Agenda of Local Traffic Committee Meeting

BYRON SHIRE COUNCIL

Local Traffic Committee Meeting 6.2

Report No. 6.2 Events - Byron Bay Triathlon 2020 - Traffic Management

File No: I2019/2149

Summary

Council has received an event application for the 2020 Byron Bay Triathlon to be held on Saturday 9^th May 2020. The event organisers are seeking support for the proposed road closures.

Background

This event has been running for a number of years and the 2020 event proposes the same courses for running and cycling that have been adopted for the 2018 and 2019 events.

The map below shows the proposed “Olympic” route for the cycle leg, shown by the blue and red lines. The shorter kids and sprint events cycle only along the blue line, from the beach to Suffolk Park and back.

The map below shows the proposed running route for 2020 which is the same as 2019 and 2018.

The table below presents the timing of the event.

Based on the above routes and event time table the following road closures are proposed. It is noted these times are slightly different to the 2019 event in they propose to start ½ hour earlier than the 2019 event.

The above road closures are illustrated in the map below.

COUNCIL IMPLICATIONS

§ Budget/Financial

The event organisers are to be invoiced for the relevant Approval of Road Events pursuant to s144 of the Roads Act fee as per the Fees & Charges 2019/20.

§ Asset Management

N/A

§ Policy or Regulation

Regulatory traffic signage associated with the TCP as delegated to council for authorisation in conjunction with NSW Road Rules.

§ Consultation

After the 2019 event the applicant undertook a post event review with key stakeholders. The 2020 event has been adopted taking into account feedback from these stakeholders.

§ Legal and Risk Management

A risk assessment is to be undertaken as part of the Community & Transit Management Plan.

RECOMMENDATION:

1. That council endorse the Byron Bay Triathlon to be held on Saturday 9^th May 2020, which includes the temporary road closures below:

Bay Street (from Fletcher St to Middleton St) 5am to 5pm

Middleton St (from Bay St to Marvel St) 5am to 3pm

Lawson St (from Fletcher St to Massinger St) 5am to 5pm

Marvell St (from Middleton St to Tennyson St) 10:30am to 3pm

Tennyson St (Marvel St to Browning St) 10:30am to 3pm

Bangalow Rd (from Browning St to Old Bangalow Rd) 11:30am to 3pm

Broken Head Rd (Old Bangalow Rd to Beech Dr) 11:30am to 3pm

2. That the approval provided in Part 1 is subject to:-

a) Separate approvals by NSW Police and RMS being obtained, as required;

b) The development of a Traffic Management Plan and Traffic Control Plans for the 2020 event by those with relevant and current RMS accreditation;

c) The Traffic Control Plan being implemented by those with relevant and current RMS accreditation;

d) The impact of the event be advertised, and charged at cost to the organisers, via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints;

e) the event be notified on Council’s web page;

f) The event organiser:

i) informing community and businesses that are directly impacted (eg within road closure zones) via written information which is delivered to the property in a timely manner so as to document, consider and respond to any concerns raised;

ii) arranging for private property access and egress affected by the event;

iii) liaising with bus, taxi and waste operators and ensuring arrangements are made for provision of services during conduct of the event;

iv) consulting with emergency services and any identified issues be addressed;

v) holding $20m public liability insurance cover which is valid for the event;

vi) paying of Council’s Road Event Application Fee prior to the event.

Attachments:

1 Byron Bay Triathlon Letter to Local Traffic Committee LTC re event 9 May 2020, E2019/93451 , page 12⇩

BYRON SHIRE COUNCIL

Local Traffic Committee Meeting 6.3

Report No. 6.3 Events - Mullum2Bruns Paddle 2020

File No: I2020/43

SUMMARY

Council has received an application, Traffic Management Plan (TMP) and Traffic Control Plan (TCP) from the Mullum2Bruns Paddle Committee for the Mullum2Bruns Paddle 2020 to be held Sunday 24 May 2020.

