Minutes of Meeting
Local Traffic Committee Meeting
Venue |
Electronic Meeting |
Date |
Friday, 15 March 2019 |
Time |
Electronic Meeting |
Committee Members |
Katherine Boulton – Roads and Maritime Services Snr Constable Chris Davis – Police Cr Basil Cameron Tamara Smith MP |
Local Traffic Committee Meeting Minutes 15 March 2019
Report of the EXTRA Local Traffic Committee Meeting held ELECTRONICALLY via email between Friday, 15 March 2019 and Friday 22 MARCH 2019
File No: I2019/410
Meeting Commenced: 10:30am Friday 15th March 2019
PRESENT:
Councillor: Cr Basil Cameron
Roads and Maritime Services Representative: Katherine Boulton
Police: Snr Constable Tony Darby
Tamara Smith MP
Staff: Evan Elford and Andrew Pearce
There were no apologies.
There were no declarations of interest raised.
Adoption of Minutes from Previous Meetings
That the minutes of the Local Traffic Committee Meeting held on 8 February 2019 be confirmed. The recommendation was put to the vote and declared carried. |
There were no matters arising.
Outstanding Issues/Resolutions
None.
Matters for Traffic Engineering Advice
Report No. 8.2 Events - Byron Writers Festival 2019 - Road Closure File No: I2019/190
|
Summary
Council has received an event application and Traffic Management Plan (TMP) and Traffic Control Plan (TCP) for the 2019 Byron Writers Festival to be held between Friday 2rd August and Sunday 4th August 2019.
OFFICER RECOMMENDATION
That Council endorse the 2019 Byron Writers Festival to be held 2-4 August.
BACKGROUND
The event site is located on Bayshore Drive. The majority of traffic to the site will be via the Bayshore Drive Roundabout on Ewingsdale Road. See attached for the 2019 TCP and TMP, prepared by Ingen Consulting. According to the event organiser’s 2018 Writers festival Post Event Report, last year’s festival saw 12 000 tickets sold with 55% of visitors staying for four days or more, and 12% for over seven days. The festival will therefore contribute to additional traffic in the lead up to, during and after the festival. ISSUES Ewingsdale Road is susceptible to queuing which can build up congestion on the Pacific Motorway leading up to the Byron Bay exit, particularly the southbound lane of the motorway. This year the Byron Writers festival may coincide with the monthly Sunday Market at Butler Street car park on 4th August which may exacerbate the traffic issues on Ewingsdale Road. (Due to anticipated construction Commencing in July 2019, this may change) Although not formalised in the TCP, the attached Traffic Management Plan proposes: · The consultant liaise RMS to include the Writers Festival on the existing VMS sign messaging on the Motorway.
Previously, Council's post event report has suggested Thursday to Sunday traffic control. The current TMP does not specify the dates or times for traffic control. It is recommended that traffic control plans be implemented from Thursday to Sunday. Pedestrian: It is proposed to retain pedestrian traffic within the parking area as much as possible and provide a pedestrian road crossing over the existing drain opposite the site entry. North of the car park entrance, Bayshore Drive is proposed to be a 10km/hr Shared Zone to increase pedestrian safety. Traffic controllers are proposed on Bayshore Dr at pedestrian crossings from the car park. Parking: No changes are proposed to car park entrance. Bus drop off area is proposed at the end of Bayshore Dr within the cul-de-sac. A dedicated taxi and Uber drop off area is proposed within the car park area located at the SE corner of the car park. PWD parking is proposed within the Share Zone in the same location as last year. With respect to the TCP, Council makes the following recommendations: · Document who can change and approve the TCP on the day for unforeseen circumstances. · Implement the traffic control plan between Thursday to Sunday as the minimum time frame.
