Minutes of Byron Shire Reserve Trust Committee

Cover page Agenda and Min Reserve Trust infocouncil

Minutes

Byron Shire Reserve Trust Committee Meeting

Thursday, 22 February 2018

BYRON SHIRE COUNCIL

Byron Shire Reserve Trust Committee Minutes 22 February 2018

MINUTES OF THE BYRON SHIRE COUNCIL Byron Shire Reserve Trust Committee HELD ON Thursday, 22 February 2018 COMMENCING AT 6.03PM AND CONCLUDING AT 6.10PM

I2018/261

PRESENT: Cr S Richardson (Mayor), Cr B Cameron, Cr C Coorey, Cr J Hackett, Cr A Hunter, Cr M Lyon, Cr J Martin, Cr S Ndiaye and Cr P Spooner

Staff: Mark Arnold (Acting General Manager)

James Brickley (Acting Director Corporate and Community Services)

Phil Holloway (Director Infrastructure Services)

Shannon Burt (Director Sustainable Environment and Economy)

Ralph James (Legal Counsel)

Mila Jones (Minute Taker)

The Mayor opened the meeting and acknowledged that the meeting is being held on Arakwal Country and that we pay our respects to the elders past and present and extend our respect to the Bundjalung clans whose lands and waters are part of the Shire.

Public Access

There were no public access requests.

Apologies

There were no apologies.

Declarations of Interest – Pecuniary and Non-Pecuniary

There were no declarations of interest.

Staff Reports - Corporate and Community Services

Report No. 4.1 Twenty (20) year lease to Byron Surf Life Saving Club

File No: I2018/26

18-070

Resolved:

1. That Council, as the Byron Coast Reserve Trust, authorise the General Manager, to provide written approval to the Byron Surf Life Saving Club (‘the Club’) to permit a caretaker to reside in the Club premises under a NSW Residential Tenancy Agreement.

2. That Council, as the Byron Coast Reserve Trust, authorise the General Manager, by written agreement, to transfer all Lessor responsibility for structural repairs and maintenance of the surf club building onto the Club as Lessee, conditional on the Lessee notifying the Lessor at least three months prior to structural works commencing.

3. That Council as the Byron Coast Reserve Trust, authorise the General Manager, to enter into a twenty (20) year standard surf life saving lease with the Club commencing 1 April 2018 with the following conditions:

a) the lease to terminate earlier if the Club is granted a Construction Certificate for works authorised by development consent; and

b) the Lessee pay annual rent equal to the value of Crown Lands minimum statutory rent advertised at the date of commencement of the lease and each year of the lease term thereafter; and

c) all establishment costs including registration costs are met by the Lessee.

4. That Council, as the Byron Coast Reserve Trust, publically advertise its intention to grant the lease for a period of fourteen (14) days.

5. That Council, as the Byron Coast Reserve Trust, on granting the lease, affix Council’s seal to the lease.

6. That Council, as the Byron Coast Reserve Trust, authorise the General Manager, to forward an electronic copy of the executed lease to Crown Lands within fourteen (14) days of execution. (Richardson/Ndiaye)

The motion was put to the vote and declared carried.

Report No. 4.2 Twenty (20) year lease to Brunswick Surf Life Saving Club

File No: I2018/103

18-071

Resolved:

1. That Council as the Byron Coast Reserve Trust, authorise the General Manager, by written agreement, to transfer all Lessor responsibility for structural repairs and maintenance of the surf club building onto the Brunswick Surf Life Saving Club (‘the Club’) as Lessee, conditional on the Lessee notifying the Lessor at least three months prior to structural works commencing.

2. That Council as the Byron Coast Reserve Trust, authorise the General Manager, to enter into a twenty (20) year standard surf life saving lease with the Club commencing 1 April 2018 with the following conditions:

a) the lease to terminate earlier if the Club is granted a Construction Certificate for works authorised by development consent; and

b) the Lessee pay annual rent equal to the value of Crown Lands minimum statutory rent advertised at the date of commencement of the lease and each year of the lease term thereafter; and

c) all establishment costs including registration costs are met by the Lessee.

3. That Council as the Byron Coast Reserve Trust publically advertise its intention to grant the lease for a period of fourteen (14) days.

4. That Council as the Byron Coast Reserve Trust, on granting the lease, affix Council’s seal to the lease.

5. That Council as the Byron Coast Reserve Trust authorise the General Manager, to forward an electronic copy of the executed lease to Crown Lands within fourteen (14) days of execution.

(Richardson/Ndiaye)

The motion was put to the vote and declared carried.

There being no further business the meeting concluded at 6.10pm.

I hereby certify that these are the true and correct Minutes of this Meeting

as confirmed at Council’s Ordinary Meeting on 22 March 2018.

….…………………………

Mayor Simon Richardson