Notice of Meeting

 

 

 

 

 

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Transport and Infrastructure Advisory Committee Meeting

 

 

A Transport and Infrastructure Advisory Committee Meeting of Byron Shire Council will be held as follows:

 

Venue

Meeting Room 2, Station Street, Mullumbimby

Date

Thursday, 16 February 2017

Time

9.00am

 

 

 

 

 

 

 

 

Phillip Holloway

Director Infrastructre Services                                                                                              I2017/159

                                                                                                                                    Distributed 09/02/17

 

 


CONFLICT OF INTERESTS

What is a “Conflict of Interests” - A conflict of interests can be of two types:

Pecuniary - an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

Non-pecuniary – a private or personal interest that a Council official has that does not amount to a pecuniary interest as defined in the Local Government Act (eg. A friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

Remoteness – a person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to a matter or if the interest is of a kind specified in Section 448 of the Local Government Act.

Who has a Pecuniary Interest? - a person has a pecuniary interest in a matter if the pecuniary interest is the interest of the person, or another person with whom the person is associated (see below).

Relatives, Partners - a person is taken to have a pecuniary interest in a matter if:

§  The person’s spouse or de facto partner or a relative of the person has a pecuniary interest in the matter, or

§  The person, or a nominee, partners or employer of the person, is a member of a company or other body that has a pecuniary interest in the matter.

N.B. “Relative”, in relation to a person means any of the following:

(a)   the parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descends or adopted child of the person or of the person’s spouse;

(b)   the spouse or de facto partners of the person or of a person referred to in paragraph (a)

No Interest in the Matter - however, a person is not taken to have a pecuniary interest in a matter:

§  If the person is unaware of the relevant pecuniary interest of the spouse, de facto partner, relative or company or other body, or

§  Just because the person is a member of, or is employed by, the Council.

§  Just because the person is a member of, or a delegate of the Council to, a company or other body that has a pecuniary interest in the matter provided that the person has no beneficial interest in any shares of the company or body.

Disclosure and participation in meetings

§  A Councillor or a member of a Council Committee who has a pecuniary interest in any matter with which the Council is concerned and who is present at a meeting of the Council or Committee at which the matter is being considered must disclose the nature of the interest to the meeting as soon as practicable.

§  The Councillor or member must not be present at, or in sight of, the meeting of the Council or Committee:

(a)   at any time during which the matter is being considered or discussed by the Council or Committee, or

(b)   at any time during which the Council or Committee is voting on any question in relation to  the matter.

No Knowledge - a person does not breach this Clause if the person did not know and could not reasonably be expected to have known that the matter under consideration at the meeting was a matter in which he or she had a pecuniary interest.

Participation in Meetings Despite Pecuniary Interest (S 452 Act)

A Councillor is not prevented from taking part in the consideration or discussion of, or from voting on, any of the matters/questions detailed in Section 452 of the Local Government Act.

Non-pecuniary Interests - Must be disclosed in meetings.

There are a broad range of options available for managing conflicts & the option chosen will depend on an assessment of the circumstances of the matter, the nature of the interest and the significance of the issue being dealt with.  Non-pecuniary conflicts of interests must be dealt with in at least one of the following ways:

§  It may be appropriate that no action be taken where the potential for conflict is minimal.  However, Councillors should consider providing an explanation of why they consider a conflict does not exist.

§  Limit involvement if practical (eg. Participate in discussion but not in decision making or vice-versa).  Care needs to be taken when exercising this option.

§  Remove the source of the conflict (eg. Relinquishing or divesting the personal interest that creates the conflict)

§  Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in S451 of the Local Government Act apply (particularly if you have a significant non-pecuniary interest)

RECORDING OF VOTING ON PLANNING MATTERS

Clause 375A of the Local Government Act 1993 – Recording of voting on planning matters

(1)   In this section, planning decision means a decision made in the exercise of a function of a council under the Environmental Planning and Assessment Act 1979:

(a)   including a decision relating to a development application, an environmental planning instrument, a development control plan or a development contribution plan under that Act, but

(b)   not including the making of an order under Division 2A of Part 6 of that Act.

(2)   The general manager is required to keep a register containing, for each planning decision made at a meeting of the council or a council committee, the names of the councillors who supported the decision and the names of any councillors who opposed (or are taken to have opposed) the decision.