Pacific Motorway Given that congestion in the southbound lane of the Pacific Motorway leading up to the Byron Bay exit is a daily occurrence, the Byron Writers Festival is only a contributor of traffic on the Pacific Motorway. The Writer’s Festival proposes to liaise with RMS to include the Writers Festival in the existing VMS sign messaging on the Motorway. This will occur through liaison rather than formalising in the TCP's, as the VMS's are controlled by RMS, not Council. Placement of additional mobile VMS's on the Pacific Motorway is not considered justified and resulting decentralisation of VMS messaging would likely add to confusion amongst motorists. Bayshore Drive roundabout Bayshore Drive Roundabout is now completed and fully operational. This is expected to improve local traffic flow at this intersection compared to 2018. The TCP directs traffic exiting the site and heading for Byron Town Centre to turn left into Sunrise Blvd. This helps to reduce congestion at the Bayshore Dr Roundabout. Traffic heading west along Ewingsdale Rd from Byron Town Centre is directed to turn right at the Bayshore Dr Roundabout. As a contingency, it is recommended that if significant traffic congestion occurs at the Bayshore Drive Roundabout with east bound traffic backing up towards The Farm and the Motorway then west bound traffic arriving from Byron Town Centre is to be directed towards the event via Sunrise Blvd. This is expected to relieve some traffic congestion at the Bayshore Drive Roundabout. Speed zones Following Council's recommendations, a 40km/h speed zone from the rail crossing to the car park entrance on Bayshore Drive, and 10km/h from the car park entry to the end of Bayshore Drive will be implemented. The latter is expected to improve the pedestrian safety on Bayshore Drive in the vicinity of the pedestrian crossing. These speed zones are depicted on the attached Traffic Control Plans. Traffic Control Plans The attached traffic control plans reflect the above discussions COUNCIL IMPLICATIONS
§ Budget/Financial The event organisers have a Council Memorandum of Understanding (Item 2.1 Councils role and responsibilities) which waives fees for the relevant Approval of Road Events pursuant to s144 of the Roads Act fee.
§ Asset Management Not applicable.
§ Policy or Regulation Delegated to council for authorisation in conjunction with: - Actions required to control traffic- Part 8 (Sections 114 to 124) Roads Act, 1993. - Prescribed traffic control devices - division 1 of Part 4 (Sections 50 to 55) Road Transport (Safety and Traffic Management) Act, 1999. - R5-1-3 Parking (Disable) – NSW Road Rules 203, $541 fine - R5-400 No Stopping - NSW Road Rules 167, $253 fine - R5-41 No Parking (specified times) - NSW Road Rules 168, $108 fine.
§ Consultation A condition of the endorsement of this event is that appropriate consultation is undertaken, including: 1. Advertising the impact of the event in the local newspaper and on the Council website. 2. Informing community and business that are directly impacted. 3. Liaising with bus and taxi operators. 4. Consulting with emergency services.
§ Legal and Risk Management If vehicles cause congestion on Bayshore Drive then this could directly impact a Regional Road – Ewingsdale Road. RMS Traffic Engineering Department requires separate approval of the TMP and TCP.
|
Committee Comments Boulton: No issues, the usual RMS ROL process to be followed for VMS on state roads. Management Comments There were no management comments.
|
1. That Council endorse the Byron Bay Writers Festival 2-4 August 2019, that includes the installation of temporary regulatory signage including No Stopping, No Parking and Disability Parking Signs between 8am and 6pm, subject to:
a. The traffic control plan is to operate Thursday 1st August to Sunday 4th August.
b. West bound event traffic arriving from Byron Town Centre is to be directed down Sunrise Blvd, as a contingency, if east bound traffic on Ewingsdale Rd is queued back onto the Motorway.
c. Document who can change and approve the TCP on the day for unforeseen circumstances.
