Venue

Conference Room, Station Street, Mullumbimby

Date

Thursday, 31 January 2019

Time

4:00pm

Moved:

That the Public Art Panel recommends to Council:

1.       that the Panel does not support decommissioning of the Byron Bay Roundabout artwork.

2.       that the artist be offered the opportunity to complete the work, provided:

·    That the artist be asked to provide images (photo-shopped photos and drawings) for the Panel to consider, showing what the work will look like when complete

·    That final go ahead is subject to the Panel being satisfied that the proposed work will deliver an improved outcome

(Wood/Baird)

Byron Recreation Ground Plan of Management Stakeholder Workshop

Date: 26 April 2018

Time: 5.00pm

Venue: Cavanbah Centre

Facilitator: Scott Walker (Ross Planning – Recreation, Open space and Sports Specialists)

Minutes: David Royston-Jennings

Purpose of Meeting:  To gain stakeholder feedback on the draft plan of management

Present:

Scott Walker – Ross Planning

Michael Matthews – Byron Shire Council

Darren McAllister – Byron Shire Council

David Royston-Jennings – Byron Shire Council

Cr Sarah Ndiaye – Byron Shire Council

Cr Paul Spooner – Byron Shire Council

Andrew Bates – Byron Bay Tennis

John McKay – Byron Bay Football Club

Stephen Eakin – Byron Bay Basketball

Apologies:

Cr Simon Richardson

1.     

Welcome and Introduction

Scott Walker (SW) provided an introduction to the workshop and detailed involvement with Council, welcoming staff, councillors and community members present. He outlined the purpose of the meeting and explained Council’s desired objectives of the Plan of Management (PoM) as follows:

Council seeking:

·   Activation of site

·   Better facilities and services

·   More and wider use of the site

·   Sporting clubs surviving/thriving

·   Physical activity/healthy community

Council looking to avoid:

·   Over supply of assets

·   Unrealistic expectations which can’t be delivered

·   Over bureaucratic and restrictive PoM document

SW emphasised that by holding a workshop, a positive outcome can be created for the community, as they are actively involved in the decision making.

2.     

Ground Name

John McKay (JM), representing Byron Bay Football Club and the Memorial Recreation Grounds User Group, informed those present of previous meetings and reviews of the various drafts of the pom he has been involved in. This included two meetings with Mayor Simon Richardson.

JM stressed the importance of the ground being referred to as the Memorial Recreation Ground.

No one present had any opposition to this.

3.     

Ground Management

JM explained that he was hoping to establish a non-binding committee, representative of all user groups, to govern the grounds. He added that the committee could be established and convened to discuss usage such as tennis tournaments and events. This committee could refer to a centralised calendar and give the event a stamp of approval for Council.

Councillor Ndiaye (SN) enquired if a s355 Committee would be appropriate.

Councillor Spooner (PS) added that Council currently manages different facilities and community halls with s355 Committee’s and Boards of Management, so this option should be explored.

JM made suggestions on how the committee would operate, noting that primary users could have two representatives, whilst others could have one. He added that the committee could meet two or three times a year to discuss issues such as maintenance and that this model could assist in achieving successful grant applications and savings for those involved.

SW advised that the committee would also require Council representation. He added that this process would include users in the decision making process but expressed his concern that the committee could agree that an event be held on the ground but Council could then refuse.

JM agreed that Council would remain as the governing body and that the committee would act as facilitators.

Darren McAllister (DM) noted that Council have an officer responsible for supporting the s355 Committees and that staff could work with this person on exploring this option.

SN expressed her desire for the Committee to be comprised of primary users of the grounds.

4.     

Ground Use

Michael Matthews (MM) noted that the pom sought to change the grounds from predominantly a sports ground to general use. He added that the document should be enabling, not restrictive. MM also noted that he has had several conversations with concerned individuals who believe that the proposition would be to change the grounds to commercial use, which is totally incorrect.

SN requested that camping not occur on the grounds and asked that dogs in the park be addressed.

There was a consensus amongst those present that camping should not occur on the grounds, though DM noted that there have been requests for training camps to take place there. PS suggested that training could occur on the grounds but camp elsewhere, such as at the Cavanbah Centre.

Stephen Eakin (SE), representing Byron Bay Basketball, noted that clashes were an issue across all facilities. He provided the example of usage at the Cavanbah Centre which spoils the playing surface for basketball. SE requested that this be addressed in the PoM.

