Ordinary Meeting
Minutes
22 October 2020
MINUTES OF THE BYRON
SHIRE COUNCIL Ordinary Meeting HELD
ON Thursday, 22 October 2020 COMMENCING
AT 9:11AM AND
CONCLUDING AT 11:43AM
I2020/1594
PRESENT: Cr
S Richardson (Mayor), Cr B Cameron, Cr A Hunter, Cr M Lyon,
Cr J Martin, Cr S Ndiaye and Cr P Spooner
Staff: Mark
Arnold (General Manager)
Vanessa
Adams (Director Corporate and Community Services)
Phil
Holloway (Director Infrastructure Services)
Shannon
Burt (Director Sustainable Environment and Economy)
Ralph
James (Legal Counsel)
Phil
Warner (Manager Assets and Major Projects) – item 9.1
Heather
Sills (Minute Taker)
The Mayor opened the meeting and acknowledged that
the meeting is being held on Arakwal Country and that we pay our respects to
the elders past and present and extend our respect to the Bundjalung clans
whose lands and waters are part of the Shire.
Public
Access
Prior to dealing with the circulated reports and associated
information, a Public Access Session was held and Council was addressed on the
following:
Public Access
|
Report No and Title
|
For/Against
|
Name
|
Representing Organisation
|
Submission Received in form of
|
|
13.2
|
Five year licence to Shara
Community Garden Incorporated
|
For
|
Liz Barker
|
Shara Community Gardens Incorporated
|
Read out by staff
|
|
13.8
|
Dingo Lane Solar Farm Project
Progress and Owners Consent to Submit Development Application
|
Against
|
Tom Mchugh
|
|
Read out by staff
|
|
Mr and Mrs Hook
|
|
Read out by staff
|
|
Anthony Stante
|
|
Read out by staff
|
|
Mark Lewis
|
|
Read out by staff
|
|
14.2
|
Report of the Local Traffic Committee
Meeting held on 8 September 2020
(Report No. 6.1 Ruskin Street,
Byron Bay - Parking Modifications)
|
Against
|
Dr John William Morrison
|
|
In person
|
|
Jason Trisley
|
|
Zoom
|
Submissions
|
Subject
|
Name
|
Representing Organisation
|
Submission Received in form
of
|
|
Submit petitions* opposing the
proposed 8 Acacia St Byron Bay 5G upgrade.
|
Tashi Lhamo
|
Northern Rivers
for Safe Technology
|
In person
|
*A petition was received and
laid on the table.
Question
No. 1 Solar Panels on Mercato
John Anderson submitted the following question which was
read by staff:
As the huge flat roof of the “iconic” Mercato
building in Byron seems ideally suited to a large number of solar panels, and
as the Mayor evidently had some input into the final form of the project
– and is furthermore on the record as a proponent of technological
solutions to man-made problems – could the mayor please explain why
Council did not specify a single solar panel as a condition of consent?
The Mayor
provided the following response:
Part of the consent conditions outlined the accreditation
for Green Star rating, part of that is solar panels. I think if you look at a
google map you will see there is quite a lot of solar panels on the roof. Arguably
required more, it would have been nice to have more, but there are solar panels
there and they fulfilled their obligations.
Question
No. 2 Development Condition – Solar Panels
Coorabella Vista submitted the following question which was
read by staff:
Will a Councillor ever move a motion to make the
installation of solar panels a condition of consent on all new subdivisions and
development applications, in keeping with the notion of a progressive Council?
The Mayor provided the following response:
Firstly, BASIX is generally the planning mechanism of
which energy is facilitated and not every roof should have solar panels; my
roof shouldn’t have solar panels, it would be a waste. So requiring every
single house to have a solar shows the ignorance of the questioner in the
particular matter.
Cr Spooner also provided the following response:
My response is no.
