Attachments of Ordinary (Planning) Meeting

BYRON SHIRE COUNCIL

Ordinary (Planning) Meeting

Public bsc_logo_150dpi_rgb ATTACHMENTS

EXCLUDED FROM THE

Ordinary (Planning) Meeting AGENDA

OF 19 September 2019

13. Staff Reports

Sustainable Environment and Economy

13.1 PLANNING -Byron Arts and Industry Estate Draft Precinct Plan

Attachment 1... Hip V Hype Precinct Plan.......................................................................... 3

Attachment 2... Special Disclosure of Pecuniary Interest Form....................................... 48

13.2 Proposed RU6 Transition Zone - Outcome of Public Exhibition

Attachment 1... Ballina Council Res 270417/11 - RE 7(d) Scenic Escarpment & Proposed RU6 Zone......................................................................................................... 50

Attachment 2... Proposed Template for RU6 Zone Transition (exhibition version).......... 51

Attachment 3... Submissions RU6 feedback.................................................................... 55

Attachment 4... DPIE Preliminary Advice 20/3/18.......................................................... 178

Attachment 5... Letter to DPE to confirm position RE Proposed RU6 Zone and Updated Land Use Table...................................................................................................... 181

Attachment 6... Letter from DPIE responding to proposed RU6 Transition zone 14/8/19 191

13.3 Draft Mullumbimby Masterplan

Attachment 1... Mullumbimby Masterplan PUBLIC EXHIBITION VERSION................ 193

Attachment 2... Communication Plan Table - Mullumbimby Masterplan....................... 262

Attachment 3... Response to the Suggestions of Guidance Group................................ 266

Attachment 4... Form of Special Disclosure of Pecuniary Interest................................. 269

13.4 Place Planning Cluster Group - A new method of managing implementation of place plans

Attachment 1... Form of Special Disclosure of Pecuniary Interest................................. 271

13.5 Integrated Pest Management Strategy 2019-2029

Attachment 1... Combined submissions report Draft Integrated Pest Management Strategy 24.2018.71.1 Public............................................................................... 273

Attachment 2... Integrated Pest Management Strategy 2019-2029............................... 279

Attachment 3... IPM Project milestones.......................................................................... 320

Infrastructure Services

13.7 Draft Plan of Management Suffolk Park Recreation Grounds

Attachment 1... Draft Plan of Management Suffolk Park Recreation Grounds V2....... 321

Attachment 2... Suffolk Park Recreation Grounds Public Hearing Report - Planners North 343

Attachment 3... Submissions Draft Plan of Management Suffolk Park Recreation Ground 352

BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy 13.1 - Attachment 1

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BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy 13.1 - Attachment 2

Schedule 3 Form of special disclosure of pecuniary interest

submitted under Clause 4.25 of the Code of Conduct for Councillors

1. This form must be completed using block letters or typed.

2. If there is insufficient space for all the information you are required to disclose, you must attach an appendix which is to be properly identified and signed by you.

Important information

This information is being collected for the purpose of making a special disclosure of pecuniary interests under clause 4.24(c) of the Byron Shire Council Code of Conduct for Councillors (the Code of Conduct).

The special disclosure must relate only to a pecuniary interest that a councillor has in the councillor’s principal place of residence, or an interest another person (whose interests are relevant under clause 4.3 of the Code of Conduct) has in that person’s principal place of residence.

Clause 4.3 of the Code of Conduct states that you will have a pecuniary interest in a matter because of the pecuniary interest of your spouse or your de facto partner or your relative or because your business partner or employer has a pecuniary interest. You will also have a pecuniary interest in a matter because you, your nominee, your business partner or your employer is a member of a company or other body that has a pecuniary interest in the matter.

“Relative” is defined by clause 4.4 of the Code of Conduct as meaning your, your spouse’s or your de facto partner’s parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descendant or adopted child and the spouse or de facto partner of any of those persons.

You must not make a special disclosure that you know or ought reasonably to know is false or misleading in a material particular. Complaints about breaches of these requirements are to be referred to the Office of Local Government and may result in disciplinary action by the Chief Executive of the Office of Local Government or the NSW Civil and Administrative Tribunal.

This form must be completed by you before the commencement of the council or council committee meeting at which the special disclosure is being made. The completed form must be tabled at the meeting. Everyone is entitled to inspect it. The special disclosure must be recorded in the minutes of the meeting.

Special disclosure of pecuniary interests

by ____________________________________________________________________________________

[full name of councillor]

in the matter of __________________________________________________________________________

[insert name of environmental planning instrument]

which is to be considered at a meeting of the

______________________________________________________________________________________

[name of council or council committee (as the case requires)]

Report No. __________ to be held on the _________________ day of ________________________ 201

Pecuniary interest
Address of the affected principal place of residence of the councillor or an associated person, company or body (the identified land)
Relationship of identified land to the councillor [Tick or cross one box.]	The Councillor has interest in the land (e.g. is owner or has another interest arising out of a mortgage, lease, trust, option or contract, or otherwise). An associated person of the councillor has an interest in the land. An associated company or body of the councillor has an interest in the land.
Matter giving rise to pecuniary interest[1]
Nature of the land that is subject to a change in zone/planning control by the proposed LEP (the subject land)[2] [Tick or cross one box]	The identified land. Land that adjoins or is adjacent to or is in proximity to the identified land.
Current zone/planning control [Insert name of current planning instrument and identify relevant zone/planning control applying to the subject land]
Proposed change of zone/planning control [Insert name of proposed LEP and identify proposed change of zone/planning control applying to the subject land]
Effect of proposed change of zone/planning control on councillor or associated person [Insert one of the following: “Appreciable financial gain” or “Appreciable financial loss”]

[If more than one pecuniary interest is to be declared, reprint the above box and fill in for each additional interest.]

