, consider and respond to any concerns raised;

 

iv)        arranging for private property access and egress affected by the event

 

v)         liaise with bus and taxi operators and ensuring arrangements are made for provision of services during conduct of the event

 

vi)        consult with emergency services and any identified issues be addressed

 

vii)       hold $20m public liability insurance cover which is valid for the event

 

viii)      pay Council’s Road Event application fee prior to the event

 

ix)        hold a event debrief within a month following the festival which includes but is not limited to Council, RMS and Police

 

 

 

Report No. 6.4             Request for No Stopping - Rural Fire Service Station, Gordon St, Mullumbimby

File No:                        I2016/509

 

The Mullumbimby Rural Fire Brigade has suffered from continuous parking issues in Gordon Street, Mullumbimby particularly during festivals and now more often with the number of increased businesses in Gordon Street.

 

Police do not have the ability to clear the driveway as there are no designated parking signs.

 

So therefore the emergency service’s quick response is greatly reduced as members cannot park three vehicles near the station and get fire appliances out of storage.

 

To resolve this issue we recommend a 15m wide ‘No Parking’ and ‘Authorised vehicles only’ zone covering the driveway to the Rural Fire Service Station.

 

Committee Comments

Noted bollards behind the signage to prevent parking behind the signs could be investigated

 

Management Comments

No Management comments

 

RECOMMENDATION:

1.    That ‘No Parking – Authorised Vehicles Excepted’ be signed on Gordon Street, Mullumbimby, commencing from 0 m to 15 m covering the Mullumbimby Rural Fire Service (RFS) Station driveway 

 

2.    That RFS Mullumbimby be advised that RFS-authorised vehicles must be identified by displaying their standard RFS permit on the dashboard of approved vehicles and that vehicles which do not display the RFS permit will be subject to enforcement

 

 

 

Report No. 6.5             Request for Speed Reviews - Wilsons Creek Road

File No:                        I2016/503

 

Council has received a request for a review of the speed zones along Wilsons Creek Road at Wilsons Creek, in response to a recent accident.  Resident, Mr Malcolm Miller, advises in his email that the accident occurred on 14 April at the recently in upgraded black spot section of Wilsons Creek Road East of Montecollum Road.   Mr Miller was very passionate about the road being dangerous and the potential for a fatality.

 

He has requested consideration of the reducing the speed limit, central barrier linesAlso there should be more double lines marked on the road.”

 

“To repeat, the road is very dangerous, and someone sooner or later is going to be killed.”

 

 

Table 1. Suggested speed signs

Coloured Box

Length in m (approx.)

Requested Treatment

Orange

950

50km/hr

Blue

700

80km/hr and drive to conditions

Green

1550

60km/hr

Red

The remaining length

50km/hr

 

To resolve this issue staff recommend:

 

1.   a ball bank test to identify appropriate advisory signage

2.   that a joint inspection with RMS is carried out to confirm that advisory signage is appropriate.

 

Committee Comments

Noted the area could be signed as a precinct, rather than advisory signage on each curve.

 

 

Management Comments

No Management comments

 

RECOMMENDATION:

That Wilsons Creek Road be referred to the RMS for a speed zone review.

 

 

Report No. 6.6             Road Event - Monthly Criterium Cycle Races, Industrial Estate, Request for Three Year Agreement from September 2016

File No:                        I2016/505

 

 

ISSUE:

 

Application and Traffic Management Plan for Criterium Racing circuit at Byron Bay Industrial Estate by the Byron Bay Cycle Club - seeking continuation of approval from September 2016 to September 2019 and course changes.  The Club races on the first Sunday of the month from 06:00 to 08:30.

 

BACKGROUND:

 

The Council Meeting on 8 October 2013 approved the following resolution 13-556:

 

1.   That Council approve the request by the Byron Bay Cycle Club to hold criterion races every second and fourth Sunday of the month between October 2013 and September 2016 within the Byron Bay Industrial Estate, on condition that the Byron Bay Cycle Club hold Public Liability Insurance to a minimum value of $20 million.

 

2.   That the temporary road closures for the event be advertised, at the Club’s expense, in the local newspapers in accordance with the requirements of the Roads Act 1993 noting closures:

 

a)   are to apply from the hours of 6 am to 8 am and once per year to 9 am.

 

b)   include Centennial Circuit between Bayshore Drive and Wollongbar Drive, Tasman Way, Wollongbar Drive and Brigantine Street (between Centennial Circuit and Wollongbar Drive)

 

3.   That the Club send all properties within the area affected by the event a letter advising of the details of the temporary road closures and when they will occur.

 

4.   That any objections received against the proposed temporary road closures and the event be referred to the Local Traffic Committee for consideration.

 

5.   That the Traffic Control Plan be implemented by suitably qualified traffic controllers.

 

SOLUTION:

 

That Application & Traffic Management Plan for Criterium Racing circuit at Byron Bay Industrial

Estate by the Byron Bay Cycle Club by approved from September 2016 to September 2019.

