Minutes of Meeting
Local Traffic Committee Meeting
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Venue |
Conference Room, Station Street, Mullumbimby |
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Date |
Tuesday, 26 June 2018 |
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Time |
12:00pm |
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Committee Members |
Peter Stevens – Roads and Maritime Services Linda Makejev – Roads and Maritime Services Snr Constable David Brigg – Police Cr Basil Cameron Tamara Smith MP |
Local Traffic Committee Meeting Minutes 26 June 2018
Report of the Local Traffic Committee Meeting held on Tuesday, 26 June 2018
File No: I2018/1154
Meeting Commenced: 12:07pm
PRESENT:
Councillor: Cr Basil Cameron
Roads and Maritime Services Representative: Peter Stevens
Police: Snr Constable David Brigg, Sgt Michael Stewart
Ms Camille Clare for Tamara Smith MP
Brendan Meek, Bluesfest (joined 1:43pm)
Staff: Evan Elford, Andrew Pearce (left 2:20pm). Chris Larkin (joined 1:43pm)
Ms Tamara Smith MP
There were no declarations of interest raised.
Adoption of Minutes from Previous Meetings
There were no matters arising.
Outstanding Issues/Resolutions
None.
Matters for Traffic Engineering Advice
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Report No. 7.2 Events - Billinudgel Open For Business - Wilfred Street Road Closure File No: I2018/1142
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SUMMARY
Council has received an a Traffic Control Plan for an event being organised by the Billinudgel business in conjunction with council to hold the Billinudgel Open for Business Festival on 22 September 2018.
RECOMMENDATION
That Council endorse The Billinudgel Open for Business Festival to be held on 22 September 2018, that includes the temporary road closure of Wilfred Street Billinudgel from 12pm to 6pm, subject to conditions.
LINKAGE TO OUR COMMUNITY STRATEGIC PLAN
BACKGROUND
This is a new event, funded by the NSW State Government and Byron Shire Council as part of the Department of Industry Flood Recovery grant.
Billinudgel is a unique village bordering the Pacific Highway in Byron Shire Council. Ex-Tropical Cyclone Debbie (TCD) decimated the local businesses that are pivotal to the day to day function of the North Byron community. Many businesses were affected including Billi-Lids Child Care Centre ( supporting approx. 90 families ) the hotel, general store, auto electrician and smash repairs, and a range of commercial operations in the industrial estate.
The Billinudgel Festival is the FINAL culmination of a number of elements to the funding: resilience workshops and new mobile emergency trailer; anniversary community event; public art – parrots all over Billi; new Welcome sign and village directory; new community park beside the pub; and the Billinudgel Festival on the 22 September 2018.
This event is about supporting the community to heal and making the community proud of their town and what is has achieved in the past year and a half –which has truly been amazing.
The event organisers have provided a TCP (E2018/51697) and are currently preparing a Traffic Management Plan for the event.
KEY ISSUES
1. The potential for traffic management to impact traffic on State Road system. 2. Traffic control undertaken by RFS volunteers who may not have the appropriate RMS issued tickets for ‘Traffic Control’ and ‘Implement Traffic Control Zone’. 3. Road closures affect traffic between the hours of 12.00pm to 6.00pm 4. Possible obstruction of emergency services (Police, Fire Brigade) due to road closures in the immediate vicinity.
COUNCIL IMPLICATIONS
§ Budget/Financial As noted in the report and in addition, the event organisers will be invoiced the following fees - Approval of Road Events pursuant to s144 of the Roads Act (Advertising of event and staff time to process) and - Development Certification fees – section 138 with fees being the fee applicable at the date of payment.
§ Asset Management Not Applicable
§ Policy or Regulation Delegated to Council for authorisation in conjunction with:-
- Actions required to control traffic – Part 8 (Sections 114 to 124) Roads Act, 1993. - Prescribed traffic control devices – division 1 of Part 4 (Sections 50 to 55) Road Transport (Safety and Traffic Management) Act, 1999.
§ Consultation A condition of the endorsement of this event is that appropriate consultation is undertaken, including: 1. Advertising the impact of the event in the local newspaper and on the Council website. 2. Informing community and business that are directly impacted. 3. Liaising with bus and taxi operators. 4. Consulting with emergency services.