_____________________________

Councillor’s signature

_____________________________

Date

[This form is to be retained by the council’s general manager and included in full in the minutes of the meeting]

BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy 13.2 - Attachment 2

LEP 2014: Proposed RU6 Transition Zone

Rationale

Protection of the rural landscape values, including scenic amenity, was one of the key messages expressed by the community in the Rural Land Use Strategy

Discussion Paper. Under BLEP 1988 the 7(d) Scenic Escarpment Zone covers most of the escarpment land in the Shire, as well as other visually important areas. During preparation of the shire wide LEP, areas within the 7(d) zone were proposed to be zoned either E2 Environmental Conservation or E3 Environmental Management in accordance with the Byron Shire LES 2008. This is because there is no equivalent zone provided in the Standard Instrument LEP Template (SI LEP) to accommodate such areas.

All 7(d) areas deferred from LEP 2014 are now being assessed against the State Government’s E zones Review Final Recommendations Report and related criteria for applying E Zones. Under the Final Recommendations Report, councils on the Far North Coast are not permitted to use scenic or aesthetic values as an attribute for the application of an E2 or E3 zone or mapped planning controls. The report also states that “A LEP Map is not to be used for areas of scenic protection or aesthetic values”. Whilst some vegetated areas in the 7(d) Scenic Escarpment Zone meet the criteria for applying E2 Environmental Conservation, other areas do not and will require an alternative rural zone.

The E Zone review and the Rural Land Use Strategy engagement processes have identified a need for a suitable replacement zone to the 7(d) Scenic Escarpment Zone. This is necessary in order to:

· align with community values and Council policy (ie. by ensuring that visually prominent areas are not eroded by inappropriate land uses that are otherwise permitted in the RU1/RU2 zones);

· avoid delays for landowners who have already agreed to an E Zone on part of their land, but cannot proceed without a comparable zone in LEP 2014 for the remaining 7(d) Zone LEP 1988; and

· avoid the prospect of other 7(d) zone land remaining as Deferred Matter due to the absence of a comparable LEP 2014 zone.

Although one of the objectives in the current RU1 Primary Production Zone and RU2 Rural Landscape Zone is ‘To protect significant scenic Landscapes and to minimise impacts on the scenic quality of the locality’, the range of permissible land uses in both zones is much greater than that of the 7(d) zone. This is shown in Table 1 below.

Initial discussions with the Department of Planning and Environment have indicated that the use of the RU6 Transition Zone in this context would appear to be consistent with the intend application of this zone.

Table 1 – Comparison of permissible land uses in the ‘7(d)’, ‘RU1’ and ‘RU2’ zones

ZONE à	7(d) Scenic Escarpment (BLEP 1988)	RU1 Primary Production (BLEP 2014)	RU2 Rural Landscape (BLEP 2014)
2. Permitted without consent	Nil.	Environmental protection works; Extensive agriculture; Home-based child care; Home occupations	Environmental protection works; Extensive agriculture; Home-based child care; Home occupations
3. Permitted with consent	Agriculture; bed and breakfast establishments; bushfire hazard reduction; car parks; clearing of land; drainage; dwelling-houses; environmental facilities; home industries; primitive camping grounds; restaurants; roads; utility installations.	Agriculture; Airstrips; Animal boarding or training establishments; Business identification signs; Camping grounds; Community facilities; Dual occupancies; Dwelling houses; Environmental facilities; Extractive industries; Farm buildings; Flood mitigation works; Forestry; Helipads; Home businesses; Home industries; Industrial retail outlets; Industrial training facilities; Intensive livestock agriculture; Intensive plant agriculture; Landscaping material supplies; Open cut mining; Places of public worship; Plant nurseries; Recreation areas; Restaurants or cafes; Roads; Roadside stalls; Rural industries; Rural supplies; Rural workers’ dwellings; Secondary dwellings; Tourist and visitor accommodation; Veterinary hospitals	Agricultural produce industries; Agriculture; Airstrips; Animal boarding or training establishments; Business identification signs; Camping grounds; Cemeteries; Centre-based child care facilities; Community facilities; Crematoria; Depots; Dual occupancies; Dwelling houses; Eco-tourist facilities; Environmental facilities; Extractive industries; Farm buildings; Flood mitigation works; Forestry; Funeral homes; Garden centres; Health consulting rooms; Helipads; Home businesses; Home industries; Hostels; Industrial retail outlets; Industrial training facilities; Information and education facilities; Landscaping material supplies; Livestock processing industries; Neighbourhood shops; Places of public worship; Plant nurseries; Recreation areas; Recreation facilities (indoor); Recreation facilities (outdoor); Respite day care centres; Restaurants or cafes; Roads; Roadside stalls; Rural supplies; Rural workers’ dwellings; Secondary dwellings; Stock and sale yards; Storage premises; Tourist and visitor accommodation; Transport depots; Truck depots; Veterinary hospitals; Warehouse or distribution centres
4. Prohibited	Any purpose other than a purpose specified in item 2 or 3.	Aquaculture; Backpackers’ accommodation; Hotel or motel accommodation; Serviced apartments; Any other development not specified in item 2 or 3	Aquaculture; Backpackers’ accommodation; Hotel or motel accommodation; Serviced apartments; Any other development not specified in item 2 or 3