SN referred back to the proposed management calendar and asked who would take this on.

JM informed the workshop that Byron Bay Football Club would seek to do this at the grounds, as the club is continuing to grow and they believe the calendar is necessary. He noted that they have had similar experiences to Byron Bay Basketball, such as tracks being left on playing fields after boot camps. JM suggested that licences be introduced as there are for kayaks.

MM explained that the grounds would need to be classed as general community use for such a proposal.

The workshop discussed the pros and cons of dividing certain sections of the grounds for sporting use and community use, as well as establishing all the ground as community use.

The workshop also discussed ideas for events which could occur on the grounds if community use were implemented, such as the surf fest and an outdoor cinema evening.

SN asked how the Scout Hall would be represented, if at all. The workshop discussed the current usage of the hall.

MM suggested that this would be referred back to the PoM.

SN stated that specific areas should be retained as sporting use but the rest could be for community use. She added that she did not see an advantage in making it all one use.

SW noted that this was contrary to his understanding of the intention for the site but agreed that different views and ideas were crucial to this process.

5.     

Outcome

Those present agreed on the following action items:

Actions:

1.    Minutes distributed to everyone for agreement as record

2.    BBFC to send desired includsions for POM/user association s355 – after meetihg with other users.

3.    Council starts s355 discussions with appropriate officer.

MM stated that an amended version of the draft PoM would be distributed and another workshop would be convened if necessary following feedback on the amended draft.

The workshop concluded at 6.39pm.

Venue

Conference Room, Station Street, Mullumbimby

Date

Thursday, 15 November 2018

Time

11.30am

Committee Recommendation:

That the minutes of the Audit, Risk and Improvement Committee Meeting held on 16 August 2018 and Extraordinary Audit, Risk and Improvement Committee Meeting held on 11 October 2018 be confirmed.                                                                                                                             (Georghiou/Cameron)

The recommendation was put to the vote and declared carried.

Report No. 4.1             Audit, Risk and Improvement Committee Constitution Review

File No:                        I2018/1655

Committee Recommendation:

That the Audit, Risk and Improvement Committee adopt the updated Constitution (E2018/71315).

 (Cameron/Georghiou)

The recommendation was put to the vote and declared carried.

Report No. 4.2             2017/2018 Financial Statements

File No:                        I2018/2139

Committee Recommendation:

That the Audit, Risk and Improvement Committee notes the report on the 2017/2018 Financial Statements and the Draft 2018 Client Service Report received from the NSW Audit Office.

(Georghiou/Hunter)

The recommendation was put to the vote and declared carried.

Procedural Motion

Committee Recommendation:

1.       That pursuant to Section 10A(2)(f) refer to relevant part of Act below) of the Local Government Act, 1993, Council resolve into Confidential Session to discuss the following report, namely (subject of report).

2.       That the reasons for closing the meeting to the public to consider this item be that on balance it is considered that receipt and discussion of the matter in open Council would be contrary to the public interest                                                                                                                        (Georghiou/Hunter)

The recommendation was put to the vote and declared carried.

Report No. 5.1             Confidential - Fraud and Corruption Control

File No:                        I2018/1752

Committee Recommendation:

That the Audit, Risk and Improvement Advisory Committee:

1.    Endorse the Fraud and Corruption Control Policy (E2018/71390) and Strategy (E2018/71426).

2.    Recommend that Council place the Fraud and Corruption Control Policy (E2018/71390) on public exhibition for a period of 28 days, and in the event:

a)    that any submissions are received on the draft policy those submissions be reported back to Council prior to the adoption;

b)    that no submissions are received the draft policy be adopted.

3.    Note the Internal Investigations Procedure.                                                         (Georghiou/Lyon)

The recommendation was put to the vote and declared carried.

Report No. 5.2             Confidential - Internal Audit Progress Report - November 2018

File No:                        I2018/1581

Committee Recommendation:

That the Audit, Risk and Improvement Advisory Committee:

1.       Note the Internal Audit Activity Report – November 2018 (E2018/89644)

2.       Endorse the completion of recommendations as per table 1

3.       Endorse the revised Internal Audit Plan                                                            (Georghiou/Lyon)

The recommendation was put to the vote and declared carried.

