Audit, Risk and
Improvement Committee Meeting Minutes 14 November 2019
Minutes of the Audit,
Risk and Improvement Committee Meeting held on Thursday, 14
November 2019
File No: I2019/1900
PRESENT: Cr
M Lyon, Cr B Cameron, Cr A Hunter
Staff: Mark
Arnold (General Manager)
Vanessa
Adams (Director Corporate and Community Services)
Esmerelda
Davis (A/Manager Corporate)
James Brickley (Manager Finance)
Emma
Fountain (Strategic Risk and Business Continuity Coordinator)
Heather
Sills (Governance Officer)
Community:
Michael Georghiou (Chairperson), Brian Wilkinson, Rae Wills
Internal
Auditor: Cathy Blunt (OCM) via telephone for items 5.2, 5.3,5.4, and 5.5
Michael Georghio
(Chair) opened the meeting at 11:32am and acknowledged that the
meeting was being held on Bundjalung Country.
Apologies:
There were no apologies.
Declarations of Interest – Pecuniary and Non-Pecuniary
There were no declarations of
interest.
Adoption of
Minutes from Previous Meetings
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Committee
Recommendation:
That the minutes of the Audit, Risk and Improvement
Committee Meeting held on 29 August 2019 be confirmed. (Georghiou/Wilkinson)
The recommendation was put to the vote and declared carried.
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Note: The
minutes of the meeting held on 29 August 2019 were noted, and the Committee
Recommendations adopted by Council, at the Ordinary Meeting held on 26
September 2019.
Business Arising from Previous Minutes
There was no business arising
from previous minutes.
Staff Reports -
Corporate and Community Services
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Report No. 4.1 A
New Risk Management and Internal Audit Framework - Discussion Paper
File No: I2019/1636
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Committee Recommendation:
That the Audit Risk and Improvement Committee:
1. Considers
the discussion paper, “A New Risk Management and Internal Audit
Framework for Local Councils in NSW”
2. Makes
a submission to the Office of Local Government during the submission period
covering the considerations outlined in this report
3. Receives
a draft submission for comment prior to the submission being made to the
Office of Local Government. (Hunter/Georghiou)
The recommendation was put to
the vote and declared carried.
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Report No. 4.2 2018/2019
Financial Statements
File No: I2019/1843
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Committee Recommendation:
That the Audit, Risk and Improvement Committee notes the
report on the 2018/2019 Financial Statements and the 2019 Audit Engagement
Closing Report received from the NSW Audit Office.
(Georghiou/Lyon)
The recommendation was put to
the vote and declared carried.
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Confidential
Reports - Corporate and Community Services
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Procedural Motion
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Committee
Recommendation:
1. That
pursuant to Section 10A(2)(f) of the Local Government Act, 1993, Council resolve
to move into Confidential Session to discuss reports 5.1, 5.2, 5.3, 5.4, and
5.5..
2. That
the reasons for closing the meeting to the public to consider this item be
that these reports contain:
a) details
of systems and/or arrangements that have been implemented to protect council,
councillors, staff and Council property
b) commercial
information of a confidential nature that would, if disclosed prejudice the
commercial position of the person who supplied it
(Georghiou/Cameron)
The recommendation was put to
the vote and declared carried.
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Report No. 5.1 Confidential - Update on IT Actions
File No: I2019/1691
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Committee
Recommendation:
That the Audit, Risk and Improvement Committee notes
the update provided in the report.
(Georghiou/Hunter)
The recommendation was put to
the vote and declared carried.
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Report No. 5.2 Confidential - Audit Progress Report
- November 2019
File No: I2019/1841
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Committee
Recommendation:
1. That
the Audit, Risk and Improvement Committee notes the Internal Audit Activity
Report – November 2019 (E2019/81972).
2. That
the Audit, Risk and Improvement Committee endorses the recommendation from
the Executive Team to close off 12 outstanding recommendations in Appendix C
of the attached report (E2019/81972) due to these actions being confirmed as
complete.
(Georghiou/Wilkinson)
The recommendation was put to
the vote and declared carried.
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Report No. 5.3 Confidential - Business Continuity
and Risk Management - Update
File No: I2019/1853
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Committee
Recommendation:
1. That
the Audit, Risk and Improvement Committee notes this Business Continuity and
Risk management update.
2. That
the Audit, Risk and Improvement Committee receives ongoing progress reports
on the status of the Business Continuity and Risk Management blueprint (Georghiou/Wilkinson)
The recommendation was put to
the vote and declared carried.
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Report No. 5.4 Confidential - Pay Parking Audit
Review
File No: I2019/1857
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Committee
Recommendation:
1. That
the Audit, Risk and Improvement Committee notes the Pay Parking internal
audit review report.
2. That
the Audit, Risk and Improvement Committee requests management to implement
the recommendations made in the report identified as Confidential Attachment
1 (E2019/81748).
3. That
the report and Confidential Attachment 1 of the closed part of the meeting
remain confidential (Georghiou/Hunter)
The recommendation was put to
the vote and declared carried.
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Report No. 5.5 Confidential - Grants Management
Audit Review
File No: I2019/1858
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Committee
Recommendation:
1. That
the Audit, Risk and Improvement Committee notes the Grant Management internal
audit review report.
2. That
the Audit, Risk and Improvement Committee requests management to implement
the recommendations made in the report identified as Confidential Attachment
1 (E2019/81617).
3. That
the report and Confidential Attachment 1 of the closed part of the meeting
remain confidential (Georghiou/Wilkinson)
The recommendation was put to
the vote and declared carried.
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Procedural Motion
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Committee
Recommendation:
That the meeting move out of confidential session. (Georghiou/Wilkinson)
The recommendation was put to the vote and declared carried.
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There being no further business the meeting concluded at 12:50pm.