To maintain consistency with the current 7(d) zone provisions and ensure visually prominent areas are not eroded by inappropriate land uses that are otherwise permitted in the RU1/RU2 zones, a new RU6 Transition Zone is proposed as follows.

ZONE RU6 TRANSITION ( ‘grey shading’ = compulsory in SI LEP / ‘blue’ font = additional local provisions proposed)

1 Objectives of zone

• To protect and maintain land that provides a transition between rural and other land uses of varying intensities or environmental sensitivities.

• To minimise conflict between land uses within this zone and land uses within adjoining zones.

• To encourage development that contributes to the Shire’s rural landscape character and visual qualities

2 Permitted without consent

environmental protection works; home occupations.

3 Permitted with consent

Agriculture; bed and breakfast accommodation; camping grounds; community facilities; dwelling houses; Eco-tourist facilities; Environmental facilities; home businesses; Home industries; restaurants; roads; road side stalls.

Comparison with 7d Scenic Escarpment Zone (LEP 1988):

3 Only with development consent

Agriculture; bed and breakfast establishments; bushfire hazard reduction; car parks; clearing of land; drainage; dwelling-houses; environmental facilities; home industries; primitive camping grounds; restaurants; roads; utility installations.

4 Prohibited

Any other development not specified in item 2 or 3

The proposed RU6 zone recognises that the scenic escarpment is a sensitive landscape experiencing, and likely to continue to experience, increased development pressure. Inappropriate development has the potential to erode the scenic values of these areas and conflict with community values and Council’s policy framework in this regard. The proposed RU6 zone will maintain the existing development framework around suitable land uses in these visually prominent areas and highly valued landscapes (by both residents and visitors).

RU6 Planning Implications

It is noted that the introduction of a new RU6 zone will not be an exact translation of landuses from the 7(d) zone, mainly due differences between LEP 1988 and LEP 2014 landuse definitions. In addition, DCP 2014 (Chp D3 - Visually Prominent Sites, Visually Prominent Development and View Sharing) my need to be amended to included supporting provisions for land affected by the RU6 Zone.

BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy 13.2 - Attachment 3

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Staff Reports - Sustainable Environment and Economy 13.3 - Attachment 1

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Staff Reports - Sustainable Environment and Economy 13.3 - Attachment 2

Communication/engagement action plan
Method and intent	Quantity	Stakeholders	Further information
Flyer/ Pamphlet - to inform stakeholders of the public exhibition dates, Snapshot of Masterplan, Photo Competition, Vision and Principles, etc	500	Emailed to the members of the Guidance Group to distribute to their relevant community groups.
		Hand delivered to traders and schools in the Town Centre	Staff to hand deliver
		Distributed to the general public	Hand out at parklet, Farmers Market, etc.
Poster inform stakeholders of the public exhibition dates, times, venues, vision and principles	20	Hand delivered to businesses in main street – café notice boards, display windows, post office. Hand delivered to child care centre and school next to sign in sheet
Website notice	1	General public
Online Have Your Say page for feedback Include: - Important links to data supporting the plan - A map for pinning - Opportunities to comment on the Vision, Principles and Actions outlined in the Draft Plan.	1	General public
Phone hotline	Yes	Contact for enquiries – Place Planning Team
Weekly Ad in Echo	3	Ad 1 – Where to find us/give submission Ad 2 – Plan and dates Ad 3 – Where to find us/give submission
Ad in Byron Shire News	1	Single Ad at start of exhibition
Ad in school newsletter	All schools in Mullumbimby	General public
Radio interview - ABC North Coast	1	General public
E-news general	1	Subscribed community in Shire
Media release	1	General public	Prior to public exhibition
Parklet in main street Mullumbimby – drop in and view the Masterplan and talk with a Council Planner and member/s of the Guidance Group	1 day/ fortnight. 2 in total	Mullumbimby residents and visitors	s138 Roads Act application required Guidance Group members to assist in parklets & farmers markets
Farmers Market stand - drop in and view the Masterplan and talk with a Council Planner and member/s of the Guidance Group	2 in total (Fridays)	Mullumbimby residents and visitors
Social Media	Yes	General public	Facebook / Instagram
Photo Competition	2 X Cash Prizes	General Public, Schools (Shearwater and Mullum High Photography Students)	Photo Competition held concurrently with the Exhibition Period to source photos for the final plan and to involve pockets of the community who would not otherwise usually be involved.
Engagement with key stakeholder groups		Arakwal Corporation Board	Face to Face meeting with Arakwal
Engagement with key stakeholder groups		Tweed/Byron Local Aboriginal Land Council	Letter and Copy of the Plan sent to Tweed Byron Local Aboriginal Land Council
Letter via email to other government agencies	1	State government agencies (Roads and Maritime Services, Department of Planning, Industry and Environment)	Email draft plan for comment with covering letter
Hard copy Plan (A4 colour bound booklet) in Council’s Customer Service Centre	2	General Public
Report back to Guidance Group	1	Following public exhibition, staff present summary of feedback received
Council reports	1	Councillors and general public	Summary of submissions

BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy 13.3 - Attachment 3

Suggestion of Guidance Group	Staff Comments	Recommendation
Inclusion of Heritage Conservation Area in the Masterplan	The Heritage conservation area was considered as particularly important to the integrity of the plan by some members of the guidance group and as such has been included on the map for Precinct 2.	That the Heritage conservation area be shown on the map for Precinct 2 (as is the case in the current draft).
The names of the Precincts should appear on the Maps	Though the names appear beside, it was considered a logical and straightforward task to include the names of the Precincts on the Maps.	That the current draft (including names of the precincts on the maps) be put on display to a wider audience.
Change the priority actions to include the placemaking seed projects	This was at the request of the guidance group to enable the Burringbar Talking Street and is considered appropriate.	That the current draft (including the placemaking seed projects as a priority action) be put on display to a wider audience.
Remove the short term medium term long term labels from the implementation table	Guidance Group members were concerned that this might rule out funding opportunities for some projects so it was suggested this be removed and replaced with enabling actions. This has been undertaken.	That the current draft (including enabling projects) be put on display to a wider audience.
Introduce ‘enabling projects’ in the implementation table	This was suggested in lieu of the timeframes and has been undertaken in order to provide some context for some actions.	That the current draft (including enabling projects) be put on display to a wider audience.
Make changes to the snapshot to include more appropriate actions	Some of the original actions included in the snapshot were not considered strong representations of the principles, these have been altered.	That the current draft be put on display to a wider audience.
Remove the executive summary	Many members felt the snapshot replaced the executive summary. Consequentially this has been removed.	That the current draft be put on display to a wider audience.

Changes included in the Draft Our Mullumbimby Masterplan

Changes not included in the Draft Our Mullumbimby Masterplan

Suggestion of Guidance Group	Staff Comments	Recommendation
Addition of “and architectural Heritage” to the end of Principle 1	Although architectural Heritage is a significant factor in Mullum’s Country Town feel, it is not considered the only factor that influences the country town feel, and it might be limiting to describe it as such. The architectural heritage of the town is described as being of importance not only in the explanation of the principle, but also in the body of the document, numerous times.	That the principle remain as is, without the addition of “and architectural heritage”.
Remove the community led placemaking diagram	There was some division in the guidance group regarding this diagram; however staff believe that for the time being, it should be left in the document. The process for community led placemaking can be complex depending on the outcome desired; however the diagram is a way of flagging early the minimum requirements from Council for any project.	That the diagram be kept in the document.
More prominently address and discuss flooding	Although flooding is mentioned several times as being a key challenge in the Masterplan, the masterplan is not a flood study, nor does it have capacity to recommend engineering solutions to Mullumbimby’s ongoing flood issues. It is therefore believed by staff that although the flooding issues are of significance, they are prominent enough in the Masterplan to warrant sufficient consideration in the future.	That the document retains the current references to flood.
Include outline of precincts so people can draw in their own ideas	This may be an effective engagement tool, but is not considered vital to the draft masterplan.	Retain the masterplan in its current form and look to engage people during the public exhibition period in various ways.
Minimum of two months exhibition	The current exhibition period is recommended to be six weeks which is considered sufficient for a Place Plan. In addition, the current OP milestone is to have the plan adopted by 31 Dec. Extending the exhibition period might prevent this deadline from being met.	Maintain the six week exhibition period.
Constraints appendix and a Demographic analysis appendix	As discussed in the body of the Council report, at this time, the demographics analysis is not considered necessary to the Masterplan as a similar analysis will appear in the Draft Residential Strategy and on the profile ID website. In addition, a constraints appendix is also considered superfluous as this information is easily accessible through Council’s LEP.	That the document be exhibited in its current form without the addition of appendices.
Embed a Principle relating to Community led Placemaking	Although community led placemaking is considered vital to enacting this plan, it does not fit with the principles as they stand. Staff consider it to be more of a delivery mechanism, that is discussed in detail in other areas of the plan.	That the document be exhibited in its current form without the addition of another principles.

BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy 13.3 - Attachment 4

Schedule 3 Form of special disclosure of pecuniary interest

submitted under Clause 4.25 of the Code of Conduct for Councillors

1. This form must be completed using block letters or typed.

2. If there is insufficient space for all the information you are required to disclose, you must attach an appendix which is to be properly identified and signed by you.