Apologies
|
|
Procedural
Motion
|
|
20-542
|
Resolved that the apology from Cr Coorey be accepted
and a leave of absence granted. (Richardson/Hunter)
The motion was put to the vote and declared carried.
|
Requests
for Leave of Absence
There
were no other requests for leave of absence.
Declarations
of Interest – Pecuniary and Non-Pecuniary
The General Manager, Mark Arnold, declared a pecuniary interest
in Report 16.1. The nature of the interest being that he is the subject of the
report. Mr Arnold elected to leave the Chamber and not participate in
discussion.
Tabling of Pecuniary Interest
Returns
There were no Pecuniary Interest Returns tabled.
Adoption
of Minutes from Previous Meetings
|
20-543
|
Resolved that the minutes of the Ordinary Meeting held on
24 September 2020 be confirmed.
(Hunter/Ndiaye)
The motion was put to the
vote and declared carried.
|
Reservation
of Items for Debate and Order of Business
The Mayor suspended standing orders to allow for items to be
reserved for debate, being:
Staff Reports
General Manager
Report
No. 13.3 Byron Masterplan Guidance Group -
appointment of new members
Corporate and Community Services
Report No. 13.4 Annual
Report 2019/20
Reports of Committees
Corporate and Community Services
Report No. 14.1 Report
of the Audit, Risk and Improvement Committee Meeting held on 20 August 2020
Infrastructure Services
14.2.8.1 Ruskin Street, Byron Bay - Parking
Modifications
The
remaining Recommendations and Committee Recommendation were adopted as a whole,
being moved by Cr Richardson and seconded by Cr Hunter. Each recommendation is
recorded with a separate resolution number commencing at Resolution No. 20-544
and concluding with Resolution No. 20-568.
In accordance with his earlier declared interest in item
16.1, Mark Arnold left the Chamber at 9:42am.
Petitions
|
|
Petition No. 10.1 To
REFUSE Development Application DA 10.2020.370.1 - 68 Byron Street BANGALOW
File No: I2020/1428
|
|
20-544
|
Resolved:
1. That
the petition regarding Development Application DA 10.2020.370.1 - 68 Byron
Street BANGALOW be noted.
2. That
the petition be referred to the Director Sustainable Environment and Economy.
(Richardson/Hunter)
|
Submissions
and Grants
|
|
Report No. 11.1 Grants
and Submissions October 2020
File No: I2020/1529
|
|
20-545
|
Resolved that Council notes the report and Attachment 1 (E2020/79328) for Byron Shire
Council’s Submissions and Grants as at 1 October 2020. (Richardson/Hunter)
|
Staff Reports - General Manager
|
|
Report No. 13.1 Grant
of five year licence over Tyagarah Hall (25 Staceys Way, Tyagarah)
File No: I2020/1196
|
|
20-546
|
Resolved that Council
resolves to grant a five (5) year licence to Tyagarah Community Association
as the preferred respondent, over part Folio 49/881232, 25 Staceys Way,
Tyagarah colloquially known as the Tyagarah Hall. (Richardson/Hunter)
|
|
|
Report No. 13.2 Five
year licence to Shara Community Garden Incorporated
File No: I2020/1254
|
|
20-547
|
Resolved:
1.
That Council considers all public comments received on the proposed five (5)
year
licence to Shara Community Garden s Incorporated over Lot 2005 DP808461 known
as the Shara Community Gardens.
2. That Council grants a
licence to Shara Community Garden s Incorporated
over Lot
2005 DP808461 on the following terms:
a) term
five (5) years with no holding over;
b) for
the purpose of a community garden as defined in Policy Byron Shire Community
Gardens 2020;
c) rent
to commence at $490 (exclusive of GST) and thereafter increased annually by
Consumer Price Index All Groups Sydney for the term;
d) the
Licensee to pay usage charges for all services connected to the land including waste management services and provide
public liability and contents insurance; and
e) the
Licensor to pay outgoings of the value of general land rates and fixed water
and sewer charges (if payable). (Richardson/Hunter)
|
Staff Reports - Corporate and
Community Services
|
|
Report No. 13.5 Council
Investments - 1 September 2020 to 30 September 2020
File No: I2020/1534
|
|
20-548
|
Resolved that Council notes the report listing Council’s investments and overall cash
position as at 30 September 2020. (Richardson/Hunter)
|
|
|
Report No. 13.6 Draft
2019/2020 Financial Statements
File No: I2020/1574
|
|
20-549
|
Resolved:
1. That
Council adopts the Draft 2019/2020 Financial Statements incorporating the
General Purpose Financial Statements and Special Purpose Financial Statements
and refers these Financial Statements to Audit.