(3)   For the purpose of maintaining the register, a division is required to be called whenever a motion for a planning decision is put at a meeting of the council or a council committee.

(4)   Each decision recorded in the register is to be described in the register or identified in a manner that enables the description to be obtained from another publicly available document, and is to include the information required by the regulations.

(5)   This section extends to a meeting that is closed to the public.

 


BYRON SHIRE COUNCIL

Transport and Infrastructure Advisory Committee Meeting

 

 

BUSINESS OF MEETING

 

1.    Apologies

2.    Declarations of Interest – Pecuniary and Non-Pecuniary

3.    Adoption of Minutes from Previous Meetings

3.1       Transport and Infrastructure Advisory Committee Meeting held on 1 December 2016

4.    Staff Reports

Infrastructure Services

4.1       Causeways and Culverts Inspections Status.................................................................... 4

4.2       Capital Works Progress................................................................................................... 27   

 

 


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                   4.1

 

 

Staff Reports - Infrastructure Services

 

Report No. 4.1             Causeways and Culverts Inspections Status

Directorate:                 Infrastructure Services

Report Author:           Blyth Short, Asset Management Coordinator

File No:                        I2017/100

Theme:                         Community Infrastructure

                                      Asset Management

 

 

Summary:

 

Causeways and Culverts were identified in the 2015 Transport Asset Revaluation as high risk assets.  As such an inspection process began in February 2016 as a priority for Council’s newly appointed Asset Engineer.  There are 86 causeways and 79 box culverts (large multi-cell structures) with the majority of these assets in the rural environment. Additionally, there are approximately 1,300 single rural pipes culverts that have not been audited and inspected. As such the condition of these assets is unknown.

 

The information contained in this report is also represented in Council’s Strategic Asset Management Plan and specifically detailed in Section 2.3.5 Service Consequence and Risks.

  

 

RECOMMENDATION:

That the committee note the report and support the ongoing expenditure in the draft Long Term Financial Plan to address the high risk Causeway and Box Culvert / Pipe culvert assets.

 


 

Report

 

A comprehensive audit process of condition inspections began in March 2016. All 86 Causeways and 52 out of 79 box culverts have been inspected. It is anticipated that all significant culverts will all inspected by March 2017.  This does not include the 1,300 single rural pipe culverts which would require camera inspection.

 

Council has a digital mobile software solution for inspections using Android devices operating a program call Reflect™.  It rapidly provides the ability for electronic forms to be created for inspections and defects in house.  This records all of the relevant ranking criteria for the inspection, takes coordinates and imbeds photos into the electronic form.  The data is synchronised to a cloud solution and can be viewed in the office minutes later.  Reports from these inspections can be rapidly generated. Extensive examples for both causeways and box culvers are attached  to this report (see Attachment A and B).

 

Condition Grading Model

 

Council has a standard condition grading across all infrastructure assets, as per the Strategic Asset Management Plan 2.3.2 (Refer to table 1).

 

Table 1 Condition Grading Model

 

Condition Grading

Description of Condition

1

Excellent: Asset in excellent condition. No maintenance required.

2

Good: Asset is in good condition with limited signs of wear.  Only requires cyclic maintenance and is not requiring special attention.

3

Fair: Asset is in useable condition with extensive signs of wear.  Asset requires some attention to prevent further deterioration and to return it to a condition so that it requires only cyclic maintenance.

4

Poor: Asset is in poor condition or is faulty. It needs urgent attention to return it to a useable condition and or significant renewal/rehabilitation is required to reduce risk.

5

Very Poor: Asset has failed or is at the end of its life or is physically unsound or poses significant risk. It requires replacement and is beyond rehabilitation.

 


Causeways Condition Status

 

Below is a summary of the current condition status of the causeways. It is worth noting that 54% are in poor and very poor condition. These assets are considered high risk and have the potential to fail.

Figure 1 Causeways Condition Status

 

 

Box Culverts Condition Status

 

Below is a summary of the current condition status of the box culverts with 8% in poor and very poor condition. These assets are considered high risk and also have the potential to fail.

