BYRON SHIRE COUNCIL

                                                                                                                               14.3 - Attachment 1

Minutes of Meeting

 

 

 

 

 

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Local Traffic Committee Meeting

 

 

 

Venue

Conference Room, Station Street, Mullumbimby

Date

Wednesday, 9 November 2016

Time

10.30am

Committee Members

Etiene La Grange – Roads and Maritime Services

Snr Constable Tony Darby – Police

Cr Basil Cameron

Tamara Smith MP

 

 

 

 

 

 

 

 

 


BYRON SHIRE COUNCIL

                                                                                                                               14.3 - Attachment 1

Report of the Local Traffic Committee Meeting held on Wednesday, 9 November 2016

File No: I2016/1181

 

 

Meeting Commenced:   10:35am

 

PRESENT:

Councillor:  Cr Basil Cameron

Roads and Maritime Services Representative: Etiene La Grange

Police:  Snr Constable Tony Darby

Office of Tamara Smith MP: Marcel Bracks

Staff:   Dominic Cavanough

            Tony Nash

            Shannon Manning (minutes)

            Andrew Pearce (Item 7.3, 8.1 & 8.2)

 

Apologies:

Tamara Smith MP

 

Declarations of Interest

There were no declarations of interest raised.

 

Adoption of Minutes from Previous Meetings

 

Committee Recommendation:

That the minutes of the Local Traffic Committee Meeting held on 14 October 2016 be confirmed.

(La Grange /Cameron)

The recommendation was put to the vote and declared carried.

 

 

Matters Arising

There were no matters arising.

 

Outstanding Issues/Resolutions

There were no outstanding issues/resolutions.

 

Regulatory Matters

Report No. 6.1             Signage - Installation of No Stopping zones at The Farm and Byron Central Hospital - Ewingsdale Road, Ewingsdale

File No:                        I2016/1099

 

SUMMARY

 

Council has had a number of requests from the community to form No Stopping zones along both sides of Ewingsdale Road, between the roundabout at the Pacific Highway interchange and the roundabout at the entry to the Byron Central Hospital.

 

OFFICER RECOMMENDATION

 

That Council install No Stopping zones along both sides of Ewingsdale Road, between the roundabout at the Pacific Highway interchange and the roundabout at the entry to the Byron Central Hospital, and No Stopping signage be erected except for the existing Bus Stops.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Community Infrastructure

Services and infrastructure that sustains, connects and integrates our communities and environment.

Objective

CI3

Renew and maintain existing infrastructure.

Strategy

CI3.1

Maintain roads and drainage in a safe and operational condition.

Measures

CI3.A

Reduction in funding gap for infrastructure renewal and maintenance.

 

BACKGROUND

 

Vehicles are regularly parallel parking along the road reserve on the north side of Ewingsdale Road adjacent to The Farm, especially during peak times such as school holidays, etc. This presents a number of safety concerns as the road is quite narrow and traffic banks up as vehicles slow down on approach to the hospital roundabout.

 

It is also noted that as part of the T2E Pacific Highway upgrade the Roads and Maritime Services (RMS) barricaded this section of verge during the T2E Project. At completion of the project RMS removed their parking restrictions and highlighted this section of Ewingsdale Road as an area to monitor.

 

To reduce the risks along this section of road and ensure safety it has been requested that both sides of Ewingsdale Road, between the roundabout at the Pacific Highway interchange and the  roundabout at the entry to the Byron Central Hospital, be signed as ‘No Stopping’ (refer to Figure 1 - red lines) except for the existing Bus Stops (blue lines).

 

KEY ISSUES

 

1.   Safety of individuals leaving their parked vehicles then crossing a busy Ewingsdale Road with approximately 14,000 VPD may result in a vehicle/pedestrian incident.

 

2.   Vehicles parking on both sides of Ewingsdale Road creating a hazard if any vehicles run off the road and vehicle doors opening into travel lanes as a consequence of narrow verges widths.

 

3.   Vehicles slowing down to park as well as slowly accelerating into traffic has the potential to further add to delays currently being experienced on Ewingsdale Road and the Highway interchange. Increased potential for Vehicle Access Road incidents.

COUNCIL IMPLICATIONS

 

§ Budget/Financial

Estimate of $6,000.00 for thirteen (13) R5-400 No Stopping signs, posts, clips, traffic control, Council Works team (3 days) with a vacuum excavator for the sign posts.

Please note that most of the major services into Byron Bay are in this small corridor and a high risk to hitting a service can be avoided with the use of a vacuum excavator.

 

§ Asset Management

Estimate $1,300.00 for 13 signs x $10.00 per sign/year x 10 year expected life. Council will need to maintain signage ongoing, including cleaning and replacement (if necessary).

 

§ Policy or Regulation

Delegated to council for authorisation in conjunction with NSW Road Rules 167 and AS1742.11 (Parking Control).

 

§ Consultation

No consultation has been carried out.

 

§ Legal and Risk Management

Stopping vehicles parking in this area allows traffic to be free flowing and reduces the risk of accidents.

Figure 1 – Proposed signage

 

 

 

Committee Comments

RMS noted the use of yellow line marking in conjunction with signage.

 

Management Comments

There were no Management comments.

 

Committee Recommendation:

1.   That Council approve the installation of “No Stopping” zones on both sides of Ewingsdale Road, between the roundabout at the Pacific Highway interchange and the roundabout at the entry to the Byron Central Hospital.

 

2.   That no changes occur to the two (2) existing Bus Stops at this location.

 

(Cameron/La Grange )

The recommendation was put to the vote and declared carried.

 

 

Report No. 6.2             Event - Falls Festival 2016/17

File No:                        I2016/1102

 

SUMMARY

 

Council has received an application and Traffic Management Plan (TMP), including a Traffic Control Plan (TCP), from Greg Alderson & Associates on behalf of Look Up and Live Pty Ltd for Falls Festival 2016/17 to be held at the North Byron Parklands, Yelgun, over the 2016/17 New Year’s period.

 

A report was presented to the Local Traffic Committee (LTC) on the 14 October 2016 where concerns were raised regarding the traffic congestion and transport issues, in particular the buses, that occurred at the Splendour 2016 event.  The recommendation resulting from the October LTC meeting was ‘That the Committee defer consideration of this matter until information is provide regarding the traffic issues associated with the Splendour 2016 event’.

 

OFFICER RECOMMENDATION

 

That Council approve the Traffic Management Plan, which includes Traffic Control Plans, for the Falls Festival 2016/17 to be held at the North Byron Parklands site, Yelgun between Saturday 31 December 2016 and Monday 2 January 2017 inclusive, subject to conditions.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Economy

A sustainable and diverse economy which provides innovative employment and investment opportunities in harmony with our ecological and social aims.

Objective

EC1

A diverse economic base and support for local businesses.

Strategy

EC1.4

Support sporting and cultural events in Byron Shire.

Measures

EC1.B

Increase the sustainability of events in which Council is involved.

 

BACKGROUND

 

Council has received an application and Traffic Management Plan (TMP), including a Traffic Control Plan (TCP), from Greg Alderson & Associates on behalf of Look Up and Live Pty Ltd for Falls Festival 2016/17 to be held at the North Byron Parklands, Yelgun, over the 2016/17 New Year’s period.

 

The festival will be held from Saturday 31 December 2016 to Monday 2 January 2017.  Camper bump in will commence on Friday 30 December 2016.  The camping areas close in the afternoon of Tuesday 3 January 2017.

 

The TCP (Figure 1) is virtually the same as previous years, with the exception of adding a few ‘changed traffic conditions/roadwork ahead’ signs and the layout and presentation have been revised to add clarity and include feedback from Roads and Maritime Services (RMS).

 

The Falls Festival was held at North Byron Parklands for the first time during the 2013/14 New Year’s Eve period and held each year since that date.  According to the TMP all previous festivals have been a success from a traffic engineering perspective with no congestion on the public roads during peak arrival periods.

 

The anticipated maximum patronage for this event is 22,500 people with an additional 3,000 staff, stallholders, contractors and guests.  The majority of the patrons will be camping onsite for the duration of the festival.

As part of the Falls Festival a number of additional internal traffic and transport measures are proposed for the site at North Byron Parklands including increased access to the major transit area.

 

Splendour 2016

Endorsement of Splendour 2016 was given, as detailed in Resolution 16-208, with the condition that c) The event organiser: ix) ‘the holding of an event debrief within the month following the festival which includes but not limited to Council, RMS and Police.