2. That
Council approves the signing of the “Statement by Councillors and
Management” in accordance with Section 413(2)(c) of the Local
Government Act 1993 and Clause 215 of the Local Government (General)
Regulation 2005 in relation to the 2019/2020 Draft Financial Statements.
3. That
the Audited Financial Statements and Auditors Report be presented to the
public at the Ordinary Meeting of Council scheduled for 26 November 2020 in
accordance with Section 418(1) of the Local Government Act 1993. (Richardson/Hunter)
|
Staff Reports – Sustainable
Environment and Economy
|
|
Report No. 13.7 Public
Exhibition for the 2020 - 2030 Byron Shire Sustainable Visitation Strategy
and Resilience discussion paper
File No: I2020/1385
|
|
20-550
|
Resolved that Council
notes the update on the draft 2020 – 2030 Byron Shire Sustainable
Visitation Strategy and preparation of a tourism resilience discussion paper
and their intended public exhibition. (Richardson/Hunter)
|
Staff
Reports - Infrastructure Services
|
|
Report No. 13.8 Dingo
Lane Solar Farm Project Progress and Owners Consent to Submit Development
Application
File No: I2020/1394
|
|
20-551
|
Resolved:
1. That
Council authorises the General Manager to submit a Development Application
for the proposed 5MW Solar Farm at Dingo Lane, Myocum (Lot 15 DP 1178892)
2. That
Council notes that the DA is to seek approval for the use of the land for a
5MW Solar Farm only and that the consideration of the go/no go around the
outcomes of the business case, feasibility investigation and commercial
delivery options be reported to council in February 2021 (Richardson/Hunter)
|
|
|
Report No. 13.9 Report
of Coastal Estuary Catchment Panel Meeting held on 10 September 2020
File No: I2020/1551
|
|
20-552
|
Resolved that Council adopts the following Panel
recommendations:
1. That
Council notes the minutes of the Coastal Estuary Catchment Panel Meeting held
on 12 March 2020.
2. That
Council escalates the unresolved matters regarding the Belongil Drainage
Board status and lack of response from NSW Department of Planning, Industry
and Environment staff to the NSW Minister for Water, Property and Housing.