BACKGROUND

As in past years the Paddle Committee is requesting permission for temporary one-way traffic of Brunswick Terrace, between Tincogan Street and Tyagarah Street, Mullumbimby, between 6:30am and 10:00am.

This will allow for the registrations and start of the 2020 Mullum2Bruns Paddle to be held on Sunday 24 May 2020.

Brunswick Terrace is to be one-way in the vicinity adjacent to the launch and registration area. The direction of traffic flow is shown below with blue lines.

The turn from Tincogan Street into Brunswick Terrace will have a “no right turn “sign also a “no left turn” into Brunswick Terrace when coming off the Federation Bridge into Brunswick Terrace.

Traffic control with relevant detour signs will be installed at the approaches to the impacted area. Plus no parking signs along the one way part of Brunswick Terrace is proposed to control traffic.

Uniformed Marine Rescue personnel will be patrolling the homes opposite the registration area to ensure that participants are not parking in front of or across driveways, thereby minimising inconvenience to the residents.

Participants will be diverted along the southern part of Brunswick Terrace to the intersection of Brunswick Terrace & Tincogan Street to enable them to cross to the starting area. The traffic controllers will hold traffic crossing to the registration zone until there are spaces for them to unload their craft.

A letter-box drop would be done 2 weeks prior to the event, informing residents in the surrounding streets of the temporary one-way traffic closures.

COUNCIL IMPLICATIONS

§ Budget/Financial

The event organisers to be invoiced for the relevant Approval of Road Events pursuant to s144 of the Roads Act fee as per the Fees & Charges 2019/20.

§ Asset Management

N/A

§ Policy or Regulation

Regulatory traffic signage as delegated to council for authorisation in conjunction with NSW Road Rules.

§ Consultation

A condition of the endorsement of this event is that appropriate consultation is undertaken, which may include:

· Advertising the impact of the event in the local newspaper and on the Council website.

· Informing community and business that are directly impacted.

· Liaising with bus and taxi operators.

· Consulting with emergency services.

§ Legal and Risk Management

Event organiser is required to hold $20m public liability insurance cover which is valid for the event.

RECOMMENDATION:

1. That Council endorse the Mullum2Bruns Paddle 2020 to be held Sunday 24 May 2020, that includes the temporary road closure below:

Brunswick Terrace, Mullumbimby, between Tincogan Street and Tyagarah Street (to become one-way traffic), between 06:30am and 10:00am on Sunday 24 May 2020.

2. That the approval provided in Part 1 is subject to:

a) the development of a Traffic Management Plan and Traffic Control Plan(s) for the 2020 event by those with relevant and current RMS accreditation;

b) the Traffic Control Plan being implemented by those with relevant and current RMS accreditation;

c) that the impact of the event be advertised via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints;

d) the event be notified on Council’s webpage;

e) the event organiser:

i) undertake consultation with community and affected businesses including adequate response/action to any raised concerns;

ii) undertake consultation with emergency services and any identified issues addressed;

iii) holding $20m public liability insurance cover which is valid for the event;

iv) paying Council’s Road Event Application Fee prior to the event.

v) Undertake a debrief within two weeks of the event involving event staff, Police (if they had incidents) and traffic controllers. A debrief report is to be submitted to Council with any future event application.

Attachments:

1 Event info - Mullum2Bruns Paddle - 24 May 2020 - traffic control plans, E2020/2760 , page 26 ⇩

2 Event info - Mullum2Bruns Paddle - 24 May 2020 - Request Permission Road Closures, E2020/2768 , page 31⇩

BYRON SHIRE COUNCIL

Local Traffic Committee Meeting 6.4

Report No. 6.4 Events - Byron Coast Charity Walk 30 May 2020

File No: I2020/45

The 2020 Byron Coast Charity Walk will be held on Saturday 30 May 2020 from 6.00am – 6.00pm and is the 9^th consecutive year for the Charity Walk. Organisers anticipate 1,600 to 1,800 participants (capped at 2,000 attendees).