 

The Regulatory Working Group met on Wednesday 28 September 2016 to conduct an event debrief, as part of the traffic management summary it was noted:

 

·    The event did experience a significant model shift in some day patron’s travel to and from site reflected in a larger than normal number of people being dropped off and collected;

·    On Friday traffic cameras and traffic controllers noted upwards of 800 vehicles entering the site and dropping patrons off at Guest Services in the northern car park between 3pm and 6pm;

·    These same vehicles returned between 10.30pm and midnight greatly impacting the ability for buses to enter and depart the bus turnaround facility;

·    This resulted in long delays to transport patrons offsite;

·    A meeting on Saturday 23rd of July between the event, NSW Police, RMS and traffic controllers resolved to move the drop-off/pick up zone to the southern car park which dramatically improved traffic flows at the end of the show on this day;

·    An additional meeting was on Sunday 24th of July between the event, NSW Police, RMS and traffic controllers where it was agreed to also move the taxi rank to the southern car park;

·    As a result of these changes all traffic patterns were returned to normal on the Sunday evening;

·    Cr Cameron asked about buses not being made available for normal day routes on Saturday.  The event advised that this was unlikely as the following day (Sunday) wasn’t a school day.  The event advised that to their knowledge there were no impacts on bus services.  Evidence of this claim would be required to allow the event to investigate further.

 

Action 1 resulting from this meeting was that ‘Cr Cameron to provide evidence of any such impacts on public day bus routes as he reported to the RWG to allow Parklands to make further investigations’.

 

It was also noted during this meeting, whilst discussing Falls Festival Byron 2016/17 Overview that ‘90% plus patrons’ camp onsite which reduces day patron numbers’.

 

It is important to note that though both festivals (Splendour & Falls Festival) utilise the same site location they are separate events. Splendour consisted of 20,400 camping patrons and 12,100 day patrons whilst Falls Festival is expecting 20,000 camping patrons and 2,500 day patrons.  It is noted that there were no traffic issues associated with bump-in of the camping patrons at Splendour this year.

 

KEY ISSUES

 

1.   Reduction of service levels on Pacific Highway Interchange and Tweed Valley Way.

 

COUNCIL IMPLICATIONS

 

§ Budget/Financial

The event organisers have paid the $120.00 relevant Approval of Road Events pursuant to s144 of the Roads Act fee as per the Fees & Charges 2016/17.

 

§ Asset Management

Not applicable.

 

§ Policy or Regulation

Speed Limit (as required) ROAD WORK (R4-212) - Delegated to council for authorisation in conjunction with NSW Road Rules 21 and AS 1742.4 (Speed Controls) Clause 3.1.2, AS 1742.3 (Roadworks).

 

§ Consultation

A condition of the endorsement of this event is that the event organiser undertakes appropriate consultation, including:

1.   Advertising the impact of the event in the local newspaper and on the Council website.

2.   Informing community and business that are directly impacted.

3.   Liaising with bus and taxi operators.

4.   Consulting with emergency services.

 

§ Legal and Risk Management

RMS advise is required as this event impacts on the Pacific Highway.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Figure 1 – TCP concept

 

 

 

Committee Comments

Discussion held.

The following concerns were noted:

·    Impact on public transport.

·    Use of private minivans for transport of patrons to and from the event.

 

Management Comments

There were no Management comments.

 

Committee Recommendation:

That Council approve the Traffic Management Plan, which includes Traffic Control Plans, for the Falls Festival 2016/17 to be held at the North Byron Parklands site, Yelgun between Saturday 31 December 2016 and Monday 2 January 2017 inclusive, subject to the following conditions:

 

a.       Separate approvals by NSW Police and RMS being obtained;

 

b.      Implementation of the approved Traffic Management Plan and Traffic Control Plan by those with appropriate RMS accreditation and the holding of current and appropriate levels of insurance and liability cover;

 

c.       The approved event size being sufficient (20,000 patrons) to trigger use of the south car park as per the DA Condition for its use;

 

d.      The temporary ‘No Stopping’ where applied, including on Brunswick Valley Way (between Shara Boulevard and Tweed Valley Way) and on Tweed Valley Way (between Brunswick Valley Way and Wooyong Road), is implemented prior to the event and in accordance with relevant state requirements and Australian Standards;

 

e.       A communications protocol be developed and maintained by those involved in the implementation of traffic management including monitoring and ability to implement contingency plans as and when directed;

 

f.       Monitoring of vehicle volumes that arrive and depart the festival site and on the local road network;

 

g.      The holding of an event debrief within the month following the festival which includes but not limited to Council, RMS and Police;

 

h.      The event organiser:

 

i.     advertising the impact of the event via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints;

 

ii.    providing a copy of the advert for Council's web page;

 

iii.   consideration of any submissions received;

 

iv.   informing community and businesses that are directly impacted (eg adjacent to the event) via written information which is delivered to the property in a timely manner so as to document, consider and respond to any concerns raised;

 

v.    arranging for private property access and egress affected by the event;

 

vi.   liaising with bus and taxi operators and ensuring arrangements are made for provision of services during conduct of the event;

 

vii.  consulting with emergency services and any identified issues be addressed;

 

viii. holding $20m public liability insurance cover which is valid for the event.

 

ix.   paying of Council’s Road Event Application Fee prior to the event.

 

(Darby/Cameron)

The recommendation was put to the vote and declared carried.

 

 

Report No. 6.3             Speed Review Request - Brunswick Valley Way and Shara Boulevard Intersection, Billinudgel

File No:                        I2016/1093

 

SUMMARY

 

On 22 January 2016 Council received a community petition (S2016/916) with 73 signatures requesting Council ‘investigate the changing of the current speed limit on Brunswick Valley Way, Billinudgel from the off ramp at the Yelgun Rest Area to past the entry to Shara Boulevard Ocean Shores from 80km to 60km, heading south’.

 

The petition was tabled at Council’s Ordinary meeting held on 4 February 2016 and subsequently considered by Council at its Ordinary meeting held on 17 March 2016, which resulted in Resolution 16-105.

 

16-105

Resolved:

1.       That the petition regarding speed limit on Brunswick Valley Way Billinudgel be noted.

2.       That the petition be referred to the Director Infrastructure Services.

 

OFFICER RECOMMENDATION

 

1.   That the committee agree that no further action is warranted in regards to a speed zone review request.

 

2.   The installation of Sports Field Signs will make the driver aware of the reduced speed nature of the intersection.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Community Infrastructure

Services and infrastructure that sustains, connects and integrates our communities and environment.

Objective

CI3

Renew and maintain existing infrastructure.

Strategy

CI3.1

Maintain roads and drainage in a safe and operational condition.

Measures

CI3.A

Reduction in funding gap for infrastructure renewal and maintenance.

 

BACKGROUND

 

The covering letter of the petition detailed the concerns of residents in relation to the intersection of Brunswick Valley Way and Shara Boulevard; in particular the lack of sight distance which has contributed to the numerous accidents and near misses at this location.  It was noted that there is a primary school located at the end of Shara Boulevard resulting in school buses regularly using this intersection and that the North Ocean Shores Sporting Field (NOSSF) will be constructed at this intersection.

 

An investigation has been undertaken of the Brunswick Valley Way and Shara Boulevard intersection at Billinudgel to determine if a speed zone reduction from 80km/h to 60km/h speed is warranted.  A site investigation was carried out by Council Officers on the 17 May 2016 at 7:30am. At this time the intersection, currently 80km/h, was found to be appropriate and no issues were observed.

 

A review of crash data at this location was undertaken and no common links were found between the incidents that could be related to the design of the intersection.

 

KEY ISSUES

 

1.   Increased traffic from the new North Ocean Shores Sporting Field.

 

2.   Potential for sport equipment like balls to be kicked onto the road.

 

COUNCIL IMPLICATIONS

 

§ Budget/Financial

All signs and accessories are to be installed by the NOSSF.  

 

Table 1.1 - Proposed sports field signs

Sign Location

Sign

RMS sign design

A

SPORTS FIELD TURN LEFT 200m

G7-234(L)

B

SPORTS FIELD TURN LEFT 200m

G7-234(L)

C

SPORTS FIELD (Right arrow)

G7-233(R)

D

SPORTS FIELD (Left arrow)

G7-233(L)

E

SPORTS FIELD TURN RIGHT 200m

G7-234(R)

 

§ Asset Management

All signs and accessories are to be maintained by the NOSSF.       

 

§ Policy or Regulation

Speed Limit Determination is not delegated to Council for authorisation.

 

§ Consultation

No consultation has been carried out.

 

§ Legal and Risk Management

Not applicable.

 

 

 

 

Figure 1. Sketch of Sports Field Sign locations.

 

 

 

 

 

Committee Comments

It was noted by RMS that at this particular location an opening up of the vegetation surrounding the intersection/Sports Field would be most appropriate.

