Byron Shire Reserve
Trust Committee Minutes
23 May 2019
MINUTES OF THE BYRON
SHIRE COUNCIL Byron Shire Reserve Trust
Committee HELD ON Thursday, 23 May 2019 COMMENCING AT 2:48 AND CONCLUDING AT 2:55PM
I2019/739
PRESENT: Cr
S Richardson (Mayor), Cr B Cameron, Cr C Coorey, Cr J Hackett,
Cr A Hunter, Cr M Lyon, Cr J Martin, Cr S Ndiaye and Cr P
Spooner
Staff: Mark
Arnold (General Manager)
Vanessa
Adams (Director Corporate and Community Services)
Phil
Holloway (Director Infrastructure Services)
Shannon
Burt (Director Sustainable Environment and Economy)
Ralph
James (Legal Counsel)
Heather
Sills (Minute Taker)
The Mayor opened the meeting and acknowledged that
the meeting is being held on Arakwal Country and that we pay our respects to
the elders past and present and extend our respect to the Bundjalung clans
whose lands and waters are part of the Shire.
Public Access
There was no public access.
Apologies
There
were no apologies.
Declarations
of Interest – Pecuniary and Non-Pecuniary
Cr Spooner declared a pecuniary interest in Report 4.2. The
nature of the interest being that his employer is the license holder for the
market. Cr Spooner elected to leave the Chamber and did not participate in
discussion and the vote.
Staff
Reports - General Manager
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Report No. 4.1 Lease
to Byron Bay Pre-School Inc
File No: I2019/582
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19-251
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Resolved that
Council, as the Crown Land Manager, delegate to the General Manager the
authority to enter into a new lease with the Byron Bay Pre-School
Incorporated over Lot 9 DP 47024 and Lot 10 DP 47425 being Reserve R96998 as
follows:
a) for
a term of five (5) years;
b) for
the purpose of early childhood education and care;
c) annual
rent be initially set at the value of minimum Crown and thereafter increased
by CPI all groups Sydney for the term of the lease;
d) all
lease preparation and registration costs to be met by the Lessee;
e) the
Lessee pay all outgoings other than annual general land rates;
f) all
maintenance to be carried out by the Lessee at the Lessee’s cost; and
g) the
Lessor provide subsidised rent to the value of market rent as calculated at
6% of the land Unimproved Capital Value less rent payable by the Pre-School
set at the value of minimum Crown rent. (Richardson/Ndiaye)
The motion was put to the
vote and declared carried.
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Report No. 4.2 Temporary
relocation of Community Markets to beachside
File No: I2019/708
In accordance with his earlier declared pecuniary
interest in this matter, Cr Spooner left the Chamber at 2:50pm and returned
following the vote at 2:55pm.
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19-252
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Resolved that Council
as the Crown Land Manager for Lot 10 DP 1049827 being Reserve R82000,
delegate to the General Manager the authority to grant a short-term licence
to the Byron Community Association Incorporated (‘BBCA’) on the
following terms:
a) term
six (6) months;
b) for
the purpose of a community market to be held on the first Sunday of each
calendar month during the term of the licence plus the third Sunday in
December and January;
c) annual
rent be set at $1 if required;
d) that
all special conditions included in the BBCA licence permitting community
markets in the Butler Street Reserve are included in the short-term licence.
e) that
clear vehicular and pedestrian access is retained from Lawson Street to each
sea-kayak trailer;
f) that
the market traffic management plan for the site reflects requirements in e)
above; and
g) that
market stalls are located a discrete distance (as determined at the
discretion of the Market Manager) from both sea kayak operators so as to not
impeded with the commercial nature of sea kayak operations. (Richardson/Hackett)
The motion was put to the
vote and declared carried.
Cr Spooner was not present
for the vote.
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There being no further business the meeting concluded at 2:55pm.
I hereby certify that
these are the true and correct Minutes of this Meeting
as confirmed at
Council’s Ordinary Meeting on .
….…………………………
Mayor Simon Richardson