§ Legal and Risk Management Under the NSW Rural Fire Service - Service Standard 1.3.2, Powers of Officers (19 March 2013) Version Number 3.2;
Clause 2.2 An Officer may: (b) if he or she is the officer in charge of a brigade or group of brigades, close any street or public place in the vicinity of a fire, incident or other emergency to traffic;
This event is not classified as an emergency therefore the RFS Volunteers will not be able to use the powers outlined in the service standard. To legally control traffic each RFS volunteer traffic controller will require a RMS issued ‘Traffic Control’ ticket. The RFS volunteer traffic controller supervisor must have a RMS issued ‘Implement Traffic Control Zone’ ticket to set out signage as per the Traffic Control Plan. Figure 1. Wilfred Street, Billnudgel road closure
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Committee Comments Concerns about emergency vehicle access, also issue of east/west through traffic access, noting the lack of an alternate route. Consider closing one side of the street or a temporary shared zone. Also issue of not using qualified traffic controllers. Signage for northbound motorway traffic be incorporated at the Brunswick Heads exit ramp. Management Comments There were no management comments.
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1. That Council endorse the Billinudgel Open for Business Festival to be held on 22 September 2018, that includes the temporary road closure below of Wilfred Street Billinudgel from 12pm to 6pm.
2. That the approval provided in Part 1 is subject to:
a. submission to Council and implementation of a Traffic Management Plan incorporating actions required by committee comments and Traffic Control Plans prepared by Traffic Management Training Pty Ltd, including the use of signed detours, as designed and implemented by those with appropriate accreditation. To legally control traffic each RFS volunteer traffic controller will require a RMS issued ‘Traffic Control’ ticket. The RFS volunteer traffic controller supervisor must have a RMS issued ‘Implement Traffic Control Zone’ ticket to set out signage as per the Traffic Control Plan.
b. . that the impact of the event be advertised via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints.
c. the event be notified on Council’s webpage.
d. the event organiser:
i. undertake consultation with community and affected businesses including adequate response/action to any raised concerns.
ii. undertake consultation with emergency services and any identified issues addressed.
iii. holding $20m public liability insurance cover which is valid for the event.
iv. paying Council’s Road Event Application Fee prior to the event. (Brigg/Stevens) The recommendation was put to the vote and declared carried unanimously. |
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Report No. 7.3 Event - Chincogan Charge, Mullumbimby - 8 September 2018 File No: I2018/676
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SUMMARY
Council has received an event application and Traffic Control Plan (TCP) for the Chincogan Charge 2018 to be held on Saturday 8 September 2018.
RECOMMENDATION
That Council endorse the Chincogan Charge 2018 to be held on Saturday 8 September 2018, that requires actions to control traffic on Mullumbimby roads between 8:00am and 5:30pm, subject to conditions at: Dalley Street - Burringbar Street to Tincogan Street Tincogan Street - Dalley Street to Brunswick Terrace Murwillumbah Road - Brunswick Terrace to Coolamon Scenic Drive Coolamon Scenic Drive – House 1913 to Murwillumbah Road
LINKAGE TO OUR COMMUNITY STRATEGIC PLAN
BACKGROUND
The “Chinny Charge” originally started in 1960 with up to 500 runners going from the Mullumbimby Swimming Pool to the top of Mount Chincogan, then returning to the finishing line at the Mullumbimby Post Office.
In 2017 the Mullumbimby Chamber of Commerce restarted this community event which was last run in 2001.
For the 2018 event the organisers are proposing to slightly alter the course with runners starting and finishing near Mullumbimby Police Station.
The road course will require actions to control traffic and the implementation of prescribed traffic control devices such as No Parking signs to control vehicles.
The event organisers are also applying to close Dalley Street between Burringbar Street and Tincogan Street.
Traffic impacts will occur between the hours of 8.00am and 5.30pm.