 

Management Comments

There were no Management comments.

 

Committee Recommendation:

1.   That Council note that a speed review of Brunswick Valley Way, Billinudgel is not warranted at this time.

 

2.   That Council approves the installation of five sports field signs.

 

(La Grange /Cameron)

The recommendation was put to the vote and declared carried.

 

 

Report No. 6.4             24.2015.19.1 - Marine Parade, Byron Bay - Request for shared zone approval by RMS

File No:                        I2016/1128

 

SUMMARY

 

At Ordinary Council meeting held 7 April 2016 Council resolved 16-177 – ‘That in relation to the Marine Parade Pedestrian and Traffic Impact Assessment Report a Shared Zone that provides better vehicle speed regulation in a highly pedestrianized environment (Option 4) is endorsed’.

 

OFFICER RECOMMENDATION

 

A 100m Category 2 (Cat 2) shared zone with all relevant signage should be approved on Marine Parade.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Infrastructure Services

Services and infrastructure that sustains, connects and integrates our communities and environment.

Objective

CI1

Planning for the future.

Strategy

CI1.1

Provide a network of accessible cycleways and walkways that link with public transport.

Measures

CI1.C

Increased pedestrian facilities within Byron Shire.

 

BACKGROUND

 

Council engaged the services of consultants to develop options for the provision of a 2m wide pedestrian footpath in Marine Parade, Wategos. The new footpath was required to link the existing footpath at the western end of Marine Parade with the existing National Parks and Wildlife Service (NPWS) footpath at the eastern end of Marine Parade to Cape Byron.

 

4 options developed include:

 

·    Option 1 – two-way traffic flow with parallel parking both sides where practicable.

·    Option 2 – One-way traffic flow with a mix of parallel and 45 degree parking on beach side only

·    Option 3 – One-way traffic flow with a mix of parallel and 45 degree parking on beach side whilst maintaining existing parallel parking on the residential side.

·    Option 4 - Shared zone that opens the beach promenade to Marine parade and provides additional parking at the approach roads to Marine Parade.

 

The existing and additional parking spaces for each option are shown in the table below:

 

Option

Traffic Flow

Existing

Parking #

Additional Parking

Additional Pedestrian Amenity

Option 1

Two Way

61

18

no

Option 2

One Way

61

24

no

Option 3

One Way

61

35

no

Option 4

Two way

Shared Zone

61

18

yes

 

# Between Pandanus Lane and Julian Place

 

The Local Traffic Committee (LTC) considered the options at their meeting held 24 June 2015 and recommended:

 

RECOMMENDATION:

That Council supports the Local Traffic Committee endorsement of either of the proposed one-way traffic options for the beach front section of Marine Parade, Wategos from west to east through to the intersection of Julian Place.

 

The resolution of Council at its meeting on 16 July 2015 after consideration of the LTC recommendation above was as follows:

Res 15-360

 

That this matter be deferred until after further consultation with the Wategos residents and community at large and a briefing to Councillors at a Strategic Planning Workshop regarding the three options and the results of the any consultation.

 

A site meeting was held on 10 August 2015 and the main discussion points were:

 

·    Keep “2-way traffic” opposed to one way traffic

·    Consider “Shared Zone” alternative option, include landscape design and minimal barrier fencing

·    “Shared Zone” could be an interim solution

·    Preference for pedestrian movement over parking spaces

·    Look at traffic flows and parking restrictions (time, no stopping, resident schemes, etc) around entire loop.

·    Improve signage to reduce accidental visits to Wategos

 

National Parks & Wildlife Service (NPWS)

 

·    Prefer Option 2 keep “2-way traffic” opposed to one way traffic

·    Retaining walls be consistent with rock walls near picnic area

·    Fencing be consistent with NPWS Fence

·    Concrete path be consistent with existing

·    Confirm road boundary

·    NPWS get approval for fitness station

·    Consider mobile vendor station in road reserve

 

 

 

 

 

 

 

On the 07 April 2016 Council resolved to adopt a Shared Zone in Marine Parade, Wategos as per 16-177.

 

16-177

Resolved:

1.      That in relation to the Marine Parade Pedestrian and Traffic Impact Assessment Report a Shared Zone that provides better vehicle speed regulation in a highly pedestrianized environment (Option 4) is endorsed.

 

2.      That the resident group and the progress association be consulted during the process

 

KEY ISSUES

 

1.   Pedestrians are currently walking up Marine Parade in the flow of traffic due to the limited road width from the existing cliff face to the drop off into the ocean.

 

2.   Lack of width to construct dual travel lanes with a parallel parking bay with a dedicated pedestrian access.

 

3.   The authorisation of a shared zone is not delegated to councils. Shared zones are speed zones and approval to install them must be obtained from RMS.

 

COUNCIL IMPLICATIONS

 

§ Budget/Financial

Estimate is $0.00 as this is a fully funded infrastructure services project.

 

§ Asset Management

Estimate is $0.00 as this is a fully funded infrastructure services project.

 

§ Policy or Regulation

Shared Zones are not delegated to Council under NSW Road Rules 24 and AS 1742.4.

 

Shared Zones must comply with Safer Speeds Policy & Guidelines (July 2012) version 1.0 (SS/12/01)

 

§ Consultation

Initial consultation has been carried out in April 2016. No further consultation has been carried out.

 

§ Legal and Risk Management

In a 10km/h shared zone Pedestrians have right of way over traffic.

 

 

 

Committee Comments

Consultation, external to the LTC, to occur between RMS and Council on the civil works and the extent of the shared zone.

 

Management Comments

There were no Management comments.

 

Committee Recommendation:

That the request for a Category 2 (Cat 2) shared zone with all relevant signage on Marine Parade, Byron Bay be referred to RMS for approval.

 

(Cameron/La Grange )

The recommendation was put to the vote and declared carried.

 

Matters for Traffic Engineering Advice

Report No. 7.1             Signage - Installation of No Stopping zones at Shearwater, The Mullumbimby Steiner School - Left Bank Road, Mullumbimby

File No:                        I2016/1008

 

SUMMARY

 

On 27 June 2016 Council received correspondence (E2016/51562) from Mr Greg Parkes, Head of School at Shearwater, The Mullumbimby Steiner School (Shearwater). Mr Parkes raised a number of traffic related concerns, in particular No Stopping signage adjacent to the School, after an accident occurred on the 24 June 2016 where a student was run over.

 

Mr Parkes is requesting that a No Stopping zone (school hours) be formed in front of properties 336 Left Bank Road through to 350 Left Bank Road, that the existing No Stopping zone in front of the school be extended 50m to the driveway of 327 Left Bank Road and that installation of bollards be considered.

 

OFFICER RECOMMENDATION

 

1.   No Stopping Signs during school hours are installed as per Figure 1 (Background Item 1).

 

2.   Request that parking enforcement be carried out on two separate occasions during school hours. However, if the issues persists then the installation of bollards by Shearwater can be reviewed (Background Item 4).

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Community Infrastructure

Services and infrastructure that sustains, connects and integrates our communities and environment.

Objective

CI3

Renew and maintain existing infrastructure.

Strategy

CI3.1

Maintain roads and drainage in a safe and operational condition.

Measures

CI3.A

Reduction in funding gap for infrastructure renewal and maintenance.

 

BACKGROUND

 

On Friday 24 June 2016 a 10-year-old student was crossing the road with her parents outside Shearwater when she got distracted and walked into the path of a slow-moving turning bus. Following this incident Mr Parkes contacted Council to discuss his traffic safety concerns, as follows:

 

1.   On Left Bank road, opposite to the schools car park and adjacent to the school (towards the east) there are areas where cars can park on verge of Left Bank Road. The school considers this practice dangerous. The school requests a change to the signage to include 'no parking' areas on Left Bank road opposite the school, as well continue the no stopping signs toward the east of the school boundary. Currently parents of students at school park on the road due to convenience. The school is currently extending the school car parking facilities to include an additional 76 car park spaces. There will be no need for people to park on the roadside verge.

TO BE ACTIONED - Refer to Officer Recommendation within this report.

 

2.   At the entry to the school zone from each direction there is flashing 'school zone' warning signs. During the current civil project to construct a new car park, the 'flashing warning signs' have been removed as they are located where the new 'turn in' lane has been constructed. The civil contractors will re install the lights, however as the new parking area will extend the visible 'school zone', the school is seeking advice on what department is responsible for deciding the location of school zone so we can determine where they are to be installed.

COMPLETED – This matter has been forwarded to the Development Engineers in the Planning Team for consideration as part of their final inspections relating to the recent Development Application (DA) at the school, as the extension of the school zone was a recommendation in the Traffic Impact Assessment report for this DA.

