Audit, Risk and Improvement
Committee Meeting Minutes 19 August 2021
Minutes of the Audit,
Risk and Improvement Committee Meeting held on Thursday, 19
August 2021
File No: I2020/1313
PRESENT: Cr A
Hunter
Staff: Mark Arnold (General
Manager)
James
Brickley (A/Director Corporate and Community Services)
Esmeralda Davis (Manager Corporate Services)
Colin
Baker (Manager, Business Systems and Technology)
Alexandra
Keen (Audit, Risk and Improvement Coordinator)
Community: Michael Georghiou (Chairperson),
Brian Wilkinson, Rae Wills
Others: Judy Malpa (O’Connor
Marsden) present for item 5.1 only
Adam
Kim and Jarrod Lean (Grant Thornton)
Gearoid
Fitzgerald (NSW Audit Office)
Michael Georghiou (Chair)
opened the meeting at 11:34AM and acknowledged that the meeting
was being held on Bundjalung Country.
Apologies:
Cr M Lyon
Cr B Cameron
Vanessa Adams
(Director, Corporate and Community Services)
Pamela Robertson-Gregg (O’Connor
Marsden)
Mila Jones (Governance Coordinator)
ABSENT:
Adam Bradfield (TNR)
DeclaratioNs of Interest – Pecuniary and Non-Pecuniary
There were no declarations of
interest.
Adoption of Minutes
from Previous Meetings
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Report No. 3.1 Adoption
of Minutes from Audit, Risk and Improvement Committee Meeting 20 May 2021
File No: I2021/1158
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Committee Recommendation:
That the minutes of the Audit, Risk and Improvement
Committee Meeting held on 20 May 2021 be confirmed.
(Georghiou/Wilkinson)
The recommendation was put to the
vote and declared carried.
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Note: The
minutes of the meeting held on 20 May 2021 were noted, and the Committee
Recommendations adopted by Council, at the Ordinary Meeting held on 24 June
2021.
Business Arising from Previous Minutes
There was no business arising
from previous minutes.
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Procedural
Motion
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Committee
Recommendation:
That Council change the order of
business to deal with Report 5.1 next on the Agenda.
(Georghiou/Hunter)
The recommendation was put to the
vote and declared carried.
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Procedural
Motion
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Committee
Recommendation:
1. That
pursuant to Section 10A(2)(d)i of the Local Government Act, 1993, Council
resolve to move into Confidential Session to discuss the following reports:
2. That
the reasons for closing the meeting to the public to consider this item be
that the report contains:
a) commercial
information of a confidential nature that would, if disclosed prejudice the
commercial position of the person who supplied it
3. That
on balance it is considered that receipt and discussion of the matter in open
Council would be contrary to the public interest, as:
nature and content of
internal audit report is for operational purposes only
(Georghiou/Wilkinson)
The recommendation was put to the
vote and declared carried.
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Report No. 5.1 Confidential - Internal Audit Report
- June 2020-21
File No: I2021/1192
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Committee Recommendation:
That the Audit,
Risk and Improvement Committee:
1. Notes
the Internal Audit Status Report – June 2021 (Attachment 1 -
E2021/95033)
2. Endorses
the recommendations from the Executive Team to close off 10 recommendations
in Appendices A and B of the Internal Audit Status Report (Attachment 1 -
E2021/95033)
3. Requests
management to implement the recommendations made in the Internal Audit of
Procurement (Tendering) – June 2021 (E2021/76376)
(Georghiou/Wilkinson)
The recommendation was put to the vote and declared carried.
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Procedural
Motion
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Committee
Recommendation:
That the meeting move out of
confidential session.
(Georghiou/Wilkinson)
The recommendation was put to the
vote and declared carried.
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Staff Reports - Corporate and Community Services
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Report No. 4.1 Audit,
Risk and Improvement Committee Performance Assessment
File No: I2021/1297
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Committee
Recommendation:
That ARIC members
consider its performance in accordance with the requirements of the ARIC
constitution (Attachment 1) and prepare a report for the next ARIC
meeting.
(Georghiou/Hunter)
The
recommendation was put to the vote and declared carried.
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Report No. 4.2 NSW
Auditor-General Annual Work Program 2021-2024
File No: I2021/1292
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Committee Recommendation:
That ARIC note the NSW Auditor-General’s
Annual Work Program for 2021-2024 at Attachment 1.