For 2020 the event organisers are not closing roads, they will remain open with participants directed by Traffic Controllers and Traffic Control Plans.

The event was previously called the Ballina to Byron Bay Coastal Charity Walk, and is still in aid of the Westpac Rescue Helicopter. This year the walking route has been reversed: starting in Dening Park, Byron and following the coastline south to Ballina SLSC, a total distance of 36km.

The specific route within Byron can be summarised as:

· Start at Dening Park, Byron and head along Main Beach and Clarkes Beach to The Pass;

· Along the Cape Byron Walking Track (NPWS) to Marine Parade at Wategos;

· Along Cape Byron Walking Track (NPWS) around the Lighthouse and Tallow Ridge Track to Lee Lane.

· Along trail behind residential buildings to Tallow Beach Road;

· Traffic controllers with signage are proposed at the location where walkers enter Tallow Beach Road – refer to Figure 1 below;

· Along Tallow Beach Road to Tallows Beach (via carpark access);

· Along Tallows Beach and Suffolk Park Beach to Broken Head;

· Depart beach via carpark access and follow Broken Head Reserve Road to the intersection of Seven Mile Beach Road;

· Traffic Controllers are proposed at this intersection with signage – see figure 2 below;

· Along Seven Mile Beach Road then onto Seven Mile Beach, heading south along the beach into Ballina Shire.

Figure 1 –Traffic control proposed to manage pedestrains crossing Tallow Beach Road.

Figure 2 – proposed TCP for the Seven Mile Beach Rd / Beach Rd intersection

RECOMMENDATION:

1. That Council support the Westpac Life Saver Rescue Helicopter fundraiser, Byron Coast Charity Walk, to be held Saturday 30 May 2020.

2. That Council support in Part 1 is subject to:

a. The development of a Traffic Management Plan and Traffic Control Plan(s) for the 2020 event by those with relevant and current RMS accreditation. The Traffic Control Plan(s) and Traffic Management Plan is to include, but is not limited to, the following:

b. signage, which specifies the date, hours and nature of the event, be positioned at the entrance and exit of Seven Mile Beach Road one week prior to the event;

c. on the day of the event, at 500m intervals, and facing both directions of travel, signs advising of “ Special Event – Charity Walk Ahead” (or similar) are installed prior, and removed after, the event occurs; and

d. a safety induction for participants advising of hazards be provided.

e. Implementation of the Traffic Management Plan and Traffic Control Plans as designed by those with appropriate accreditation and implemented by people with appropriate accreditation, including traffic controllers.

f. That the impact of the event be advertised via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints.

g. The event is notified on Council’s webpage.

h. The event organiser:

i) Undertake consultation with affected community and businesses including adequate response/action to any raised concerns.

ii) Undertake consultation with emergency services and any identified issues addressed.

iii) Holding $20m public liability insurance cover which is valid for the event.

iv) Paying Council’s Road Event Application Fee prior to the event.

Attachments:

1 Event application - Byron Coast Coastal Charity Walk 2020 - combined TCPs, E2020/2984 , page 35 ⇩

2 42.2019.49.1 Event application - Byron Coast Charity Walk 2020 - route map, E2020/3037 , page 41 ⇩

BYRON SHIRE COUNCIL

Local Traffic Committee Meeting 7.1

Development Applications

Report No. 7.1 Festival of the Stone 2020-2022
Assessment Officer Ben Grant/ Renan Solatan

File No: I2020/2

SUMMARY

Development application (DA) 10.2019.154.1 seeks approval to hold a one-day festival over three consecutive years from 2020 to 2022 at the new Stone and Wood micro-brewery site in the Byron Arts and Industrial Estate.

Up to 2,000 persons are expected to attend each event inclusive of patrons and staff. Food and entertainment will be provided along with alcoholic beverages in accordance with liquor licencing requirements. The development application proposes temporary closure of Centennial Avenue under traffic control as well as temporary signage in the public road reserve along Centennial Avenue and Ewingsdale Road.

