Audit, Risk and
Improvement Committee Meeting Minutes 15 February 2018
Minutes of the Audit,
Risk and Improvement Committee Meeting held on Thursday, 15
February 2018
File No: I2018/457
PRESENT: Cr
B Cameron and Cr S Richardson
Staff: Mark
Arnold (Acting General Manager)
Phil Holloway (Director Infrastructure Services)
James
Brickley (Acting Director Corporate and Community Services)
Anna
Vinfield (Manager Corporate Services)
Community:
Michael Georghiou (Chairperson), Brian Wilkinson, Rae Wills
Auditors: Cathy Blunt (OCM) and
Kevin Franey (TNR)
Mr Georghiou (Chair) opened the meeting at 11.36am.
Apologies:
Apologies were received from Cr
Hunter.
Declarations of Interest – Pecuniary and Non-Pecuniary
There were no declarations of
interest.
Adoption
of Minutes from Previous Meetings
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Committee
Recommendation:
That the minutes of the Audit, Risk and Improvement
Committee Meeting held on 30 November 2017 be confirmed.
(Georghiou/Wilkinson)
The recommendation was put to the vote and declared carried.
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Business Arising from Previous Minutes
There was no business arising
from previous minutes.
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Procedural Motion
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1.
That pursuant to Section 10A(2)(f) of the Local Government Act, 1993,
the Committee resolve into Confidential Session to discuss the following
reports, namely:
Update from NSW Audit Office - Performance Report summary
Update
on Business Continuity, Disaster Recovery & Risk Management
Internal
Audit Activity & Progress Report
Buildings
and Property Management Audit Review
2017
Final Year End Audit Management Letter
2. That
the reasons for closing the meeting to the public to consider these items be
that:
The reports contain details of systems and/or arrangements that have been
implemented to protect council, councillors, staff and Council property.
3. That
on balance it is considered that receipt and discussion of these matters in
open Committee would be contrary to the public interest, as the matters and
information contained in the reports relate to matters affecting the security
of the council, councillors, council staff or council property.
(Georghiou/Wilkinson)
The recommendation was put to the vote and declared carried.
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Confidential Reports - Corporate and Community
Services
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Report No. 5.1 Confidential - Update from NSW Audit
Office - Performance Report summary
File No: I2018/194
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Committee
Recommendation:
That the internal audit, risk and improvement committee
note the contents and recommendations made in the performance report from NSW
Audit Office at Attachment 1.
(Georghiou/Richardson)
The recommendation was put to
the vote and declared carried.
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Report No. 5.2 Confidential - Update on Business
Continuity, Disaster Recovery & Risk Management
File No: I2018/169
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Committee Recommendation:
1. That the
Audit, Risk and Improvement Committee note ongoing work undertaken in
improving Council’s business continuity and disaster recovery efforts
across the organisation.
2. That the Audit, Risk
and Improvement Committee receive an update on initiatives to work with the
community and the SES initiatives regarding community action teams.
(Georghiou/Wilkinson)
The recommendation was put to
the vote and declared carried.
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Report No. 5.3 Confidential - Internal Audit
Activity & Progress Report
File No: I2018/65
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Committee
Recommendation:
1. That the
Audit, Risk and Improvement Committee note the Internal Audit Activity Report
– February 2018 (#E2018/9927).
2. That the
Audit, Risk and Improvement Committee endorse the suggestion from OCM to
close off the two outstanding recommendations in Appendix C of the attached
report (#E2018/9927) due to these actions being confirmed as complete,
pending verification by OCM.
(Georghiou/Cameron)
The recommendation was put to
the vote and declared carried.
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Report
No. 5.4 Confidential - Buildings and Property
Management Audit Review
File No: I2018/64
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Committee Recommendation:
1. That the Audit, Risk and
Improvement Committee note the Buildings and Property Management internal
audit review report.
2. That the Audit, Risk and
Improvement Committee request that management implement the recommendations
made in the report identified as Attachment 1 (#E2018/10497).
(Georghiou/Wilkinson)
The
recommendation was put to the vote and declared carried.
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Report No. 5.5 Confidential - 2017 Final Year End
Audit Management Letter
File No: I2018/213
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Committee
Recommendation:
That the comments provided by Management in response to
matters raised in the 2017 Final Audit Management Letter as outlined in
Attachment 1 (#E2018/10287) be noted by Council.
(Georghiou/Wills)
The recommendation was put to
the vote and declared carried.
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Procedural Motion
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That the meeting move out of confidential
session.
(Georghiou/Wilkinson)
The recommendation was put to the vote and declared carried.
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There being no further business the meeting concluded at 12.39pm.
