Internal Audit
Advisory Committee Meeting Minutes
18 May 2017
Minutes of the Internal
Audit Advisory Committee Meeting held on Thursday, 18 May 2017
File No: I2017/623
PRESENT: Cr
B Cameron and Cr A Hunter
Staff: Mark
Arnold (Director Corporate and Community Services)
Phil Holloway (Director Infrastructure Services)
James Brickley (Manager Finance)
Anna
Vinfield (Manager Governance)
Phil
Warner (Manager Assets and Major Projects) (item 5.3)
Blyth
Short (Asset Management Coordinator) (item 5.3)
Jessica
Orr (Projects Manager – Special Projects)
David
Royston-Jennings (Minute Taker)
Community:
Michael Georghiou
(Chairperson) and Tony McCabe
Internal
Auditor: Mark Griffiths (Grant Thornton)
External
Auditor: Kevin Franey (Thomas Noble Russell) and Reiky Jiang
(Audit Office) (item 5.7)
Mr Georghiou (Chair) opened the meeting at 11.36am
and acknowledged that the meeting was being held on Bundjalung Country.
Apologies:
There were apologies from Ken
Gainger (General Manager), Cr Martin and Craig Kelly.
Declarations of Interest – Pecuniary and Non-Pecuniary
There were no declarations of
interest.
Adoption
of Minutes from Previous Meetings
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Committee
Recommendation:
That the minutes of the Internal Audit Advisory Committee
Meeting held on 10 November 2016 be confirmed. (Georghiou/Hunter)
The recommendation was put to the vote and declared carried.
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Business Arising from Previous Minutes
There was no business arising
from previous minutes.
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Procedural Motion
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That the Internal Audit Advisory
Committee change the order of business to deal with Reports 5.7 next on the
Agenda.
(Georghiou/Hunter)
The recommendation was put to the vote and declared carried.
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Procedural Motion
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That the Internal Audit Advisory
Committee move into Confidential Session. (Georghiou/Hunter)
The recommendation was put to the vote and declared carried.
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Confidential
Reports - Corporate and Community Services
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Report No. 5.7 Confidential - 2016/2017 External
Audit Client Service Plan
File No: I2017/491
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Committee
Recommendation:
1. That
Council note the External Audit Client Service Plan prepared by the Audit
Office of New South Wales for the year ended 30 June 2017 as outlined in Attachment
1 (#E2017/27622).
2. That
the report and Attachment 1 of the closed part of the meeting remain
confidential.
(Georghiou/Hunter)
The recommendation was put to
the vote and declared carried.
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Report No. 5.1 Confidential - Internal Audit
Progress Report May 2017
File No: I2017/481
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Committee
Recommendation:
That Council receive and note the Internal Audit Report
– Audit Committee (May 2017) (#E2017/30559 and #E2017/30561) prepared
by the Internal Auditor, Grant Thornton.
(Georghiou/McCabe)
The recommendation was put to
the vote and declared carried.
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Report No. 5.2 Confidential - Cash Handling (Head
Office) Review
File No: I2017/482
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Committee
Recommendation:
1. That
the Internal Audit Report – Cash Handling (Head Office) Review –
October 2016 (#2017/25774) be noted by Council along with responses and
actions detailed by Management.
2. That
Management implement the recommendations made in the report identified as
Attachment 1 (#E2017/25774). (Georghiou/Cameron)
The recommendation was put to
the vote and declared carried.
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Report No. 5.3 Confidential - Asset Management - Key
Asset Infrastructure Review Report
File No: I2017/483
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Committee
Recommendation:
1. That
the Internal Audit Asset Management – Key Infrastructure Review Report
- March 2017 (#2017/16611) be
noted by the Committee along with responses and actions detailed by
Management.
2. That
Management implement the recommendations made in the report identified as
Attachment 1 (#E2017/16611). (Georghiou/Hunter)
The recommendation was put to
the vote and declared carried.
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Report No. 5.4 Confidential - New Constitution of
Internal Audit, Risk & Improvement Committee
File No: I2017/484
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Committee
Recommendation:
1. That
the Committee note the amendments made to the Constitution as per the
legislative requirements under the Local Government Amendment (Governance
and Planning) Act 2016 NSW.
2. That
subject to the Committee being renamed the Audit, Risk and Improvement
Committee, the Committee endorse and recommend the adoption of the revised
Constitution to Council.
(Georghiou/Cameron)
The recommendation was put to
the vote and declared carried.
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Report No. 5.5 Confidential - Business Continuity
Review report
File No: I2017/500
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Committee
Recommendation:
1. That
the Internal Audit Business Continuity Plan Review Report - April 2017
(#2017/30343) be noted by the Committee.
2.
That Management implement the recommendations made in the report
identified as Attachment 1 (#2017/30343). (Georghiou/McCabe)
The recommendation was put to
the vote and declared carried.
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Report No. 5.6 Confidential - Initial local
government performance audits
File No: I2017/603
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Committee
Recommendation:
That the information contained in the letter from the
Auditor-General of NSW dated 27 April 2017 (#E2017/30966) be noted. (Georghiou/McCabe)
The recommendation was put to
the vote and declared carried.
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Report No. 5.8 Confidential - Management of
Conflicts of Interest in Development Matters Procedure
File No: I2017/501
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Committee
Recommendation:
That the committee note the contents of this report and
the action taken to date by Management.
(Georghiou/Cameron)
The recommendation was put to
the vote and declared carried.
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Procedural Motion
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Committee
Recommendation:
That the meeting move out of confidential session. (Georghiou/Cameron)
The recommendation was put to the vote and declared carried.
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There being no further business the meeting concluded at 1.44pm.