3. In
relation to the presentation from Student on Pesticide Occurrence in the
Coastal Aquatic system, Council considers approaching NSW Premier Gladys
Berejiklian, Minister for Energy and Environment Matt Kean, Minister
for Health Brad Hazzard, Minister for Agriculture Adam Marshall and Minister
Gabrielle Upton (responsible for National Parks) with a copy to Ballina MP
Tamara Smith, asking them to follow the findings of the EU in banning the
sale and use of the following pesticides in NSW:
a) Dimethoate
b) Omethoate
c) Terbutryn
d) Methomyl
e) Triadimenol
4. That’s
Council notes the update provided on the coastal projects presently being
delivered by the Coastal, Biodiversity and Sustainability team. (Richardson/Hunter)
|
Reports
of Committees - Infrastructure Services
|
|
Report No. 14.2 Report
of the Local Traffic Committee Meeting held on 8 September 2020
File No: I2020/1414
|
|
20-553
|
Resolved that Council notes the minutes of the Local Traffic
Committee Meeting held on 8 September 2020. (Richardson/Hunter)
|
|
20-554
|
Resolved that Council adopts the following Committee Recommendation:
Report No. 6.1 Coolamon
Scenic Drive Regulatory Signage and Linemarking
File No: I2020/1232
Committee Recommendation 6.1.1
That Council endorse the designs for Coolamon Scenic Drive
in terms of its regulatory signage and line marking (E2020/37667). (Richardson/Hunter)
|
|
20-555
|
Resolved that Council adopts the following Committee Recommendation:
Report No. 6.2 Amendment
to the proposed changes to Bangalow Road for the Byron to Suffolk Cycleway to
relieve parking issues near the General Store
File No: I2020/1235
Committee Recommendation 6.2.1
That Council supports the modification of Bangalow Road as
per the amended plans (E2020/65203), including replacement drawing SK 33D
(E2020/71743), which include adjustment of the existing road alignment, lane
widths, line-marking, signage, parking locations, parking time limits and
bus-stop locations. (Richardson/Hunter)
|
|
20-556
|
Resolved that Council adopts
the following Committee Recommendation:
Report No. 6.3 Byron Cycle Club -
Criterium Racing 2020 - Woodford Lane, Ewingsdale and Byron Arts &
Industrial Estate
File No: I2020/1245
Committee Recommendation
6.3.1
That Council support the use of
Woodford Lane, Ewingsdale, for criterium racing on every 2nd and 4th Sunday
of the month until August 2021, subject to:
a) Traffic
control plan(s) and a Traffic Management Plan being designed by those with
the appropriate and relevant NSW (RMS) accreditation.
b) The
implementation of the Traffic Management Plan and Traffic Control Plan(s) by
those with appropriate NSW (RMS) accreditation.
c) Holding
$20m public liability insurance cover which is valid for all races.
d) Obtaining
separate approvals by NSW Police and RMS, as required.
e) Paying
Council’s Road Event Application Fee prior to the event (Richardson/Hunter)
|
|
20-557
|
Resolved that Council
adopts the following Committee Recommendation:
Report No. 6.4 M545
Traffic and Parking Management - Broken Head Road and Bangalow Road, Suffolk
Park to Byron Bay
File No: I2020/1246
Committee Recommendation 6.4.1
That Council note the proposed regulatory actions and
support implementing a traffic and parking management strategy for MR545 from
Clifford Street, Suffolk Park to Browning Street, Byron Bay incorporating
restricted parking areas, timed parking zones, No stopping, No parking and
other associated regulatory signs and line marking. (Richardson/Hunter)
|
|
20-558
|
Resolved that Council
adopts the following Committee Recommendation:
Report No. 6.5 Broken
Head Rd - Informal Bus Stop Parking Conflicts
File No: I2020/1206
Committee Recommendation 6.5.1
That Council support the implementation of a Restricted
Parking Area and /or No Stopping and other appropriate regulatory signage and
line marking to manage pedestrian, traffic and parking conflicts associated
with the use of the informal bus stop on Broken Head Rd, Suffolk Park.
(Richardson/Hunter)
|
|
20-559
|
Resolved that Council adopt the following Committee Recommendation:
Report No. 8.2 Byron
Bay Traffic and Pedestrian Management Strategy
File No: I2020/1387
Committee Recommendation 6.2.1
That Council endorse the provision of traffic management
facilities and traffic controllers within Byron Bay, when deemed necessary,
to provide increased safety for road users and pedestrians and to manage the
efficient movement of vehicles on the road network during the school holiday
periods and at other times, subject to the development and implementation of
Traffic Control Plans by those with relevant TfNSW accreditation. (Richardson/Hunter)
|
|
20-560
|
Resolved that Council
adopts the following Committee Recommendation:
Report No. 7.1 'No
Stopping' signs - Mott Street DA 10.2020.124.1
File No: I2020/1116
Committee Recommendation 7.1.1
That Council support the installation of ‘No
Stopping’ signs along the eastern end of Mott Street, Byron Bay, to
provide a safe turning point for the garbage
trucks. (Richardson/Hunter)
|
|
|
Report No. 14.3 Report
of the Local Traffic Committee Meeting held on 22 September 2020
File No: I2020/1474
|
|
20-561
|
Resolved that Council notes the minutes of the Local Traffic
Committee Meeting held on 22 September 2020. (Richardson/Hunter)
|
|
20-562
|
Resolved that Council
adopts the following Committee Recommendation:
Report No. 6.1 Filming
Event - Bangalow Road, Hayters Hill
File No: I2020/1427
Committee Recommendation
6.1.1
That Council supports the Nine Perfect Strangers film
project and the associated temporary closure of part of Bangalow Road,
subject to:-
a. The
location of the temporary road closure to be generally in accordance with
Attachments 1 and 2 (E2020/72772 and E2020/72773).
