Minutes of Byron Shire Reserve Trust Committee

Cover page Agenda and Min Reserve Trust infocouncil

Minutes

Byron Shire Reserve Trust Committee Meeting

Thursday, 17 November 2016

BYRON SHIRE COUNCIL

Byron Shire Reserve Trust Committee Minutes 17 November 2016

MINUTES OF THE BYRON SHIRE COUNCIL Byron Shire Reserve Trust Committee HELD ON Thursday, 17 November 2016 COMMENCING AT 2.13PM AND CONCLUDING AT 2.21PM

I2016/1175

PRESENT: Cr S Richardson (Mayor), Cr C Coorey, Cr J Hackett, Cr A Hunter, Cr M Lyon, Cr J Martin, Cr S Ndiaye and Cr P Spooner

Staff: Ken Gainger (General Manager)

Mark Arnold (Director Corporate and Community Services)

Phil Holloway (Director Infrastructure Services)

Shannon Burt (Director Sustainable Environment and Economy)

Ralph James (Legal Services Coordinator)

Mila Jones (Minute Taker)

The Mayor opened the meeting and acknowledged that the meeting is being held on Arakwal Country and that we pay our respects to the elders past and present and extend our respect to the Bundjalung clans whose lands and waters are part of the Shire.

Apologies

There was an apology received from Cr Cameron.

Procedural Motion

16-580

Resolved that the apology from Cr Cameron be accepted and a leave of absence granted.

(Richardson/Spooner)

The motion was put to the vote and declared carried.

Declarations of Interest – Pecuniary and Non-Pecuniary

Cr Spooner declared a non-pecuniary interest in Report 4.2. The nature of the interest being that his employer operates the Artisan Markets in Byron Shire. Cr Spooner elected to leave the Chamber, not participate in debate and not vote.

Cr Richardson declared a non-pecuniary interest in Report 4.1. The nature of the interest being that his child attends the Centre. Cr Richardson elected to leave the chambers, not participate in the debate and not vote.

Staff Reports - Corporate and Community Services

Report No. 4.1 Federal Community Childrens Centre Lease

File No: I2016/902

Cr Richardson left the meeting at 2.18pm in accordance with his earlier declared interest in this matter. Cr Spooner took the Chair.

16-581

Resolved:

1. That Council as the Byron Shire Reserve Trust (Federal Community Centre Reserve Trust) authorise the General Manager to enter into a five year trust lease with a one year option with Federal Community Children’s Centre Inc over Lot 89 DP755697 (known as the old School House, Federal) with following minimum conditions:

a) Minimum Crown annual rent of $472.00 (ex GST) and increased by CPI annually;

b) All minor maintenance costs to be met by the Lessee; and

c) All Lease establishment costs including registration costs are to be met by the Lessee, with the exception of the cost for the Market Rent Valuation of $1,850 (ex GST).

2. That Council note for Crown Reporting purposes the difference between the minimum Crown annual rent of $472.00 (ex GST) per annum (as increased by CPI) and the market rent of $46,500.00 (ex GST) is $46,028.00. (Spooner/Coorey)

The motion was put to the vote and declared carried.

Cr Richardson was not present for the vote.

The Mayor resumed the Chair at 2.20pm

Report No. 4.2 Temporary Market Licence - Leona Rickerby

File No: I2016/1113

Cr Spooner left the meeting at 2.20pm in accordance with his earlier declared interest in this matter.

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Resolved:

1. That Council, as the Byron Coast Reserve Trust authorise the General Manager to issue a temporary licence to Leona Rickerby to hold two beachside Artisan Markets on 10 December 2016 and 14 January 2017 on condition:

a) The Artisan Markets are conducted within the stall layout plan; and

b) Approval for the jumping castle is obtained.

2. That licence fee for Markets on Crown Reserves apply and include a one off application fee of $229.00 for both markets and two (2) licence fees of $122.00 for the two markets.

(Richardson/Coorey)

The motion was put to the vote and declared carried.

Cr Spooner was not present for the vote.

Cr Spooner returned to the meeting at 2.21pm.

There being no further business the meeting concluded at 2.21pm.

I hereby certify that these are the true and correct Minutes of this Meeting

as confirmed at Council’s Ordinary Meeting on 31 December 2016.

….…………………………

Mayor Simon Richardson