The event co-ordinators have provided a Traffic Control Plan and are yet to finalise and lodge their Traffic Management Plan
KEY ISSUES
1. The interaction of live traffic and the 500 participants running and walking. 2. Traffic control undertaken by RFS volunteers who may not have the appropriate RMS issued tickets for ‘Traffic Control’ and ‘Implement Traffic Control Zone’. 3. road closures affect traffic between the hours of 8.00am and 5.30pm at various locations 4. Poor natural lighting is available from 5.30pm so all participants to complete race by this time. 5. Possible obstruction of emergency services (Police, Fire Brigade) due to road closures in the immediate vicinity.
COUNCIL IMPLICATIONS
§ Budget/Financial The event organisers will be invoiced the following fees - Approval of Road Events pursuant to s144 of the Roads Act (Advertising of event and staff time to process) and - Development Certification fees – section 138 with fees being the fee applicable at the date of payment.
§ Asset Management Not applicable.
§ Policy or Regulation Delegated to Council for authorisation in conjunction with:-
- Actions required to control traffic – Part 8 (Sections 114 to 124) Roads Act, 1993. - Prescribed traffic control devices – division 1 of Part 4 (Sections 50 to 55) Road Transport (Safety and Traffic Management) Act, 1999. - R5041 No Parking (specified times) – NSW Road Rules 168, $108 fine.
§ Consultation A condition of the endorsement of this event is that appropriate consultation is undertaken, including: 1. Advertising the impact of the event in the local newspaper and on the Council website. 2. Informing community and business that are directly impacted. 3. Liaising with bus and taxi operators. 4. Consulting with emergency services.
§ Legal and Risk Management Under the NSW Rural Fire Service - Service Standard 1.3.2, Powers of Officers (19 March 2013) Version Number 3.2;
Clause 2.2 An Officer may: (b) if he or she is the officer in charge of a brigade or group of brigades, close any street or public place in the vicinity of a fire, incident or other emergency to traffic;
This event is not classified as an emergency therefore the RFS Volunteers will not be able to use the powers outlined in the service standard. To legally control traffic each RFS volunteer traffic controller will require a RMS issued ‘Traffic Control’ ticket. The RFS volunteer traffic controller supervisor must have a RMS issued ‘Implement Traffic Control Zone’ ticket to set out signage as per the Traffic Control Plan.
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Committee Comments There were no committee comments Management Comments There were no management comments
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1. That Council endorse the Chincogan Charge 2018 to be held on Saturday 8 September 2108 that requires temporary road closures and actions to control traffic on Mullumbimby roads between 8:00am and 5:30pm, subject to conditions at:
a. Dalley Street - Burringbar Street to Tincogan Street b. Tincogan Street - Dalley Street to Brunswick Terrace c. Murwillumbah Road - Brunswick Terrace to Coolamon Scenic Drive d. Coolamon Scenic Drive – House 1913 to Murwillumbah Road
2. That the approval provided in Part 1 is subject to:
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b. submission to Council and implementation of an appropriate Traffic Management Plan, incorporating the Traffic Control Plan dated 9 April 2018 prepared by Spinifex Recuiting, including provision for access for emergency services, the use of signed detours, designed and implemented by those with appropriate accreditation. To legally control traffic each RFS volunteertraffic controller will require a RMS issued ‘Traffic Control’ ticket. The RFS volunteer traffic controller supervisor must have a RMS issued ‘Implement Traffic Control Zone’ ticket to set out signage as per the Traffic Control Plan.
c. that the impact of the event be advertised via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints
d. the event be notified on Council’s webpage
e. the event organiser:
i) undertake consultation with community and affected businesses including adequate response/action to any raised concerns
ii) must undertake consultation with emergency services and any identified issues addressed including event notification to emergency services one week prior to the event.
iii) hold $20m public liability insurance cover which is valid for the event
iv) pay Council’s Road Event Application Fee prior to the event
v) provide a debrief of the event to Council’s Traffic Engineer within two weeks of the conclusion of the event. (Cameron/Stevens) The recommendation was put to the vote and declared carried unanimously. |
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Report No. 7.4 Traffic Calming on Broken Head Road File No: I2018/1144
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A request has been received from RMS for LTC to consider traffic calming and other measures along Broken Head Road to improve safety.
A briefing will be provided to the committee at the meeting.
