Extraordinary Audit,
Risk and Improvement Committee Meeting Minutes 12 October 2017
Extraordinary Audit, Risk and Improvement Committee Meeting
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Venue
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Conference Room, Station Street, Mullumbimby
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Date
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Thursday, 12 October 2017
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Time
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11.30am
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Minutes of the Extraordinary
Audit, Risk and Improvement Committee Meeting held on Thursday,
12 October 2017
File No: I2017/1489
PRESENT: Cr
A Hunter
Staff: Mark
Arnold (Director Corporate and Community Services) (from 12pm)
James Brickley (Manager Finance)
Anna
Vinfield (Manager Governance Services)
Jess
Orr (Strategic Risk and Improvement Coordinator)
Community:
Michael Georghiou (Chairperson), Brian Wilkinson and Rae Wells
Auditors: Cathy Blunt (OCM) and Kevin Franey (TNR)
Michael Georghiou (Chair) opened the meeting at 11.36am
and acknowledged that the meeting was being held on Bundjalung Country.
Apologies:
There were apologies from Cr Cameron.
ABSENCES:
Cr Martin was absent from the
meeting.
Declarations of Interest – Pecuniary and Non-Pecuniary
There were no declarations of
interest.
Adoption
of Minutes from Previous Meetings
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Committee
Recommendation:
That the minutes of the Audit, Risk and Improvement
Committee Meeting held on 17 August 2017 be confirmed. (Georghiou/Wilkinson)
The recommendation was put to the vote and declared carried.
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Business Arising from Previous Minutes
There was no business arising
from previous minutes.
The Committee agreed to discuss item 5.1
next on the Agenda.
CONFIDENTIAL Reports - Corporate and Community
Services
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Report No. Confidential - Audit, Risk &
Improvement Delivery Program and Strategy for 2017 - 2021
File No: I2017/1345
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Procedural Motion
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1. That
pursuant to Section 10A(2)(f) of the Local Government Act, 1993, the
Committee resolve into Confidential Session to discuss the report Audit, Risk
& Improvement Delivery Program and Strategy for 2017 - 2021 .
2. That
the reasons for closing the meeting to the public to consider this item be
that the report contains:
details of systems and/or
arrangements that have been implemented to protect council, councillors,
staff and Council property
3. That
on balance it is considered that receipt and discussion of the matter in open
Committee would be contrary to the public interest, as:
disclosure of the confidential
information could affect the security of the Council, Councillors, Council
staff or Council property.
(Georghiou/Hunter)
The recommendation was put to the vote and declared carried.
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Committee
Recommendation:
That the Audit, Risk and Improvement Committee:
1. Endorse
the 2017-2021 Internal Audit Plan with minor amendments to the terms of
reference for the Buildings and Property Management audit review and Fraud
and Corruption Control audit review, noting that the reviews for year two
onwards will be presented to the Audit, Risk and Improvement Committee at the
commencement of each audit year
2. Note
the 2017/18 audit program will include:
a) Corporate
Compliance and Policy Management
b) Buildings
and Property Management
c) Fraud
and Corruption Control
d) IT
User Access
(Georghiou/Wilkinson)
The recommendation was put to
the vote and declared carried.
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Procedural Motion
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That the meeting move out of confidential
session.
(Georghiou/Hunter)
The recommendation was put to the vote and declared
carried.
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STAFF Reports -
Corporate and Community Services
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Report No. Draft
2016/2017 Financial Statements
File No: I2017/1475
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Procedural Motion
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1. That pursuant to
Section 10A(2)(d) of the Local Government Act, 1993, the Committee resolve
into Confidential Session to discuss attachments 4 and 5 to the following report,
namely the draft 2017 Conduct of the Audit report and the draft 2017
Client Service Report received from the NSW audit Office.
2. That the reasons for closing the
meeting to the public to consider these attachments be that they
contain:
commercial information
of a confidential nature that would, if disclosed:
(i) prejudice the
commercial position of the person who supplied it, or
(ii) confer a commercial
advantage on a competitor of the council, or
(iii) reveal a trade
secret.
3. That on balance it is considered that
receipt and discussion of these attachments in open Committee
would be contrary to the public interest, as disclosure of the confidential information
could compromise the commercial position of the NSW Audit Office.
(Georghiou/Wilkinson)
The recommendation was put to the vote and declared carried.
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Committee Recommendation:
That the Audit, Risk and
Improvement Committee recommend to Council:
1. That
Council approve the signing of the “Statement by Councillors and
Management” in accordance with Section 413(2)(c) of the Local
Government Act 1993 and Regulation 215 of the Local Government (General)
Regulation 2005 in relation to the 2016/2017 Draft Financial Statements.
2. That
Council exhibit the Financial Statements and Auditor’s Report and call
for public submissions on those documents with submissions closing on 30
November 2017 in accordance with Section 420 of the Local Government Act
1993.
3. That the Audited
Financial Statements and Auditors Report be presented to the public at the
Ordinary Meeting of Council scheduled for 23 November 2017 in accordance with
Section 418(1) of the Local Government Act 1993.
(Georghiou/Wilkinson)
The recommendation was put to
the vote and declared carried.
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Procedural Motion
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That the meeting move
out of confidential session. (Georghiou/Wilkinson)
The recommendation was put to the vote and declared
carried.
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There being no further business the meeting concluded at 1.15pm.