Important information

Special disclosure of pecuniary interests

by ____________________________________________________________________________________

[full name of councillor]

in the matter of __________________________________________________________________________

[insert name of environmental planning instrument]

which is to be considered at a meeting of the

______________________________________________________________________________________

[name of council or council committee (as the case requires)]

Report No. __________ to be held on the _________________ day of ________________________ 201

Pecuniary interest
Address of the affected principal place of residence of the councillor or an associated person, company or body (the identified land)
Relationship of identified land to the councillor [Tick or cross one box.]	The Councillor has interest in the land (e.g. is owner or has another interest arising out of a mortgage, lease, trust, option or contract, or otherwise). An associated person of the councillor has an interest in the land. An associated company or body of the councillor has an interest in the land.
Matter giving rise to pecuniary interest^{^[3]}
Nature of the land that is subject to a change in zone/planning control by the proposed LEP (the subject land)^{^[4]} [Tick or cross one box]	The identified land. Land that adjoins or is adjacent to or is in proximity to the identified land.
Current zone/planning control [Insert name of current planning instrument and identify relevant zone/planning control applying to the subject land]
Proposed change of zone/planning control [Insert name of proposed LEP and identify proposed change of zone/planning control applying to the subject land]
Effect of proposed change of zone/planning control on councillor or associated person [Insert one of the following: “Appreciable financial gain” or “Appreciable financial loss”]

[If more than one pecuniary interest is to be declared, reprint the above box and fill in for each additional interest.]

_____________________________

Councillor’s signature

_____________________________

Date

[This form is to be retained by the council’s general manager and included in full in the minutes of the meeting]

BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy 13.4 - Attachment 1

Schedule 3 Form of special disclosure of pecuniary interest

submitted under Clause 4.25 of the Code of Conduct for Councillors

1. This form must be completed using block letters or typed.

2. If there is insufficient space for all the information you are required to disclose, you must attach an appendix which is to be properly identified and signed by you.

Important information

Special disclosure of pecuniary interests

by ____________________________________________________________________________________

[full name of councillor]

in the matter of __________________________________________________________________________

[insert name of environmental planning instrument]

which is to be considered at a meeting of the

______________________________________________________________________________________

[name of council or council committee (as the case requires)]

Report No. __________ to be held on the _________________ day of ________________________ 201

Pecuniary interest
Address of the affected principal place of residence of the councillor or an associated person, company or body (the identified land)
Relationship of identified land to the councillor [Tick or cross one box.]	The Councillor has interest in the land (e.g. is owner or has another interest arising out of a mortgage, lease, trust, option or contract, or otherwise). An associated person of the councillor has an interest in the land. An associated company or body of the councillor has an interest in the land.
Matter giving rise to pecuniary interest^{^[5]}
Nature of the land that is subject to a change in zone/planning control by the proposed LEP (the subject land)^{^[6]} [Tick or cross one box]	The identified land. Land that adjoins or is adjacent to or is in proximity to the identified land.
Current zone/planning control [Insert name of current planning instrument and identify relevant zone/planning control applying to the subject land]
Proposed change of zone/planning control [Insert name of proposed LEP and identify proposed change of zone/planning control applying to the subject land]
Effect of proposed change of zone/planning control on councillor or associated person [Insert one of the following: “Appreciable financial gain” or “Appreciable financial loss”]

[If more than one pecuniary interest is to be declared, reprint the above box and fill in for each additional interest.]

_____________________________

Councillor’s signature

_____________________________

Date

[This form is to be retained by the council’s general manager and included in full in the minutes of the meeting]

BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy 13.5 - Attachment 2

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BYRON SHIRE COUNCIL

Staff Reports - Sustainable Environment and Economy 13.5 - Attachment 3

IPM Strategy Project Key Milestones

Milestone	Description	Date completed
Staff Strategic Planning Workshop- Depot staff/ Biodiversity Officer, research officer & consultant	Engage with on-ground crews to establish priorities and actions in the IPM Strategy. Information sharing across divisions. Scope of the IPM strategy/ concerns for implementation.	Oct-18
A set criteria for areas of Pesticide Exclusion Zone & Pesticide Minimisation Zone mapping and discretionary use of pesticides complete	Audit of all council owned and managed land and current pest management practices.	Nov-18
Risk matrix enabling streamlined decision making – development of the Pesticide Use Decision Tree	Pesticide Use Decision Tree - developed with the Working group utilising the information from the exclusion and minimisation zone mapping.	Dec-18
Utilise criteria and map proposed Pesticide Exclusion and Minimisation Zones	Finalise mapping and present to working group/put into Council's GIS system as a draft	Dec-18
Field visit with Rob King & council staff-Wilsons creek	Discussion of Pesticide exclusion / minimisation zones and roadside implementation on-site	Dec-18
Action tables for implementation of strategy	Consult with each division representative on key deliverables of the strategy - 5 yr & 10 yr.	Jan-19
Present Draft IPM Mapping & Pesticide Use Decision Tree to the Biodiversity Advisory Committee	Include the data analysis of each zone & results - discussion of the Decision tree	Feb-19
First Draft review	Collaboration with Consultant and editing / presentation to the Working group for comments	Feb/Mar-19
On-site visit with Rob King & Council Staff re- Roadside spray implementation - Hinterland Way	Collaboration regarding timing and techniques for spray trials.	Mar-19
Second Draft technical review to go out to confidential Peer review	Seeking confidential peer review of Draft IPM Strategy before presenting to Council. Sent to four reviewers, Rous and internally for comment.	Mar/Apr-19
Peer review comments integrated	Consolidate comments and answer within context/ additions from editing and internal Working group.	Apr-19
Prepare Draft for graphic/ SPW & Council for Public Exhibition	Set overview and provide detail on aim of the final edit & pictures in large format for graphics	May-19
Presentation to Directors	Timeline Table & Summary	9-May-19
Presentation to ET	Summary / purpose & delivery table	22-May-19
SPW presentation	Summary, discussion and feedback on IMP Strategy	6-Jun-19
Report to Council	Report to Council for Public Exhibition	20-Jun-19
Public Exhibition	6 weeks of public exhibition	24-Jun-19 to 2-Aug-19
Collate, interpret and integrate comments	Submissions report to Council on comments	28-Aug-19
Present for adoption to Council Planning Meeting	Final ready for adoption	19-Sep-19