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Committee Comments The committee noted the issues, no further action to be taken at this time. Investigate which Council area owns the road section
Council to conduct speed counts (outside the coffee plantation and along the long straight from the 2nd coffee plantation).
The Council consider a road safety audit and explore funding opportunities with RMS to improve road safety.
Management Comments There were no management comments
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That Council consider a road safety audit and explore funding opportunities with RMS to improve road safety at Broken Head Road, Newrybar. (Stevens/Brigg) The recommendation was put to the vote and declared carried unanimously. |
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Report No. 8.1 Bluesfest 2019 - Paid Parking File No: I2018/1082
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Development Consent 10.2013.128.2
Council has received a s96 Application to amend Development Consent 10.2013.128.2 for Bluesfest at 30 Tanners Lane, Tyagarah near the Pacific Hwy Interchange.
The applicant is seeking approval to delete Condition No.59 of the consent in relation to a prohibition on charging for parking. The condition states:-
59. No Car Parking Fees The entry for the event shall include free car parking within the site to discourage on-street car parking on roads within the vicinity.
The purpose of the condition is to:- a) discourage parking in the surrounding road network by making parking freely available for patrons within the Bluesfest Car Park; and
b) to enable traffic to enter the site unencumbered without the need to pay a fee at the entrance to the site in terms of traffic management. This is of importance having regards to the means of entrance to the site via the Pacific Hwy Off ramps with a 110 km speed environment.
The applicants have advised of the need to charge for parking for financial reasons, whilst they have proposed that drivers will not be charged until they have parked their vehicles and patrons will be then approached for payment. A media campaign would advise patrons of the charges associated with parking at Bluesfest, whilst staff would be employed to monitor any queuing issues that may arise on the Pacific Hwy, with traffic management taking priority over any collection of car parking fees. The applicant has provided details on other events that charge for parking including Splendour in the Grass and Falls Festival at Yelgun.
The matter was reported to the LTC on the 20 March 2018 whereby the request for paid parking was not supported.
The applicant has provided further information in relation to the management of traffic and believes that the provision of paid parking can be appropriately managed through:
· pre purchase of parking tickets · the use of dedicated staff to collect parking fees after cars have parked · The use of smart technology such as tap and go wireless eftpos machines · Suspension of paid parking in the event that traffic was starting to queue on the highway
In discussions with the applicant the point has been made that a price on parking is also desirable to make other forms of transport more attractive such as local buses and kiss and ride by family and friends. It is noted this will provide a “Plan B” for patrons as they will not be tempted to drink and drive if they have utilised other forms of transport to access the event.
Development Consent DA10.2014.753.1 The applicant is also seeking further clarity for the consent issued under DA10.2014.753.1. This approval granted consent for:
· 10 Days of large events (15,000 – 25,000 people) · 10 Days of medium events; (2,000 – 15,000 people) and · 100 days of small events (up to 2,000 people)
Condition 101 implies that the event organisers can charge for parking as part of the ticket price . The condition states:
101. Internal Roads, Pathways and Parking areas The internal roads and pathways must be suitably maintained to provide all weather access during the event. Effective dust-control measures must be introduced and maintained in accordance with the approved erosion and sediment control plan for unsealed roads and pathways. Sufficient parking marshals must be present in the car parks to direct patrons to selected parking areas, to direct pedestrians away from main traffic routes, and to prevent congestion on circulation roads. Entry to large and medium events to include car parking in the ticket price within the site to discourage on-street car parking on roads within the vicinity.
Although Development Consent DA10.2014.753.1 is yet to be activated, the applicants are endeavouring to start operating events from the site under this approval in the near future. This consent will then supersede the 2013 approval. Council also has a S96 application for this approval whereby applicants are seeking an amendment to reflect any changes to the 2013 approval.
Conclusion Provided parking is managed as proposed it is considered the impact on traffic on surrounding roads and the safe operation of the Pacific Hwy is negligible, having regards to the size of the property and the access arrangements into the site. It is recommended that paid parking be supported as a trial for two events, and if no issues are raised by either the RMS, Council or the Police, that paid parking be allowed to continue in the long term.
A copy of the additional information from Bluesfest is attached for the Local Traffic Committees consideration.
