Extraordinary Meeting
Minutes
28 June 2018
MINUTES OF THE BYRON
SHIRE COUNCIL Extraordinary Meeting HELD
ON Thursday, 28 June 2018 COMMENCING
AT 4.34PM AND
CONCLUDING AT 6.03PM
I2018/1172
PRESENT: Cr
S Richardson (Mayor), Cr B Cameron, Cr C Coorey, Cr J Hackett,
Cr A Hunter, Cr M Lyon, Cr J Martin, Cr S Ndiaye and Cr P
Spooner
Staff: Mark
Arnold (Acting General Manager)
James
Brickley (Acting Director Corporate and Community Services)
Phil
Holloway (Director Infrastructure Services)
Shannon
Burt (Director Sustainable Environment and Economy)
Michael
Matthews (Manager Open Spaces and Resource Recovery – item 4.2)
Tony Nash (Manager Works – item 4.2)
David
Royston-Jennings (Minute Taker)
The Mayor opened the meeting and acknowledged that
the meeting is being held on Arakwal Country and that we pay our respects to
the elders past and present and extend our respect to the Bundjalung clans
whose lands and waters are part of the Shire.
PUBLIC ACCESS
Prior to dealing with the circulated reports and associated
information, a Public Access Session was held and Council was addressed on the
following:
4.1 Repurposing
of the old Byron Hospital Site
Chris Hanley addressed Council in favour of the
recommendation.
4.2 Adoption
of the Delivery Program 2017-2021 (revised) and Operational Plan 2018-2019,
including Statement of Revenue Policy, Budget, Fees and Charges
Rod Palmer addressed Council against the recommendation.
APOLOGIES
There
were no apologies.
DECLARATIONS OF INTEREST – PECUNIARY AND NON-PECUNIARY
There were no declarations of interest.
Staff
Reports - General Manager
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Report No. 4.1 Repurposing
of the old Byron Hospital site
File No: I2018/1149
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18-427
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Resolved:
1. That
Council write to the NSW Health Minister to support the proposal for the
repurposing of the old Byron Hospital site into the Byron Community Hub.
2. That
staff continue to work with NSW Health and the Byron Community Hub Steering
Committee to progress the project, providing updates to Council as required.
(Richardson/Coorey)
The motion was put to the vote and declared carried.
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Procedural Motion
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18-428
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Resolved that Cr Richardson be granted a two minute
extension to his speech.
(Ndiaye/Cameron)
The motion was put to the vote and declared carried.
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Staff
Reports - Corporate and Community Services
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Report No. 4.2 Adoption
of the Delivery Program 2017-2021 (Revised) and Operational Plan 2018-2019,
including Statement of Revenue Policy, Budget, Fees and Charges
File No: I2018/1060
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18-429
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Resolved that Council:
1. Note
the submissions received during the public exhibition period for the Delivery
Program 2017-2021(Revised) and Operational Plan 2018-2019 (including the
Statement of Revenue Policy, 2018-2019 Budget and 2018-2019, Fees and
Charges) (Attachments 2 to 4) and that Council receive a further report to
the 2 August 2018 Ordinary Meeting regarding the submission on Settlement
Road.
2. Adopt
the following documents:
a) Delivery
Program 2017-2021 (Revised) and Operational Plan 2018-2019 as exhibited with
amendments (Attachment 1 E2018/52819) and discussed in this report under the
heading ‘Management Comments – Delivery Program/Operational
Plan’.
b) 2018-2019
Statement of Revenue Policy as exhibited with amendments (included in
Attachment 1 #E2018/52819) discussed in the report under the heading
‘Management Comments – 2018/2019 Revenue Policy’.
c) 2018-2019
Budget Estimates as exhibited with amendments discussed in the report under
the heading ‘Management Comments – 2018-2019 Budget Estimates’.
d) 2018-2019
Fees and Charges as exhibited with amendments discussed in the report under
the heading ‘Management Comments – 2018-2019 Fees and
Charges’.
