Image of Byron Shire Lighthouse. Image of Byron Shire Council logo.Minutes

Extraordinary Meeting


 Thursday, 30 June 2022


 

 


BYRON SHIRE COUNCIL

Extraordinary Meeting Minutes

30 June 2022

 

 

INDEX OF ITEMS DISCUSSED

 

The following items are listed in the order in which they were dealt with.

 

Report No. 4.2         Endorsement of Resourcing Strategy. 6

Report No. 4.5         Post Exhibition - Disability Inclusion Action Plan 2022-2026. 7

Report No. 4.3         Adoption of Delivery Program 2022-26 and Operational Plan 2022/23, including Budget, Statement of Revenue Policy, and Fees and Charges. 7

Report No. 4.1         Byron Shire Community Strategic Plan 2032. 9

Report No. 4.4         Making of the 2022/23 Ordinary Rates, Charges, Fees and Interest Rate. 9

 


BYRON SHIRE COUNCIL

Extraordinary Meeting Minutes                                                          30 June 2022

MINUTES OF THE BYRON SHIRE COUNCIL Extraordinary Meeting HELD ON Thursday, 30 June 2022 COMMENCING AT 9.10AM AND CONCLUDING AT 10.16AM

I2022/764

PRESENT: Cr M Lyon (Mayor), Cr S Balson, Cr D Dey, Cr A Hunter, Cr S Ndiaye,
Cr A Pugh, Cr M Swivel and Cr P Westheimer (arrived 9.14am)

Staff:  Mark Arnold (General Manager)

            Esmeralda Davis (Acting Director Corporate and Community Services)

            Phil Holloway (Director Infrastructure Services)

            Shannon Burt (Director Sustainable Environment and Economy)

            Ralph James (Legal Counsel)

            Lynette Foley (Minute Taker)

The Mayor opened the meeting and acknowledged that the meeting is being held on Arakwal Country and that we pay our respects to the elders past and present and extend our respect to the Bundjalung clans whose lands and waters are part of the Shire.

 

PUBLIC ACCESS

Prior to dealing with the circulated reports and associated information, a Public Access Session was held and Council was addressed on the following:

 Report No and Title

Name

For/
Against

Representing Organisation

Submission Received in form of

4.3

Adoption of Delivery Program 2022-26 and Operational Plan 2022/23, including Budget, Statement of Revenue Policy, and Fees and Charges

Hannah Hopkinson

Anthony Dunn

Dominic Biancardi

Marty Brennan

For

No

Zoom

In person

In person

In person

 

APOLOGIES

An apology was received from Cr Coorey.


 

 

 

Procedural Motion

22-328

Resolved that the apology from Cr Coorey be accepted and a leave of absence granted.

(Lyon/Hunter)

The motion was put to the vote and declared carried.

 

 

DECLARATIONS OF INTEREST – PECUNIARY AND NON-PECUNIARY

There were no Declarations of Interest.

 

Reservation of Items for Debate and Order of Business

The Mayor suspended standing orders to allow for items to be reserved for debate, being:

Staff Reports 

Corporate and Community Services

Report No. 4.1       Byron Shire Community Strategic Plan 2032

Report No. 4.3       Adoption of Delivery Program 2022-26 and Operational Plan 2022/23, including Budget, Statement of Revenue Policy, and Fees and Charges

Report No. 4.4       Making of the 2022/23 Ordinary Rates, Charges, Fees and Interest Rate

The remaining Recommendations were adopted as a whole, being moved by Cr Lyon and seconded by Cr Ndiaye. Each recommendation is recorded with a separate resolution number commencing at Resolution No. 22-329 and concluding with Resolution No. 22-330.

 

Staff Reports - Corporate and Community Services

 

Report No. 4.2           Endorsement of Resourcing Strategy

File No:                       I2022/648

 

22-329

Resolved that Council endorses the Resourcing Strategy 2032; namely:

1.      The Long-Term Financial Plan 2022-2032 (Attachment 1 #E2022/57444)

2.      The Workforce Management Strategy 2022-2026 (Attachment 2 #E2022/34263)

3.      The Asset Management Policy (Attachment 3 #E2021/121105), Asset Management Strategy 2022-2032 (Attachment 4 #E2016/100839), State of the Assets Report (Attachment 5 #E2022/49852) and Asset Management Plans:

a)      Transport

b)      Buildings

c)      Open Space                                                                                            (Lyon/Ndiaye)

.