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Committee Comments The committee recommends traffic management plans be submitted 4 months prior to the event. Concerns about potential traffic impacts on the motorway for future events and considers that a review of the TMP and TCP be undertaken. The review to incorporate contingency plans to rectify motorway congestion in the event such should occur. Management Comments There were no management comments.
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1. That paid parking at Bluesfest:-
a) Be supported for Bluesfest 2019, with a review following the event within 2 months of the event.
b) If no issues are raised by either the RMS, Police or Council that paid parking be permitted as a permanent arrangement.
2. The committee advises the proponent to incorporate these changes into future TMP/TCPs and that these be lodged with Council at least 4 months prior to the event.
(Stevens/Brigg) Cr Cameron, Brigg and Stevens voted in favour of the motion. Nil voted against the motion. Member Clare was not present for the vote.. |
Member Clare left the Chambers at 02:06 PM.
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Report No. 8.2 Beer and Cider Festival File No: I2018/1081
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SUMMARY
Council has received a Development Application from Jeremy Holmes (C/O Kate Singleton, Planners North) for Byron Bay Craft Beer & Cider Festival, including the erection of temporary structures and car parking. The application seeks consent to undertake up to three (3) events per annum with capacity for 1000 persons including 950 patrons plus 50 staff.
The development application includes a Traffic Management Plan from Traffic Control Services Pty Ltd.
LINKAGE TO OUR COMMUNITY STRATEGIC PLAN
BACKGROUND
A development application for the Byron Bay Craft Beer and Cider Festival was lodged with Council on 28 March 2018. The festival was intended to be held on 5th May 2018; however, there was insufficient time for the application to be determined before the scheduled date.
It is understood the proposal was altered so that it could proceed without development consent and was undertaken on 5th May 2018 as advertised.
The development application was subsequently amended to seek consent for a two year trial period for up to three festivals per annum. The applicant’s submission states that Council is to be notified of the upcoming events 28 days prior to the event occurring. The festival will be for up to 1000 persons, including 950 patrons and 50 staff.
KEY ISSUES
1. Safety of pedestrians walking from the nominated parking area to the festival location at the Sun Bistro – which is approximately 500m to the south.
2. Safety of motorist’s cueing to enter or leave the event precinct.
COUNCIL IMPLICATIONS
§ Budget/Financial The event organisers have been invoiced for the relevant Approval of Road Events pursuant to s144 of the Roads Act fee as per the Fees & Charges 2018/19.
§ Asset Management Not applicable.
§ Policy or Regulation Speed Limit (as required) ROAD WORK (R4-212) - Delegated to council for authorisation in conjunction with NSW Road Rules 21 and AS 1742.4 (Speed Controls) Clause 3.1.2, AS 1742.3 (Roadworks).
§ Consultation A condition of the endorsement of this event is that appropriate consultation is undertaken, including: 1. Advertising the impact of the event in the local newspaper and on the Council website. 2. Informing community and business that are directly impacted. 3. Consulting with emergency services. 4. Council regarding works programs and event date concurrence.
§ Legal and Risk Management No RMS controlled asset are affected by the traffic control.
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Committee Comments The committee requires more information regarding the DA, including the event dates, and a detailed TMP/TCP .
Management Comments There were no management comments
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1. That Council note the committee comments. (Cameron/Brigg) The recommendation was put to the vote Cameron, Brigg and Stevens voted in favour of the motion. Nil voted against the motion. Member Clare was not present for the vote. |
Late items:
1. That Council prohibit right turn movements from Ewingsdale Rd into Melaleuca Drive (at the east end of Bayshore Drive roadworks).
2. Police raised issues at Kendall St railway crossing. Vehicles not stopping at Stop Sign. Crossing requires signage change and line marking. Possibly larger Stop signs. Possible flashing sign activated when train approaches. Council to research options and provide advice back to the Committee.
3. Police have been asked to comment on a long distance bicycle event on the M1, and wanted to incorporate councils comments about this event. Also a second bicycle event Salvos 8-16 September.
4. Police provided information about a collision on Possum Shoot Road, for information only.
There being no further business the meeting concluded at 2:50pm.