The DA and associated traffic management plan (TMP) was previously considered at the meeting of the Local Traffic Committee (LTC) on 30 July 2019. The committee was not supportive of the proposal during this meeting and made a number of comments in relation to pedestrian safety, hostile vehicle mitigation, and access and drop off points. LTC recommended that an amended TMP be prepared to suitably address the committee’s comments.

The applicant has revised the TMP in accordance with the committee’s recommendations and resubmitted to Council for consideration. Please refer to Attachments 1 and 2.

OFFICER RECOMMENDATION

That Council endorse Festival of the Stone to be held on Saturday 6 June 2020, Saturday 12 June 2021 and Saturday 11 June 2022 in accordance with the Local Traffic Committee recommendations.

BACKGROUND

Previous consideration by Local Traffic Committee

At the 30 July 2019 LTC meeting the committee was not supportive of the proposal and made the following comments:

Police:

· Concerns about pedestrian safety as they leave the event. Event organisers should consider a shuttle bus.

· The amount of people assembled without a barrier to the road will require hostile vehicle mitigation strategies.

RMS:

· Concerns about queuing on Bayshore Drive and in turn Ewingsdale Road. Concerns about the footpath shown on the plan linking Ewingsdale Road directly to the site is not an actual footpath, crosses a drain, and may be on private property.

· RMS suggests the drop off/pick up within the private property of Stone & Wood. RMS would prefer a one year approval.

· Consider measures to create good visual separation between pedestrians and traffic on Ewingsdale Road, for example flagging/bunting.

· Option to consider on-road drop-off in Centennial Circuit during one-way trial, provided an area is delineated and there is no on-street parking.

· Consider closing Centennial Circuit between Brigantine and Tasman Way with traffic control to accommodate shuttle bus drop-off and businesses, perhaps allowing taxis and Uber access.

The applicant has prepared an amended traffic impact assessment and traffic management plan to address the issues raised by NSW Police and RMS. Please refer to attachments 1 and 2.

Referral to RMS

The amended development application was referred to RMS in accordance with Clause 101 of State Environmental Planning Policy (Infrastructure) 2007 – traffic generating development.

RMS advises:

1. The Consent Authority should be satisfied that buses will be able to manoeuvre safely in the heavily pedestrianised areas.

2. It is requested that consideration be given to controlling any stopping and parking on Ewingsdale Road during the Events.

3. The Event organiser must make contact with Roads and Maritime Regional Operations Section (on 1300 762 376) in the event that delays on Ewingsdale Rd have the possibility of impacting on the Pacific Motorway, including immediate notification of all incidents.

4. The Event organiser is to provide appropriate resources to manage ‘end of queue management’, including on the Pacific Motorway if required.

5. Any regulatory signs and devices associated with the event, proposed for placement on Ewingsdale Road will require the endorsement of the Local Traffic Committee prior to Council approval. Please refer to A Guide to the Delegation to Councils for the Regulation of Traffic.

PROPOSAL

Proposed development

The applicant proposes the following details. DA 10.2019.154.1 seeks approval to hold a one day festival over three consecutive years from 2020 to 2022 at the new Stone and Wood micro-brewery site in the Byron Arts and Industrial Estate.

Each event will attract up to 2000 persons inclusive of patrons, volunteers, staff, performers and associated personnel. Alcoholic beverages from the brewery will be available for purchase during the event in accordance with liquor licencing requirements. Temporary bars and food and drink stalls will be operating throughout the event.

A Traffic Impact Assessment and Traffic Control plan has been submitted but will need to be amened in accordance with Council comments under the heading below Key Issues.

Key details

Key elements and details of the events are as follows:

Event Dates: Saturday 8^th June 2020

Saturday 6^th June 2021

Saturday 12^th June 2022

Operating times: 3.00pm – 10.00pm

Total Attendees: 2,000 patrons and staff

Entertainment: Food and Drinks, Family activities (face painting etc.), D.J.’s/Bands

Parking and traffic arrangements

Parking for the event is to be provided at the Cavanbah Centre (326 spaces) and in the surrounding road network (200 spaces). Patrons can access the site from the Cavanbah Centre on foot via a pedestrian walkway connecting to Ewingsdale Road.

