Audit, Risk and Improvement
Committee Meeting Minutes 15 November 2018
Minutes of the Audit,
Risk and Improvement Committee Meeting held on Thursday, 15
November 2018
File No: I2018/2224
PRESENT: Cr
M Lyon, Cr B Cameron, Cr A Hunter
Staff: Mark
Arnold (Acting General Manager)
Vanessa
Adams (Director Corporate and Community Services)
Phil Holloway (Director Infrastructure Services)
Anna
Vinfield (Manager Corporate)
James Brickley (Manager Finance)
Jess
Orr (Strategic Risk and Improvement Coordinator)
Community:
Michael Georghiou (Chairperson), Rae Wills
The Chair opened the meeting at 11:38am and
acknowledged that the meeting was being held on Bundjalung Country.
Apologies:
There was an apology from Brian Wilkinson.
Declarations of Interest – Pecuniary and Non-Pecuniary
There were no declarations of
interest.
Adoption
of Minutes from Previous Meetings
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Committee
Recommendation:
That the minutes of the Audit, Risk and Improvement
Committee Meeting held on 16 August 2018 and Extraordinary Audit, Risk and
Improvement Committee Meeting held on 11 October 2018 be confirmed. (Georghiou/Cameron)
The recommendation was put to the vote and declared carried.
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Business Arising from Previous Minutes
There was no business arising
from previous minutes.
Staff Reports -
Corporate and Community Services
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Report No. 4.1 Audit,
Risk and Improvement Committee Constitution Review
File No: I2018/1655
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Committee Recommendation:
That the Audit, Risk and Improvement Committee adopt the
updated Constitution (E2018/71315).
(Cameron/Georghiou)
The recommendation was put to
the vote and declared carried.
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Report No. 4.2 2017/2018
Financial Statements
File No: I2018/2139
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Committee Recommendation:
That the Audit, Risk
and Improvement Committee notes the report on the 2017/2018 Financial
Statements and the Draft 2018 Client Service Report received from the NSW
Audit Office.
(Georghiou/Hunter)
The recommendation was put to the vote
and declared carried.
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Confidential Reports
- General Manager
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Procedural
Motion
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Committee
Recommendation:
1. That
pursuant to Section 10A(2)(f) refer to relevant part of Act below) of the
Local Government Act, 1993, Council resolve into Confidential Session to
discuss the following report, namely (subject of report).
2. That
the reasons for closing the meeting to the public to consider this item be
that on balance it is considered that receipt and discussion of the matter in
open Council would be contrary to the public interest (Georghiou/Hunter)
The recommendation was put to the vote and declared carried.
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Report No. 5.1 Confidential - Fraud and Corruption
Control
File No: I2018/1752
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Committee
Recommendation:
That the Audit, Risk and Improvement Advisory Committee:
1. Endorse
the Fraud and Corruption Control Policy (E2018/71390) and Strategy
(E2018/71426).
2. Recommend
that Council place the Fraud and Corruption Control Policy (E2018/71390) on
public exhibition for a period of 28 days, and in the event:
a) that
any submissions are received on the draft policy those submissions be
reported back to Council prior to the adoption;
b) that
no submissions are received the draft policy be adopted.
3. Note
the Internal Investigations Procedure. (Georghiou/Lyon)
The recommendation was put to the vote and declared carried.
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Confidential
Reports - Corporate and Community Services
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Report No. 5.2 Confidential - Internal Audit
Progress Report - November 2018
File No: I2018/1581
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Committee
Recommendation:
That the Audit, Risk and Improvement Advisory Committee:
1. Note
the Internal Audit Activity Report – November 2018 (E2018/89644)
2. Endorse
the completion of recommendations as per table 1
3. Endorse
the revised Internal Audit Plan (Georghiou/Lyon)
The recommendation was put to
the vote and declared carried.
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Report No. 5.3 Confidential - External Audit
Progress Report - November 2018
File No: I2018/1582
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Committee
Recommendation:
That the Audit, Risk and Improvement Advisory Committee:
1. Note
the progress of Council’s External Audit Recommendations
2. Endorses
the completion of those noted in Table 1 and items 2, 14 and 18 in Table 2.
(Georghiou/Cameron)
The recommendation was put to
the vote and declared carried.
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Report No. 5.4 Confidential - Risk Management
Framework
File No: I2018/1754
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Committee
Recommendation:
That the Audit, Risk and Improvement Advisory Committee
endorse the Risk Management Framework (E2018/51599, E2018/61724 and
E2018/83700). (Georghiou/Hunter)
The recommendation was put to
the vote and declared carried.
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Report No. 5.5 Confidential - Information Security
Management System
File No: I2018/1983
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Committee
Recommendation:
That the
Audit Risk and Improvement Committee note the update provided in the report
on the Information Security Management System. (Georghiou/Hunter)
The recommendation was put to
the vote and declared carried.
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There being no further business the meeting concluded at 1:43pm.