3. Amend
the 2018-2019 budget as follows:
a)
That an independent service review that identifies levels of service
to be undertaken along with service costs and efficiencies for all
maintenance activities within the Byron Bay Township and that a report be
provided to Council by February 2019.
b) That
a reallocation of $154,552 from WSUD budget to Parks and Reserves Maintenance
Byron Bay (3235.2).
c)
WSUD funding sources be adjusted in accordance with Table 2, that
being;
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Water Sensitive Urban Design Application
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Funding allocation Source
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Amount
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Finance Restriction
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Water network including ancillary infrastructure
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Water Fund
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$65,000
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Meets Water Fund expenditure criteria
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Sewer Network including ancillary infrastructure
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Sewer Fund
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$65,000
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Meets Sewer Fund expenditure criteria
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Crown Reserve
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Crown Paid Parking
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$80,000
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If applied to adopted projects within Crown Reserve it
will meet expenditure criteria
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Total Funding WSUD
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$210,000
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(Cameron/Richardson)
The motion was put to the vote and declared carried.
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Report No. 4.3 Making
of the 2018/2019 Ordinary Rates and Charges
File No: I2018/1160
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18-430
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Resolved that in accordance with Sections
533, 534, 535, 543 and 566 of the Local Government Act 1993 (LGA), Council
makes the ordinary rates, makes the charges, makes the fees and sets the
interest rate to be charged on overdue rates and charges for 2018/19 listed in
the following tables.
1. Ordinary Rates
|
Name of Ordinary
Rate
(Rate Notice short
name)
|
*Rate in the Dollar
or Ad-Valorem amount ($)
|
Minimum Rate ($)
|
|
Ordinary
Rate Residential
|
0.2314
|
803.00
|
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Ordinary
Rate Residential Flood
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0.2314
|
402.00
|
|
Ordinary
Rate Business
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0.4058
|
803.00
|
|
Ordinary
Rate Business Byron CBD
|
0.5118
|
803.00
|
|
Ordinary
Rate Mining
|
0.4058
|
803.00
|
|
Ordinary
Rate Farmland
|
0.2102
|
803.00
|
|
Ordinary
Rate Farmland Flood
|
0.2102
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402.00
|
*Applied to 2016 base date land valuation
2. Domestic Waste Management Charges
|
Name of Domestic Waste
Collection Charge
(Rate Notice short
name)
|
Annual Charge ($)
|
|
Domestic
Waste 80L 3 Bin Collection
|
132.00
|
|
Domestic
Waste 140L 3 Bin Collection
|
278.00
|
|
Domestic
Waste 240L 3 Bin Collection
|
413.00
|
|
Domestic
Waste 140L Week Collect 3 Bins
|
728.00
|
|
Domestic
Waste 240L Week Collect 3 Bins
|
928.00
|
|
Domestic
Waste 140L 2 Bin Collection
|
199.00
|
|
Domestic
Waste 240L 2 Bin Collection
|
296.00
|
|
Domestic
Waste Vacant Land Charge Urban
|
27.00
|
|
Domestic
Waste Vacant Land Charge Rural
|
27.00
|
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Domestic
Recycling Additional Bin
|
92.00
|
|
Domestic
Organics Additional Bin
|
107.00
|
|
Domestic
Waste 80L 3Bin Multi Unit Serv
|
132.00
|
|
Domestic
Waste 140L 3Bin Multi Unit Serv
|
278.00
|
|
Domestic
Waste 240L 3Bin Multi Unit Serv
|
413.00
|
|
Domestic
Waste 80L 2Bin Multi Unit Serv
|
132.00
|
|
Domestic
Waste 140L 2Bin Multi Unit Serv
|
278.00
|
|
Domestic
Waste 240L 2Bin Multi Unit Serv
|
413.00
|
|
Domestic
Waste Strata 2Bin Share Service
|
221.00
|
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Domestic
Waste Strata 3Bin Share Service
|
221.00
|
3. Waste Management Charges (Non-Domestic)
|
Name of Waste Management
Charge
(Rate Notice short
name)
|
Annual Charges ($)
|
|
Commercial
140L Waste & Recycle Service
|
449.00
|
|
Commercial
240L Waste & Recycle Service
|