 

3.   Some months back we had a number of road side signs damaged by vandalism, the school spoke to council who indicated that we are to keep the signs and they will be part of a council project to re install them.

COMPLETED – Customer Request was lodged (CRM 7521/2016) with the Council Works team to repair/replace the vandalised signage.

 

4.   Today I raised another concern with regard the verge on Left bank road to the east of the school. Currently, there is a no stopping sign that is ignored by parents, as well there is further parking to the east on the road edge. This practice is extremely dangerous and I wish to suggest a solution of bollards on the road verge.

TO BE ACTIONED – Refer to Officer Recommendation within this report.

 

In addition to Mr Parkes’ correspondence Council has also had Mr Gary Hughes, Mullum Bus, expressing his concern regarding ‘ongoing operational issues’ he has providing ‘safe bus transport for all school community members of Shearwater and local road traffic in the immediate school area’. Mr Hughes’ correspondence reinforces Mr Parkes’ concerns.

 

A letter (S2016/12754) has been received from the residents adjacent to the school detailing their traffic safety concerns and advising that they support Mr Parkes in his requests for increased signage in the school area.

 

KEY ISSUES

 

1.   Vehicles parking on Left Bank Road during school hours.

 

2.   Students crossing Left Bank Road during school hours in an uncontrolled manner.

 

3.   Vehicles blocking the sight distance on the exit to the school’s eastern car park exit.

 

4.   Vandalism of existing No Stopping signs - being removed from their footing and discarded in nearby bushland.

 

COUNCIL IMPLICATIONS

 

§ Budget/Financial

Signage -       4 x R5-404 No Stopping (School Days)

                       2 x R5-400 No Stopping

 

                       Estimate of $1,800.00 for all signs, posts, clips, traffic control, Council Works                       team (1 day) and service location for the sign posts.

 

Bollards -       Estimate of $0.00 as Mr Parkes has indicated that Shearwater would be agreeable to providing funding for the installation of bollards.  

 

§ Asset Management

Estimate of $600.00 for 6 signs at $10 per sign/year for an expected life of 10 years. Council will need to maintain signage ongoing, including cleaning and replacement (if necessary).

 

§ Policy or Regulation

Delegated to council for authorisation in conjunction with NSW Road Rules 167 and AS1742.11 (Parking Control).

 

§ Consultation

At present no consultation has been carried out by Byron Shire Council, as a letter of support from directly affected property owners has been received. All parties involved will be advised of Councils decision relating to this matter.

 

 

§ Legal and Risk Management

Assuming a pedestrian being hit by a vehicle sustaining a moderate injury in a 40km/h zone this could cost the community an approximate annual cost value of $167,734.00. By removing the parking issue we greatly reduce the risk of a pedestrian/vehicle interaction.

 

 

Figure 1. Sketch of Proposed No Stopping signs recommended for Left Bank Road.

 

 

Red line indicates proposed new No Stopping zone and the yellow line indicates the proposed extension to the current No Stopping zone. The blue section indicates the location of the proposed bollards.

 

Committee Comments

There were no Committee comments.

 

Management Comments

It was noted that No Stopping zones should be line marked yellow, whilst No Stopping (with times, school days) zones should be line marked white.

 

Committee Recommendation:

1.   That Council

a.   approve the installation of No Stopping zones between 336-350 Left Bank Road, Mullumbimby.

b.   approve the extension of the No Stopping zone for a 150m length, from the eastern corner of 373 Left Bank Road, Mullumbimby to the driveway of 327 Left Bank Road, Mullumbimby.

2.   That a request be submitted to the Council Enforcement team for two separate patrols, during school hours, of Left Bank Road, Mullumbimby adjacent to Shearwater, The Mullumbimby Steiner School to ensure compliance with No Stopping zones.

3.   That a review be undertaken by Council Officers and Shearwater, The Mullumbimby Steiner School within 3 months of the installation of, and extension to, No Stopping zones (as detailed in Item 1 of this recommendation), at which time consideration may be given to additional traffic control devices such as bollards.

 

(Bracks/Cameron)

The recommendation was put to the vote and declared carried.

 

 

Report No. 7.2             Signage - Relocation of Bus Zone on Bayshore Drive, Byron Bay including Installation of No Stopping and 30-minute Parking zones

File No:                        I2016/1098

 

SUMMARY

 

Council has had a number of complaints from businesses regarding the location of the bus stop on the west side of Bayshore Drive and the subsequent parking time limits in the area.

 

It has been requested that Council relocate the bus stop to its original location and review the current parking time limits along the west side of Bayshore Drive.

 

Note: The bus stop was relocated early this year after consideration from the Local Traffic Committee (LTC) and subsequent Council resolution 15-350.  However, it appears that local business requirements have changed and it seems resolution 15-350 is no longer appropriate for the current circumstances.

 

OFFICER RECOMMENDATION

 

1.       The relocation of the bus stop (as demarcated by a single J-Pole) to approximately 77m north of the intersection.

 

2.       The installation of a No Stopping zone immediately south of the relocated bus stop, between 62m and 77m north of the intersection.

 

3.       The installation of 30-minute parking time limit zone between 0m and 35m north of the intersection, effective Monday to Friday 9am to 6pm and Saturday 9am to 12pm.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Infrastructure Services

Services and infrastructure that sustains, connects and integrates our communities and environment.

Objective

CI1

Planning for the future.

Strategy

CI1.4

Plan for future traffic demands.

Measures

CI1.A

Improved access to destinations within Byron Shire.

 

 

 

BACKGROUND

 

After consideration at the LTC meeting held 24 June 2015 and subsequent Council resolution 15-350, on 16 July 2015 Council resolved as follows:

 

15-350

Resolved that Council adopt the following Committee Recommendation:

1.       That ‘No Stopping’ apply for a 15m length on the west side of Bayshore Drive, north of Grevillea Street, Byron Bay.

2.       That ‘No Parking’ be signed for the length of the bus stop, which is to be demarcated by a single J-Pole, relocated south of its existing site on the west side of Bayshore Drive to 30m north of Grevillea Street, Byron Bay.

3.       That on the west side of Bayshore Drive, between 35m and 77m north of Grevillea Street, Byron Bay a 1P time limit be signed as effective Monday to Friday 9am to 6pm and Saturday 9am to 12.00 noon, conforming with such limits nearby.

4.       That consultation with all tenants with access to and from the west side of Bayshore Drive (between Grevillea Street and Banksia Street) and those on Banksia Drive (between Bayshore Drive and Acacia Street) be undertaken to ascertain support of adopting such time limits.

 

Signage was installed on Monday 9 May 2016 as resolved in resolution 15-350. Due to the time elapsed between the original consultation, Council resolving on the matter and the installation of the signage it appears that local business requirements have changed and it seems resolution 15-350 is no longer appropriate for the current circumstances.

 

The matter has since been reviewed and to improve access to the local business the following improvements are recommended for the western side of Bayshore Drive, north of the intersection of Centennial Circuit, Bayshore Drive and Grevillea Street (refer to Figure 1):

 

1.   Relocation of the existing bus stop (yellow square) back to the original location near the child care centre (red square) located 77m north of the intersection.

 

2.   ‘No Stopping’ to be extended between 62m and 77m north of the intersection (yellow line) to allow easy of access to the relocated bus stop.

 

3.   30-minute parking time limit be signed between 0m and 35m north of the intersection (purple line), effective Monday to Friday 9am to 6pm and Saturday 9am to 12pm.

 

It is noted that there will be no change to the current 1P time limit between 35m and 62m north of the intersection (red line), as previously resolved in Part 3 of resolution 15-350.

 

KEY ISSUES

 

1.   Students and pedestrians have raised issues about safely crossing Bayshore Drive at the Byron Bay Bunnings roundabout.

 

2.   When the bus stops in the bus zone the vehicle overhangs into the travel lane stopping traffic heading north. In the previous location there was a no parking zone opposite the bus zone allowing for vehicles to safely pass.

 

3.   Local businesses do not have on street parking adjacent to their premises.

 

 

COUNCIL IMPLICATIONS

 

§ Budget/Financial

Estimate of $1,000.00 for all posts, Council Works team (1/2 day) and service location for the sign posts.

 

§ Asset Management

Not applicable. The 5 signs currently in place  require new posts and relocation.

 

§ Policy or Regulation

Bus Zone (R5-20) - Delegated to council for authorisation in conjunction with NSW Road Rules 183 and AS1742.11 (Parking Controls) Clauses 3.3.2(b), 3.3.3, 3.3.4 and 3.3.5.

 

No Stopping (R5-400) - Delegated to council for authorisation in conjunction with NSW Road Rules 167 and AS1742.11 (Parking Control).