 

Figure 2 Box culverts Condition Status

 

For the capital renewal of the high risk assets council has a complex risk matrix database to determine the order of priority. To address the aging infrastructure at a minimum, Council should be completely replacing or conducting extensive capital renewal works on 4 causeways per year, 2 small box culverts or 1 large asset, and 2 to 4 single pipe culverts. This is additional to programmed maintenance tasks to address defects such as:

 

·    Blocked flood debris

·    Missing guide posts

·    Headwall undermining

·    Major headwall deformation

·    Spalling or damage to culverts, pipes or structure

·    Vegetation around  structures

·    Sink holes in roadway or pedestrian area or roadway surface failure

·    Grading of surface

 

Previously Council has not been undertaking any programmed maintenance tasks on these assets due to insufficient funds. Maintenance has been ad hoc and reactive.  Based on the inspections and defects it has been estimated that the annual maintenance for all drainage is $776,000. The estimates for the capital renewal of the 54 high risk (poor and very poor condition in Figure 1 and 2) assets have not been calculated as yet.  This would require every individual structure to be project assessed to determine an individual capital renewal or replacement cost estimate. As each structure is unique the individual unit rates cannot be used to calculate this capital renewal infrastructure gap.  The total stormwater drainage ‘bring to satisfactory standard’ has been estimated at $3.025 million (Special Schedule 7 30 June 2016).

 

This information is also detailed in Council’s Strategic Asset Management Plan Section 2.3.5 Service Consequence and Risks.  If funds are not provided to address these assets in the long term there is a high potential of asset failure which could result in road closure. In many situations there are no other alternative routes available to access properties.

 

Financial Implications

 

The estimated maintenance expenditure annually is $776,000. Drainage capital renewal infrastructure gap is estimated at $3.025 million. It is expected to take at least 20 years to address this financial backlog.

 

Statutory and Policy Compliance Implications

 

Asset Management Policy E2016/19038

 

 

 


Appendix A - Causeway Inspection Report

 

Asset ID

17,548

Asset Description

Tinderbox Road

Primary Location

TINDERBOX ROAD

Location

489.10

Form Number

FC00060

Entered By

Craig Purdy

Completion Date

18/10/2016

Inlet Type

ROCKSTONE

Outlet Type

ROCKSTONE

Number of Pipe Conduits/Culverts

4

Surface Material

CONCRETE

Length (m)

11.00

Width (m)

3.90

Inlet Delineation

2

Outlet Delineation

2

Depth Signs

2

Castellated Kerb

 

Safety Person Required?

False

 

Area Map


 

 

Horizontal Diameter (mm)

Vertical Diameter  (mm)

Conduit 1

455

455

Conduit 2

455

455

Conduit 3

455

455

Conduit 4

455

455

 

Physical Attributes Comment Section:

3 upper barrels and 1 lower barrel

 

Condition Inspection Element

Score

Culvert Barrel General

5

Barrel Seams or Joints

5

Headwalls

4

Inlet and Outlet

4

Roadway and Embankment

2

OVERALL CONDITION SCORE

5

 

Condition  Attributes Comment Section:

2 x guideposts missing. Barrels 1 to 3 are 100 % blocked. Barrel #1 joint completely failed and coming up through surface. US had vegetation buildup. Cannot see barrel #4 (lower barrel) entrace at US side. US headwall failing in between barrels.


 

Image #1 – Roadway. Note 2 x guideposts missing

 

Image #2 – Barrel #4 at bottom. Water is flowing through this barrel


 

Image #3 – US. Note vegetation buildup

 

Image #4 – Barrel #1 joint completely failed and coming through to surface


Image #5 – US. Note vegetation build up and headwall failing in between barrels

 

Image #6 – Surface failing on the US side due to barrel joint failure

 


Image #7 – Barrel #3. 100 % blocked

 

Image #8 – Barrel #2.


