BYRON SHIRE COUNCIL

                                                                                                                               13.2 - Attachment 1

12-Month Progress Report – Operational Plan 2015-2016

 

1.    Organisation Development

 

No.

Budget Program

Delivery Program

Actions 2015/2016

Measure / Target

Progress at year end

1.1

Organisation Development

1

Finalise implementation of revised Council structure.

Structure, complete.

1.2

Organisation Development

3, 6

Improve capacity of staff to deliver high quality customer services.

Customer Service Framework, complete.

 

Framework Implementation, commenced.

 

 

 

 

Training, complete.

1.3

Organisation Development

5, 6, 9

Deliver staff engagement and development initiatives

Workforce survey actions implemented, > 2

 

Permanent staff turnover, <12.5%

 

 

 

 

Average days of workforce absenteeism, EFT <9

1.4

Organisation Development

8

Coordinate Council’s work health safety systems.

WHS policies and procedures revised or developed, >5

 

 

 

 

Injury management (returned to work in accepted claim matters) <10 days, 80%

 

 

 

 

Notifiable incidents involving staff, reduced

 

 

 

 

Work Health Safety committee meetings held, 4

 

 

 

 

Work Health Safety committee inspections conducted, 4

1.5

Organisation Development

11

Improve and implement Workforce Plan

Workforce Plan, revised

 

Workforce Plan actions implemented, 2

1.6

Organisation Development

24

Coordinate benchmarking of, and monitor, organisational performance improvements

Management effectiveness survey, complete

 

 

Effectiveness Action Plan, developed

 

 

 

 

Effectiveness Action Plan implementation, commenced

1.7

Organisation Development

3, 6

Implement leadership development programs

Programs complete to Director and Manager levels, 100%

 

Programs delivered to Team Leaders and supervisors, 80%

1.8

Organisation Development

4

Implement Balanced Scorecard

Director and Manager level implementation, complete

1.9

Organisation Development

14

Build capacity to deliver effective and focused community engagement

Accredited IAP2 staff, +2

 

 

IAP2 trained staff, +5

1.10

Organisation Development

3, 51

Identify and action opportunities to improve customer satisfaction

Customer Satisfaction Survey, complete

 

 

Customer Satisfaction Action Plan, adopted

1.11

Organisation Development

13

Increase social and digital media presence and provision of information through digital media

Number of hits on website and social media sites, increasing

 

 

 

Subscribers across digital platforms, +20%

 

target not achieved (explanatory notes)

 

Item No

Explanatory text about why the action was not achieved or completed

1.2

Customer Service Coordinator appointed to the role in May and the timetable was not achievable.

1.5

Existing Workforce Plan has yet to be revised due to other priorities but will be completed in 16/17 financial year.

1.10

Currently in progress  - delayed until July 2016 to align with end of Council term

 

2016 Customer Satisfaction Action Plan – to be revised following the 2016 Customer Satisfaction Survey.  2013 Action Plan completed

 

 


BYRON SHIRE COUNCIL

                                                                                                                               13.2 - Attachment 1

12-Month Progress Report – Operational Plan 2015-2016

 

2.    Corporate and Community Services

 

No.

Budget Program

Delivery Program

Actions 2015/2016

Measure / Target

Progress at year end

2.1

Information Services

16, 23

Implement replacement telephone  system utilising current technologies

Replacement telephone system, implemented

 

2.2

Information Services

3, 23

Implement prioritised actions from new (2016-2019) Information Systems strategic plan within resource capability

Implementation priorities and program, determined

 

 

Program delivery, commenced

 

2.3

Councillor Services

12, 24

Improvement to electronic delivery of council business papers

Process improvements, 2

 

2.4

Councillor Services

12, 24

Identify and action opportunities to improve councillor services

Process improvements, 2

 

2.5

Governance Services

10, 11

Improve strategic planning and integration of strategic planning and reporting framework

Workshop sessions conducted, 2

 

2.6

Governance Services

10

Develop 2023-2033 Community Strategic Plan review framework

CSP Framework, endorsed

 

 

Engagement strategy, endorsed

 

2.7

Governance Services

10, 11

Develop 2018-2022 Delivery Program and 2018/19 Operational Plan framework

Framework, endorsed

 