Report No. 5.3             Confidential - External Audit Progress Report - November 2018

File No:                        I2018/1582

Committee Recommendation:

That the Audit, Risk and Improvement Advisory Committee:

1.       Note the progress of Council’s External Audit Recommendations

2.       Endorses the completion of those noted in Table 1 and items 2, 14 and 18 in Table 2.

(Georghiou/Cameron)

The recommendation was put to the vote and declared carried.

Report No. 5.4             Confidential - Risk Management Framework

File No:                        I2018/1754

Committee Recommendation:

That the Audit, Risk and Improvement Advisory Committee endorse the Risk Management Framework (E2018/51599, E2018/61724 and E2018/83700).                                                 (Georghiou/Hunter)

The recommendation was put to the vote and declared carried.

Report No. 5.5             Confidential - Information Security Management System

File No:                        I2018/1983

Committee Recommendation:

That the Audit Risk and Improvement Committee note the update provided in the report on the Information Security Management System.                                                                               (Georghiou/Hunter)

The recommendation was put to the vote and declared carried.

Venue

Conference Room, Station Street, Mullumbimby

Date

Thursday, 29 November 2018

Time

11:30am

Committee Recommendation:

1.   That the minutes of the Byron Shire Floodplain Risk Management Committee Meeting held on 13 September 2018 be confirmed.

2.   The minutes of the meeting held on 13 September 2018  were noted, and the Committee Recommendations adopted by Council without changes, at the Ordinary Meeting held on 18 October 2018.

                                                                                             (Dey/Hackett)

The recommendation was put to the vote and declared carried.

Report No. 4.1             North Byron Floodplain Risk Management Study - Update

File No:                        I2018/1954

Committee Recommendation:

1.    That  the committee note the report.

2.    That Council recognise the weakness of service provided by the consulting company which prepared the Flood Study and consider that in future engagements.

3. That the combination of ocean outlets and dredging  is considered as another  mitigation option.

(Lyon/Bolden)

The recommendation was put to the vote and declared carried.

Venue

Conference Room, Station Street, Mullumbimby

Date

Thursday, 29 November 2018

Time

2.00pm

Committee Recommendation:

1.   That the minutes of the Coastal Estuary Catchment Panel Meeting held on 27 September 2018 be confirmed.

2.   The minutes of the meeting held on 27 September 2018 were noted, and the Committee Recommendations adopted by Council without changes, at the Ordinary Meeting held on 22 November 2018.

(Dey/Lambourne)

The recommendation was put to the vote and declared carried.

Report No. 4.1             Coastal Projects and Update

File No:                        I2018/2002

RECOMMENDATION:

That the Coastal and Estuary Catchment Panel note the Coastal Projects update.

Note: Alternative Flowpath Project Updated to be included in next Agenda

Report No. 4.2             Items for the Panel Requested by Duncan Dey

File No:                        I2018/1890

Committee Recommendation:

1.   That Council convert the current Panel to Advisory Committee, appoint current community representatives and Councillors to the Committee and advertise for new members if required.

2.   That Council endorse a constitution as discussed on 29 November 2018.

(Dey/Hackett)

The recommendation was put to the vote and declared carried.

Venue

Conference Room, Station Street, Mullumbimby

Date

Thursday, 31 January 2019

Time

11.30am

Committee Recommendation:

1.   That the minutes of the Water, Waste and Sewer Advisory Committee Meeting held on 1 November 2018 be confirmed.

2.   The minutes of the meeting held on 1 November 2018 were noted, and the Committee Recommendations adopted by Council without changes, at the Ordinary Meeting held on 22 December 2018.

(Tidswell/Fawcett)

The recommendation was put to the vote and declared carried.

Procedural Motion

Committee Recommendation:

That Council change the order of business to deal with Reports 4.5; 4.7; 4.6; 4.1; 4.2; 4.4 and 4.3 next on the Agenda.

(Ndiaye/Lyon)

The recommendation was put to the vote and declared carried.

Report No. 4.5             The remediation & rehabilitation of the Myocum Quarry Landfill

File No:                        I2019/17

Committee Recommendation:

That WWSC receive further information on the status and obligations of rehabilitation on Council’s quarry and other quarries.

(Green/Fligelman)

The recommendation was put to the vote and declared carried.

Report No. 4.7             Illegal Dumping and Litter Education and Enforcement Plan

File No:                        I2019/66

Committee Recommendation:

That Council endorse the implementation of the Illegal Dumping and Litter Education and Enforcement Plan 2019.

