Cover page Agenda and Min Ordinary infocouncil


































Ordinary Meeting


 Thursday, 28 February 2019


held at Council Chambers, Station Street, Mullumbimby

commencing at 9.00am





Public Access relating to items on this Agenda can be made between 9.00am and 10.30am on the day of the Meeting.  Requests for public access should be made to the General Manager or Mayor no later than 12.00 midday on the day prior to the Meeting.




Mark Arnold

General Manager



What is a “Conflict of Interests” - A conflict of interests can be of two types:

Pecuniary - an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

Non-pecuniary – a private or personal interest that a Council official has that does not amount to a pecuniary interest as defined in the Local Government Act (eg. A friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

Remoteness – a person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to a matter or if the interest is of a kind specified in Section 448 of the Local Government Act.

Who has a Pecuniary Interest? - a person has a pecuniary interest in a matter if the pecuniary interest is the interest of the person, or another person with whom the person is associated (see below).

Relatives, Partners - a person is taken to have a pecuniary interest in a matter if:

§  The person’s spouse or de facto partner or a relative of the person has a pecuniary interest in the matter, or

§  The person, or a nominee, partners or employer of the person, is a member of a company or other body that has a pecuniary interest in the matter.

N.B. “Relative”, in relation to a person means any of the following:

(a)   the parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descends or adopted child of the person or of the person’s spouse;

(b)   the spouse or de facto partners of the person or of a person referred to in paragraph (a)

No Interest in the Matter - however, a person is not taken to have a pecuniary interest in a matter:

§  If the person is unaware of the relevant pecuniary interest of the spouse, de facto partner, relative or company or other body, or

§  Just because the person is a member of, or is employed by, the Council.

§  Just because the person is a member of, or a delegate of the Council to, a company or other body that has a pecuniary interest in the matter provided that the person has no beneficial interest in any shares of the company or body.

Disclosure and participation in meetings

§  A Councillor or a member of a Council Committee who has a pecuniary interest in any matter with which the Council is concerned and who is present at a meeting of the Council or Committee at which the matter is being considered must disclose the nature of the interest to the meeting as soon as practicable.

§  The Councillor or member must not be present at, or in sight of, the meeting of the Council or Committee:

(a)   at any time during which the matter is being considered or discussed by the Council or Committee, or

(b)   at any time during which the Council or Committee is voting on any question in relation to  the matter.

No Knowledge - a person does not breach this Clause if the person did not know and could not reasonably be expected to have known that the matter under consideration at the meeting was a matter in which he or she had a pecuniary interest.

Participation in Meetings Despite Pecuniary Interest (S 452 Act)

A Councillor is not prevented from taking part in the consideration or discussion of, or from voting on, any of the matters/questions detailed in Section 452 of the Local Government Act.

Non-pecuniary Interests - Must be disclosed in meetings.

There are a broad range of options available for managing conflicts & the option chosen will depend on an assessment of the circumstances of the matter, the nature of the interest and the significance of the issue being dealt with.  Non-pecuniary conflicts of interests must be dealt with in at least one of the following ways:

§  It may be appropriate that no action be taken where the potential for conflict is minimal.  However, Councillors should consider providing an explanation of why they consider a conflict does not exist.

§  Limit involvement if practical (eg. Participate in discussion but not in decision making or vice-versa).  Care needs to be taken when exercising this option.

§  Remove the source of the conflict (eg. Relinquishing or divesting the personal interest that creates the conflict)

§  Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in S451 of the Local Government Act apply (particularly if you have a significant non-pecuniary interest)


Clause 375A of the Local Government Act 1993 – Recording of voting on planning matters

(1)   In this section, planning decision means a decision made in the exercise of a function of a council under the Environmental Planning and Assessment Act 1979:

(a)   including a decision relating to a development application, an environmental planning instrument, a development control plan or a development contribution plan under that Act, but

(b)   not including the making of an order under Division 2A of Part 6 of that Act.

(2)   The general manager is required to keep a register containing, for each planning decision made at a meeting of the council or a council committee, the names of the councillors who supported the decision and the names of any councillors who opposed (or are taken to have opposed) the decision.

(3)   For the purpose of maintaining the register, a division is required to be called whenever a motion for a planning decision is put at a meeting of the council or a council committee.