2.8

Governance Services

3

Provide quality investigation and response services for Complaints Management

Complaints managed within prescribed timeframes, 100%

 

 

 

Public Interest Disclosures and Code of Conduct Complaints reporting compliant, 100%

 

2.9

Governance Services

24

Implement Strategic Procurement Roadmap

Project milestones, met

 

 

 

Process system improvement initiatives implemented, 2

 

2.10

Governance Services

2, 24

Improve enterprise wide risk management framework

Training sessions and workshops held, 2

 

 

Business Continuity Plan, commenced

 

2.11

Governance Services

2, 24

Ensure quality and robust governance services framework

Gap analysis, completed

 

 

 

Action Plan, endorsed

 

2.12

Governance Services

24

Establish long-term licences for Sustainable Community Markets Policy

Tenders, called

 

 

 

Licences, granted

 

2.13

Governance Services

24

Establish long-term licences for Commercial Activities on Council managed beachfront reserves

Tenders, called

 

2.14

Governance Services

24

Improve lease and licence rental revenue

Notice and advice provided to asset manager >90 days of agreement expiry, 100%

 

 

 

 

Annual rent reviews, 100%

 

 

 

 

 

Invoices raised consistent with agreement, 100%

 

 

 

 

 

Audit database, complete

 

 

 

 

 

Process improvements, 2

 

2.15

Community Development

49

Improve disability access to community halls

Audits completed, 5

 

 

Action Plans developed, 5

 

2.16

Community Development

49

Develop consultation plan for the Disability Act 2014 and disability inclusion plan

Plan, commenced

 

2.17

Community Development

27

Implement the ‘Creating Liveable Communities’ grant for the ‘Intergenerational Playgroup’ Project

Intergenerational playgroup sessions held, 4

 

2.18

Community Development

29

Implement actions from the Positive Ageing Strategy

Actions implemented, 3

 

2.19

Community Development

37

Implement actions from the Arakwal Memorandum of Understanding

Actions implemented, 4

 

2.20

Community Development

15

Develop, encourage and support community participation in volunteering programs and projects

Volunteer numbers, increasing

 

 

 

Volunteer based initiatives, increasing

 

 

 

 

 

Volunteer register, maintained

 

2.21

Community Development

18

Advocate on behalf of the community to State and Federal government agencies

Grant funding applications made, increasing

 

 

 

 

Grant funding value, increasing

 

2.22

Community Development

29

Implement Actions from the Youth Strategy and Action Plan

Actions implemented, 4

 

2.23

Community Development

18, 32, 33

Develop new Safer Community Compact

Compact, adopted

 

2.24

Public Libraries

16, 34

Manager Service Level agreement with the Richmond Tweed Regional Library Service

Agreed Service Level, met

 

2.25

Children Services

46, 47

Review and adapt service provision to provide quality accredited early childhood education

National Quality Framework rating, maintained

 

 

 

 

Service provision, reviewed

 

2.26

Children Services

46, 47

Review and implement operational changes to the provision of Out of School Hours Care services in Byron Bay, Mullumbimby and Brunswick Heads

National Quality Framework Accreditation, maintained

 

2.27

Financial Services

24

More focused debt collection process for non-rate related outstanding debts for enhancement to cash flow

$ value 30+ days outstanding, reduced

 

2.28

Financial Services

24

Identify and introduce targeted improvements to financial performance reporting

Process improvements, 2

 

2.29

Financial Services

24

Improve financial management processes and e-services initiatives identified in Information Services Strategic Plan

Process improvements, 2

 

2.30

Financial Services

24

Develop and implement Council Improvement Plan reporting

Reporting framework, adopted

 

 

target not achieved (explanatory notes)

 

Item No

Explanatory text about why the action was not achieved or completed

2.1

Council first attempted a joint procurement with 4 neighbouring councils.  After receiving vendor proposals, it became apparent no cost or other benefits would be delivered through joint procurement, due mostly to dissimilar existing telephone systems and technologies already in place.  No vendor could demonstrate bulk buy discount.  Byron Shire Council has since issued its own RFQ, resulting in a preferred supplier who commenced work in June 2016.  This project is expected to take six months to complete

2.10

Improvement to council’s enterprise wide risk management framework is scheduled to commence in July. The delay in commencing this process was due to the late implementation of this part of the organisational restructure – the appointment of the newly designed position has now occurred.