(Lyon/Fawcett)

The recommendation was put to the vote and declared carried.

Report No. 4.6             Make the Switch Program - Six Month Report

File No:                        I2019/59

Committee Recommendation:

That the Council note the December 2018 - Six Month progress report for the Plastic Free Byron Make the Switch program and communicate successes to key stakeholders.

(Coorey/Ndiaye)

The recommendation was put to the vote and declared carried.

Report No. 4.1             Murtagh Wetlands Report Update

File No:                        I2019/10

Committee Recommendation:

Recommendations

1.       That Council note the report State and performance of Byron Bay STP Constructed Wetlands and 24 Ha (E2019/4107) and undertake the recommendations of the report.

2.       That Council also consider monitoring phosphorus level in the soil of the Wetland area in order to monitor sequestration of phosphorus over future years.                                                                      

3.       That Council note the report Belongil Water Cycle Study, Scoping Brief -BSC E2019/3137 and undertake the recommendations of the report

4.       That Council note the report Sandmining drain/track status and impact on Belongil catchment E2019/3138 and undertake the recommendations of the report

5.       That Council undertake piezometric monitoring along the track in preparation for in depth hydrological studies to determine the possible role or impact of the mining drain in the upper Belongil catchment.

                                                                                                                (Dey/Coorey)

The recommendation was put to the vote and declared carried.

Report No. 4.2             Mullumbimby Inflow and Infiltration Update

File No:                        I2019/11

Committee Recommendation:

That the Committee note the report

(Dey/Ndiaye)

The recommendation was put to the vote and declared carried.

Report No. 4.4             Update on alternate flow path for treated effluent from West Byron STP

File No:                        I2019/14

Committee Recommendation:

1.       That Council consider further options for the Additional Flow Path due to the fact that the one currently being considered (Option 2) cannot be used during moderate to heavy rainfall periods.

2.       That the options could include (but not limited to) the creation of biodiversity stewardship sites on private property, seeking contributions from developments to strategic environmental repair in locations confirmed as the highest priority for the catchment, an environmental levy and grant funding.

(Dey/Lyon)

The recommendation was put to the vote and declared carried. Col against

Report No. 4.3             Items Requested by Duncan Dey

File No:                        I2019/12

RECOMMENDATION:

That Council note that the Committee meeting ran over time and the this item has been not discussed and have been referred to a meeting of this Committee as the first item in the Agenda.

No. 4.8 New Item: Frequency of the WWSC meetings.

Committee Recommendation:

That Council consider holding a minimum of 5 committee meetings per year.

                                                                                                                                     (Dey/Green)

The recommendation was put to the vote and declared carried

Venue

Meeting Room 2, Station Street, Mullumbimby

Date

Friday, 8 February 2019

Time

10:00am

Committee Members

Katherine Boulton – Roads and Maritime Services

Sgt Michael Stewart – Police

Cr Basil Cameron

Tamara Smith MP

Recommendation:

That the minutes of the Local Traffic Committee Meeting held on 29 January 2019 be confirmed.

Report No. 6.1             Byron Bay Transport Interchange - Regulatory Signage

File No:                        I2019/121

This report seeks LTC concurrence and endorsement for the proposed regulatory signs and line marking for the Byron Bay Transport Interchange project.

This project is a Transport for NSW project, being delivered by Sydney Trains.  The road area is located on Transport for NSW land however; Council and the Local Traffic Committee are still required to endorse the line marking and regulatory signage through the LTC process.

A detailed pavement marking and signage plan will be available at the meeting in A2 format.

Committee Comments

Tamara Smith raised the concerns relating to pedestrian safety at shared crossing at the north.

RMS request Council investigate other opportunities to improve connectivity and safety in this location.

LTC recommendation acknowledges that due to site constraints compromises have had to be made with regards to pedestrian share path crossing points and path way and vehicle conflict arrangements.

Management Comments

That management support request to TfNSW to consider extension of the arc of the northern shared path within TfNSW land

Committee Recommendation:

That the Local Traffic Committee endorse the Line Marking and Signage Plan for the Byron Bay Transport Interchange as per Attachment 1 (#E2019/5213).

(Boulton/Stewart)

The recommendation was put to the vote and declared carried unanimously.

Report No. 6.2             Railway Hotel and Lawson Street South Carparks - Regulatory Signage

File No:                        I2019/122

This report seeks LTC concurrence and endorsement for the proposed regulatory signs and line marking for the Railway Hotel and Lawson Street South Carparks, Byron Bay.

