Minutes of Local Traffic Committee Meeting

BYRON SHIRE COUNCIL

Local Traffic Committee Meeting Minutes 10 May 2022

Report of the Local Traffic Committee Meeting held on Tuesday, 10 May 2022

File No: I2022/451

Meeting Commenced: 10.40am

PRESENT:

Councillor: Michael Lyon

Transport for NSW: John Carey

NSW Police: Detective Chief Inspector Matt Kehoe

Staff: James Flockton, Renan Solatan, Jeff Begovic

Apologies:

Siobhan Foley on behalf of Tamara Smith MP

Declarations of Interest

There were no declarations of interest raised.

Adoption of Minutes from Previous Meetings

Committee Recommendation:

That the minutes of the Local Traffic Committee Meeting held on 12 April 2022 be confirmed.

(Lyon/Kehoe)

The recommendation was put to the vote and declared carried.

Matters Arising

None

Outstanding Issues/Resolutions

None

Development Applications

Report No. 6.1 Harvest Estate regulatory signage

File No: I2022/412

Council has received a Subdivision Works Certificate application associated with stages 1b-2 of the Harvest estate (west Byron) development in Byron Bay for 61 new residential lots. As part of the approved D.A (10.2017.201.2) consent conditions 27 & 41 imposed the following requirements:

Committee Comments

TfNSW – Recommendation subject to TfNSW approval.

Management Comments

None

Committee Recommendation:

That Council support the regulatory signs, lines and traffic control devises associated with the Harvest Estate works, as shown in Attachment 1 (E2022/37580) subject to TfNSW concurrence.

(Lyon/Kehoe)

The recommendation was put to the vote and declared carried.

Report No. 6.2 Festival of the Stone 2022

File No: I2022/473

SUMMARY

Development application (DA) 10.2022.64.1 is currently being assessed and seeks concurrent approval to hold a one-day festival on Saturday 4^th of June 2022 at the Stone and Wood micro-brewery site in the Byron Arts and Industrial Estate. The patron aspects of the function will open at 15:00 and finish at 22:00. The capacity of the function will be 2000 patrons. Food and entertainment will be provided along with alcoholic beverages in accordance with liquor licencing requirements. The development application proposes temporary closure of Centennial Avenue under traffic control as well as temporary signage in the public road reserve along Centennial Avenue and Ewingsdale Road.

The function proponent will obtain a contract booking to use the Cavanbah Centre for the purpose of car parking for the function.

The submitted S.E.E states All parking and vehicular drop-off including bus, taxi, Uber & other mode of transportation to from the function will utilise Cavanbah Centre. The car parking area in Cavanbah Centre will be maintained during the function and returned to pre-festival conditions. Drop-off & Pick-up of elderly and people with disability will be undertaken at the northern access of the site and assisted with function personnel; and No drop-off & pick-up permitted along Centennial Circuit other than elderly and people with disability.

The Event Management Plan submitted contradicts the S.E.E as mentioned above stating All vehicle drop off and pickup will be at the Cavanbah Centre, except Buses, Taxis & Ubers, the S.E.E needs to be amended to reflect this, as this was the case at the 2021 event.

Prior to the event a 11 seat Shuttle service has been proposed from the Cavanbah Center to the Brewery, then from the Brewery to Byron Bus station and return. After the event a 60 seater bus or 2 mini coaches is proposed a return trip to the Cavanbah Center then Byron Bus Station at a $5 charge on the day. Otherwise pedestrians can walk 6 min. from the Cavanbah Centre to the Brewery and back.

A traffic guidance scheme (TGS) similar to the approved 2021 event has been re-submitted for this year’s event. Refer attachment. The TGS proposes temporary closure of Centennial Circuit between Brigantine Street and Tasman Way during the event. Access to the road closure is intended to be provided to shuttle buses, uber’s and taxi’s under traffic control. Event marshals will be provided to assist with managing pedestrians and vehicle drop-offs at the site frontage. Its noted last years event under this traffic control scheme went smoothly with no traffic queuing back onto Ewingsdale Road or choking the industrial back streets.

Committee Comments

None

Management Comments

Staff – add to recommendation to remove any unnecessary signage.

Committee Recommendation:

1. That Council endorse the Traffic Management Arrangement associated with the Festival of the Stone event to be held on Saturday 4 June 2022, in accordance with the Local Traffic Committee recommendations.

2. That the endorsement provided is subject to:-

a. Separate approvals by NSW Police and TfNSW being obtained, if required;

b. A Traffic Guidance Scheme (TGS), being designed and implemented by those with relevant and current TfNSW accreditation;

c. The event being advertised 14 days prior to the event.

d. The event organiser:

i. Holding $20m public liability insurance cover which is valid for the event.

ii. Undertaking consultation with emergency services and any identified issues addressed.

iii. Undertaking consultation with the community, affected businesses and transport operators, including adequate response/action to any raised concerns prior to the event taking place.

iv. Paying Council’s Road Event Application Fee prior to each event.

e. Development Approval conditions of consent being met

f. After the Festival a report being submitted to council (within 3 months) from the original TGS designer with comments of the effectiveness of the traffic control arrangements during the event and list recommendations if required for consideration by council and other authorities for future events.

(Kehoe/Carey)

The recommendation was put to the vote and declared carried.

There being no further business the meeting concluded at 11.12am.

Venue	Conference Room, Station Street, Mullumbimby
Date	Tuesday, 10 May 2022
Time	10.30am