Minutes of Floodplain Management Advisory Committee Meeting

BYRON SHIRE COUNCIL

Floodplain Management Advisory Committee Meeting Minutes 11 October 2022

Minutes of the Floodplain Management Advisory Committee Meeting held on Tuesday, 11 October 2022

File No: I2022/1412

PRESENT: Cr M Lyon (Mayor), Cr D Dey

Staff: Phil Holloway (Director Infrastructure Services)

Scott Moffett (Flood and Drainage Engineer)

Shelley Flower (Minute Taker)

Kate Draskovic

Chloe Dowsett

Sharyn French

Community: Karl Allen, Rebecca Brewin, Matthew Lambourne, Catherine Lane, Robert Crossley, Ziwar Sattouf, Steven Harris.

Cr Lyon (Chair) opened the meeting at 2.10pm and acknowledged that the meeting was being held on Bundjalung Country.

Attendance via AUDIO-VISUAL LINK:

Martin Rose (Dept of Planning and Environment)

Apologies:

Cr C Coorey, James Flockton (Infrastructure Planning Coordinator), Chad Ellis (SES)

Declarations of Interest – Pecuniary and Non-Pecuniary

There were no declarations of interest.

Adoption of Minutes from Previous Meetings

Report No. 3.1 Adoption of Minutes from Previous Meeting

File No: I2022/1399

Committee Recommendation:

That the minutes of the Floodplain Management Advisory Committee Meeting held on 16 June 2022 be confirmed.

(Lyon/Brewin)

The recommendation was put to the vote and declared carried.

Note: The minutes of the meeting held on 16 June 2022 were noted, and the Committee Recommendations adopted by Council, at the Planning Meeting held on 11 August 2022.

Business Arising from Previous Minutes

There was no business arising from previous minutes.

Staff Reports - Corporate and Community Services

Report No. 4.1 Report in response to Res 22-461 Outcome of NSW Flood Inquiries

File No: I2022/1260

Committee Recommendation:

1. That the Committee notes the recommendations of the two NSW Flood Inquiry reports and that staff have commenced work to identify relevant actions to be pursued through Local, State and Federal avenues.

2. That Council support staff also working to support the following recommendations of the Parliamentary Inquiry:

a) Recommendation 10 - Work with the community broadcasting sector to identify ways in which community broadcasters could be better supported to provide critical services during natural disasters, with a view to providing them adequate long term funding.

b) Recommendation 15 - . Ensure that the current review of evacuation centres considers the role, accreditation and support of community evacuation centres, with the outcomes of this review to be made public and incorporated into the update of state emergency plans.

c) Recommendation 19 - Establish a standing workforce from within the public service to staff evacuation and recovery centres, with this workforce to be trained ahead of time and mobilised as soon as a natural disaster occurs.

(Dey/Lyon)

The recommendation was put to the vote and declared carried.

Staff Reports - Sustainable Environment and Economy

Report No. 4.2 Resolution 22-360 - Decreasing risk on the Shire's floodplain

File No: I2022/1100

Committee Recommendation:

That the Floodplain Management Advisory Committee:

1. Notes the report on Resolution 22-360 and that Council staff continue to undertake technical work and receive reports from various sources to assist our community’s flood event recovery and reconstruction actions.

2. Notes that updates to the Committee and Council will be provided periodically on this work.

(Lyon/Dey)

The recommendation was put to the vote and declared carried.

Staff Reports - Infrastructure Services

Report No. 4.3 Flood Levee Repair and Maintenance Program - Department Regional NSW

File No: I2022/1256

Committee Recommendation:

The Floodplain Management Advisory Committee recommends that Council note the current Flood Levee Repair and Maintenance Program-Department Regional NSW.

(Lane/Brewin)

The recommendation was put to the vote and declared carried.

Report No. 4.4 Byron Shire Post 2022 Flood Analysis Update

File No: I2022/1261

Committee Recommendation:

That the Floodplain Management Advisory Committee recommends that Council note the report and further report be presented at the next Floodplain Management Advisory Committee meeting. (Lambourne/Brewin)

The recommendation was put to the vote and declared carried.

Report No. 4.5 Capricornia Canal and Marshalls Creek

File No: I2022/1262

Committee Recommendation:

That the Floodplain Management Advisory Committee recommends:

Council notes that the actions proposed in Attachment 2 (E2022/70063) will be completed prior to Council further considering the funding and completion of the scope of works provided in Attachment 1 (E2022/77663).

(Lyon/Allen)

The recommendation was put to the vote and declared carried.

Report No. 4.6 Byron Bay Drainage Upgrade Project

File No: I2022/1263

Committee Recommendation:

That the Floodplain Management Advisory Committee recommend that Council:

1. Notes the current progress of the Byron Bay Drainage Strategy.

2. Support the project team in commencing development of a Communications Plan with Council’s Communications Team.

(Harris/Lyon)

The recommendation was put to the vote and declared carried.

Report No. 4.7 Byron Shire Council Flood Risk Management Plan-Actions and Accomplishments

File No: I2022/1264

Committee Recommendation:

The Floodplain Management Advisory Committee recommend that Council endorse the updated Byron Shire Council Flood Mitigation Program, Attachment 1 (E2022/89966).

(Allen/Brewin)

The recommendation was put to the vote and declared carried.

There being no further business the meeting concluded at 4.02pm.

Venue	Conference Room, Station Street, Mullumbimby
Date	Tuesday, 11 October 2022
Time	2.00pm