 

30-minute Parking (R5-12) - Delegated to council for authorisation in conjunction with NSW Road Rules 204 and AS1742.11 (Parking) Clauses 3.3.2(a).

 

§ Consultation

Consultation has been undertaken with the residents and business in Bayshore Drive immediately adjacent the proposed relocation and improvements, as well as bus companies. A consultation letter was sent on Friday 26 August 2016 regarding the above proposal and advising that written submissions could be made to the Council by close of business Tuesday 20 September 2016.

 

From this consultation Council received one submission (E2016/81717) on Sunday 4 September that was in support of the proposed improvements.

 

§ Legal and Risk Management

A moderate injury caused by a rear end accident could have an Annual Cost Value of $44,687.00. By moving the bus zone into a wider location these potential incidents may be reduced.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Figure 1 – Proposed Relocation of Bus Stop

 

 

 

Committee Comments

There were no Committee comments.

 

Management Comments

There were no Management comments.

 

Committee Recommendation:

That Council approve, on the western side of Bayshore Drive, north of the intersection of Centennial Circuit, Bayshore Drive and Grevillea Street:

a.   the relocation of the bus stop (as demarcated by a single J-Pole) to approximately 77m north of the intersection and the installation of a bus zone.

 

b.   the installation of 30-minute parking time limit zone between approx. 10m and 35m north of the intersection, effective Monday to Friday 9am to 6pm and Saturday 9am to 12pm.

 

(La Grange/Bracks)

The recommendation was put to the vote and declared carried.

 

 

Report No. 7.3             Request for Heavy Vehicle Restrictions - Granuaille Road & Lismore Road, Bangalow

File No:                        I2016/1101

 

SUMMARY

 

Council continues to receive requests from residents regarding the heavy vehicle restrictions along Granuaille Road and Lismore Road, Bangalow.

 

Previous consideration from Council at Ordinary meeting held 17 September 2016 resulted in resolution 15-477 and 15-478.

 

It is requested that a meeting be scheduled between Byron Shire Council and Roads & Maritime Service (RMS) to assess the nature of the issues raised and determine an appropriate action plan.

 

OFFICER RECOMMENDATION

 

1.   Request approval from RMS to carry out traffic counts on Granuaille Road and Lismore Road at the 50km/h speed signs with a third traffic count near the domed roundabout on Lismore Road.

 

2.   Request RMS to install two G9-291-1 signs: ‘REDUCE NOISE PLEASE LIMIT COMPRESSION BRAKING IN RESIDENTIAL AREAS’.

 

3.   Refer the line marking and bus stop review and estimate to the Director of Infrastructure Services.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Infrastructure Services

Services and infrastructure that sustains, connects and integrates our communities and environment.

Objective

CI3

Renew and maintain existing infrastructure.

Strategy

CI3.1

Maintain roads and drainage in a safe and operational condition.

Measures

CI3.A

Reduction in funding gap for infrastructure renewal and maintenance.

 

BACKGROUND

 

After consideration at the Local Traffic Committee (LTC) meeting on 26 August 2015 and subsequent Council resolutions 15-477 & 15-478, on the 17 September 2015 Council resolved as follows:

 

15-477

Resolved that Council adopt the following Committee and Management Recommendation(s):

That Council:

1.       note the concerns raised by the Bangalow Progress Association regarding heavy vehicle use, noise and speed, and traffic volumes in general.

2.       note that these concerns include amenity and safety on Route B62, the Bangalow to Lismore route which uses Granuaille and Lismore Roads in Bangalow and the domed roundabout at the top of Byron Street.

3.       confirm its previous opposition to signage that the RMS may place on the Pacific Highway north of the Ewingsdale interchange for southbound traffic that directs traffic to Lismore via Bangalow.

4.       recommend to the RMS that, if it wishes to proceed with the proposed assessment of such signage, it be carried out only after completion of the T2E upgrade on the basis that:

a)      the highway is fully operational, i.e. no road works or temporary speed limits apply south of Ewingsdale Road and all associated road works are completed;

b)      the trial start with no signage for a period of at least three months; and

c)      if undertaken, the subsequent "with signage" part of the trial be for the same time period.

5.       note that load limiting or restriction of general access vehicles (including heavy vehicles such as trucks up to 19 metres, buses, etc) is only permissible on roads where there is a road hazard or asset management issue.

6.       note that the RMS is preparing a "Corridor Strategy" which should address speed, traffic volumes, heavy vehicle use, signage, etc.

7.       seek RMS advice and approval for signage in regard to heavy vehicle use and noise reduction on Granuaille Road (eg compression braking).

 

15-478

Resolved that Council:

1.       note the apparent increase in heavy vehicles using Route 62 since the removal of the Binna Burra rail bridge.

2.       write to the NSW Premier, the NSW Minister for Roads and the NSW Minister for Police reiterating the Bangalow community's concerns and requesting the following actions by them for Granuaille and Lismore Roads Bangalow:

a)      Increased police speed patrols on the Bangalow section of Route B62 plus frequent mobile speed camera monitoring;

b)      Prohibition (and policing) of compression braking within Bangalow;

c)      Expansion of the 50kph speed zones in the town

(i)      to commence at the start of the divided road on Bangalow Road, north of Bangalow with clear road markings and differentiation [similar to that in Clunes] and

(ii)      to commence on Lismore Road between the industrial estate and Rifle Range Road with the same road markings and differentiation;

d)      Speed activated warning signs 100m after the commencements of the 50kph zones and speed cameras on both Granuaille and Lismore Roads;

e)      A 40kph zone within 100 metres of the domed roundabout (similar to that now operating on the Highway where it crosses the Bangalow to Byron Road);

f)       Prohibition of fuel and other hazardous through-freight on Route B62 because of the dangers of overturning at the domed roundabout.  The roundabout is upslope of Bangalow’s CBD and a spill would have disastrous impacts on health and on livelihoods;

g)      Alternatively, prohibition of fuel tankers with trailers, to minimise the danger of fire and explosion due to the same issue;

h)      Clearer line marking and signage on the approach roads to the domed roundabout including clearer lit roundabout signs, better marking of the roundabout (with reflective markers) and clear give-way markings;

i)        Clear advisory school bus-stop signage on Lismore Road at its junction with Rifle Range Road.

 

As per Item 2 of Resolution 15-478, on 29 July 2016 letters were sent to NSW Premier (E2016/67965), the NSW Minister for Roads (E2016/67969) and the NSW Minister for Police (E2016/67973). Responses have been received and key points highlighted below. Full letters have been attached for consideration.

 

Letter from Mr Kevin Anderson MP, Parliamentary Secretary to the Deputy Premier and for Regional Roads and Rail (S2016/12109):

 

“I have also forwarded your letter to the Tweed/Byron Local Area Command and to the Traffic and Highway Patrol Command for their information”.

 

“Council may be assured that the Heavy Vehicle Taskforce, comprising Traffic and Highway Patrol officers, who work alongside Environment Protection Authority officers, regularly conduct operations during which they inspect heavy vehicles that operate on New South Wales roads. Where taskforce officers observe breaches of the transport and vehicle registration laws, they issue the operators with the appropriate defect and penalty notice”.

 

Letter from Mr Wayne Starling, Superintendent Local Area Commander, Tweed/Byron Local Area Command, NSW Police Force (S2016/12543):

 

“However, in regard to the request for increased police patrols of the subject roads, this route is already viewed as a major priority by police and is subject to ongoing and constant patrols and enforcement operations by local police, and notably by Highway Patrol officers”.

 

“Police will continue to monitor this route to ensure the safety of the road users and residents of the area and constantly assess the need for any additional enforcement operations”.

 

Letter from Mr John Alexander, Regional Manager Northern, Roads & Maritime Services (S2016/11790):

 

“Given the nature and number of issues raised in your letter, I think it appropriate they be returned to Council's Traffic Committee for discussion. The Roads and Maritime representative, Etiene La Grange, will be able to provide appropriate advice on these matters”.

 

On 4 October 2016, RMS Senior Network & Safety Officer, Mr Etiene La Grange, requested that the above matter be raised at the next Local Traffic Committee for discussion and that a meeting between RMS and Byron Shire Council be scheduled to assess the nature of the issues raised and determine an appropriate action plan.

 

 

 

 

 

 

 

KEY ISSUES

 

Table 1. Potential issues and suggested corrective actions

Potential Issue

Authority

Suggested corrective actions

1

Increased police speed patrols on the Bangalow section of Route B62 plus frequent mobile speed camera monitoring

BSC

·      Request approval from RMS to carry out three Traffic Counts on these RMS controlled roads to determine if vehicles are exceeding the speed limit.