1 Introduction

1.1 Background

Under the Local Government Act 1993 (LGA), a Plan of Management provides a framework for the management and development of public land owned by a local Council.

The objective of this Plan of Management (Plan) is to guide future management, development and use of the Suffolk Park Recreation Ground to deliver positive social, environmental, economic and governance outcomes (QBL outcomes) and positively contribute to the health and wellbeing of community as well as the financial sustainability of the Council.

The Suffolk Park Recreation Ground is large and is capable of co-hosting a large variety of compatible uses. Public spaces are increasingly being used in innovative ways to meet new and emerging community needs and how we recreate in the future will be different to how we have in the past, or even today. This Plan of Management has been prepared to be as flexible and enabling as possible, and to allow it to meet current but also future community and Council needs.

1.2 Land description

This Plan of Management relates to the land known as the Suffolk Park Recreation Ground detailed and shown below in Figure 1.

Land Title: Lot 60 DP 817888

Address: 46 Beech Drive, SUFFOLK PARK

Owner: Byron Shire Council

Zoning: RE1 Public Recreation

2 Community Value and Outcomes

The Suffolk Park Recreation Ground has social, cultural, recreational, natural and future generational values, which are all significant at a local level.

The primary value of the land is its intrinsic worth as publicly available open space centrally located with easy access.

The location of the site and its accessibility means it holds significant value for the whole community. It is accessible for all age groups and has the potential to increase existing multi-generational use. It is for this reason that the primary vision for the future outcomes of the public open space is for ‘…an open space for the whole community. A multi-generational space that promotes cross generational learning and interaction- a space for repose, relaxation. And informal and organised activity. A multi-functional and flexible space integrated through community use.’

The existing space is highly valued by the community as a space for community connection. There is already cross generational use of the space with play grounds for young children, skate park facilities, petanque courts, and organised sporting facilities including tennis courts, soccer field and cricket nets. The space is also valued for casual exercise activities such as walking and riding. A key future outcome for the space is to provide additional circulation paths to link the space to other nearby community assets and the street network.

Social Outcomes

The key social outcomes are promoting community health- both collective and individual. Social health is already a key component of park use- community members across age groups connecting in an inclusive outdoor setting. Physical health is also an important outcome of the community use of the space and this can be encouraged and improved through the provision of elements such as additional walking tracks.

Environmental Outcomes

Environmental outcomes for the space include improving and increasing native vegetation plantings and encouraging the stewardship of existing vegetation areas. By extending appropriate use into the existing vegetation zone improved access is provided to facilitate better maintenance of vegetation areas- including weed management.

Proposed plantings in the space will encourage locally native flora and fauna and will help to improve community use through the provision of additional natural shade.

Existing drainage issues within the space will require ongoing management.

The land is easily accessible (with a positive walkability factor), provides visual amenity to surrounding residential properties and enhances the liveability of the town with resulting in economic benefits to community.

Governance Outcomes

3 Current Status

3.1 Existing Leases, Licenses and other Agreements

3.2 Current Uses

The known uses of the Suffolk Park Recreation Grounds existing as at the date of adoption of this Plan of Management are as set out in the table below.

Use	Description
Active Recreation	· Football (soccer) – competition, training and social. · Cricket – practice nets. · Tennis · Skate Park
Passive Recreation	· General community use for a variety of passive uses and passive recreation pursuits · Children’s playground and shade structure · General access and movement across site.
Informal Community Garden	· An informal community garden has pre existed Councils ownership of the land and has been developed on the basis of permaculture principles.
General	· Various ancillary infrastructure and uses, examples only lighting, bins, paths, public toilets, stormwater infrastructure, underground utilities, seating, parking, bicycle parking and lighting.
Maintenance, Infrastructure and Storage	· Facilities for storage of maintenance equipment and consumables. · Maintenance of grounds and infrastructure. · Infrastructure, services and utilities.

3.3 Current Maintenance and Management

As at the date of adoption of this Plan of Management:

· Council manages and maintains the Suffolk Park Recreation Grounds as landowners.