(4)   Each decision recorded in the register is to be described in the register or identified in a manner that enables the description to be obtained from another publicly available document, and is to include the information required by the regulations.

(5)   This section extends to a meeting that is closed to the public.



Ordinary Meeting



BUSINESS OF Ordinary Meeting


1.    Public Access

2.    Apologies

3.    Requests for Leave of Absence

4.    Declarations of Interest – Pecuniary and Non-Pecuniary

5.    Tabling of Pecuniary Interest Returns (s450A Local Government Act 1993)

6.    Adoption of Minutes from Previous Meetings

6.1       Byron Shire Reserve Trust Committee held on 31 December 2018

6.2       Ordinary Meeting held on 31 December 2018

6.3       Ordinary Meeting held on 31 December 2018

6.4       Extraordinary Meeting held on 14 February 2019

7.    Reservation of Items for Debate and Order of Business

8.    Mayoral Minute

9.    Notices of Motion and Rescission

9.1       1. Create new Notice of Motion for IS Directorate – 1 x public attachment..................... 4

9.2       2. Create new Notice of Rescission Motion for SEE Directorate..................................... 6

10.  Petitions

10.1     4. Create new Petition for GM Directorate – insert image................................................ 7

11.  Submissions and Grants

12.  Delegates' Reports  

No table of contents entries found.

13.  Questions With Notice

13.1     3. Create new Question with Notice for CCS Directorate................................................ 9   





Councillors are encouraged to ask questions regarding any item on the business paper to the appropriate Director prior to the meeting. Any suggested amendments to the recommendations should be provided to Councillor Support prior to the meeting to allow the changes to be typed and presented on the overhead projector at the meeting.



Notices of Motion                                                                                                                    9.1



Notices of Motion


Notice of Motion No. 9.1     1. Create new Notice of Motion for IS Directorate – 1 x public attachment

File No:                                  I2018/416




I move:


1.       That the IS Directorate complete their own reports





1        Memo - Infocouncil ipad approval for council managers, E2015/19780 , page 5  



Signed:   Cr Hackett


Councillor’s supporting information:


Councillor support will create the notice of motion, but IS need to do the rest.


Staff comments by Heather Sills, Corporate Governance Officer, Make the directorate text default to black in the template:

(Management Comments must not include formatted recommendations – resolution 11-979)


Happy with this recommendation.


Financial/Resource/Legal Implications:




Is the proposal consistent with any Delivery Program tasks?


Delete this working from the template >>>> <Yes/No (if Yes, provide comment below)>


Put the instructions in this <enter text> bit



Notices of Motion                                                                                                9.1 - Attachment 1



Placeholder for Attachment






Notices of Motion and Rescission                                                                                   9.2



Notice of Rescission Motion No. 9.2         2. Create new Notice of Rescission Motion for SEE Directorate

File No:                                                          I2018/418




We move that Council rescind Resolution No. 18-536 from its Ordinary meeting held on 13 December 2018 which reads as follows:


Copy and paste here



If successful we intend to move:


New motion





Signed:   Cr Lyon

Cr Spooner

Cr Hackett


Comments from Director of Everything:


Sure, no problems.

The resolution has not been acted upon.



Petitions                                                                                                                                      10.1





Petition No. 10.1         4. Create new Petition for GM Directorate – insert image

Directorate:                 Corporate and Community Services

Report Author:           Heather Sills, Corporate Governance Officer

File No:                        I2018/424

Theme:                         General Manager

                                      General Manager


At Council’s Ordinary meeting held on 13 December 2018 Cr Spooner tabled a petition containing 1453 signatures which states:


Remove the phallic shaped statue”


Comments from General Manager:






1.       That the petition regarding the statue on the new roundabout be noted.


2.       That the petition be referred to the Director Corporate and Community Services.








Questions With Notice                                                                                                         13.1



Questions With Notice


Question with Notice No. 13.1     3. Create new Question with Notice for CCS Directorate

File No:                                           I2018/419





At Council’s Ordinary Meeting held on 13 December 2018, someone asked the following question which was taken on notice:


Copy from the minutes.


Response Director Corporate and Community Services:


I actually need to do this from the last meeting! Thanks for the reminder.