·      Then engineering solutions or a request for a speed review can be carried out.

2

Prohibition (and policing) of compression braking within Bangalow

BSC

·      No government authority has delegated authority to prohibit the use of a Heavy Vehicle Engine Brakes in NSW.

·      Request RMS to install two G9-291-1 signs: ‘REDUCE NOISE PLEASE LIMIT COMPRESSION BRAKING IN RESIDENTIAL AREAS’.


3

Expansion of the 50kph speed zones in the town to commence at the start of the divided road on Bangalow Road, north of Bangalow with clear road markings and differentiation [similar to that in Clunes]

RMS

·      Request approval from RMS to carry out three Traffic Counts on these RMS controlled roads to determine if vehicles are exceeding the speed limit.

·      Then engineering solutions or a request for a speed review can be carried out.

4

Expansion of the 50kph speed zones in the town to commence on Lismore Road between the industrial estate and Rifle Range Road with the same road markings and differentiation;

BSC

·      Request approval from RMS to carry out three Traffic Counts on these RMS controlled roads to determine if vehicles are exceeding the speed limit.

·      Then engineering solutions or a request for a speed review can be carried out.

5

Speed activated warning signs 100m after the commencements of the 50kph zones

BSC

·      Request approval from RMS to carry out three Traffic Counts on these RMS controlled roads to determine if vehicles are exceeding the speed limit.

·      Then engineering solutions or a request for a speed review can be carried out.

·      Signs expected to cost more than $17,000 each with installation and may not be warranted.

6

Speed cameras on both Granuaille and Lismore Roads;

BSC

·      Request approval from RMS to carry out three Traffic Counts on these RMS controlled roads to determine if vehicles are exceeding the speed limit.

·      Provide traffic counts and crash data to Transport NSW and request a speed camera review.

7

A 40kph zone within 100 metres of the domed roundabout (similar to that now operating on the Highway where it crosses the Bangalow to Byron Road);

BSC

·      Request approval from RMS to carry out three Traffic Counts on these RMS controlled roads to determine if vehicles are exceeding the speed limit.

·      Then engineering solutions or a request for a speed review can be carried out.

8

Prohibition of fuel and other hazardous through-freight on Route B62 because of the dangers of overturning at the domed roundabout.  The roundabout is upslope of Bangalow’s CBD and a spill would have disastrous impacts on health and on livelihoods;

RMS

·      Route B62 is the RMS designated Heavy Vehicle Route established after the completion of the Tintenbar to Ewingsdale Project. No action required.

9

Alternatively, prohibition of fuel tankers with trailers, to minimise the danger of fire and explosion due to the same issue;

RMS

·      Route B62 is the RMS designated Heavy Vehicle Route established after the completion of the Tintenbar to Ewingsdale Project. No action required.

10

Clearer line marking and signage on the approach roads to the domed roundabout including clearer lit roundabout signs, better marking of the roundabout (with reflective markers) and clear give-way markings;

BSC

·      Review the roundabout and estimate the cost of the works.

11

Clear advisory school bus-stop signage on Lismore Road at its junction with Rifle Range Road.

BSC

·      Review the current bus stop and estimate the cost of the works.

 

COUNCIL IMPLICATIONS

 

§ Budget/Financial

Estimate of $4,000.00 to carry out three traffic counts with traffic control and conduct a review of the roundabout and bus stop.

 

§ Asset Management

Granuaille Road and Lismore Road are both RMS controlled assets.

 

§ Policy or Regulation

Council has no authority to carry out any works on the RMS controlled assets.

 

§ Consultation

No consultation has been carried out at this time.

 

§ Legal and Risk Management

Council has no authority to carry out any works on the RMS controlled assets.

 

 


 

 

 

 

 

 

Committee Comments

Discussion held. RMS agreed to investigate how to refer the issue of transporting of hazardous substances and dangerous goods along Lismore Road to the EPA.

It was noted that there is a masterplan and parking strategy to be developed for the town of Bangalow.

 

Management Comments

There were no Management comments.

 

Committee Recommendation:

1.       That Council request approval from RMS to carry out traffic counts on Granuaille Road and Lismore Road, at the 50km/h speed signs with a third traffic count near the domed roundabout on Lismore Road.

 

2.       That Council request RMS install two G9-291-1 (REDUCE NOISE PLEASE LIMIT COMPRESSION BRAKING IN RESIDENTIAL AREAS) signs; one on Granuaille Road and one on Lismore Road.

 

3.       The matter of the line marking and bus stop review and estimate be referred to the Director of Infrastructure Services.

 

4.       That the results of the traffic counts and investigations into the line marking and bus stops be referred back to the Local Traffic Committee.

 

(Cameron/Darby)

The recommendation was put to the vote and declared carried.

 

 

Report No. 7.4             Event - Byron Bay Triathlon 2017

File No:                        I2016/1125

 

SUMMARY

 

Council has received a request from QSM Sports for the Local Traffic Committee (LTC) to consider the proposal for the Byron Bay Triathlon to be held in Byron Bay on Saturday 13 May 2017.

 

The Byron Bay Triathlon has been running for over twenty years.  However a number of concerns have been highlighted as a result of the event held in 2016, in particular the risks associated with the proximity of athletes and vehicles.

 

In light of the concerns raised the event organisers are requesting assistance from the LTC with their planning of the traffic management for the 2017 event and have provided the attached Local Management Committee Proposal for review and feedback.

 

OFFICER RECOMMENDATION

 

That the Committee comments be provided to the Planning team.

 

Traffic Engineer comments:

 

1.   Traffic control be placed on the following intersections to allow vehicles to move East/West direction during breaks in the participants

·    Ruskin Street /

·    Lawson Street / Middleton Street intersection

 

2.   Considered one lane traffic from Suffolk Park to Bangalow Road to relieve the traffic pressure.

 

3.   The applicant supplies a Traffic Management Plan as per the RMS requirements with associated TCP’s.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Economy

A sustainable and diverse economy which provides innovative employment and investment opportunities in harmony with our ecological and social aims.

Objective

EC1

A diverse economic base and support for local businesses.

Strategy

EC1.4

Support sporting and cultural events in Byron Shire.

Measures

EC1.B

Increase the sustainability of events in which Council is involved.

 

BACKGROUND

 

Council has received a request from QSM Sports for the LTC to consider the proposal for the Byron Bay Triathlon to be held in Byron Bay on Saturday 13 May 2017.  A Community & Transit Management Plan has been submitted along with the debrief notes from the 2016 event.  Both documents have been attached for review.

 

The proposed courses for the 2017 event stages are as follows:

1.   From Byron Bay surf club to Old Bangalow Road corner, 2.5km outbound, 5km return (Tempta) – 100 participants.

2.   From surf club to Beach Drive, 5km outbound, 10km return (Sprint) – 250 participants.

3.   From surf club to 10km outbound, 20km return (Olympic) – 900 participants.

 

In combination with staggered wave starts, the gradual closure over the three courses will reduce the closure at Suffolk Park to an estimated 1 hour 45 minutes.  The athletes will operate on a curfew and stragglers will be collected by a support vehicle which will clear the course.

 

The Byron Bay Triathlon has been running for over twenty years. However a number of concerns have been highlighted as a result of the event held in 2016, in particular the risks associated with the proximity of athletes and vehicles.

 

Highlighted issues/concerns from the 2016 event included:

·    In 2016 there were 1,170 participants in the event with 94 participants under 19 years old.

·    Police expressed concern regarding the risks of mixing athletes and vehicles on the cycle course.

·    Regular delays were experienced at key intersections.

·    In particular, delays around Suffolk Park and Bangalow Road caused upset.

·    The road closure mechanism failed when some drivers ignored Police and traffic controllers and threatened volunteers resulting in a highly inflammable risk situation.

 

Table 1. Estimated Road Closure Times for the 2016 event

Location

Time

Closed

Southbound Open

Northbound Open

Marvell Street

12:00

14:51

Middleton Street

12:00

14:51

Bay Street

12:00

13:30

14:51

Lawson Street

12:00

13:30

14:51

Bay St (Fletcher St to Middleton St)

12:00

13:30

14:51

Middleton St  (Marvel St to Bay St)

12:00

13:30

14:51

Marvell St (Middleton St to Tennyson St)

12:00

13:30

14:51

Tennyson St

12:00

14:51

Bangalow Road (Browning St to Old Bangalow Rd)

12:00

14:51

Bangalow Road (Old Bangalow Rd to Broken Head Rd)

13:40

14:51

Broken Head Road (Bangalow Rd to Beech Dr)

13:40

14:51

Broken Head Road (Beech Dr to Ross Lane)

13:40

14:10

14:51

 

KEY ISSUES

 

1.   Safety of the participants (1,170 approx.), spectators, pedestrians and road users with the interaction of live traffic, pedestrians and cyclists.