 

 

 

Report No. 4.5           Post Exhibition - Disability Inclusion Action Plan 2022-2026

File No:                       I2022/691

 

22-330

Resolved that Council adopts the Disability Inclusion Action Plan 2022-2026, as shown at Attachment 1 (E2022/36931).                                                                            (Lyon/Ndiaye)

 

 

Procedural Motion

22-331

Resolved that Council change the order of business to deal with Report 4.3 next on the Agenda.                                                                                                                      (Lyon/Ndiaye)

The motion was put to the vote and declared carried.

 

 

 

Report No. 4.3           Adoption of Delivery Program 2022-26 and Operational Plan 2022/23, including Budget, Statement of Revenue Policy, and Fees and Charges

File No:                       I2022/571

 

22-332

Resolved that Council:

1.      Notes the submissions received during the public exhibition period for the Delivery Program 2022-26, and Operational Plan 2022/23 (including the Budget, Statement of Revenue Policy, and Fees and Charges) as outlined in Attachment 5 (#E2022/47680).

2.      Adopts the following documents:

a)      Delivery Program 2022-26 as exhibited, with the amendments (included in Attachment 1 #E2022/52932) discussed in this report under the heading ‘Draft Delivery Program 2022-26 – Amendments’.

b)      Operational Plan 2022/23 as exhibited, with the amendments (included in Attachment 2 #E2022/52933) discussed in this report under the heading ‘Draft Operational Plan 2022/23– Amendments’.

c)      Statement of Revenue Policy 2022/23 including fees and charges as exhibited, with the amendments (included in Attachment 3 #E2022/41253) discussed in the report under the headings ‘Draft General Land Rates and Charges (Statement of Revenue Policy)’ and ‘Draft Fees and Charges (Statement of Revenue Policy)’

d)      Budget Estimates 2022/23 as exhibited, with the amendments discussed in the report under the heading ‘Draft 2022/23 Budget Estimates (Statement of Revenue Policy)’ and included at Attachment 4 (#E2022/57288).

3.        Noting Operational Plan Activity ‘2.2.4.2 Provide companion animal management services’, requests staff to prepare a report to address the resourcing needs that are required to give effect to this activity and resolution 22-208 Report No 9.2 - Non-compliant companion animals at the August ordinary meeting.

4.         Prepares a report to be delivered in September to provide options regarding fee structure for use of parking spaces and road reserves adjacent to construction sites for construction temporary use and events with the financial implications

(Hunter/Lyon)

 

 

Procedural MotionS

22-333

Resolved that Council move into Committee to allow for free debate.              (Pugh/Lyon)

The motion was put to the vote and declared carried.

 

22-334

Resolved that Council move out of Committee and resume the Ordinary Meeting.

(Lyon/Hunter)

The motion was put to the vote and declared carried.

The motion (Hunter/Lyon) was put to the vote and declared carried

 

 

 

Report No. 4.1           Byron Shire Community Strategic Plan 2032

File No:                       I2022/493

 

22-335

Resolved:

1.      That Council notes the submissions and responses outlined in the report.

2.      That Council adopts the amended Byron Shire Community Strategic Plan 2032 (#E2022/54404).                                                                                       (Dey/Westheimer)

The motion was put to the vote and declared carried.

 


 

 

 

 

Report No. 4.4           Making of the 2022/23 Ordinary Rates, Charges, Fees and Interest Rate

File No:                       I2022/687

 

22-336

Resolved that Council makes the ordinary rates, makes the charges, makes the fees and, sets the interest rate to be charged on overdue rates and charges for 2022/23 as listed in the tables within this report, in accordance with Sections 533, 534, 535, 543 and 566 of the Local Government Act 1993 (LGA).                                                   (Pugh/Ndiaye)

The motion was put to the vote and declared carried.

 

 

 

Procedural Motion

22-337

Resolved that Council authorises Cr Westheimer to attend Council’s 30 June 2022 Extraordinary Meeting by audio visual link.                                                                (Lyon/Dey)

The motion was put to the vote and declared carried.

 

 

There being no further business the meeting concluded at 10.16am.

 

I hereby certify that these are the true and correct Minutes of this Meeting

as confirmed at Council’s Ordinary Meeting on 25 August 2022.

….…………………………

Mayor Michael Lyon