(Georghiou/Hunter)
The recommendation was put to
the vote and declared carried.
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Report No. 4.3 Annual
Legislative Compliance Status Report 2020-2021
File No: I2021/1127
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Committee Recommendation:
That the Audit, Risk and Improvement Committee
notes Council’s compliance with legislative reporting requirements as
of 30 June 2021.
(Georghiou/Wilkinson)
The recommendation was put to
the vote and declared carried.
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Report No. 4.4 Delivery
Program 6-monthly Report and 2020/21 Operational Q4 Report - to 20 June 2021
File No: I2021/1234
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Committee
Recommendation:
That the Audit,
Risk, and Improvement Committee notes the Delivery Program 6-monthly Report
and 2020/21 Operational Plan Fourth Quarter Report for the period ending 30
June 2021 (Attachment 1 #E2021/97874).
(Georghiou/Hunter)
The
recommendation was put to the vote and declared carried.
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Report No. 4.5 AASB1059
- Service Concession Arrangements: Grantors
File No: I2021/1241
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Committee Recommendation:
That the Audit, Risk and Improvement Committee
consider the requirements of AASB1059 Service Concession Arrangements: Grantors
and confer with the view that the requirements of AASB 1059 have no
application to Byron Shire Council and therefore no disclosure obligations in
the financial statements.
(Georghiou/Wilkinson)
The recommendation was put to
the vote and declared carried
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Confidential
Reports - Corporate and Community Services
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Procedural
Motion
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Committee
Recommendation:
1. That
pursuant to Section 10A(2)(d)i of the Local Government Act, 1993, Council
resolve to move into Confidential Session to discuss the following reports:
2. That
the reasons for closing the meeting to the public to consider this item be
that the report contains:
a) commercial
information of a confidential nature that would, if disclosed prejudice the
commercial position of the person who supplied it
3. That
on balance it is considered that receipt and discussion of the matter in open
Council would be contrary to the public interest, as:
nature and content of
internal audit report is for operational purposes only.
(Georghiou/Wilkinson)
The recommendation was put to the vote and declared carried.
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Report No. 5.2 Confidential - Internal Audit Plan 2021-2024
File No: I2021/1096
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Committee
Recommendation:
That the Committee endorses the Internal Audit Plan
for 2021 - 2024 (Attachment 1 E2021/97611) for approval by Council.
(Georghiou/Wilkinson)
The
recommendation was put to the vote and declared carried.
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Report No. 5.3 Confidential - Risk Management Update
File No: I2021/1097
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Committee
Recommendation:
That the Audit, Risk and Improvement Committee
notes the strategic and operational risk reports for the quarter ending 30
June 2021 (E2021/88532).
(Georghiou/Wilkinson)
The recommendation was put to
the vote and declared carried.
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Report No. 5.4 Confidential - 2020-2021 Continuous
Improvement Pathway Program
File No: I2021/1106
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Committee
Recommendation:
That Audit Risk and
Improvement Committee notes the results of the CIP 2020-2021 workbook in
Attachment 1 (E2021/86609).
(Georghiou/Wilkinson)
The
recommendation was put to the vote and declared carried.
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Report No. 5.5 Confidential - Cyber Security and
System Outages Quarterly Update
File No: I2021/1196
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Committee
Recommendation:
That the Audit Risk and Improvement Committee:
1. Notes
the report and attached security reports;
a) ARIC
Security Incident Report 2021 Q2. Attachment 1 (E2021/95614)
b) ARIC
Incident Outage Report 2021 Q2. Attachment 2 (E2021/95613)
2. Receives
ongoing cyber security and system outage status reports.
(Georghiou/Wilkinson)
The recommendation was put to the vote and declared carried.
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Report No. 5.6 Confidential - External Audit Actions
Quarter 4 2020-2021 Update
File No: I2021/1246
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Committee
Recommendation:
That the Audit, Risk and Improvement Committee
notes the external audit update (including the closure of four issues) for
the quarter ending 30 June 2021 as outlined in Confidential Attachment 1
(#E2021/100193).
(Georghiou/Wilkinson)
The recommendation was put to
the vote and declared carried.
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Procedural
Motion
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Committee
Recommendation:
That the meeting move out of
confidential session.
(Georghiou/Wilkinson)
The recommendation was put to the
vote and declared carried.
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There being no further business the meeting concluded at 1.06PM.
