Extraordinary local Traffic Committee Meeting
An Extraordinary Local Traffic Committee Meeting of Byron Shire Council will be held as follows:
This meeting is to be conducted electronically, where advice of members is sought via email, as per point 5.3.1 of the Guide to the Delegation to Councils for the Regulaton of Traffic (including the operation of Traffic Committees).
Alan Eichmann – Roads and Maritime Services
Snr Constable David Brigg – Police
Cr Basil Cameron
Tamara Smith MP
Director Infrastructure Services I2018/180
3.1 Local Traffic Committee Meeting held on 16 January 2018
6. Regulatory Matters
6.1 Traffic - Events - Byron Bay Blues Festival 2018............................................................. 3
Local Traffic Committee Meeting 6.1
Report No. 6.1 Traffic - Events - Byron Bay Blues Festival 2018
File No: I2018/96
Council has received an event Traffic Management Plan (TMP) and Traffic Control Plan (TCP) for Byron Bay Bluesfest 2018 to be held on Thursday 29 March 2018 to Monday 2 April 2018.
That the Local Traffic Committee (LTC) review the event documents and provide comments and the recommendations to the Byron Bay Bluesfest 2018 organisers for the event to be held on Thursday 29 March 2018 to Monday 2 April 2018.
The committee are requested to specifically review the recommendations contained within the 2017 Post Event Traffic Evaluation Report prepared by Greg Alderson and Associates and provide comment in relation to support for the recommendation or otherwise.
To assist the committee members, the recommendations and conclusion contained in the Alderson Report have been reproduced below.
12 Recommendations from this report
Recommendations included in this report are summarised below:
1. Recommend: that the temporary festival delineation of the southbound off-ramp is reviewed for future events. Issues to consider could include:
- that the delineation starts earlier on the off-ramp;
- install different arrangement of signs and devices;
- roadside and signage maintenance works are undertaken to improve sight distance to the
- A detailed section of the TCP should be included for this small area showing all signs and
devices to be installed;
- Reducing the speed of exiting vehicles to 60km/h or less to reduce exit ramp sight
*AUSTROADS Guide to Road Design Part 4C: Interchanges, Section 7.3 specifies sight distance requirements for vehicles using exit ramps. In a 110km/h speed zone, the sight distance required to the exit ramp “nose” from the auxiliary lane is 215m. It is estimated that the drivers sight distance to the exit nose of the Bluesfest Off-Ramp is less than this and may be a contributing factor to this issue. For 60km/h a reduced requirement of 120m is required.
2. Recommend: that this driveway access (Access 3) is upgraded in the future to improve efficiency and that the internal driveway from access 3 to Noble Way is sealed.
3. Recommend: Future TCP could include a temporary footway along here (Tanner Lane) with pedestrian barrier/s.
4. Recommend: Traffic Control Manager must be aware of any future queuing along Yarun Road in real time and implement internal measures to ensure queuing is not caused by back up of internal site traffic.
5. Recommend: Retain the new pick-up zone location for future festivals, this was very successful.
6. Recommend: Bluesfest investigate feasibility of a Grays Lane exit
7. Recommend: That Bluesfest continue to improve and increase shuttle bus services for the festival.
8. Recommend: Bluesfest investigate having shuttle buses enter the site at a different location to improve efficiency. Entry from either Grays Lane or the Southbound Exit Ramp should be considered.
Bluesfest has lodged documents for the 29th annual Byron Bay Bluesfest event to be held Thursday 29 March 2018 to Monday 2 April 2018 for consideration by the Local Traffic Committee.
Bluesfest have also provided a copy of the Bluesfest 2017 Post Event Traffic Evaluation Report prepared by Greg Alderson and Associates which amongst other things contains a number of recommendations for changes to be incorporated into future traffic management plans for implementation.
The report concludes “ that the traffic control measures external to the site, were appropriate for the event and were capable of dealing with the patronage and traffic flows.
The main issue observed that must be rectified for the 2018 event is recommendation 1 from Section 12 above.”
The Traffic Management Plan (TMP) and Traffic Control Plans (TCP) are different to those submitted for the 2017 event although it is not possible to assess if all the recommendations contained within the Alderson Report have been incorporated into the plans to be implemented for the 2018 event.
1. Congestion caused by the event will directly affect a RMS controlled asset – Pacific Highway.
2. RMS Traffic Engineering Department requires separate approval of the TMP and TCP.
The event organisers to pay the relevant Approval of Road Events fee pursuant to s144 of the Roads Act as per the Fees & Charges 2017/18.
§ Asset Management
1. That Council endorse the recommendations of the Local Traffic Committee for the Byron Bay Bluesfest 2018 to be held on Thursday 29 March 2018 to Monday 2 April 2018.
2. That the approval provided in Part 1 is subject to:
a. separate approvals by NSW Police and RMS being obtained, noting that the event is on a state road or may impact the state road network
b. implementation of the approved Traffic Management Plan and Traffic Control Plan, including the use of signed detours, as designed and implemented by those with appropriate accreditation
c. that the impact of the event be advertised via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints
d. the event be notified on Council’s webpage
e. the event organiser:
i. Update the Traffic Management and Control Plans to be implemented for the 2018 event to incorporate the recommendations contained within the Greg Alderson & Associates – Bluesfest 2017 Post Event Traffic Evaluation Report in accordance with the committee comments.
ii. undertake consultation with community and affected businesses including adequate response/action to any raised concerns
iii. undertake consultation with emergency services and any identified issues addressed
iv. hold $20m public liability insurance cover which is valid for the event
v. pay Council’s Road Event Application Fee prior to the event