4 Core Objectives for Management of General Community Use Land

The LGA at the date of adoption of this Plan specifies that the core objectives for management of community land categorised as general community use are to:

“…promote, encourage and provide for the use of the land, and to provide facilities on the land, to meet the current and future needs of the local community and of the wider public:

(a) in relation to public recreation and the physical, cultural, social and intellectual welfare or development of individual members of the public, and

(b) in relation to purposes for which a lease, licence or other estate may be granted in respect of the land (other than the provision of public utilities and works associated with or ancillary to public utilities).”

The legislated core objectives may change from time to time and this Plan will be deemed to incorporate relevant statutory changes.

Below are strategies, methods and performance targets that will be implemented that go towards meeting the core objectives applicable at the date of adoption of this Plan.

This is not an exhaustive list and this Plan expressly authorises other strategies or actions that are consistent with the objectives of this Plan and the core objectives of the General Community Use Land category and legislative requirements that apply at the time. (In the table Suffolk Park Recreation Ground is shortened to SPRG.)

ITEM

STRATEGIES

PERFORMANCE TARGET

MEANS OF ACHIEVEMENT / ACTIONS

PRIORITY

METHOD OF MEASUREMENT

Active Recreation

Maintain and enhance use of the land for appropriate active recreation as a local facility within the broader shire-wide network of active open space.

Land and infrastructure required to meet active recreation demand at the relevant time, maintained to a standard appropriate for a local facility.

Ensure that use of the grounds and facilities for active recreation as a local facility:

· meets an identified demand; and

· is authorised by way of User Agreements.

Work with user groups who require District or Regional scale fields or infrastructure to transition to the appropriate District or Regional facility.

Where an active recreation use is no longer required to meet current or future demand, investigate alternative uses.

Keep policies and fee structures current.

High

Low

Active recreation user groups have User Agreements in place.

Levels of satisfaction.

Health and Wellbeing indicators.

Operational costs and revenue trends.

ITEM

STRATEGIES

PERFORMANCE TARGET

MEANS OF ACHIEVEMENT / ACTIONS

PRIORITY

METHOD OF MEASUREMENT

Passive Recreation

Maintain and enhance use of the land for a wide variety of passive recreation uses.

Appropriate facilities provided and managed for passive recreation.

Manage User Agreements to ensure that a wide variety of passive recreation opportunities continue to be provided.

Leverage grant, co-funding and impact investment opportunities to fund maintenance or upgrading of passive recreation facilities and infrastructure.

Install park benches and picnic facilities in the area.

High

Medium

Increased passive recreation use of the space.

Levels of satisfaction.

Health and Wellbeing indicators.

Landscape plan created and implemented.

Draft Plan of Management Suffolk Park Recreation Ground

ITEM

STRATEGIES

PERFORMANCE TARGET

MEANS OF ACHIEVEMENT / ACTIONS

PRIORITY

METHOD OF MEASUREMENT

Ancillary infrastructure

Provide inclusive ancillary infrastructure to meet the needs of all age groups for example playground facilities, exercise opportunities, seating.

Ancillary infrastructure is inclusive and meets the community demand at the time.

Install drinking bubblers and water bottle refill stations.

Improve the children’s playground to meet the needs of young children in Suffolk Park.

Maintain seating appropriate to the levels of active and passive use of the SPRG.

Install additional waste and recycling bins.

High

Medium

Drinking water facilities installed.

Installation and upgrade of playground completed.

Levels of satisfaction.

Emissions Reduction

Transition use, maintenance and development of the Grounds towards net zero emissions

The Grounds are used, maintained and developed in a manner that is consistent with Council’s emissions targets.

Introduce emissions and waste minimisation/elimination actions into User Agreements.

Support users to identify ways they can:

- transition towards net zero emissions; and

- develop and implement waste minimisation

/elimination plans.

Medium

Emissions (measured as CO2 in tonnes) from electricity use.

ITEM

STRATEGIES

PERFORMANCE TARGET

MEANS OF ACHIEVEMENT / ACTIONS

PRIORITY

METHOD OF MEASUREMENT

Maintenance and Management

Ensure the SPRG is clean and appropriate for a wide variety of uses.

SPRG maintained to agreed levels of service.

Develop a comprehensive maintenance program including levels of service and details of partnerships that will deliver ground maintenance services , for example:

- Inspections;

- waste and recycling management;

- grass cutting;

- line marking;

- delineation/management of boundaries;

- vegetation management;

- graffiti removal; etc.

High

Levels of service delivered.

Ground closures to ensure asset protection and or community safety

Ensure grounds are maintained in a safe and effective manner.

Ground users are informed of closures due to wet weather.

In consultation with the sports groups and schools, implement a system which advises the users when the Ground is closed.

High

System developed and implemented.

ITEM

STRATEGIES

PERFORMANCE TARGET

MEANS OF ACHIEVEMENT / ACTIONS

PRIORITY

METHOD OF MEASUREMENT

Discourage and minimise antisocial behavior.

Undertake regular inspections of the SPRG

SPRG is a safe public space.

Apply Crime Prevention through Environmental Design (CPTED) Principles to the land, buildings and infrastructure.

