BYRON SHIRE COUNCIL

                                                                                                                               13.5 - Attachment 1

UNCONFIRMED
REPORT OF THE SAFE SUMMER IN THE BAY PROJECT REFERENCE GROUP MEETING

 

Date of Meeting:

Thursday 12 November 2015

Time Commenced:

11.10am

PRESENT:

Councillors:

Cr Rose Wanchap

 

Community Representatives:

There are no community representatives.

 

Invited Representatives:

 

Paul Spooner (Byron Community Centre),
Tess Cullen (Byron Community Centre),
Mouche Phillips (Byron Community Centre)
Brandon Saul (Falls Festival)
Bjorn Peterson (Byron Bay Chamber of Commerce)

 

Staff:

Joanne McMurtry (Community Policy Officer)

 

1.    APOLOGIES:

Cr Simon Richardson, Greg Jago (Police), Peter Wood (Arts Northern Rivers), Hannah Spalding (Byron Bay Liquor Accord)

 

2.    DECLARATIONS OF INTERESTS:

Paul Spooner (Byron Community Centre) reinforced a previous declaration, in that he was in attendance as the Community Centre Manager and not a Councillor, and that the Byron Community Centre conduct the operations of Soul Street NYE and First Sun NYD events.

3.    CONFIRMATION OF A QUORUM:

There are 9 members appointed to this group
(not including staff). Quorum was met.

4.  CONFIRMATION OF PREVIOUS MINUTES

The previous minutes from the 16 September 2015 meeting were adopted. (Spooner/ Phillips)

5.    BUSINESS ARISING FROM PREVIOUS MEETING

 

·    Recommendation to Council re SEPA not adopted

·    Recommendation to Council re additional funds ($20,000) was adopted (15-472)

·    NYE Shuttle bus from The Cavanbah Centre to corner Jonson/Lawson St between 5pm to 3am (15-474)

 

Paul Spooner arrived at 11.45pm.

 

6.        UPDATES TO PLAN FOR NEW YEAR IN BYRON BAY 2015:

Progress on the implementing the Action Plan was discussed and the following points made:

·    Crystal Castle have become a partner with Council through the Making Things Happen program and have offered their ‘experience development team’ to assist with First Sun NYD. Joanne to set up a meeting between Crystal Castle and Byron Community Centre to get the ball rolling.

·    Soul St NYE budget is going well, but still $5,000 short to pay for programming planned. Tess and Joanne did a site walk around and came up with a plan of where to locate toilets and possible additional electricity points.

·    Discussion was held about festoon or lantern lighting to add to the festive mood of the night.

·    Council will be putting additional toilets plumbed in at Apex Park to complement the Exeloo’s over the busy summer period.

·    The draft Traffic Management Plan was discussed, including reducing the bus movements of Falls Festival buses in town for NYE. Joanne to set up a separate meeting with Brandon Saul and Simon Bennett to discuss what will work for all parties.

·    Council have decided to book St John’s First Aid for NYE. The closer NYE is to the weekend, the greater the risk of injury and anti-social behaviour. Also, the emergency hub of Police and Ambulance only happens if emergency services are not required elsewhere on the night.

 

ACTION LIST: 

1.   Joanne to set up the following meetings:

a.   Crystal Castle and Byron Community Centre re First Sun NYD event

b.   Falls Festival and Council’s Traffic & Transport Officer re reducing bus movements in town on NYE

c.   Between Council’s Media Liaison Officer and Byron Community Centre re marketing

 

8.    date and time of NEXT meeting:

9 – 11pm, 3 December

 

Time Meeting Closed:

 

12.40pm