 

Image #9 – Barrel #1. 100 % blocked

 

Image #10 – DS

 


Appendix B - Culvert Inspection Report

 

 

Area Map


 

 

 


 

Image #1 – DS vegetation growth

 

Image #2 – Barrel #2 joint fail


 

Image #3 - Barrel #2 floor crack

 

 

 

 

Image #4 - Barrel #1 joint fail


Image #5 - US vegetation growth

 


 

Image #6 - DS rock wall above headwall


 

Image #7 - Barrel #1 floor crack

 

Image #8 - Roadway

 

Image #9 - Barrel #1 longitudinal cracking

 

 

 

 

 

 

 

 

 

 

 

 

Image #10 - US


 

Image #11 – Barrel #2 longitudinal cracking

 

 

 

 

 

 

 

 

Image #12 - DS

 

Image #13 – Barrel #2 general

 

 

 

 

 

 

 

 

 

 

 

 

Image #14 – Barrel #1 joint fail

 

 


BYRON SHIRE COUNCIL

Staff Reports - Infrastructure Services                                                                   4.2

 

 

Report No. 4.2             Capital Works Progress

Directorate:                 Infrastructure Services

Report Author:           Tony Nash, Manager Works

File No:                        I2017/105

Theme:                         Community Infrastructure

                                      Asset Management

 

 

Summary:

 

This report provides a summary of the status of the implementation of the overall 2016/17 Local Roads Capital Works Program.

  

 

RECOMMENDATION:

That Council notes the actions taken to implement the 2016/17 Local Roads Capital Works Program.

 


 

Report

 

Projects completed to date throughout 2016/17

·    Coolamon Scenic Drive Safer Roads Project.

·    Broken Head Road, south of Clifford St

·    Broken Head Road – near House 763

·    Tweed Valley Way / Brunswick Valley Way roundabout

·    Massinger Street pavement renewal & stormwater drainage

·    Lighthouse Road & Lawson Street pavement renewal

·    Myocum Road near Barlow’s Diary

·    Reseal Program preparation works – shoulder grading & asphalt heavy patching

·    Ruskin Lane, Byron Bay

·    Bangalow Weir hard rock works and community planting day

·    Beach Ave, South Golden Beach infiltration pits

·    Myocum Road west of Ewingsdale Road highway interchange

·    Beach Ave South Golden Beach road pavement renewal

·    Bangalow Weir community planting day

·    Reseal Program preparation works – gravel heavy patching

·    Marine Parade, Wategos -  Stage 1, 2 and 3 – pavement renewal and disabled parking island

·    Lawson Street / Massinger Street roundabout – contract works

·    Tyagarah Road black spot upgrade

·    Bangalow Weir signage design and installation

 

Works currently in Progress:

·    Peter Street - South Golden Beach stormwater drainage improvements

·    Robin Street - South Golden Beach stormwater drainage improvements

·    Replacement of damaged kerb & gutter

·    3 to 5 June Flood Damage restoration works

·    Federal Drive, Goonengerry

·    River Street & The Esplanade, New Brighton

 

Works to be commenced in next 2 months

·    Orana Road, Ocean Shores

·    Coomburra Crescent, Ocean Shores

·    22 Bangalow Road drainage

·    16 Leslie St drainage

 


 

Photographs of projects completed in late 2016 follow.

 

Beach Avenue – South Golden Beach

Road Reconstruction and Infiltration Pits from Helen Street to Gloria Street

Works Complete 29 November

 

 

 


 

Massinger Street

Road Reconstruction and Widening, Stormwater Reconstruction new Roundabout

Works Complete 9 December

 

 


 

Marine Parade – Wategos

Road Reconstruction, Footpath construction from Brownell Drive to the steps to the Light House

Works Complete 16 December

 

                                                        

 

Tyagarah Road – Benloro Intersection

Shoulder Widening, Kerb and Gutter, Sub Soil Drainage and Pavement Reseal

Works Complete 15 December

 

 


 

Seven Mile Beach Road

Road regrading and Drainage Works

Works Completed November 2016

 

 

 

Gulgan Road

Slashing and Roadside Maintenance

 

 

Consultation:

 

There has been consultation within the Works Team for the preparation of this report; implementation of the 2016/17 Local Roads Capital Works Program and the individual projects at our weekly meetings; periodic preconstruction meetings; and one off site and office meetings on individual projects.  This will continue throughout 2016/17.

 

Status reports of the delivery of the 2016/17 Local Roads Capital Works Program will be provided to each meeting of the Transport and Infrastructure Advisory Committee during this FY.

 

Financial Implications

 

All projects are fully funded by Council for delivery in 2016/17.

 

 

Statutory and Policy Compliance Implications

 

There are no negative impacts proposed in this report.