2.13

Calling tenders for long term commercial activity licences requires an authorising instrument from Crown Lands.  Negotiations have advanced and an application for the required 34A licence has been lodged with the Crown.  Council is waiting for an offer from Crown land.  Once received and accepted, the tender process can be progressed and contracts entered into for another 5 years.

 


BYRON SHIRE COUNCIL

                                                                                                                               13.2 - Attachment 1

12-Month Progress Report – Operational Plan 2015-2016

 

3.    Infrastructure Services

 

No.

Budget Program

Delivery Program

Actions 2015/2016

Measure / Target

Progress at year end

3.1

Asset Management

10, 24, 51

Prepare an infrastructure report for the Fit for the Future program

Special Schedule 7 report, complete

3.2

Asset Management

10, 24, 51

Revalue community land, other assets and land improvements to support Fit for the Future reporting

Valuations, completed by 30 June 2016

3.3

Asset Management

24, 51, 52

Implement the newly completed asset service plans to address Fit for the Future program priorities

Service plans implementation, progressing

3.4

Asset Management

24, 51

Improve the level of asset information to better assist decision making and focus the deployment of asset management resources

Critical asset data improved, = high level of confidence

3.5

Asset Management

24, 51, 52

Develop capital investment strategies and plans that target sustainability and our Fit for the Future program priorities

10 year capital plans aligned with Fit for the Future priorities, complete

3.6

Asset Management

24, 51

Creatively develop new and revised funding strategies for better community outcomes

Development charging plans reflect community priorities, complete

3.7

Asset Management

24, 51, 52

Engage with the community on the challenges of asset management

Community Infrastructure Advisory Committee meetings, quarterly

3.8

Asset Management

10, 16, 18

Actively work with government and industry leaders to improve asset management performance

Report local, state and federal asset benchmark data within legislative timeframes, 100%

3.9

Cavanbah Sports Centre

16, 27, 35

Implement actions from Cavanbah Sports Centre Business Plan

Number of sporting, cultural and recreational events/activities held, increasing

 

 

 

Usage, increasing

3.10

Cavanbah Sports Centre

35

Implement action and management practices that maximise utilisation and sustainability of the Cavanbah Sports Centre

Income, increasing

 

 

Profit and Loss Statement reported to Finance Committee, quarterly

 

 

 

Solar panels, installed

3.11

Depot and Fleet Management

51

Review of utilisation of heavy fleet

Review, reported

3.12

Emergency Services and Flood

53

Develop Local Emergency Management Plan for Tweed Byron Area

Plan developed, NSW State compliant

 

 

 

Plan, endorsed by Regional Emergency Management Committee

3.13

Emergency Services and Flood

53

Increase emergency management planning and response capacity

Key staff trained, complete

3.14

Emergency Services and Flood

51

North Coast Creeks Flood Risk Management Study and Plan

Consultants, engaged

 

 

Works, commenced

3.15

Facilities Management

22, 45, 46

Improve energy efficiency of air conditioning system and lighting at Council’s administration building as per Australian Standards and Work Health and Safety

Electricity bills, reduced

3.16

Facilities Management

22, 45, 46

Improve quality of lighting at depot as per Australian Standards and Work Health and Safety with the view to improving energy efficiency

Electricity bills, reduced

3.17

Facilities Management

45, 46

Investigate opportunities to install timers on hot water systems in Council facilities

Electricity bills, reduced

3.18

Holiday Parks – First Sun and Suffolk Beach Front

24

Review and update plans of management

Public consultation, complete

 

 

 