515.00
|
|
Commercial
Waste 140L Bin Collection
|
449.00
|
|
Commercial
Waste 240L Bin Collection
|
515.00
|
|
Commercial
Rural Waste & Recycle Service
|
463.00
|
|
Commercial
Recycling 240L Bin Collection
|
116.00
|
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Commercial
Organics 240L Bin Collection
|
107.00
|
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Waste
Operations Charge Residential
|
75.00
|
|
Waste
Operations Charge Non-Residential
|
75.00
|
4. Mixed Waste Bin Changeover Fee
|
Fee
|
Charges ($)
|
|
Mixed
waste bin – size/capacity changeover fee
(first
changeover free of charge then all subsequent changes per property per
annum per owner/s attracts fee)
|
55.00
|
5. Stormwater Management Service Charges
|
Name of Stormwater
Management
Service Charge
(Rate Notice short
name)
|
Annual Charges ($)
|
|
Stormwater
Charge Residential
|
25.00
|
|
Stormwater
Charge Residential Strata
|
12.50
|
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Stormwater
Charge Business Strata
|
$25.00 per 350m² of the
land area occupied by the strata scheme (or part thereof), proportioned by
the unit entitlement of each lot in the strata scheme, minimum charge $5.00
|
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Stormwater
Charge Bus/Mixed Strata Min
|
12.50
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Stormwater
Charge Business
|
$25.00, plus an additional $25.00
for each 350m² or part thereof by which the area of the parcel of land
exceeds 350m²
|
6. Water Charges
|
Name of Water
Charge
(Rate Notice short
name)
|
Annual Charges ($)
|
|
Water
Fixed Charge 20mm Residential
|
182.00
|
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Water
Fixed Charge 20mm Non-Residential
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182.00
|
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Water
Fixed Charge 25mm Residential
|
285.00
|
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Water
Fixed Charge 25mm Non-Residential
|
285.00
|
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Water
Fixed Charge 32mm Residential
|
467.00
|
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Water
Fixed Charge 32mm Non-Residential
|
467.00
|
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Water
Fixed Charge 40mm Residential
|
729.00
|
|
Water
Fixed Charge 40mm Non-Residential
|
729.00
|
|
Water
Fixed Charge 50mm Residential
|
1,139.00
|
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Water
Fixed Charge 50mm Non-Residential
|
1,139.00
|
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Water
Fixed Charge 65mm Residential
|
1,925.00
|
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Water
Fixed Charge 65mm Non-Residential
|
1,925.00
|
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Water
Fixed Charge 80mm Residential
|
2,916.00
|
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Water
Fixed Charge 80mm Non-Residential
|
2,916.00
|
|
Water
Fixed Charge 100mm Residential
|
4,556.00
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Water
Fixed Charge 100mm Non-Residential
|
4,556.00
|
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Water
Fixed Charge Vacant Residential
|
92.00
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Water
Fixed Charge Vacant Non-Residential
|
92.00
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Water
Fixed Charge Strata Residential
|
182.00
|
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Water
Fixed Charge Strata Non-Residntial
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182.00
|
|
Water
Fixed Charge Fire Service Resident
|
242.00
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Water
Fixed Charge Fire Service Non-Res
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242.00
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Usage Charges ($)
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Water
Usage Charge Residential
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2.51 per KL to 450 KL
3.77 per KL thereafter
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Water
Usage Charge Residential – Non-Compliant
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5.40 per KL
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Water
Usage Charge Non-Residential
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2.70 per KL
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Water
Usage Charge Non-Residential - Non-Compliant
|
5.40 per KL
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7. Sewer Charges and On Site Sewage Management System
Fee
|
Name of Sewer Charge
(Rate Notice short
name)
|
Annual Charges or
Fee ($)
|
|
Sewer
Fixed Charge 20mm Residential
|
834.00
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Sewer