 

 

Committee Comments

No Committee comments

 

 

Management Comments

No Management comments

 

RECOMMENDATION:

1.         That the Byron Bay Cycle Club’s Criterium Racing circuit at Byron Bay Industrial Estate, to be held on the first Sunday of each month from 4 September 2016 to the last Sunday in August 2019, be endorsed between these times:

 

a.         Centennial Circuit between Bayshore Drive and Wollongbar Drive, Tasman Way, Wollongbar Drive and Brigantine Street (between Centennial Circuit and Wollongbar Drive) between the hours of 06:00 and 09:00

 

2.       That the approval provided in Part 1 is subject to NSW Police approval being obtained

 

3.       That the attached Traffic Control Plan and Traffic Management Plan be noted

 

4.       That the Traffic Management Plan be implemented as approved

 

5.         That the event organiser:

 

i.          provide wording for Council’s website noting the impact of the event and including the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints

 

ii.         inform community and business that are directly impacted (eg adjacent to the event) via written information which is delivered to the property in a timely manner so as to document, consider and respond to any concerns raised

 

iii.        arrange for private property access and egress affected by the event

 

iv.        liaise with bus and taxi operators and ensuring arrangements are made for provision of services during conduct of the event

 

v.         consult with emergency services and any identified issues be addressed

 

vi.        hold $20m public liability insurance cover which is valid for the event

 

vii.       pay Council’s Road Event application fee prior to the event

 

 

 

Report No. 6.7             Review of Signage Location and Enforcement - Magic Bus

File No:                        I2016/512

 

 

ISSUE:

 

Concerns raised by NSW Police pertaining to the erection of bus stop signs in two locations in Byron Bay.

 

BACKGROUND:

 

Council at its meeting on 6 December 2012 made the following resolution:

 

Res 12-965:

  

1.   That Council support the erection of generic tour, sightseeing and shuttle bus stop signage in Byron Bay.

  

2.   That Council determine option A (with rounded corners) as presented in Councillor’s Background Notes as the design and type of signage to be used, though with time limits removed.

  

3.   That all costs associated with the manufacture, supply, erection and ongoing maintenance of the approved signs be met by the proponent, the Magic Bus proprietor.

  

4.   That Council, as the Roads Authority, maintains the right to remove, relocate or replace the signage as and when required, for example on the grounds of safety or regulatory or policy requirements, and that any costs incurred be met by the Magic Bus operators.

  

5.   That the sign locations be available for use by other operators.   

 

COMMENT:

On Monday 18th one of Council’s Parking Enforcement Officers attended two sites of interest in the company of a Senior Constable of the NSW Police (Highway Patrol).  Both of these sites were identified by NSW Police as concerning as the erection of generic tour, sightseeing and shuttle bus stop signage had occurred.

 

ISSUE ONE: Bay Street, Byron Bay

Opposite the Beach Hotel is a sign post that contains a No Stopping & Loading Zone. Additional signage includes generic tour, sightseeing and shuttle bus stop information.

 

The concern raised by NSW Police was that the signage conflicts with the No Stopping & Loading Zone signage.

 

In addition to this there is a current designated Bus Zone in place situated a further 200 metres south along Bay Street outside of the Byron Bay Surf Life Saving Club. It has been suggested by NSW Police that the generic tour, sightseeing and shuttle bus stop signage be relocated to the designated Bus Stop situated outside of the Byron Bay Surf Life Saving Club.


SOLUTION ONE:

Relocate all generic tour, sightseeing and shuttle bus stop signage from the Bay Street post (Purple Circle) and relocate to the Bus Zone (Red Circle) a further 200 metres south along Bay Street outside of the Byron Bay Surf Life Saving Club.

 

 


 

 

 

 

ISSUE TWO: Lighthouse Road and Tallow Beach Road Intersection

 

There is currently a designated Bus Zone sign post near the intersection that also contains generic tour, sightseeing and shuttle bus stop signage.

 

The concern raised by NSW Police with this site is the signage needs to be mounted on or next to a neighbouring electricity pole. Currently there is a small area available for a small vehicle to park between the signage and a private residential

driveway which possess a visual obstruction to any vehicles attempting to exit the private driveway on to Lighthouse Road


 

SOLUTION TWO

Lighthouse Road Bus Signage be relocated from the blue circle (current location) to the green circle (near the power pole.

 

 

Committee Comments

No Committee comments

 

Management Comments

No Management comments

 

RECOMMENDATION:

That the bus zone on Lighthouse Road near the intersection of Tallow Beach Road (as pictured in the Agenda) be extended and signage moved a few metres westward to finish as close as possible to the power pole near the driveway.