Plan, adopted

3.19

Holiday Parks – First Sun and Suffolk Beach Front

24

Progress land reclassification for Suffolk Beach Front Holiday Park

Reclassification proposal, submitted

3.20

Holiday Parks – First Sun and Suffolk Beach Front

31

Facilities refurbishment review

Review against building codes, complete

3.21

Local Roads and Drainage

51

Deliver capital works programs

Works complete, 90%

3.22

Local Roads and Drainage

51

Full implementation of Reflect for local roads and natural disasters

Implementation, complete

3.23

Local Roads and Drainage

51

Develop Bridge Replacement Program

Program, reported

3.24

Open Spaces and Recreation

40

Develop landscape plans for towns and villages

Plans, adopted

3.25

Open Spaces and Recreation

35, 40

Develop a community facilities plan

Plan, adopted

3.26

Open Spaces and Recreation

39, 40

Review Plans of Management for Open Space and Sportsfields

Plans, reviewed

3.27

Open Spaces and Recreation

40

Implement Sportsfield improvement works

Works complete, 100%

3.28

Open Spaces and Recreation

39

Develop Policy framework for temporary and long-term commercial activities on Crown Beach Recreational Reserves

Policy, adopted

3.29

Open Spaces and Recreation

40

Increase patronage of swimming pools

Patronage increased = >5%

3.30

Open Spaces and Recreation

24

Improve income generation at Tyagarah Airfield

Aircraft monitoring system, installed

3.31

Open Spaces and Recreation

40

Develop and implement risk management approach to Obstacle Limitation Surface infiltrations

Risk management plan, completed

 

 

 

Remediation works, commenced

 

 

 

Implementation of alternate remediation measures, commenced

3.32

Projects and commercial opportunities

16

Develop the Quarry Landfill Project in line with the waste disposal strategy

Milestones, met

3.33

Projects and commercial opportunities

50

Deliver the Byron Bay Bypass Project which is a two lane road from Shirley Street in the north to Browning Street in the south

Milestones, met

3.34

Projects and commercial opportunities

27

Develop a playing field on the northern section of Lot 5 Shara Boulevard

Milestones, met

3.35

Projects and commercial opportunities

24

Progress the South Byron Sewage Treatment Plant site demolition and remediation project to remove the old structures and secure the site for a potential future use

Future use, determined

3.36

Projects and commercial opportunities

24

Progress Brunswick Heads Sewage Treatment Plant site remediation to secure the site for a potential future use

Milestones, met

3.37

Projects and commercial opportunities

24

Progress Mullumbimby Sewage Treatment Plant site remediation to secure the site for a potential future use

Site assessment, complete

3.38

Projects and commercial opportunities

24

Progress the Roundhouse subdivision and lot sales that will repay the cost of the subdivision works and provide funds for critical asset renewals in the north of the Shire

Milestones, met

3.39

Projects and commercial opportunities

24

Progress Lot 12 Bayshore Drive Byron Bay remediation associated with the clean-up of large amounts of waste soil and material on this site

Development consent, received

3.40

Projects and commercial opportunities

24

Progress Station Street Mullumbimby subdivision project to provide funds for important community initiatives

Subdivision, completed

3.41

Projects and commercial opportunities

24

Determine and implement Tyagarah Airfield future strategic direction project

Future direction, determined

 

 

Implementation plan, commenced

 

 

Grant funding application, lodged

 

 

 

 

Rezoning, complete

 

 

 

 

Works, commenced

3.42

Projects and commercial opportunities

24

Progress Lot 22 Mullumbimby South development to establish a future use that best serves the needs of the community

Business Case, endorsed

3.43

Projects and commercial opportunities

24

Progress Manfred Street Belongil land sale to provide funds for important community initiatives

Assess land sale potential, complete

3.44

Projects and commercial opportunities

24

Progress Vallances Road Mullumbimby development

Project Plan, complete

3.45

Projects and commercial opportunities

24

Progress Lot 4 Mullumbimby development project

Options report, complete

3.46

Projects and commercial opportunities

24

Progress Fletcher Street Byron Bay property development to provide a long term source of funds for the community

Future use, determined

3.47

Projects and commercial opportunities

24

Progress the evaluation of the Lot 3 Manse Road Myocum property sale with a view to repaying loans

Potential assessment, complete

3.48

Projects and commercial opportunities

24

Progress Lot 16 Dingo Lane Myocum property sale with a view to repaying loans

Potential assessment, complete

3.49

Projects and commercial opportunities

22

Develop and implement a Project Management Framework that will improve Council’s capacity to efficiently deliver projects for the community

