Audit, Risk and
Improvement Committee Meeting Minutes
17 March
2020
Minutes of the Audit,
Risk and Improvement Committee Meeting held on Tuesday, 17 March
2020
File No: I2020/380
PRESENT: Cr
B Cameron, Cr A Hunter
Staff: Mark
Arnold (General Manager)
Vanessa
Adams (Director Corporate and Community Services)
Esmeralda Davis (Acting Manager Corporate Services)
James Brickley (Manager Finance)
Emma
Fountain (Strategic Risk and Business Continuity Coordinator)
Colin
Baker (Manager Business Systems and Technology)
Community:
Michael Georghiou (Chairperson),
Brian Wilkinson, Rae Wills, Cathy Blunt (Internal Auditor OCM), Kevin Franey
(External Auditor TNR), Adam Bradfield (External Auditor TNR)
Michael Georghiou (Chair)
opened the meeting at 11.31am and acknowledged that the meeting
was being held on Bundjalung Country.
Apologies: Cr
M Lyon, Phil Holloway (Director Infrastructure Services)
Declarations of Interest – Pecuniary and Non-Pecuniary
There were no declarations of
interest.
Adoption of
Minutes from Previous Meetings
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Committee
Recommendation:
That the minutes of the Audit, Risk and Improvement
Committee Meeting held on 10 October 2019 and Audit, Risk and Improvement
Committee Meeting held on 14 November 2019 be confirmed.
.
(Georghiou/Wilkinson)
The recommendation was put to the vote and declared carried.
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Note: The
minutes of the meeting held on 14 November 2019 were noted, and the Committee
Recommendations adopted by Council, at the Ordinary Meeting held on 12 December
2020.
Business Arising from Previous Minutes
There was no business arising
from previous minutes.
Staff Reports - Corporate and Community Services
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Report
No. 4.1 Audit
Office of NSW Report on Local Government 2019
File No: I2020/373
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Committee
Recommendation:
That the Audit Risk &
Improvement Committee notes the Audit Office of NSW Report on Local
Government 2019.
(Wilkinson/Georghiou)
The
recommendation was put to the vote and declared <<carried/lost>> .
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Procedural
Motion
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Committee
Recommendation:
1. That
pursuant to Section 10A(2) of the Local Government Act, 1993, the Committee
resolve into Confidential Session to discuss the following reports.
2. That
the reasons for closing the meeting to the public to consider this item be
that:
a) details
of systems and/or arrangements that have been implemented to protect council,
councillors, staff and Council property
b) commercial
information of a confidential nature that would, if disclosed prejudice the
commercial position of the person who supplied it
(Georghiou/Wilkinson)
The recommendation was put to the vote and declared carried.
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Confidential
Reports - Corporate and Community Services
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Report No. 5.1 Confidential - Business Continuity
and Risk Management - Update
File No: I2020/84
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Committee
Recommendation:
1. That
the Audit, Risk and Improvement Committee notes the Business Continuity planning
progress update.
2. That
the Audit, Risk and Improvement Committee endorses the Strategic and Operational
Risk Registers, Fraud Control Plan (as Appendix 1 to the Fraud and Corruption
Control Policy) and revised Risk Management Strategy.
3. That
the Audit, Risk and Improvement Committee notes the strategic and operational
risk reports for the quarter ending 31 December 2019.
(Georghiou/Hunter)
The recommendation was put to
the vote and declared carried.
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Report
No. 5.2 Confidential - Audit Progress Report
- January 2020
File No: I2020/87
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Committee Recommendation:
1. That the Audit, Risk and
Improvement Committee notes the Internal Audit Activity Report –
January 2020 (E2020/7324).
2. That the Audit, Risk and
Improvement Committee endorses the recommendation from the Executive Team to
close off 6 recommendations in Appendix C of the attached report (E2020/7324)
due to these actions being confirmed as complete.
(Georghiou/Wilkinson)
The
recommendation was put to the vote and declared carried.
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Report No. 5.3 Confidential - IT Update
File No: I2020/119
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Committee
Recommendation:
1. That the Audit,
Risk and Improvement Committee notes the update provided in this report.
2. That
the Audit, Risk and Improvement Committee receives ongoing reports on the
status priority 1 (P1) incidents (i.e. a standing agenda item).
3. That
the Audit, Risk and Improvement Committee receives ongoing reports on the
status of cyber incidents, trends and management of cyber risk (i.e. a
standing agenda item).
.
(Georghiou/Hunter)
The recommendation was put to
the vote and declared carried.
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Report No. 5.4 Confidential - Business Continuity
Debrief - Rain Event February 2020
File No: I2020/232
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Committee
Recommendation:
That the Audit Risk and Improvement Committee notes the
Business Continuity Debrief – Rain Event February 2020 as per
Attachment 1 (E2020/15619).
(Georghiou/Wilkinson)
The recommendation was put to
the vote and declared carried.
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Report
No. 5.5 Confidential - 2019 Year End Audit
Management Letter
File No: I2020/1
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Committee Recommendation:
1. That the Audit, Risk and Improvement
Committee notes the 2019 Year End Audit Management Letter (E2020/103).
2. That the Audit, Risk and
Improvement Committee receives a quarterly progress report on the recommendations
listed in the 2019 Year End Audit Management Letter (E2020/103).
3. That the Audit, Risk and Improvement
Committee undertakse a review of its Terms of Reference by December 2020.
.
(Georghiou/Wilkinson)
The
recommendation was put to the vote and declared carried.
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Report No. 5.6 Confidential - 2019-2020 External
Audit Engagement Plan
File No: I2020/368
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Committee
Recommendation:
That Council notes the External Audit Engagement Plan
prepared by the Audit Office of New South Wales for the year ended 30 June
2020 as outlined in Confidential Attachment 1 (#E2020/16020).
(Georghiou/Wilkinson)
The recommendation was put to
the vote and declared carried.
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Procedural
Motion
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Committee
Recommendation:
That the meeting move out of confidential session.
(Georghiou/Wilkinson)
The recommendation was put to the vote and declared carried.
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There being no further business the meeting concluded at 1.24pm.