 

 

 

Report No. 6.8             Request for ‘No Stopping’ Signs on Shirley Street, Byron Bay (corner of Dryden Street)

File No:                        I2016/531

 

ISSUE:

A request has been received for ‘No Stopping’ signage on Shirley Street, at the corner of Dryden Street.

 

BACKGROUND:

Council staff have inspected the site and confirmed that sight distance is currently an issue for vehicles turning out of Dryden Street into Shirley Street, if vehicles were parked up to the corner.  ‘No Standing’ signs would be warranted, as indicated by the yellow line in the aerial view below.

 

SOLUTION:

Install two ‘No Stopping’ signs as per the yellow line in the diagram below.

 

Figure 1: Layout showing ‘No Standing” area in yellow

Figure 2: Street view of possible sight issues

 

 

Committee Comments

No Committee comments

 

 

Management Comments

No Management comments

 

RECOMMENDATION:

That the issue of site distance at intersections on Shirley Street Byron Bay, from Kendall to Wordsworth Street, be reviewed.

 

 

 

 

Matters for Traffic Engineering Advice

Report No. 7.1             New Roundabout and Speed Zone, Tweed Valley Way, Yelgun

File No:                        I2016/510

 

The outcome of the Council Meeting on the 28 April 2016 was resolution 16- 209

 

Res 16-209 - from Council Meeting of 28 April 2016

Resolved: that Council adopt the following Committee and Management Recommendation:

Report No. 7.1        New roundabout and speed zone, Tweed Valley Way, Yelgun

File No: I2016/290

 

That Council writes to the RMS requesting a speed zone review on the roundabout design for the new dual lane roundabout at Tweed Valley Way, Yelgun.                                                                  

 

 

Council is currently constructing a dual lane roundabout at the Tweed Valley Way, Brunswick Valley Way and the Link Road interchange at Yelgun near the Highway Rest Area.

 

After consideration at the Local Traffic Committee on 17 September 2015 and subsequent Council resolution 15-444, it is requested that the review is carried out on warrant to reduce the existing 80km/hr zone approaching the intersection to 60km/hr. 

 

The requested 60km/h speed zone is along an approximately 250m approach either side of the new roundabout on Tweed Valley Way and Brunswick Valley Way, Yelgun.

 

 

 

 

Committee Comments

Noted an inspection has taken place between Council staff and RMS.

 

Management Comments

No Management comments

 

RECOMMENDATION:

That the RMS be requested to review speed limits on Tweed Valley Way / Brunswick Valley Way at the motorway link road intersection.

 

 

 

Report No. 7.2             Development Applications for Local Traffic Committee Advice

File No:                        I2016/534

 

 

Council Development Engineers will attend the meeting with Development Applications they require traffic advice on.

 

Committee Comments

No Committee comments

 

Management Comments

No Management comments

 

RECOMMENDATION:

That Council notes that the Local Traffic Committee provided no traffic advice to the Development Engineers regarding relevant Development Applications at their meeting held 8 June 2016.

 

 

Development Applications

Report No. 8.1             Event - Byron Bay Writers Festival and Ideas Market from 5 to 7 August 2016

File No:                        I2016/593

 

There are minor improvements proposed for this annual Byron Bay Writers Festival & Ideas Market to be held from Friday, 5 August 2016 to Sunday, 7 August 2016 inclusive.

 

The temporary traffic management is effective for its duration and undertaken in accordance with an accredited designed and implemented traffic control plan. 

 

A road check point is planned to be set up at the entry of ‘Elements of Byron’ which will only allow buses, taxis, disabled access and other authorised vehicles.  As such endorsement is sought on the basis the previous year’s conditions are again met. 

 

 

 

 

Committee Comments

No Committee comments.

 

 

Management Comments

No Management comment

 

RECOMMENDATION:

1.       That the temporary traffic management plan for the Byron Bay Writers Festival and Ideas Market, to be held from Friday 5 August to Sunday 7 August 2016, be endorsed, subject to NSW Police approval.

 

2.       That the attached Traffic Management Plan ( and Traffic Control Plans provided on 7 June 2016) be noted.

 

3.       That the Traffic Management Plan be implemented as approved.

 

4.       That the event organiser:

 

i)          advertise the impact of the event via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints;

 

ii)         provide a copy of the advert for Council's website

 

iii)        inform community and business that are directly impacted (eg adjacent to the event) via written information which is delivered to the property in a timely manner so as to document, consider and respond to any concerns raised

 

iv)        arrange for private property access and egress affected by the event

 

v)         liaise with bus and taxi operators and ensure arrangements are made for provision of services during conduct of the event

 

vi)        consult with emergency services and any identified issues be addressed

 

vii)       hold $20m public liability insurance cover which is valid for the event; and

 

viii)      pay of Council’s Road Event application fee prior to the event.

 

 

 

There being no further business the meeting concluded at 12.10 pm.

 

Note:  The Minutes were distributed to the Hon Tamara Smith MP and Snr Constable Tony Darby.  Neither had any comments to add.