Patrons parking at the Cavanbah Centre will walk to the event using the existing off-road pathway along Ewingsdale Road. A temporary path link is proposed for connection to the site from Ewingsdale Road as depicted in Figure 5 (p. 12) of the attached traffic impact assessment report. The proposed link crosses a lot owned by Byron Shire Council. Owners Consent may be required for this temporary work.

Public Transport

Shuttle bus service is being arranged with local bus operators to provide transport for patrons from Byron Bay Township to the site and return.

Road Closure

The TMP proposes temporary closure of Centennial Circuit between Brigantine Street and Tasman Way during the event. Access to the road closure is intended to be provided to shuttle buses and taxis under traffic control. Event marshals will be provided to assist with managing pedestrians and vehicle drop-offs at the site frontage.

Please refer to the Traffic Impact Assessment, Traffic Management Plan and Traffic Control Plan in Attachments 1 and 2.

KEY ISSUES

In response to the above, council’s Development Engineer expressed concern over the possibility of vehicles queueing on Ewingsdale Road and the first section of Bayshore Drive. Therefore, a condition of consent is recommended that requires all parking and event drop-off (including shuttle bus) to occur at the Cavanbah Centre, with the exception of disabled and elderly drop offs which are to occur at the site frontage.

The following condition of consent is recommended:

Parking, Drop-off & Pick-up

· All parking and vehicular drop-off including shuttle bus, taxi, Uber & other mode of transportation to for the event shall utilise Cavanbah Centre. The car parking area in Cavanbah Centre must be maintained during the event and returned to pre-festival conditions. Any damage to the car parking area shall be repaired immediately and all cost shall be borne by the consent holder;

· Drop-off & Pick-up of elderly and people with disability shall be undertaken at the existing northern access of the site and assisted with event personnel; and

· No drop-off & pick-up permitted along Centennial Circuit other than elderly and people with disability

In addition, an amended TCP is to be prepared for the endorsed routes and submitted to an approved Roads & Maritime Services accredited person in accordance with the following condition of consent:

Traffic Control Plan

A traffic control plan for the endorsed routes shall be prepared by a Roads & Maritime Services accredited person for the temporary traffic signage layout and vehicle movements to be used during the erection and removal of signs & barrier within the road reserve. The traffic control plan shall be submitted to and approved by Roads & Maritime Services accredited person 24 hours prior to the event. The consent holder shall forward the approved and Certified Traffic Control Plan to Council.

The TCP shall be prepared in accordance with the following:

· All Traffic Control devices are to conform to AS 1442.2 and 1742.3

· All persons placing and removing Traffic Control devices are to have current accreditation from the RMS.

· All roads are to be barriers and signs removed immediately following the event.

· The event organisers must provide a Risk Assessment of the event and an emergency contingency plan. These plans must be inclusive of all traffic flows.

The following routes are endorsed:-

· Entry into the event – Ewingsdale Road, Bayshore Drive/Centennial Circuit (north intersection)

· Exit from the event site – via Bayshore Drive/Centennial Circuit (north intersection)

· Entry/Exist via Cavanbah Centre

Council’s Development Engineers consider the proposal to be acceptable from an engineering perspective subject to the above conditions of consent.

The above recommendation to endorse entry and via the Northern Bayshore Drive / Centennial Circuit intersection is designed to prevent traffic backing up along Centennial Circuit onto Bayshore Drive.

One-Way Trial, Centennial Circuit

It is noted that Council plans to undertake a one-way trial for Centennial Circuit. The trial proposes to make traffic one way from the southern end of Brigantine St, along Centennial Circuit to Wollongbar St.

This trial will commence within the next six months. The duration off the trial has not yet been confirmed but will last for at least 6 months and may result in a permanent change to Centennial Circuit.

