Audit, Risk and
Improvement Committee Meeting Minutes
30 May 2019
Minutes of the Audit,
Risk and Improvement Committee Meeting held on Thursday, 30 May
2019
File No: I2019/791
PRESENT: Cr
Basil Cameron, Cr Alan Hunter
Staff: Mark
Arnold (General Manager)
Vanessa
Adams (Director Corporate and Community Services)
Phil Holloway (Director Infrastructure Services)
Anna
Vinfield (Manager Corporate)
Heather Sills (Governance Officer)
Amanda
O’Donnell (Financial Operations Accountant)
Shannon
McKelvey (Executive Officer) – Item 4.1
Phil
Pountney (Manager Business Systems & Technology) - Item 5.6
Community:
Michael Georghiou (Chairperson), Brian Wilkinson, Rae Wills
Internal
Auditors: Cathy Blunt (OCM)
External Auditors
(via teleconference):
Kevin
Franey (TNR) – Item 5.1
Gearoid
Fitzgerald (NSW Audit Office) – Item 5.1
Mr Georghiou (Chair)
opened the meeting at 11:30am and acknowledged that the meeting
was being held on Bundjalung Country.
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Procedural
Motion
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Committee
Recommendation:
1. That
pursuant to Section 10A(2)(d)i of the Local Government Act, 1993, the
Committee resolve to move into Confidential Session.
2. That
the reasons for closing the meeting to the public to consider this item be
that on balance it is considered that receipt and discussion of the matter in
open Council would be contrary to the public interest
(Georghiou/Hunter)
The recommendation was put to the vote and declared carried.
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Item 5.1 was moved to be dealt with first on the Agenda.
Confidential Reports - Corporate and Community
Services
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Report No. 5.1 Confidential - 2018-2019 External
Audit Engagement Plan
File No: I2019/251
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Committee
Recommendation:
1. That
Council notes the External Audit Engagement Plan prepared by the Audit Office
of New South Wales for the year ended 30 June 2019 as outlined in Attachment
1 (#E2019/13601).
2. That the report and
Attachment 1 of the closed part of the meeting remain confidential.
(Georghiou/Wilkinson)
The recommendation was put to
the vote and declared carried.
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Apologies:
Cr Michael Lyon, Pamela Robertson-Gregg (OCM)
Declarations of
Interest – Pecuniary and Non-Pecuniary
There were no declarations of
interest.
Adoption of
Minutes from Previous Meetings
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Committee
Recommendation that the minutes of the Audit, Risk and Improvement
Committee Meeting held on 15 November 2018 be confirmed. (Georghiou/Wills)
The recommendation was put to the vote and declared carried.
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Business Arising from Previous Minutes
There was no business arising
from previous minutes.
Staff Reports -
General Manager
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Report No. 4.1 Local
Government Performance Excellence Program 2018 Report
File No: I2019/680
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Committee Recommendation:
1. That
the Internal Audit, Risk and Improvement Committee notes the Byron Shire
Council LG Performance Excellence Program FY18 Report.
2. That
a Councillor Workshop be provided to outline the value of the LG Performance
Excellence Program and identify the costs and benefits to Council and the
community.
(Cameron/Wills)
The recommendation was put to
the vote and declared carried.
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Confidential
Reports - Corporate and Community Services
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Report No. 5.2 Confidential - Updated Internal Audit
Plan - May 2019
File No: I2019/742
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Committee
Recommendation that the
Audit, Risk and Improvement Committee endorses the Internal Audit Plan, as
updated in May 2019. (Georghiou/Hunter)
The recommendation was put to
the vote and declared carried.
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Report No. 5.3 Confidential - Cash Management Audit
Review
File No: I2019/655
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Committee
Recommendation:
1. That
the Audit, Risk and Improvement Committee notes the Cash Management internal audit
review report.
2. That
the Audit, Risk and Improvement Committee requests management to implement
the recommendations made in the report identified as Confidential Attachment
1 (#E2019/35202).
3. That
the report and Confidential Attachment 1 of the closed part of the meeting
remain confidential. (Georghiou/Wilkinson)
The recommendation was put to
the vote and declared carried.
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Report No. 5.4 Confidential - Payroll Audit Review
File No: I2019/657
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Committee
Recommendation:
1. That
the Audit, Risk and Improvement Committee notes the Payroll internal audit
review report.
2. That
the Audit, Risk and Improvement Committee requests management to implement
the recommendations made in the report identified as Confidential Attachment 1
(#E2019/35209).
3. That
the report and Confidential Attachment 1 of the closed part of the meeting
remain confidential. (Georghiou/Hunter)
The recommendation was put to
the vote and declared carried.
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Report No. 5.5 Confidential - Audit Progress Report
- May 2019
File No: I2019/711
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Committee
Recommendation:
1. That
the Audit, Risk and Improvement Committee notes the Internal Audit Activity
Report - May 2019 (#E2019/35523).
2. That
the Audit, Risk and Improvement Committee endorses the recommendation from
the Executive Team to close off 20 outstanding recommendations in Appendix C
of the attached report (#E2019/35523) due to these actions being confirmed as
complete.
(Georghiou/Hunter)
The recommendation was put to
the vote and declared carried.
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Report No. 5.6 Confidential - Update on IT Actions
File No: I2019/778
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Committee
Recommendation:
1. That the Audit Risk
and Improvement Committee:
a)
notes the update provided in the report on IT risk related activities.
b) records actions as
‘closed’ where management has addressed the issue.
2. That
this update be regularly provided to the Committee as a standing item at each
meeting.
(Georghiou/Hunter)
The recommendation was put to
the vote and declared carried.
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Procedural Motion
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Committee Recommendation that
the meeting move out of confidential session.
(Georghiou/Wilkinson)
The recommendation was put to the vote and declared carried.
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There being no further business the meeting concluded at 1:22pm.