b.
Local Traffic Committee support and associated Local
Traffic Committee recommendations, namely:-
i. Traffic
Management Plan and Traffic Control Plans to be developed and implemented by
those with appropriate TfNSW accreditation;
ii. The
TMP and TCP is include:
· Adequate
private property access and egress affected by the project;
· Traffic
control measures for St Helena Road.
iii. Separate
approvals by NSW Police and TfNSW to be obtained;
iv. That
the impact of the event be advertised via a notice in the local weekly paper
a minimum of 14 days prior to the operational impacts taking effect, noting
it must include the event name, specifics of any traffic impacts or road
closures and times, alternative route arrangements, event organiser, a
personal contact name and a telephone number for all event related enquiries
or complaints; and
v. The
film project organiser is to:-
• liaise
with Council to ensure filming does not conflict with and significantly
impact Council works on the Bangalow Road railway bridge;
· provide
event details so it can be notified on Council’s webpage;
• inform
the community and businesses that are directly impacted by the temporary road
closure via written information which is delivered to the property in a
timely manner so as to document, consider and respond to any concerns raised;
• undertake
consultation with emergency services, bus companies, taxi and waste operators
ensuring arrangements are made for provision of services during conduct of
the event;
• hold
$20m public liability insurance cover which is valid for the event;
and
• pay
Council’s Road Event Application Fee prior to the event. (Richardson/Hunter)
|
|
|
Report No. 14.4 Report
of the Transport and Infrastructure Advisory Committee Meeting held on 8
October 2020
File No: I2020/1569
|
|
20-563
|
Resolved that Council notes the minutes of the Transport and
Infrastructure Advisory Committee Meeting held on 8 October 2020. (Richardson/Hunter)
|
|
20-564
|
Resolved that Council adopts the following Committee Recommendation:
Report No. 3.1 Adoption
of Minutes from Previous Meeting
File No: I2020/1473
Committee Recommendation 3.1.1
That the minutes of the Transport and Infrastructure
Advisory Committee Meeting held on 30 July 2020 be confirmed. (Richardson/Hunter)
|
|
20-565
|
Resolved that Council
adopts the following Committee Recommendations:
Report No. 4.1 Maintenance
of non-Council owned toilets
File No: I2020/1162
Committee Recommendation
4.1.1
1. That
Council note the contractual arrangements currently in place for maintenance
of non-Council owned toilets.
2. That
Council review public health information to ensure appropriate level of
signage regarding COVID-19.
3. That
Council note the need to review the arrangements for the cleaning servicing
of Banner, Torakina and Terrace Park and terms and conditions of third party
cleaning obligations.
4. That
a report on performance of the contract and recommendation for further
improvement be prepared to TIAC.
(Richardson/Hunter)
|
|
20-566
|
Resolved that Council
adopts the following Committee Recommendation:
Report No. 4.2 Infrastructure
Report (Special Schedule 7) Financial Statements 2020
File No: I2020/1448
Committee Recommendation 4.2.1
That Council note the report. (Richardson/Hunter)
|
Confidential
Reports - General Manager
|
|
Report No. 16.1 Confidential - Annual Review of GM's
performance
File No: I2020/1562
Mark Arnold left the meeting at 9:42am in accordance with
his earlier declared interest in this matter.
|
|
20-567
|
Resolved:
1. That
Council notes the findings and endorses recommendations from the performance
review panel with respect to the annual performance review for the General
Manager contained in Attachment 1 (#E2020/76953).