 

2.   Near misses with vehicles have been reported by participants.

 

3.   Three hour duration and extent of road closures that paralyse Byron Bay CBD to Ross Lane, especially Suffolk Park.

 

4.   Increased traffic congestion and frustrated road users who potentially ignore traffic control signage.

 

5.   Community acceptance of the event by some of the Suffolk Park residents.

 

6.   The event organisers debrief doesn’t clearly highlight all the issues in relation to positive and negative feedback in a table.

 

7.   Bus and taxi services are disrupted during the event and have to find alternative routes.

 

COUNCIL IMPLICATIONS

 

§ Budget/Financial

The event organisers have paid the $120.00 relevant Approval of Road Events pursuant to s144 of the Roads Act fee as per the Fees & Charges 2016/17.

 

§ Asset Management

Not applicable.

 

§ Policy or Regulation

Speed Limit (as required) ROAD WORK (R4-212) - Delegated to council for authorisation in conjunction with NSW Road Rules 21 and AS 1742.4 (Speed Controls) Clause 3.1.2, AS 1742.3 (Roadworks)

 

§ Consultation

A condition of the endorsement of this event is that the event organiser undertakes appropriate consultation.

 

§ Legal and Risk Management

RMS advise is required as this event impacts on Broken Head Road.

 

 

 

 

 

 

Committee Comments

1.   Traffic control be placed on Ruskin Street and the Lawson Street/Middleton Street intersection to allow vehicles to move East/West direction during breaks in the participants.

2.   Consider one lane traffic from Suffolk Park to Bangalow Road to relieve the traffic pressure.

3.   The applicant supplies a Traffic Management Plan as per the RMS requirements with the associated authorised TCP’s.

4.   That the Police, RMS, Local Member Representative and Council meet with the event organiser, at a date to be confirmed, to discuss the problems, options and possible solutions.

 

Management Comments

There were no Management comments.

 

Committee Recommendation:

That the Committee comments be provided to the Events team.

 

(Darby/La Grange )

The recommendation was put to the vote and declared carried.

 

 

Report No. 7.5             Event - Bangalow Christmas Eve Carnival 2016

File No:                        I2016/1130

 

SUMMARY

 

Council has received an event application and draft Traffic Control Plan (TCP) from the Bangalow Chamber of Commerce Inc. for the Bangalow Christmas Eve Carnival 2016 to be held on Saturday 24 December 2016.

 

OFFICER RECOMMENDATION

 

That Council endorse the Bangalow Christmas Eve Carnival 2016 to be held Saturday 24 December 2016, that includes the temporary road closure of Byron Street, Bangalow (between Ashton Street and Granuaille) between 4pm and 10pm, subject to conditions.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Economy

A sustainable and diverse economy which provides innovative employment and investment opportunities in harmony with our ecological and social aims.

Objective

EC1

A diverse economic base and support for local businesses.

Strategy

EC1.4

Support sporting and cultural events in Byron Shire.

Measures

EC1.B

Increase the sustainability of events in which Council is involved.

 

BACKGROUND

 

The Bangalow Chamber of Commerce Inc. is proposing to close Byron Street, Bangalow (between Ashton Street and Granuaille Road) between the times of 4pm-10pm on Saturday 24 December 2016 for the annual Bangalow Christmas Eve Carnival.

 

The format will be the same as previous years, with traffic diverted via Deacon Street.  The event organisers have advised that they will engage JHA to carry out the TCP and will have assistance from the SES in relation to traffic management.

 

The event organisers are in the process of forming their Traffic Management Plan and awaiting JHA to provide a certified TCP. Both documents will be provided to the Local Traffic Committee (LTC) for consideration prior to the meeting to be held 9 November 2016.

 

KEY ISSUES

 

1.   This road closure directly affects RMS controlled asset - Lismore to Bangalow Road (B62) and RMS controlled Granuaille Road.

 

2.   RMS Traffic Engineering Department requires to separately approve the TMP and TCP.

 

3.   Deacon Street is not suitable to Heavy Vehicles as a detour to the Pacific Highway.

 

4.   Heavy Vehicles from Lismore will have to use Granuaille Road to access the Pacific Highway.

 

5.   Increase traffic congestion as vehicle use the undesirable Deacon Street detour.

 

6.   No TMP with a complaint TCP has been supplied.

 

COUNCIL IMPLICATIONS

 

§ Budget/Financial

The event organisers have been invoiced $356.00 for the relevant Approval of Road Events pursuant to s144 of the Roads Act fee as per the Fees & Charges 2016/17.

 

§ Asset Management

Not applicable.

 

§ Policy or Regulation

Speed Limit (as required) ROAD WORK (R4-212) - Delegated to council for authorisation in conjunction with NSW Road Rules 21 and AS 1742.4 (Speed Controls) Clause 3.1.2, AS 1742.3 (Roadworks).

 

§ Consultation

A condition of the endorsement of this event is that appropriate consultation is undertaken, including:

1.       Advertising the impact of the event in the local newspaper and on the Council website.

2.       Informing community and business that are directly impacted.

3.       Liaising with bus and taxi operators.

4.       Consulting with emergency services.

 

§ Legal and Risk Management

This road closure directly affects RMS controlled asset - Lismore to Bangalow Road (B62) and RMS controlled Granuaille Road. RMS Traffic Engineering Department requires to separately approve the TMP and TCP.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Figure 1. Non-conforming Draft TCP for Byron Street Road Closure

 

 

 

 

Committee Comments

There were no Committee comments.

 

Management Comments

There were no Management comments.

 

Committee Recommendation:

1.       That Council endorse the Bangalow Christmas Eve Carnival 2016 to be held Saturday 24 December 2016, that includes the temporary road closure below:

 

a)      Byron Street, Bangalow between Ashton Street and Granuaille, between 4pm and 10pm on Saturday 24 December 2016.

 

2.       That the approval provided in Part 1 is subject to:

 

a)   separate approvals by NSW Police and RMS being obtained, noting that the event is on a state road or may impact the state road network;

 

b)   implementation of the approved Traffic Management Plan and Traffic Control Plan, including the use of signed detours, as designed and implemented by those with appropriate accreditation;

 

c)   that the impact of the event be advertised via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints.

 

d)   the event be notified on Council’s webpage.

 

e)   the event organiser:

 

i.    undertake consultation with community and affected businesses including adequate response/action to any raised concerns.

 

ii.   undertake consultation with emergency services and any identified issues addressed.

 

iii.  holding $20m public liability insurance cover which is valid for the event.

 

iv.  paying Council’s Road Event Application Fee prior to the event.

 

(La Grange/Bracks)

The recommendation was put to the vote and declared carried.

 

Development Applications

Report No. 8.1             10.2016.692.1 - Outdoor Music Event 2017 - Red Devil Park, Byron Bay

File No:                        I2016/1135

 

SUMMARY

 

Council has received a Development Application (DA) and Traffic Control Plans (TCPs) from Greg Alderson & Associates on behalf of Queensland Festivals & Events Pty Ltd for an outdoor music event to be held at Red Devil Park, Bangalow Road, Byron Bay on Saturday 4 February 2017.

 

Gates are proposed to open at 3pm and will close at 10pm.  The maximum estimated patronage is 3,500 patrons with an estimated 400 event staff and performers.

 

OFFICER RECOMMENDATION

 

1.   That the Committee comments be provided to the Planning team.

2.   The applicant supply a TMP to RMS requirements with all the relevant TCP’s

3.   Review the TCP to see if ‘NO STOPPING’ signs along Bangalow Road and Broken Head Road are warranted.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Economy

A sustainable and diverse economy which provides innovative employment and investment opportunities in harmony with our ecological and social aims.

Objective

EC1

A diverse economic base and support for local businesses.

Strategy

EC1.4

Support sporting and cultural events in Byron Shire.

Measures

EC1.B

Increase the sustainability of events in which Council is involved.

 

BACKGROUND

 

The proposed development, outdoor music event, will be held on Saturday 4 February 2017. Gates are proposed to open at 3pm and will close at 10pm.  The maximum estimated patronage is 3,500 patrons with an estimated 400 event staff and performers.  There will be no camping provided onsite.

 

A Traffic Impact Assessment (attached) has been provided along with TCPs, however a Traffic Management Plan (TMP) has not been submitted at this stage.