This project is a Transport for NSW project, being delivered by Sydney Trains.  The car park area is located mostly on Transport for NSW land, with a small portion on Council land however; Council and the Local Traffic Committee are still required to endorse the line marking and regulatory signage through the LTC process.

A detailed pavement marking and signage plan will be available at the meeting in A2 format.

Committee Comments

Consider further reductions of internal signs, parking signs through the use of entrance signage and line marking.

TfNSW consider this changes in consultation with RMS, Police and Council staff

Management Comments

N/A

Committee Recommendation:

That the Local Traffic Committee endorse the Line Marking and Signage Plan for the Railway Hotel and Lawson Street South Carparks as per Attachment 1 (#E2019/9818);

(Boulton/ Stewart)

The recommendation was put to the vote and declared carried unanimously.

Venue

Meeting Room 1, Station Street, Mullumbimby

Date

Tuesday, 29 January 2019

Time

10.30am

Committee Members

Katherine Boulton – Roads and Maritime Services

Snr Constable Chris Davis – Police

Cr Basil Cameron

Tamara Smith MP

Committee Recommendation:

That the minutes of the Extraordinary Local Traffic Committee Meeting held between 22 -29 November 2018 be confirmed.

(Smith/Cameron)

The recommendation was put to the vote and declared carried unanimously.

Report No. 6.1             Council Resolution 18-626 - Free Motor Bike Parking in Byron

File No:                        I2018/2413

COUNCIL RESOLUTION 18-626

1.       That Council note the status and proposed actions relating to the parking schemes in Mullumbimby, Bangalow and Brunswick Heads.

2.       That Council receive a further report detailing the performance review of the parking schemes at Mullumbimby, Bangalow and Brunswick Heads at the April 2019 Council meeting.

3.       That within the current inactive zones associated with current parking layouts and existing kerb blisters, Council undertake a 12 month trial to provide free motorcycle and scooter parking spaces in the following:

·    Western edge of the beach front car park at the north end of Jonson St.

·    On southern edge of Bay St in front of the Beach Hotel.

·    The eastern end of Lateen Lane (aka Lawson Lane in Google maps)

·    Council car park at the north end of Middleton St.

4.       That the current parking spaces for motorbike / scooter parking in Wategos be provided free of charge during the trial

In respect of items 1 and 2 above, no action is required from LTC.

The report below outlines the recommended process to role out items 3 and 4 above and seeks concurrence from LTC for the necessary changes in parking signage and line marking to enact the resolution.

INSTALLATION PROCESS

Council resolved to prove a 12 month trial to provide free motorcycle and scooter parking at the above locations and convert the metered motorcycle spaces at Wategos to free parking during the trial period.

Prior to rolling out the free motorcycle parking the concept design is being submitted to LTC for regulatory advice. This is due to:

·    The spaces being located within a number of Parking Schemes within Byron,

·    The conversion of Pay Parking to Free Parking, and

·    The changes proposed to regulatory signs and lines.

CONCEPT DESIGN LAYOUT

The snippet below represent to concept layouts. Note linemarking and drawings not to scale but still reflect the number of spaces proposed – 25 spaces. Only 10 each are proposed in Lanteen Lane and Bay St to ensure adequate sight lines and clearance for cars and pedestrians.

PAY PARKING SCHEME IMPACTS

The proposed trial is not expected to significantly impact the pay parking schemes in Byron Bay.

Currently motor bikes are required to pay the metered pay parking fee for using a standard car space. Introducing 25 new motor bike spaces will free up 25 car spaces for cars.

At Wategos there are currently 12 motor bike spaces that are metered. Anecdotally, these spaces are not in high demand. Converting them to free parking is not expected to significantly impact Pay Parking revenue.

LTC is requested to support changes to regulatory parking signage and line marking as detailed in the concepts and /or as deemed necessary to implement items 3 and 4 of Council resolution 18-626.

Committee Comments

None.

Management Comments

There were no management comments.

Committee Recommendation:

That Council endorse modifications to regulatory parking signage and line marking in Byron Bay and Wategos Beach area deemed necessary to implement the proposed motorcycle parking identified in Council Resolution 18-626.

(Cameron/Davis)

The recommendation was put to the vote and declared carried unanimously.