2. That
Council endorses the 2020/21 performance agreement for the General Manager
contained in Attachment 2 (#E2020/80743). (Richardson/Hunter)
|
Late
Reports
|
|
Report No. 17.1 Filming
Event - Coopers Shoot Road
File No: I2020/1628
|
|
20-568
|
Resolved that Council supports the Nine Perfect
Strangers film project and the associated temporary closure of part of
Coopers Shoot Road, subject to:
a. The
location of the temporary road closure to be in accordance with Attachment 1
(E2020/83292).
b. Council
and Local Traffic Committee support and associated Local Traffic Committee
recommendations, namely:
i. Traffic
Management Plan (TMP) and Traffic Control Plans (TCP) to be developed and
implemented by those with appropriate RMS accreditation and to be in
accordance with the submitted TMP (E2020/83292)
ii. The
TMP and TCP is include adequate private property access and egress affected
by the project;
iii. Separate
approvals by NSW Police and TfNSW to be obtained, as required;
iv. That
the impact of the event be advertised via a notice in the local weekly paper
a minimum of 14 days prior to the operational impacts taking effect, noting
it must include the event name, specifics of any traffic impacts or road
closures and times, alternative route arrangements, event organiser, a
personal contact name and a telephone number for all event related enquiries
or complaints;
v. The
film project organiser is to:
• liaise
with Council depot to ensure filming does not conflict with and significantly
impact any Council works proposed in the area;
· provide
event details so it can be notified on Council’s webpage;
• inform
the community and businesses that are directly impacted by the temporary road
closure via written information which is delivered to the property in a
timely manner so as to document, consider and respond to any concerns raised;
• undertake
consultation with emergency services, bus companies, taxi and waste operators
ensuring arrangements are made for provision of services during conduct of
the event;
• hold
$20m public liability insurance cover which is valid for the
event;
• pay
Council’s Road Event Application Fee prior to the event.
(Richardson/Hunter)
|
|
|
Procedural
Motion
|
|
20-569
|
Resolved that Council changes the order of
business to deal with Report 14.2.8.1 next on the Agenda. (Richardson/Lyon)
The motion was put to the vote and declared carried.
|
Mark Arnold returned to the Chamber at 9:44am.
|
|
No. 14.2.8.1 Report
of the Local Traffic Committee Meeting held on 8 September 2020
File No: I2020/1373
|
|
20-570
|
Resolved:
Report No. 8.1
Ruskin Street, Byron Bay - Parking Modifications
File No: I2020/1373
1. That
Council does not adopt Recommendation 8.1 of the 8 September 2020 Local
Traffic Committee meeting.
2. That
Council defers the implementation of actions associated with this
recommendation, being the installation of “No Stopping” signs
and/or yellow lines on the Northern side of the road of the eastern end of
Ruskin Street, Byron Bay, with the extent of the yellow line to be generally
from Cowper Street to Massinger Street, generally in accordance with
Attachment 1(E2020/69866), and refers said item back to the LTC for further
review. (Lyon/Cameron)
The
motion was put to the vote and declared carried.
|
Mayoral
Minute
There was no Mayoral Minute.
Notices of
Motion
|
|
Notice of Motion No. 9.1 MURC
Bayshore Drive to Tyagarah
File No: I2020/1560
|
|
|
Moved:
1. That
Council prioritises the section of rail corridor between Bayshore Drive and
Tyagarah for investigation into the alternatives including multi use.