Fixed Charge 20mm Non-Residential
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834.00
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Sewer
Fixed Charge 25mm Residential
|
1,303.00
|
|
Sewer Fixed
Charge 25mm Non-Residential
|
1,303.00
|
|
Sewer
Fixed Charge 32mm Residential
|
2,135.00
|
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Sewer
Fixed Charge 32mm Non-Residential
|
2,135.00
|
|
Sewer
Fixed Charge 40mm Residential
|
3,335.00
|
|
Sewer
Fixed Charge 40mm Non-Residential
|
3,335.00
|
|
Sewer
Fixed Charge 50mm Residential
|
5,211.00
|
|
Sewer
Fixed Charge 50mm Non-Residential
|
5,211.00
|
|
Sewer
Fixed Charge 65mm Residential
|
8,807.00
|
|
Sewer
Fixed Charge 65mm Non-Residential
|
8,807.00
|
|
Sewer
Fixed Charge 80mm Residential
|
13,340.00
|
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Sewer
Fixed Charge 80mm Non-Residential
|
13,340.00
|
|
Sewer
Fixed Charge 100mm Residential
|
20,844.00
|
|
Sewer
Fixed Charge 100mm Non-Residential
|
20,844.00
|
|
Sewer
Fixed Charge Vacant Residential
|
417.00
|
|
Sewer
Fixed Charge Vacant Non-Res
|
417.00
|
|
Sewer
Fixed Charge Rebated Residential (pods)
|
834.00
|
|
Sewer
Fixed Charge Rebated Non-Resident (pods)
|
808.00
|
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On-Site
Sewage Management System (OSMS) Fee
|
45.00
|
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Usage Charges ($)
|
|
Sewer
Usage Charge Residential
|
1.89 per KL
|
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Sewer
Usage Charge Non-Residential
|
*SDF x 2.51 per KL
|
*SDF = Individual Property Sewer Discharge Factor (%)
8. Liquid Trade Waste Charges
|
Name of Liquid
Trade Waste Charge
(Rate Notice short
name)
|
Annual Charges ($)
|
|
Liquid
Trade Waste – Category 1
|
156.00
|
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Liquid
Trade Waste – Category 2
|
260.00
|
|
Liquid
Trade Waste – Category 2S
|
260.00
|
|
Liquid
Trade Waste – Category 3
|
437.00
|
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Usage Charges ($)
|
|
Liquid
Trade Waste Usage Charge
|
**TWDF x 2.28 per KL
|
|
Liquid
Trade Waste Usage Charge – Non-Compliant Cat 1
|
**TWDF x 3.77 per KL
|
|
Liquid
Trade Waste Usage Charge – Non-Compliant Cat 2/2S
|
**TWDF x 16.50 per KL
|
|
Liquid
Trade Waste Usage Charge – Non-Compliant Pump Stn
|
**TWDF x 3.77 per KL
|
*TWDF = Individual Property Trade Waste Discharge
Factor (%)
9. Interest Rate on Overdue Rates and Charges
|
Name of Interest
Rate
(Rate Notice short
name)
|
Rate (%)
|
|
Interest
|
7.5%
|
(Coorey/Cameron)
The motion was put to the
vote and declared carried.
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URGENCY
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Urgency No. 1 NSW
Library Funding
|
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The Mayor ruled that the
matter of NSW Library Funding be considered urgent because advocating in
conjunction with other RTRL Councils and statewide advocacy requires our
support within the 17/18 financial year.
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18-431
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Resolved:
1.
That Council notes:
(a) That the NSW
government’s recent state budget drastically cuts $5.275 million from
the state libraries budget - an 18% reduction;
(b) Libraries in
NSW receive substantially less state government funding than in any other
state or territory in Australia;
(c) That these cuts will
have a drastic impact on RTRL’s resources, staff and services and will
impact the most disadvantaged in our communities; and
(d) Note quote from
Cr Dallas Tout, President of NSW Public Libraries Association (PLA), from the
NSW PLA Media Release as follows:
“This drastic budget cut also flies in the face of the
recommendation of the NSW Government’s very own expert panel, the
Library Council of NSW which, in consultation with the State Library of NSW
and the NSW Public Libraries Consultative Committee, recommend an increase in
public library funding for 2018-19.”
2. That
Council writes to the State Government to strongly condemn the State
Government’s decision to cut 18% from the state library budget and
demands that this funding be restored;
3. That
Council send a delegate to the RTRL meeting with Minister of the Arts, should
a meeting be secured.
(Ndiaye/Cameron)
The motion was put to the vote and declared carried.
Councillor Hunter voted against the motion.
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There being no further business the meeting concluded at 6.03pm.
I hereby certify that
these are the true and correct Minutes of this Meeting
as confirmed at
Council’s Ordinary Meeting on 2 August 2018.
….…………………………
Mayor Simon Richardson