 

Proposed parking:

·    Red Devil Park – 400 parking spaces

·    Byron High School – 150 parking spaces

·    Road side on Bangalow Road (south west of the site) – 90-160 vehicles

 

KEY ISSUES

 

1.   This event is likely to impact on traffic service levels on Broken Head Road and Bangalow Road (Main Road 545).

2.   Increased traffic congestion with vehicles leaving Bryon High School onto Bangalow Road.

3.   Safety hazard could be caused by event patrons to park either side of Broken Head Road and Bangalow Road reducing the trafficable lanes and causing congestion and traffic delays.

4.   Increase pedestrian activity from Bangalow Road and Broken Head Road walking to and from the event.

5.   Vehicles cueing on Broken Head Road and Bangalow Road to access the three parking areas.

 

COUNCIL IMPLICATIONS

 

§ Budget/Financial

The event organisers will be invoiced $356.00 for the Approval of Road Events pursuant to s144 of the Roads Act fee as per the Fees & Charges 2016/17.

 

§ Asset Management

Not applicable at the event organisers are to organise and demobilise all temporary traffic control devices.

 

§ Policy or Regulation

Speed Limit (as required) ROAD WORK (R4-212) - Delegated to council for authorisation in conjunction with NSW Road Rules 21 and AS 1742.4 (Speed Controls) Clause 3.1.2, AS 1742.3 (Roadworks).

 

§ Consultation

A condition of the endorsement of this event is that the event organiser undertakes appropriate consultation, including:

1. Advertising the impact of the event in the local newspaper and on the Council website.

2. Informing community and business that are directly impacted.

3. Liaising with bus and taxi operators.

4. Consulting with emergency services.

 

§ Legal and Risk Management

Not applicable at this time as this is traffic advice only.

 

 

 

Committee Comments

1.   There appears to be a discrepancy between the car park layout and the site plan.

2.   Concerns regarding people crossing the road unassisted instead of using the designated controlled crossing. Delineation will be required along the road.

3.   Event organisers should investigate a ‘park and ride’ scheme at a suitable location away from the event site in lieu of parking on Bangalow Road west of the intersection. Preference for no parking along this section of Bangalow Road.

4.   That consideration be given for the provision of traffic control on Bangalow Road to allow controlled enter/egress from the car parking area at the high school.

5.   Event organisers to ensure adequate advertising of access to the event for patrons.

6.   Strongly recommend that facilities be provided onsite that will allow cyclist to access the event.

 

Management Comments

There were no Management comments.

 

Committee Recommendation:

That the Committee comments be provided to the Planning team.

 

(Bracks/Cameron)

The recommendation was put to the vote and declared carried.

 

 

Report No. 8.2             10.2016.399.1 - Byron Central Health & Wellness HUB - 15 McGettigans Lane, Ewingsdale

File No:                        I2016/1103

 

SUMMARY

 

Council has received a Development Application (DA) from Planit Consulting Pty Ltd on behalf of Brunsmed Pty Ltd for the proposed Byron Central Health & Wellness HUB located on the corner of McGettigans Lane and Ewingsdale Road, Ewingsdale.

 

A report was presented to the Local Traffic Committee (LTC) on the 14 October 2016 which resulted in the following Committee recommendation – ‘That the development be reported to the November LTC meeting and the traffic impact report attached and a summary provided in the LTC report’.

 

It is requested that the Local Traffic Committee consider the attached Traffic Impact Assessment relating to the DA and provide comments to the Planning Team for consideration.

 

OFFICER RECOMMENDATION

 

That the Committee comments be provided to the Planning Team for consideration.

 

LINKAGE TO OUR COMMUNITY STRATEGIC PLAN

 

Theme

Economy

A sustainable and diverse economy which provides innovative employment and investment opportunities in harmony with our ecological and social aims.

Objective

EC1

A diverse economic base and support for local businesses.

Strategy

EC1.2

Support and strengthen local businesses and local business networks.

Measures

EC.A

Increased Council support for economic activity across multiple sectors.

 

 

 

 

BACKGROUND

 

Bitzios Consulting has been engaged by Brunsmed Pty Ltd to prepare a Traffic Impact Assessment (TIA) for the proposed Byron Central Health & Wellness HUB located on the corner of McGettigans Lane and Ewingsdale Road, Ewingsdale.

 

The DA proposal is for a medical centre and associated accommodation. The specific features of the development as proposed:

 

·    16 General Practitioner consulting rooms

·    6 specialists consulting rooms

·    1 Day theatre (considered ancillary)

·    Minor treatment room (considered ancillary)        

·    Pharmacy

·    Café

·    12 Studio Apartments

·    75 car spaces (including 23 basement spaces)

·    Construction of Quarry Lane (116m)

·    Road widening of McGettigans Lane at Quarry Lane intersection

·    Contributions towards Ewingsdale Rd / McGettigans roundabout construction

 

Traffic impact study methodology

A Traffic Impact Assessment was submitted providing a review of:

·    The proposed development

·    Traffic survey for the surrounding road network

·    Estimated traffic generation and future impact based on:

§ RMS Guide to Traffic Generating Developments (2002), and

§ 2% compounding growth rate

§ Opening year of 2017 and 10 year projection

·    Detailed intersection analysis using SIDRA, assuming:

§ A roundabout intersection at Ewingsdale Rd / McGettigans Lane

§ Summary of intersection reviewed and results shown below

 

The number of car spaces required as calculated by Council is 109 spaces if no discounts and 90 spaces if discounts applied.

 

Traffic Counts

On the 22/09/2016 a traffic count was conducted 150m South of the Ewingsdale Rd and McGettigans Lane intersection.

 

Location

Virtual Day 7 Traffic Count Summary

McGettigans Lane at 150m south of the Ewingsdale Rd intersection.

 

22/09/2016 – 28/09/2016

 

Vehicles = 18289 (22/09/2016)

Posted speed limit = 50 km/h, Exceeding = 13715 (74.99%),

Mean Exceeding = 58.22 km/h

Maximum = 100.2 km/h, Minimum = 11.1 km/h, Mean = 54.6 km/h

85% Speed = 62.6 km/h, 95% Speed = 68.0 km/h, Median = 54.7 km/h

20 km/h Pace = 45 - 65, Number in Pace = 14735 (80.57%)

Variance = 75.48, Standard Deviation = 8.69 km/h

In profile: Vehicles = 18289 / 20789 (87.97%)

Ewingsdale Road at 600m East of McGettigans Lane

 

29/09/2016 – 05/10/2016

Vehicles = 137492

Posted speed limit = 60 km/h, Exceeding = 11594 (8.43%),

Mean Exceeding = 63.54 km/h

Maximum = 159.3 km/h, Minimum = 10.2 km/h, Mean = 49.6 km/h

85% Speed = 57.6 km/h, 95% Speed = 61.6 km/h, Median = 50.0 km/h

20 km/h Pace = 41 - 61, Number in Pace = 110251 (80.19%)

Variance = 73.66, Standard Deviation = 8.58 km/h

In profile: Vehicles = 137492 / 158976 (86.49%)

 

Intersection design assessed by Sidra Model.

 

Table 1. Intersection design assessed by Sidra Model.

 

KEY ISSUES

 

1.   173 trips per day generated from 90+ car parks provided at the development onto McGettigans Lane which has 18000 VPD with  wanting to access Ewingsdale Road.

 

2.   No additional funding from the development towards the dual lane roundabout to be constructed at the Ewingsdale Road and McGettigans Lane intersection.

 

3.   Ewingsdale Road and McGettigans Lane intersection has a history of vehicle incidents and has been reviewed for a RMS Blackspot funding application.

 

4.   The 85 percentile of vehicles traveling along McGettigans Lane near the new proposed intersection is exceeding the 50km/h posted speed limit.

 

COUNCIL IMPLICATIONS

 

§ Budget/Financial

Not applicable at this time as this is traffic advice only.

 

§ Asset Management

Not applicable at this time as this is traffic advice only.

 

§ Policy or Regulation

Not applicable at this time as this is traffic advice only.

 

§ Consultation

Not applicable at this time as this is traffic advice only.

 

§ Legal and Risk Management

Not applicable at this time as this is traffic advice only.

 

 

 

 

 

 

 

 

Figure 1 – Proposed site location

 

 

 

Figure 2 – Proposed development site plan

 

 

 

 

 

Committee Comments

Traffic Impact Assessment to be reviewed, including the following items:

·    Traffic volumes for McGettigans Lane and Ewingsdale Road.

·    Proposed trip generation.

·    Justification for the intersection design at Quarry Lane/McGettigans Lane.

 

Management Comments

There were no Management comments.

 

Committee Recommendation:

That the Committee comments be provided to the Planning Team.

 

 

(La Grange /Cameron)

The recommendation was put to the vote and declared carried.

 

 

 

 

 

There being no further business the meeting concluded at 12:54pm.