2. That Council seeks community
and local Land Care support to carry out environmental works on the rail
corridor between Bayshore Drive and Tyagarah for
a)
removal of
unwanted vegetation and
b)
planting of
native species in the outer edges of corridor
3. That Council seeks funding
a) for the clearing of the vegetation on
the line
b) for the planting of suitable native
species in the corridor with local Land Care and environmental groups and
c) to establish the corridor as a
wildlife corridor.
4. That Council, when funding is
available, commissions a structural assessment and cost estimate of a sample
of the timber bridges suitable for
a) combined light rail and cycle/walkway and
b) cycle/walkway on the rail line (Hunter/Spooner)
|
|
|
Procedural Motion
|
|
20-571
|
Resolved that
Cr Hunter be granted a two minute extension to his speech. (Richardson/Ndiaye)
The motion was put to the vote and declared carried.
|
AMENDMENT
|
20-572
|
Resolved:
1. That Council prioritises the
section of rail corridor between Bayshore Drive and Tyagarah for
investigation into the alternatives including multi use.
2. That Council seeks community
and local Land Care support to carry out environmental works on the rail
corridor between Bayshore Drive and Tyagarah for removal of unwanted
vegetation
3. That Council seeks funding for
the clearing of the vegetation on the line
4. That Council, when funding is
available, commissions a structural assessment and cost estimate of a sample
of the timber bridges suitable for facilitating movement up to a weight that
can support light rail and very light rail options outlined in the MURC.
(Richardson/Ndiaye)
|
The amendment was put to the vote and declared carried.
Crs Spooner and Hunter voted against the amendment.
The amendment upon becoming the substantive motion was
put to the vote and declared carried.
Cr Spooner voted against the motion.
The meeting adjourned at 10.32am and reconvened at 11.03am.
Delegates'
Reports
There were no delegates’ reports.
Staff
Reports - General Manager
|
|
Report No. 13.3 Byron
Masterplan Guidance Group - appointment of new members
File No: I2020/1553
|
|
20-573
|
Resolved:
1. That
Council endorses and invites the 8 recommended applicants to join the Byron
Masterplan Guidance Group, being David Vago, Lisa Hansberry, Louise Tingey, Meredith
Wray, Michael Gudgeon, Alan Maizey, John Robert McKay, Pippa Noble.
2. That
Council amends the Byron Masterplan Guidance Group charter to increase membership
number from 22 to 27. (Richardson/Hunter)
The motion was put to the vote and declared carried.
|
Staff
Reports - Corporate and Community Services
|
|
Report No. 13.4 Annual
Report 2019/20
File No: I2020/1528
|
|
20-574
|
Resolved that Council:
1. Notes
the Annual Report 2019/20 (#E2020/78609), included as Attachment 1 to this
report and its submission to the Minister for Local Government; and
2. Acknowledges
and congratulates staff on achieving a high standard of service to the Byron
Shire community over the past year. (Spooner/Ndiaye)
|
|
|
Procedural Motion
|
|
20-575
|
Resolved that
Cr Spooner be granted a two minute extension to his speech. (Richardson/Ndiaye)
The motion was put to the vote and declared carried.
|
The motion (Spooner/Ndiaye) was put to the vote and
declared carried.
Reports
of Committees - Corporate and Community Services
|
|
Report No. 14.1 Report
of the Audit, Risk and Improvement Committee Meeting held on 20 August 2020
File No: I2020/1429
|
|
20-576
|
Resolved that Council
notes the minutes of the Audit, Risk and Improvement Committee Meeting held
on 20 August 2020. (Cameron/Richardson)
|
|
20-577
|
Resolved that Council
adopts the following Committee Recommendations:
Report No. 4.1 Draft
Audit, Risk and Improvement Committee Constitution and 2021 Agenda Schedule
File No: I2020/1022
Committee Recommendation 4.1.1
That the Audit, Risk and Improvement Committee:
1. Considers
the draft Audit, Risk and Improvement Committee Constitution (E2020/46708)
and the Agenda Schedule for 2021 (E2020/46705) and provides feedback to the
Chair by 3 September 2020.