The one way trial is not expected to conflict with the proposed road closures and traffic management for this event.

The map below shows the proposed one way trial direction (in blue) and the direction of shuttle bus movement (in yellow) do not conflict.

COUNCIL IMPLICATIONS

Budget/Financial

The event organisers will be invoiced the following fees as appropriate:

- Approval of Road Events pursuant to s144 of the Roads Act (Advertising of event and staff time to process), and

- Development Certification fees – section 138 with fees being the fee applicable as at the date of payment.

Asset Management

Not applicable.

Policy or Regulation

Delegated to council for authorisation in conjunction with:

- Actions required to control traffic- Part 8 (Sections 114 to 124) Roads Act, 1993.

- Prescribed traffic control devices - division 1 of Part 4 (Sections 50 to 55) Road Transport (Safety and Traffic Management) Act, 1999.

- R5-1-3 Parking (Disable) – NSW Road Rules 203, $541 fine

- R5-400 No Stopping - NSW Road Rules 167, $253 fine

- R5-41 No Parking (specified times) - NSW Road Rules 168, $108 fine.

Consultation

A condition of the endorsement of this event is that appropriate consultation is undertaken, including:

1. Advertising the impact of the event in the local newspaper and on the Council website.

2. Notifying businesses that are directly impacted by the temporary road closure.

3. Liaising with bus and taxi operators.

4. Consulting with emergency services.

Legal and Risk Management

If vehicles cause congestion in Centennial Circuit and Bayshore Drive then this could directly impact in MR545 - Classified Road – Ewingsdale Road. Appropriate approvals and insurances should be required as a condition of the endorsement for this event.

RECOMMENDATION:

1. That Council endorse the Festival of the Stone to be held on Saturday 6 June 2020, Saturday 12 June 2021 and Saturday 11 June 2022 in accordance with the Local Traffic Committee recommendations.

2. That the endorsement provided in Part 1 is subject to:-

a. Separate approvals by NSW Police and RMS being obtained, as required;

b. The development of a Traffic Management Plan and Traffic Control Plan(s) for all three of the events by those with relevant and current RMS accreditation;

c. The Traffic Control Plan, if required, being implemented by those with relevant and current RMS accreditation;

d. The Traffic Management Plan and Traffic Control Plans are to include the following amendments:

i. All parking and vehicular drop-off including shuttle bus, taxi, Uber & other mode of transportation for the event shall utilise the Cavanbah Centre. The car parking area in Cavanbah Centre must be maintained during the event and returned to pre-festival conditions. Any damage to the car parking area shall be repaired immediately and all cost shall be borne by the consent holder;

ii. Drop-off & Pick-up of elderly and people with disability shall be undertaken at the existing northern access of the site and assisted with event personnel; and

iii. No drop-off & pick-up permitted along Centennial Circuit other than elderly and people with disability

iv. Entry into the event is to be via Ewingsdale Road and Bayshore Drive/Centennial Circuit (north intersection)

v. Exit from the event site is to be via Bayshore Drive/Centennial Circuit (north intersection)

vi. Entry/Exit via Cavanbah Centre

e. The event is notified on Council’s webpage.

f. The event organiser:

i. Holding $20m public liability insurance cover which is valid for the event.

ii. Undertaking consultation with emergency services and any identified issues addressed.

iii. Undertaking consultation with community and affected businesses including adequate response/action to any raised concerns.

iv. Paying Council’s Road Event Application Fee prior to each event.

Attachments:

1 10.2019.154.1 - FOtS - TIA & TMP (Rev C), E2020/898 , page 80 ⇩

2 10.2019.154.1 - FOtS - Traffic Control Plan (Rev C), E2020/899 , page 112 ⇩

Venue	Conference Room, Station Street, Mullumbimby
Date	Tuesday, 28 January 2020
Time	10.30am
Committee Members	Ian Shanahan – Roads and Maritime Services Snr Constable Chris Davis – Police Cr Basil Cameron Tamara Smith MP