2. That the approval provided in Part 1 is subject to:
a. separate approvals by NSW Police and RMS being obtained
b. implementation of the approved Traffic Management Plan and Traffic Control Plan, including the use of signed detours, as designed and implemented by those with appropriate accreditation
c. that the impact of the event be advertised via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints
d. the event be notified on Council’s webpage
e. the event organiser:
i. undertake consultation with community and affected businesses including adequate response/action to any raised concerns
ii. undertake consultation with emergency services and any identified issues addressed
iii. hold $20m public liability insurance cover which is valid for the event (Smith/Boulton) The recommendation was put to the vote and declared carried unanimously. |
Report No. 8.3 Bus Stop & Street Signage Relocation - Bonanza Drive, Billinudgel File No: I2019/198
|
SUMMARY Council has received an application to construct a driveway crossover at 6 Bonanza Drive Billinudgel. This driveway crossover conflicts with an existing Bus Stop used predominately by NSW Transport Trainlink. The applicant has applied to relocate this bus stop. BACKGROUND DA consent was granted for an industrial development at 6 Bonanza Drive, Billinudgel. The proposed driveway alignment conflicted with an existing Bus Stop and street signage. As a result conditions required the relocation of the Bus Stop and street signage to a location acceptable to Council and subject to the LTC recommendation. The bus stop is currently used only by NSW Transport Trainlink. They have been contacted and informed the applicant and Council that LTC is responsible for installing/moving the bus stop. In addition, typically, if LTC approves the request the bus operator would submit a bus service adjustment to Transport for NSW. Given NSW Transport is the bus operator they have already referred the matter to NSW regional Trainlink for comment. To date, no feed back has been provided. Currently buses stop here approximately twice a day, once in the morning and once in the afternoon. Figure 1 below shows the proposed driveway design and conflict with existing bus stop and street signs. The left driveway (this is the southern driveway) is proposed as one way in (entry only). The right driveway (the northern driveway) is proposed to be one way out (exit only). It is proposed to relocate the bus stop to the right of the northern driveway.
The cost of moving the Regional bus sign and the existing regulatory signage to the new location will be the responsibility of the developer.
It is anticipated a bus stopped at the relocated bus stop will overhang the northern driveway for a short period of time (approximately 5 minutes in the morning and the afternoon) and would cause minimal disruption to the proposed development. The bus would not prevent vehicles entering the site.
KEY ISSUES
· The relocation of the bus stop and street signage will be at the developer’s expense. · The applicant has contacted Transport for NSW and is awaiting feedback. · The Bus Stop is currently only used by NSW Transport TrainLink. · The Bus Stop relocation will not alter bus or vehicle routes. · Proximity and setback to Wilfred St intersection. · The developer is willing to accept minor temporary blockage of the proposed northern driveway.
COUNCIL IMPLICATIONS
§ Budget/Financial Developer to pay for bus stop and street signage relocation..
§ Asset Management Nil.
§ Policy or Regulation To comply with Australian Standards, Transport for NSW and RMS requirements.
§ Consultation The applicant is to consult with Transport for NSW and comply with Transport for NSW requirements.
§ Legal and Risk Management The relocation of the bus stop and street signage is to comply with Australian Standards, Transport for NSW and RMS requirements.
Figure 1: Concept plans showing the existing signage and proposed signage relocation highlighted in yellow.
|
Committee Comments Boulton: Questions around the length of bus zone. Is there not another location that can accommodate the entire length of the bus? Has adjoining business been consulted regarding loss of customer parking?
Smith: Diagram provided is unclear. More information needed.
Cameron: Concern with process that proposed relocation of an established public transport facility is generated by a development approval impacting on public transport amenity. Concern that the proposal was expressed as a condition to the approval without prior consultation.
Management Comments There were no management comments.
|
That Council supports the relocation of the existing bus stop and regulatory signage subject to: · The cost of the works being the responsibility of the developers, · Approval being obtained from Transport for NSW by the developer, · The bus stop relocation to be in accordance with relevant Australian Standards, Transport for NSW and RMS requirements. (Boulton/Darby) The recommendation was put to the vote and declared carried . Boulton, Darby voted in favour of the motion. Smith and Cameron abstained |
There being no further business the meeting concluded at 12:24pm Friday 22nd March, 2019