Report No. 6.2             Bayshore Drive Roundabout Project - Traffic Management

File No:                        I2019/48

The Bayshore Drive Roundabout project involved implementing some additional traffic control measures to effectively manage the traffic during construction. When traffic measures are implemented as part of a roadworks project, they do not require LTC approval. These measures included:-

1. No Right Turn into Melaleuca Drive when driving eastbound on Ewingsdale Road.  This was implemented as a result of the No U-Turn signs not being effective enough to reduce the number of ‘shortcutting’ motorists when traffic was banking up on Bayshore Drive as requested by Police.

Now that the roundabout has been constructed, the Bayshore Drive intersection functionality will improve and the shortcut movements should significantly reduce.  To assist local residents access their properties down Melaleuca Drive, it is suggested the signage revert to No U-Turn and continue to be monitored to ensure this level of regulation is effective.  This intersection may be modified as part of the Ewingsdale Road duplication project, at which time modelling will confirm the arrangement and formation of the road at this location.

2. No Parking at the entrance to Banksia Drive on both sides of the road as per the attached plan. This was implemented as a result of the additional traffic on Banksia Drive and the resulting congestion at the entrance to Banksia Drive.

This temporary arrangement was not removed at the completion of the roundabout works as it has been deemed to be an effective traffic control measure at the entrance to Banksia Drive in making it safer for the large number of vehicles using this intersection. Therefore, it is proposed to remain in place until such time as the entrance to Banksia Drive is modified as part of the Ewingsdale Road duplication project.  At this time it is anticipated that this intersection (subject to modelling and detailed design) may become a left in, left out only intersection, which would negate the need for the additional space created by No Parking.  At this time, it could be reviewed and possibly removed.

Committee Comments

None

Management Comments

There were no management comments.

Committee Recommendation:

1.       That the signs at Melaleuca Drive remain permanently as No U-Turn until such time as the entrance to Melaleuca Drive and the formation of Ewingsdale Road is upgraded or modified as part of the Ewingsdale Road duplication project.

2.       That the No Parking at the entrance to Banksia Drive remain in place until such time as the entrance to Banksia Drive is upgraded or modified as part of the Ewingsdale Road duplication project.

3.       That both of these locations are monitored and reviewed as part of the Ewingsdale Road duplication project to ensure the relevancy of the traffic control measures in place as the project progresses.

4.       That the businesses with road frontage that has been directly affected by the No Parking on Banksia Drive be notified of the permanency of the arrangement.

(Smith/Boulton)

The recommendation was put to the vote and declared carried unanimously.

Report No. 6.3             Signage requests from Compliance Team - Lighthouse Road and No Name Lane, Byron Bay

File No:                        I2019/52

BACKGROUND

Council’s Parking Enforcement team have described the following traffic  issues:

Lighthouse Road Byron Bay

Vehicles are constantly parking along the southern side of the road between No Name Lane and Lee Lane.  Drivers are often parking their vehicles in a dangerous position and enforcement officers are unable to issue infringements without parking signage. 

Council receives numerous complaints and requests from the public to have something done about this stretch of road. It is recommended that the installation of  “No Stopping” signs and yellow line marking where considered appropriate would make this road safer for the public.  The images below show how close the vehicles are to the road.

Figure 1. Lighthouse Road near Lee Lane

Figure 2.  Lighthouse Road near Lee Lane, looking southwest.

No Name Road (Unnamed Road 10)

The entire lane way has become a popular area for vehicles parking and camping on both sides of the lane and on corners making it narrow and difficult for residents to enter and exit their properties. In addition, if an emergency vehicle such as a fire truck had to enter it would be virtually impossible for them to perform their duties as access would not be possible.

It is recommended that the installation of  “No Stopping” signs and yellow line marking where considered appropriate would make this road safer for the public and provide for better access for emergency vehicles.

Figure 3.  Un-named Road 10

Figure 4. Un-named Road 10

Figure 5. Un-named Road 10

LOCALITY PLAN

Committee Comments

The committee noted that these types of line marking issues come up regularly, and discussed how these items can be dealt with more efficiently in future. Parking compliance in this area can be enforced through NSW Road rules however council’s enforcement team require signage and line marking for most effective enforcement.

Member Boulton asserted the need for regulatory items to come before the LTC. For the current item, the LTC are to receive a design drawing showing the line marking and signage points that were  implemented.

Management Comments

There were no management comments.