Comprehensive maintenance program includes partnerships and processes to remove and repair damage caused by graffiti or vandalism as soon as possible.

Activate the grounds and create family friendly spaces to promote inter-generational activity.

High

Medium

Levels of satisfaction.

Health and Wellbeing indicators.

Safety and Risk Management

Lighting is installed and used only to meet safety and security purposes or to meet an identified need arising from use.

Adequate lighting is installed, provided no additional emissions are generated and/or no additional cost to Council is incurred.

Any proposed changes to lighting be considered in consultation with adjoining owners and users with User Agreements.

Low

Lighting upgraded with minimal impact on adjoining residents.

ITEM

STRATEGIES

PERFORMANCE TARGET

MEANS OF ACHIEVEMENT / ACTIONS

PRIORITY

METHOD OF MEASUREMENT

Lighting

Utilise the space as a valuable link in a chain of circuits and linkages across the surrounding community. Improved access will not only improve the use of this space but also adjacent spaces as walking circuits and routes become longer, more connected, and more viable for use

Adequate pathways and access to, through and around the SPRG are provided.

Incorporate landscape management plan recommendations in relation to shade and beautification.

Medium

Access and movement

Maximise value of SPRG as a component in the overall town drainage system.

Minimise damage and field closures due to flooding in periods of high rainfall.

Stormwater is appropriately managed onsite.

Damage to fields during wet weather events is minimised.

Investigate potential to improve drainage.

Incorporate consideration of the SPRG Ground as part of any overall review of town stormwater management.

Medium

Low

Reduction in field damage during wet weather events.

Number of days of field closure.

Draft Plan of Management Suffolk Park Recreation Ground

ITEM

STRATEGIES

PERFORMANCE TARGET

MEANS OF ACHIEVEMENT / ACTIONS

PRIORITY

METHOD OF MEASUREMENT

Parking

Ensure inclusive vehicle and bicycle parking is adequate to meet needs of users of the SPRG and adjoining residents.

Ensure safe movement of vehicles in and out of the reserve within designated areas.

Adequate vehicle and bicycle parking infrastructure is constructed.

Adequate vehicle infrastructure that meets standards

Review existing and develop a plan for provision of adequate bicycle parking facilities.

Review and develop a traffic management plan.

High

Levels of satisfaction

Traffic infrastructure Signage meets standards for safe movement of vehicles within reserve.

5 Leases, licences and other estate

Subject to the Local Government Act 1993, this Plan of Management expressly authorises the granting of any interest in any of these parts of the Land:

• Any sports field or court; or

• Any building or other structure,

For any of the following purposes (as well as any purpose ancillary to these purposes):

• Community or non-profit;

• Sporting (whether recreational or competitive);

• Commercial; or

• Any purpose that is consistent with the objectives of this Plan, the core objectives of the Suffolk Park Recreation Ground’s categorisation and legislative requirements applicable at the time.

6 Future use and development of the land

The LGA requires that a Plan of Management must expressly authorise any proposed developments on community land. It must detail the scale and intensity of this development and the purpose for which it will be used.

The following table details the development that this Plan of Management expressly authorises on the Suffolk Park Recreation Ground

Description

Purpose/use

Authorised scale of development

Buildings and land

· active recreation;

· passive recreation;

· community use;

· commercial use (for example but not limited to markets, filming, events, cinema, outdoor/indoor entertainment, gymnasium, primitive camping, training camps etc);

· services and utilities;

· works (for example but not limited to demolition, building, earthworks, drainage, roadworks etc);

· infrastructure (for example but not limited to lighting, seating, roads, paths, parking, bins, irrigation, equipment etc);

· facilities and amenities (for

· anywhere on the Suffolk Park Recreation Grounds;

· 24/7;

· under or above ground; and/or

· of a size, scale and intensity that is permitted by planning instruments or other laws applying at the time

Provided it is consistent with the objectives of this Plan and the Core Objectives and legislative requirements applying to the Suffolk Park Recreation Ground at the time.

[1] Clause 4.1 of the Code of Conduct provides that a pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person. A person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to the matter, or if the interest is of a kind specified in clause 4.6 of the Code of Conduct.

[2] A pecuniary interest may arise by way of a change of permissible use of land adjoining, adjacent to or in proximity to land in which a councillor or a person, company or body referred to in clause 4.3 of the Code of Conduct has a proprietary interest.

[3] Clause 4.1 of the Code of Conduct provides that a pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person. A person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to the matter, or if the interest is of a kind specified in clause 4.6 of the Code of Conduct.

[4] A pecuniary interest may arise by way of a change of permissible use of land adjoining, adjacent to or in proximity to land in which a councillor or a person, company or body referred to in clause 4.3 of the Code of Conduct has a proprietary interest.

[5] Clause 4.1 of the Code of Conduct provides that a pecuniary interest is an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person. A person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to the matter, or if the interest is of a kind specified in clause 4.6 of the Code of Conduct.

[6] A pecuniary interest may arise by way of a change of permissible use of land adjoining, adjacent to or in proximity to land in which a councillor or a person, company or body referred to in clause 4.3 of the Code of Conduct has a proprietary interest.

2. Permitted without consent