Audit, Risk and
Improvement Committee Meeting Minutes 14 February 2019
Minutes of the Audit,
Risk and Improvement Committee Meeting held on Thursday, 14
February 2019
File No: I2019/172
PRESENT: Cr
M Lyon, Cr B Cameron
Staff: Mark
Arnold (General Manager)
Vanessa
Adams (Director Corporate and Community Services)
Anna
Vinfield (Manager Corporate)
James Brickley (Manager Finance)
Community:
Rae Wills (Chairperson)
Kevin
Franey (TNR External Auditor)
Reiky
Jiang (NSW Audit Office)
Rae Wills (Chair) opened the
meeting at 11.30am and acknowledged that the meeting was being
held on Bundjalung Country.
Apologies:
Cr A Hunter, Michael Georghiou (Chairperson), Brian
Wilkinson, Jess Orr (Strategic Risk and Improvement Coordinator)
The Committee met however quorum was not achieved. Those
committee members present informally discussed the following reports which will
be circulated to Council at 28 March 2019 meeting for decision.
Staff Reports -
General Manager
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Report No. 4.1 2018
Community Survey
File No: I2019/106
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RECOMMENDATION:
That the Committee notes the 2018 Community Survey Report.
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Staff Reports -
Corporate and Community Services
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Report No. 4.2 Credit
Card audit
File No: I2019/138
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RECOMMENDATION:
That the Audit, Risk and Improvement Committee:
1. Notes
the status of the Credit Card reforms as announced by the NSW Government in
November 2018
2. Notes
that the NSW Auditor General will undertake
an audit of Council’s Credit Card processes (as outlined in their
external audit plan)
3. Receives
further updates as the audit progresses
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Confidential
Reports - Corporate and Community Services
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Report No. 5.1 Confidential - Update on IT actions
File No: I2019/27
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RECOMMENDATION:
1. That
pursuant to Section 10A(2)(f) of the Local Government Act, 1993, Council
resolve to move into Confidential Session to discuss the report Update on IT
actions.
2. That
the reasons for closing the meeting to the public to consider this item be
that the report contains:
a) details
of systems and/or arrangements that have been implemented to protect council,
councillors, staff and Council property
3. That
on balance it is considered that receipt and discussion of the matter in open
Council would be contrary to the public interest, as:
Exposes information security
risks and vulnerabilities that could assist threats in the environment to
expose Council data and systems to those without authorisation.
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RECOMMENDATION:
That the Audit Risk and Improvement Committee:
a) notes the update provided in
the report on IT risk related activities.
b) records actions as
‘closed’ where management has addressed the issue.
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Report No. 5.2 Confidential - 2018 End of Year Audit
Management Letter
File No: I2019/139
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RECOMMENDATION:
1. That
pursuant to Section 10A(2)(f) of the Local Government Act, 1993, Council
resolve to move into Confidential Session to discuss the report 2018 End of
Year Audit Management Letter.
2. That
the reasons for closing the meeting to the public to consider this item be
that the report contains:
a) details
of systems and/or arrangements that have been implemented to protect council,
councillors, staff and Council property
3. That
on balance it is considered that receipt and discussion of the matter in open
Council would be contrary to the public interest, as:
as the report contains details
of systems and/or arrangements that have been implemented to protect Council,
Councillors, Staff and Council Property
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RECOMMENDATION:
That the comments provided by Management in response to
matters raised in the 2018 End of Year Audit Management Letter be noted by
Council.
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Report No. 5.3 Confidential - Audit progress report
- January 2019
File No: I2019/141
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RECOMMENDATION:
1. That
pursuant to Section 10A(2)(f) of the Local Government Act, 1993, Council
resolve into Confidential Session to discuss the report Internal Activity
& Progress Report - November 2018.
2. That
the reasons for closing the meeting to the public to consider this item be
that the report contains:
a) details
of systems and/or arrangements that have been implemented to protect council,
councillors, staff and Council property
3. That
on balance it is considered that receipt and discussion of the matter in open
Council would be contrary to the public interest, as:
details of systems and/or
arrangements that have been implemented to protect council, councillors,
staff and Council property.
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RECOMMENDATION:
That the Audit, Risk and Improvement Advisory Committee:
1. Notes
the Internal Audit Activity Report – February 2019
2. Endorses
the completion of recommendations as per Table 1 and Table 2
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Report No. 5.4 Confidential - 2018/2019 External
Audit Engagement Plan
File No: I2019/152
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RECOMMENDATION:
1. That
pursuant to Section 10A(2)(d)i of the Local Government Act, 1993, Council
resolve to move into Confidential Session to discuss the report 2018/2019
External Audit Engagement Plan.
2. That
the reasons for closing the meeting to the public to consider this item be
that the report contains:
a) commercial
information of a confidential nature that would, if disclosed prejudice the
commercial position of the person who supplied it
3. That
on balance it is considered that receipt and discussion of the matter in open
Council would be contrary to the public interest, as:
Potential to prejudice the
commercial position of the contracted Auditor Thomas Noble and Russell
undertaking the audit on behalf of the Audit Office of New South Wales and
disclosure request by the Audit Office of New South Wales
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RECOMMENDATION:
RECOMMENDATION:
1. That
Council notes the External Audit Engagement Plan prepared by the Audit Office
of New South Wales for the year ended 30 June 2019 as outlined in Attachment
1 (#E2019/9292).
2. That the report and
Attachment 1 of the closed part of the meeting remain confidential.
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Report No. 5.5 Confidential - Internal Audit Plan
update - Cash Management Audit
File No: I2019/137
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RECOMMENDATION:
1. That
pursuant to Section 10A(2)(f) of the Local Government Act, 1993, Council
resolve to move into Confidential Session to discuss the report Internal
Audit Plan update - Cash Management Audit.
2. That
the reasons for closing the meeting to the public to consider this item be
that the report contains:
a) details
of systems and/or arrangements that have been implemented to protect council,
councillors, staff and Council property
3. That
on balance it is considered that receipt and discussion of the matter in open
Council would be contrary to the public interest, as:
details of systems and/or
arrangements that have been implemented to protect council, councillors,
staff and council property.
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RECOMMENDATION:
That the Audit, Risk and Improvement Committee notes the
report and attached Terms of Reference (E2019/8478).
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There being no further business the meeting concluded at
1.30pm.