Committee Recommendation:

That Council install “No Stopping” signs and yellow line marking where considered appropriate in Lighthouse Road and No Name Road Byron Bay to improve road safety.

(Boulton/Cameron)

The recommendation was put to the vote and declared carried unanimously.

Report No. 6.4             Byron Bay Transport Interchange - Regulatory Signage

File No:                        I2019/83

This report seeks LTC concurrence and endorsement for the proposed regulatory signs and line marking for the Byron Bay Transport Interchange project.

This project is a Transport for NSW project, being delivered by Sydney Trains.  The road area is located on Transport for NSW land however; Council and the Local Traffic Committee are still required to endorse the line marking and regulatory signage through the LTC process.

A detailed pavement marking and signage plan will be available at the meeting in A2 format.

Committee Comments

Member Smith has received many concerns from residents. Member Smith raised questions about pedestrian movement. A presentation from designers to understand the development and how it flows is necessary before any recommendations can be made. 

Member Boulton suggested postponing Report 6.5 until further information is provided. This item to be deferred to an extraordinary meeting, and consideration of a site visit, and receive further information from RMS.

Member Smith requested experts from the Masterplan Committee,  the Bypass Project team, and a representative from Transport NSW attend.

Management Comments

There were no management comments.

RECOMMENDATION:

Item deferred.

Report No. 6.5             Railway Hotel and Lawson Street South Carparks - Regulatory Signage

File No:                        I2019/86

This report seeks LTC concurrence and endorsement for the proposed regulatory signs and line marking for the Railway Hotel and Lawson Street South Carparks, Byron Bay.

This project is a Transport for NSW project, being delivered by Sydney Trains.  The car park area is located mostly on Transport for NSW land, with a small portion on Council land however; Council and the Local Traffic Committee are still required to endorse the line marking and regulatory signage through the LTC process.

A detailed pavement marking and signage plan will be available at the meeting in A2 format.

Committee Comments

Member Boulton has not seen the detailed pavement and signage plan.

Member Smith has concerns about pedestrian safety and connectivity linkages.

Member Cameron raised questions about the number of signs and their appropriateness. There is a need to see how this project links into a total vision. This item to be deferred to an extraordinary meeting. Consideration of a site visit, and to receive further information from RMS.

Management Comments

There were no management comments.

RECOMMENDATION:

Item deferred.

Report No. 7.1             Adoption of Constitution for Local Traffic Committee

File No:                        I2019/50

At the Local Traffic Committee meeting of 16 January 2018, the committee discussed matters in relation to Report No.6.1 – Council resolutions and Recommendation Processes.

From those discussions, a draft constitution for the Local Traffic Committee was developed and presented to the Local Traffic Committee at the 15^th May meeting where the Local Traffic Committee recommended:

That the draft constitution attached to this report is noted and the committee comments be provided to finalise the constitution document prior to adoption by Council.

At the 23 August 2018 ordinary Council meeting, Council resolved as follows:-

On the 20 November 2018, the scheduled Local Traffic Committee meeting was deferred due to the absence of the Chairperson and uncertainty about procedural matters when these circumstances occur.  As a consequence, the Constitution was not formally adopted.

This event highlighted the potential need to include in the Constitution a procedure for nominating a Vice Chairperson who would step in to run meetings in the absence of the Chairperson and procedures to be followed to enable meetings to be held as the current frequency of meetings is problematic to approvals timing for community events and the like when meetings need to be cancelled or deferred.

The committee is requested to review the final draft document, consider any further changes in respect of chairing meetings, modify the document where necessary and recommend that Council adopt the 2018 Local Traffic Committee Constitution, in accordance with RMS guidelines and any other regulations, and procedures relating to the delegation to Councils, as set out in Section 50 of the Transport Administration Act 1998.

Committee Comments

The committee  recommends adopting the constitution as is, with the following amendments:

Section 4, delete “council officer” keep “ any councillor”.

Section 6, delete “The convenor may be the Council’s voting member or may be an additional non-voting member of he LTC” .

Section 9, delete dot points 1 and 2.

Member Smith agreed with alternative meeting formats and supports the use of technology/skype if necessary.  Additional electronic meetings are OK, although the committee acknowledges face to face meeting are required for complex proposals.

Management Comments

There were no management comments.

Committee Recommendation:

That Council adopt the Constitution for the Local Traffic Committee as amended.

(Cameron/Smith)

The recommendation was put to the vote and declared carried unanimously.