Heritage Panel Meeting
A Heritage Panel Meeting of Byron Shire Council will be held as follows:
Conference Room, Station Street, Mullumbimby
Thursday, 29 March 2018
Director Sustainable Environment and Economy I2018/471
What is a “Conflict of Interests” - A conflict of interests can be of two types:
Pecuniary - an interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.
Non-pecuniary – a private or personal interest that a Council official has that does not amount to a pecuniary interest as defined in the Local Government Act (eg. A friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).
Remoteness – a person does not have a pecuniary interest in a matter if the interest is so remote or insignificant that it could not reasonably be regarded as likely to influence any decision the person might make in relation to a matter or if the interest is of a kind specified in Section 448 of the Local Government Act.
Who has a Pecuniary Interest? - a person has a pecuniary interest in a matter if the pecuniary interest is the interest of the person, or another person with whom the person is associated (see below).
Relatives, Partners - a person is taken to have a pecuniary interest in a matter if:
§ The person’s spouse or de facto partner or a relative of the person has a pecuniary interest in the matter, or
§ The person, or a nominee, partners or employer of the person, is a member of a company or other body that has a pecuniary interest in the matter.
N.B. “Relative”, in relation to a person means any of the following:
(a) the parent, grandparent, brother, sister, uncle, aunt, nephew, niece, lineal descends or adopted child of the person or of the person’s spouse;
(b) the spouse or de facto partners of the person or of a person referred to in paragraph (a)
No Interest in the Matter - however, a person is not taken to have a pecuniary interest in a matter:
§ If the person is unaware of the relevant pecuniary interest of the spouse, de facto partner, relative or company or other body, or
§ Just because the person is a member of, or is employed by, the Council.
§ Just because the person is a member of, or a delegate of the Council to, a company or other body that has a pecuniary interest in the matter provided that the person has no beneficial interest in any shares of the company or body.
Disclosure and participation in meetings
§ A Councillor or a member of a Council Committee who has a pecuniary interest in any matter with which the Council is concerned and who is present at a meeting of the Council or Committee at which the matter is being considered must disclose the nature of the interest to the meeting as soon as practicable.
§ The Councillor or member must not be present at, or in sight of, the meeting of the Council or Committee:
(a) at any time during which the matter is being considered or discussed by the Council or Committee, or
(b) at any time during which the Council or Committee is voting on any question in relation to the matter.
No Knowledge - a person does not breach this Clause if the person did not know and could not reasonably be expected to have known that the matter under consideration at the meeting was a matter in which he or she had a pecuniary interest.
Participation in Meetings Despite Pecuniary Interest (S 452 Act)
A Councillor is not prevented from taking part in the consideration or discussion of, or from voting on, any of the matters/questions detailed in Section 452 of the Local Government Act.
Non-pecuniary Interests - Must be disclosed in meetings.
There are a broad range of options available for managing conflicts & the option chosen will depend on an assessment of the circumstances of the matter, the nature of the interest and the significance of the issue being dealt with. Non-pecuniary conflicts of interests must be dealt with in at least one of the following ways:
§ It may be appropriate that no action be taken where the potential for conflict is minimal. However, Councillors should consider providing an explanation of why they consider a conflict does not exist.
§ Limit involvement if practical (eg. Participate in discussion but not in decision making or vice-versa). Care needs to be taken when exercising this option.
§ Remove the source of the conflict (eg. Relinquishing or divesting the personal interest that creates the conflict)
§ Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in S451 of the Local Government Act apply (particularly if you have a significant non-pecuniary interest)
Clause 375A of the Local Government Act 1993 – Recording of voting on planning matters
(1) In this section, planning decision means a decision made in the exercise of a function of a council under the Environmental Planning and Assessment Act 1979:
(a) including a decision relating to a development application, an environmental planning instrument, a development control plan or a development contribution plan under that Act, but
(b) not including the making of an order under Division 2A of Part 6 of that Act.
(2) The general manager is required to keep a register containing, for each planning decision made at a meeting of the council or a council committee, the names of the councillors who supported the decision and the names of any councillors who opposed (or are taken to have opposed) the decision.
(3) For the purpose of maintaining the register, a division is required to be called whenever a motion for a planning decision is put at a meeting of the council or a council committee.
(4) Each decision recorded in the register is to be described in the register or identified in a manner that enables the description to be obtained from another publicly available document, and is to include the information required by the regulations.
(5) This section extends to a meeting that is closed to the public.
Heritage Panel Meeting
3.1 Heritage Panel Meeting held on 2 November 2017
4. Staff Reports
Sustainable Environment and Economy
4.1 Update on Heritage Matters.............................................................................................. 4
Staff Reports - Sustainable Environment and Economy 4.1
Report No. 4.1 Update on Heritage Matters
Directorate: Sustainable Environment and Economy
Report Author: Luke Munro , Planner
File No: I2018/430
Development and Approvals
Below find a summary of the Council’s current Heritage initiatives:
Five projects were awarded funding under the Local Places Heritage Grant program for the FY17-18. Each project is required to be completed for acquittal by Council to OEH by May. Progress summary below:
26 Carlyle Street, Byron Bay – Roof restoration
Works have been substantially completed.
Value of works approx. $43,595.00 with a grant approval of $3,000.00.
39 Leslie Street, Bangalow – Chimney restoration
Works have been completed.
Value of Works $4,015.00 – grant approval $2,000.00
Bangalow Heritage House
Grant not progressed by applicant as alternate grant sought. Funds to be redistributed.
George Reading Building
Works substantially completed.
Value of Works $2,607.00 – grant approval $1,303.50
Country Women’s Association – 31 Byron Street, Bangalow
Works have been substantially completed.
Value of Works $6,000.00 – grant approval $3,000.00
The roll out of the 18/19 FY program will occur mid year. This includes advertisement and a call for grant applications.
Council’s Heritage Advisor has prepared two factsheets for:
· Consent Requirements for Heritage Items and Heritage Conservation Areas (Exempt, Minor works and Development Applications)
· Heritage Fences
The factsheet - Consent Requirements for Heritage Items and Heritage Conservation Areas provides general information about the consent process when planning changes, alterations or new works to a property which is listed as a heritage item or located within a Heritage Conservation Area.
The factsheet - Heritage Fences will provide guidance on suitable fences for a property which is listed as a heritage item or located within a heritage area.
Two additional factsheets are currently under preparation for: Roofing and Colour Schemes.
These factsheets will be uploaded to the web when finalised.
Heritage Advisor work
A free heritage advisor day is being promoted for 27 April 2018. This is a free service to owners/potential purchasers to promote good conservation practice and awareness of consent etc.
Heritage near Me OEH grants
The Heritage Near Me grants have re-opened for activation with grants up to $100,000 for items which are listed on LEPS as being of local significance, (not state).
There have been several successful applications in last year's round including the adaptive re-use of the former Police Stables, Bellingen to a community gallery/workshop space, adaptive re-use of the former Catholic Church at Tatham near Casino as a wedding reception venue, a cafe/ gallery at Tenterfield and major conservation works to the Isolation Ward at Tenterfield Hospital to name a few in this region.
Committee members are asked to advise any interested persons of the grant opportunity and that (Council) and Council's heritage advisor can support applicant’s in understanding the criteria to be met, and can assist with the application process and letters of support which are required.
That the report be noted.