Milestones, met

3.50

Projects and commercial opportunities

39, 40

Develop the implementation project plan for the Byron Bay Town Centre Masterplan works

Plan, endorsed

3.51

Roads and Maritime Services

48, 50

Develop an Integrated Transport Strategy

Strategy, adopted

3.52

Roads and Maritime Services

40

Develop Parking and Local Traffic Management Plans for town centres

Plans, adopted

3.53

Roads and Maritime Services

49

New/revised Pedestrian and Access Mobility Plan

Plan, adopted

3.54

Sewerage Services

20

Deliver Trade Waste Education Program

Liquid Trade Waste generators in active regulation, 95%

3.55

Sewerage Services

45

Investigate opportunities for energy efficiency throughout waste water treatment network

Electricity bills, reduced

3.56

Sewerage Services

22, 45, 46

Investigate feasibility of large scale solar at Council facilities

Feasibility options, determined

3.57

Sewerage Services

13, 22

Identify electricity meters that can be upgraded to time of use or telemetry to take advantage of appropriate electricity tariffs

Electricity bills, reduced

3.58

Water Supplies

22

Deliver Demand Management Education Programs

New implemented education programs/initiatives, increasing

3.59

Waste and Recycling Services

46, 56

Implement new Waste and Resource Recovery Collection Contract with new food and garden organics kerbside collection service

New contract, commenced

 

 

 

Food and garden organic kerbside collection, commenced

3.60

Waste and Recycling Services

16, 46

Participate and lobby Northern Rivers Regional Organisation of Councils to progress planning for a Regional Waste Management Facility

Facility governance model, adopted

 

 

 

Long term planning process, commenced

3.61

Waste and Recycling Services

16, 46

Continue membership and participation in North East Waste regional waste management programs and initiatives

Number of North East Waste regional initiatives, increasing

3.62

Waste and Recycling Services

22, 56

Implement and maintain a contract management plan for Waste and Resource Recovery Collection

Plan, implemented

 

 

Plan, maintained

3.63

Waste and Recycling Services

8, 22, 55

Develop and progressively implement a Health Safety and Environmental Management System for the Byron Resource Recovery Facility

System, developed

 

 

System implementation, commenced

3.64

Waste and Recycling Services

55

Develop and implement Byron Resources Recovery Facility asset management plan

Plan, developed

 

 

Plan, implemented

3.65

Waste and Recycling Services

45, 46

Commence Stage 2 implementation of Myocum Landfill Sustainable Leachate Management Project

Stage 2 implementation, commenced

3.66

Waste and Recycling Services

22, 45, 46

Maintain compliance and participation in the Federal Government’s Carbon Farming Initiative (or equivalent program) for the Myocum Landfill Gas Resource Recovery Project

Compliance and participation, maintained

3.67

Waste and Recycling Services

22, 46, 55

Review and revise Council’s Waste Management Strategy

Strategy, adopted

3.68

Waste and Recycling Services

22, 46, 55

Review and revise Council’s Waste Disposal Strategy 2009

Strategy, adopted

3.69

Waste and Recycling Services

46

Review and revise Waste Education Plan

Plan, adopted

3.70

Waste and Recycling Services

55

Develop and implement business plan for Byron Resource Recovery Facility second-hand shop

Plan, implemented

 

target not achieved (explanatory notes)

 

Item No

Explanatory text about why the action was not achieved or completed

3.12

Local Emergency Management Plan for Tweed Byron Area is still being developed with working group of all relevant agencies and Council staff.

3.18

This work is pending land re-classification at Suffolk Park and rail land purchase consideration for First Sun

3.24

Insufficient resource and budget to complete task – Staff continue to work on these as time becomes available – significant community engagement is required – feeds from master plan processes

3.25

This plan in cross directorate – currently insufficient budget to complete this action

3.28

Governance working with the Crown to establish a new licence under the Crown Lands Act.

3.53

Revised PAMP not achieved due to loss of internal resources through staff resignation and no funds allocated by Council for project.

3.57

Work needs to be finalised on efficiency assessments before meters are identified.

3.60

Unable to achieve cooperation from all NOROC Councils for a regional facility.  Scope refocused on achieving subregional facility in accordance with waste disposal strategy direction.