2. Submits
the Audit, Risk and Improvement Committee Constitution, with any amendments
based on feedback from the Committee, to Council for adoption.
3. Be
provided with a copy of the Update on Council’s Financial and
Investment Positions as provided to the Finance Advisory Committee. (Cameron/Richardson)
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20-578
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Resolved that Council
adopts the following Committee Recommendation:
Report No. 4.2 Annual
Compliance Report 2019-2020
File No: I2020/1055
Committee Recommendation 4.2.1
That the Audit, Risk and Improvement Committee notes
Council’s compliance with legislative reporting requirements as at 30
June 2020. (Cameron/Richardson)
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20-579
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Resolved that Council
adopts the following Committee Recommendations:
Report No. 5.1 Risk
Management- Update
File No: I2020/953
Committee Recommendation 5.1.2
1. That
the Audit, Risk and Improvement Committee notes the strategic and operational
risk reports for the quarter ending 30 June 2020 (E2020/49108).
2. That
the Audit, Risk and Improvement Committee requests Council consider the
impacts on all transport users when implementing asset upgrades particularly
roads.
(Cameron/Richardson)
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20-580
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Resolved that Council
adopts the following Committee Recommendations:
Report No. 5.2 Audit
Progress Report - August 2020
File No: I2020/954
Committee Recommendation 5.2.2
1. That
the Audit, Risk and Improvement Committee notes the Internal Audit Activity
Report – August 2020 (E2020/60577).
2. That
the Audit, Risk and Improvement Committee endorses the recommendation
from the Executive Team to close off 18 recommendations in Appendix E of the
attached report (E2020/60577). (Cameron/Richardson)
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20-581
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Resolved that Council
adopts the following Committee Recommendation:
Report No. 5.3 Cyber
Security and System Outages Quarterly Update
File No: I2020/1113
Committee Recommendation 5.3.1
That the Audit, Risk and Improvement Committee:
a) notes
the Cyber Incidents report, attachment 1; and,
b) notes
the System Outages report, attachment 2; and,
c) receives
ongoing status reports for cyber Incidents and systems outages
(Cameron/Richardson)
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20-582
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Resolved that Council
adopts the following Committee Recommendations:
Report No. 5.4 Development
Application Processes Audit Review
File No: I2020/1179
Committee Recommendation
5.4.1
1. That
the Audit, Risk and Improvement Committee notes the Development Application
Processes internal audit review report.
2. That
the Audit, Risk and Improvement Committee requests management to implement
the recommendations made in the report, identified as Confidential Attachment
1 (E2020/60181).
3. That
the report and Confidential Attachment 1 (E2020/60181) of the closed part of
the meeting remain confidential. (Cameron/Richardson)
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20-583
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Resolved that Council
adopts the following Committee Recommendation:
Report No. 5.5 2020
External Audit Interim Audit Management Letter
File No: I2020/1185
Committee Recommendation 5.5.1
That the comments provided by Management in response to
matters raised in the 2020 External Audit Interim Audit Management Letter
detailed at Attachment 1 (#E2020/60321) be noted by the Audit, Risk and
Improvement Committee. (Cameron/Richardson)
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20-584
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Resolved that Council
adopts the following Committee Recommendation:
Report No. 5.6 External
Audit Actions - Quarter 4 2020 Update
File No: I2020/1187
Committee Recommendation 5.6.1
That the Audit, Risk and Improvement Committee notes the
external audit activity update for the quarter ending 30 June 2020. (Cameron/Richardson)
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The motions (20-576 to 20-584)
were put to the vote and declared carried.
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Procedural
Motion
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20-585
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Resolved that the matter “Consideration and Processing of Applications to hold
events in Byron Shire over Summer within COVID restriction directives”
is considered urgent as currently Council is in discussions with event
organisers to hold events over summer when Public Health Orders will possibly
be different and applications need significant lead in time prior to the
event.
(Richardson/Ndiaye)
The motion was put to the vote and declared carried.
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