3.64

Scope of activity expanded to incorporate the Byron Resource Recovery Centre asset management plan into the entire Resource Recovery Branch asset management planning process. Activity commenced and due for completion 2016/17.

3.65

Scope of project requires review and is co-dependent on final closure the Myocum Landfill project now forecasted to occur in 2019


BYRON SHIRE COUNCIL

                                                                                                                               13.2 - Attachment 1

12-Month Progress Report – Operational Plan 2015-2016

 

4.    Sustainable Environment and Economy

 

No.

Budget Program

Delivery Program

Actions 2015/2016

Measure / Target

Progress at year end

4.1

Development Certification

21

Provide efficient, objective and comprehensive development assessment

Development applications determined within 40 days of lodgement, =>70%

4.2

Development Certification

21

Provide efficient, objective and comprehensive development monitoring

Construction certificates processed with 21 working days, =>80%

 

Complying development certificates processed within 20 working days, =>80%

 

Building certification inspections undertaken within 2 days of notification =>95%

4.3

Development Certification

20, 21

Provide consistent and comprehensive advice and information to prospective applicants and customers in relation to council’s development control policies and development assessment

Pre-lodgement advice and assistance system, established

4.4

Development Certification

20, 22

Provide guidance and education in planning policies and advice to the public and stakeholders

Development forum provide, =>1

 

Newsletters provided, =>1

4.5

Development Certification

22

Implement any legislative changes and related requirements in a timely manner, including revising systems and procedures and staff training

Legislative requirements, met

 

 

Legislative changes implemented, =<1 month from adoption/notification

4.6

Economic Development

17, 18, 25

Establish and implement business and industry development programs

Initiatives undertaken, 6

 

Business point of contacts, 40

 

 

 

 

Partnerships established, 6

 

 

 

 

Stakeholder survey benchmarks, established

4.7

Economic Development

17, 18, 25

Strengthen networks with business, industry and community stakeholder organisations

Number of stakeholder meetings/forums, 20

 

Advisory committee meetings, 4

4.8

Economic Development

17, 18, 25

Develop the Byron Shire Economic Development Strategy

Number of engagement touch points, 200

 

Strategy, adopted

4.9

Economic Development

30, 31

Implement actions from the Tourism Management Plan 2008-2018

Actions implemented, 3

4.10

Economic Development

28, 30, 31

Develop a new Event Strategy

Events process toolkit, endorsed

 

Number of new events established, 4

4.11

Economic Development

24

Improve grant funding submission process

Process, reviewed and endorsed

 

 

Increase grant submissions, =>10%

4.12

Economic Development

39

Prepare the Byron Bay Town Centre Masterplan

Number of engagement touch points, 400

 

Byron Bay Town Centre Masterplan, adopted

4.13

Economic Development

17, 25, 32

Prepare the Vibrant Byron Strategy

Strategy, adopted

4.14

Environment and Compliance Services

19

Respond to enquiries concerning public health and safety

High risk notifications responded on same day, =>85%

 

 

Non-high risk notifications responded to within 25 days, =>85%

 

 

 

 

Suitable impounded animals rehoused, =>70%

4.15

Environment and Compliance Services

19

Implement effective regulatory and compliance services and programs to maximise the public health and safety of the community

Food business inspections in accordance with Food Authority category requirements, =>90%

 

 

Premises inspected in accordance with the Public Health Act, =>90%

 

 

 

 

Approvals to operate Onsite Sewerage Management Systems issued, prioritised on capacity and risk basis, =100%

 

 

 

 

Onsite Sewerage Management Program implemented to Plan, 100%

 

 

 

 

Pool fencing inspection program, reviewed

 

 

 

 

Liquor licence applications responded to in accordance with Council’s Policy and the Liquor Act, =>80%

4.16

Planning Policy and Natural Environment

44

Deliver natural resource, coastal and estuary projects

Project milestones, met

 

 

Grant funding, received

4.17

Planning Policy and Natural Environment

42, 43

Finalise the Byron Coast Comprehensive Koala Plan of Management

Plan, complete

 

 

Implementation, commenced

4.18

Planning Policy and Natural Environment

42, 43

Prepare the Integrated Weed Management Strategy

Strategy, complete

 

 

Implementation, commenced

4.19

Planning Policy and Natural Environment

42, 43

Review the Byron Shire Vegetation Mapping

Stage 2 review, completed

4.20

Planning Policy and Natural Environment

42, 43

Undertake advocacy activities to improve collaboration, service availability, development and funding for land use and natural environment planning

Number of funding opportunities investigated, increasing

 

 

Number of grants received, increasing

 

 

Number of advocacy activities, increasing

4.21

Planning Policy and Natural Environment

22, 25, 38

Prepare the Rural Lands Strategy

Project milestones, met

4.22

Planning Policy and Natural Environment

22, 25, 38

Prepare the Residential Lands Strategy

Project milestones, met

4.23

Planning Policy and Natural Environment

22, 25, 38

Monitor, report, communicate and implement changes relating to land use and natural environment planning

Report and communicate, annually

 

Land use changes, implemented, =<1 month of adoption/notification

4.24

Planning Policy and Natural Environment

46

Implement priority actions of the Byron Shire Low Carbon Strategy

Year 1 projects, commenced

 

 

Expenditure savings water and energy, maintain or improve

4.25

Planning Policy and Natural Environment

46

Provide assistance, information and advice to staff, developers and residents about sustainability initiatives, programs and projects

Number of sustainability initiatives, 2

 

 

Number of sustainability seminars, 3

 

 

 

 

Sustainability Newsletter issues, 3

 

 

 

 

Community garden initiatives, 1

4.26

Planning Policy and Natural Environment

24

Investigate potential bio-banking opportunities available to council

Investigation and assessment, complete

4.27

Planning Policy and Natural Environment

44

Finalise the Coastal Zone Management Plan Byron Bay Embayment

Plan complete

 

 

Grant funding, secured

 

 

Implementation, commenced

4.28

Planning Policy and Natural Environment

42, 43

Develop Flying Fox Management Plan

Plan complete

 

target not achieved (explanatory notes)

 

Item No

Explanatory text about why the action was not achieved or completed

4.1

Only around 50% of DAs were determined in 40 days and under for 2015/16. This result is due to a number of factors including a significant increase in the number of DAs received during the year (up by 25% to 1019 DAs from 2014/15); the value of development and resultant DA determination pathway (Council/JRPP); and the complexity of DAs requiring more detailed assessments and external referrals. Also staffing level fluctuations during a major departmental restructure end 2015 also had an influence on development assessment timeframes both net and gross.

Notwithstanding the above, Council achieved an average gross determination time of 73 days for DAs which is comparable in the circumstances to the most recent available State (71) and the Group 4 (54) averages.

A combination of continuous improvements initiatives such as: introduction of development assessment support services and a vetting process and streamlining the internal DA assessment process, regular website updates, and e-Planning modules are now being progressively implemented to achieve efficiency gains.

4.17

Commencing the implementation of the Byron Coast Comprehensive Koala Plan of Management, has a dependency on the plan’s finalisation and adoption.

4.18

Commencing the implementation of the Integrated Weed Management Strategy, has a dependency on the plan’s finalisation and adoption

4.27

Commencing the implementation of the Coastal Zone Management Plan Byron Bay Embayment, has a dependency on the plan’s finalisation and adoption.  The plan has been sent to the Minister and is awaiting certification. The action to commence implementation of the Coastal Zone Management Plan Byron Bay Embayment is included in the 2016/17 Operational Plan.

 

Other Achievements (Important or significant Outcomes achieved that are not in the Operational Plan)

 

Action name

Achievements obtained

Mullumbimby Place Activation Masterplan

A Project Reference Group (PRG) was established to develop a draft brief, delivery plan and process for the Mullumbimby Masterplan. The PRG has met on a number of occasions and have developed a project plan which will be presented to Council in the next financial year.

Bangalow Place Activation Masterplan

A two day Place Creation Workshop was held in March 2016 to inform the preparation of a Place Activation Plan for Bangalow. Thirty participants attended the workshop including key community group representatives, council staff and councillors. A draft vision and principles have been developed along with draft prioritisation criteria for actions and the plans structure.  Participants will continue to meet to develop the plan.