Contents
1. Public Access
2. Apologies
3. Attendance by Audio-Visual Link / Requests for Leave of Absence
4. Declarations of Interest – Pecuniary and Non-Pecuniary
5. Tabling of Pecuniary Interest Returns (Cl 4.14 Code of Conduct for Councillors)
6. Adoption of Minutes from Previous Meetings
7. Reservation of Items for Debate and Order of Business
9. Notices of Motion
9.1 Disaster preparedness motion to the 2023 ALGA Conference
Recommendation
Minute
Attachments
Royal Commission into National Natural Disaster Arrangements [published separately]
10. Petitions
10.1 Upper Main Arm Pothole Petition
Recommendation
Minute
Attachments
Petition received re Upper Main Arm Potholes - 102 signatures - tabled at 9 February 2023 Planning Meeting [confidential]
11. Submissions and Grants
11.1 Grants February 2023
Recommendation
Minute
Attachments
Grant submissions as at 28 February 2023 [published separately]
12. Delegates' Reports
12.1 NSW Rural and Regional Summit on 20 February 2023
Recommendation
Minute
13. Staff Reports - General Manager
13.1 Licences to manage Council owned tennis courts
Recommendation
Minute
Attachments
Attachment 1: submissions proposal to licence tennis facilities [published separately]
13.2 Community Engagement
Recommendation
Minute
13. Staff Reports - Corporate and Community Services
13.3 National General Assembly of Local Government 2023
Recommendation
Minute
13.4 Council Investments - 1 February 2023 to 28 February 2023
Recommendation
Minute
13. Staff Reports - Infrastructure Services
13.5 Adoption of the Byron Design Guide
Recommendation
Minute
Attachments
Byron Bay Town Centre Public Domain Design Guide UPDATE 2022 small file size [published separately]
Byron Design Guide Feedback Redacted [published separately]
13.6 Federal Drive Landslip - Remediation Works - Tender Award contract 2022-1432
Recommendation
Minute
Attachments
J22003-L-08-Rev1 RFT 2022-1432 Federal Drive Tender assessment CONFIDENTIAL [confidential]
P.0081037.01.001.001.003_AGRN1012_Byron Shire Council_EPAR_LR_Funding Letter -Federal Drive [published separately]
13.7 Mullumbimby Traffic Movement Corridor - Safety and Capacity Improvements
Recommendation
Minute
13.8 Tender Report - Contract 2023-1521 – Linda Vidler Park – Drainage and Sports Field Works - Suffolk Park
Recommendation
Minute
Attachments
signed evaluation report Linda Vidler Drainage tender [confidential]
13.9 Naming of a Park in Bangalow. Recommendations following Public Exhibition
Recommendation
Minute
13.10 Water Sensitive Urban Design (WSUD) Guidence Materials and Development Control Plan Update
Recommendation
Minute
Attachments
E2019 59813 Shire Wide Water Sensitive Urban Design Strategy and Policy - Final Draft for Council Adoption [published separately]
M97000-MEM-003-0 Byron DCP Update.docx [published separately]
14. Reports of Committees - Corporate and Community Services
14.1 Report of the Finance Advisory Committee Meeting held on 16 February 2023
Recommendation
Minute
Attachments
Minutes 16/02/2023 Finance Advisory Committee [published separately]
14.2 Report of the Audit, Risk and Improvement Committee Meeting held on 16 February 2023
Recommendation
Minute
Attachments
Minutes 16/02/2023 Audit, Risk and Improvement Committee [published separately]
ARIC Self Assessment Questionnaire January to December 2022 [confidential]
Internal Audit Plan 2023-2024 Detailed [confidential]
Summary of IA Recommendations - Quarter 2 2022-2023 (from Grant Thornton) [confidential]
Internal Audit Recommendations Status for Quarter 2 2022-2023 [confidential]
Internal Audit Report - Plant and Fleet - FINAL 2022 [confidential]
Internal Audit Report - Corporate Cards - FINAL 2022 [confidential]
14. Reports of Committees - Sustainable Environment and Economy
14.3 Report of the Biodiversity Advisory Committee Meeting held on 16 February 2023
Recommendation
Minute
Attachments
Minutes 16/02/2023 Biodiversity Advisory Committee [published separately]
14. Reports of Committees - Infrastructure Services
14.4 Report of the Floodplain Management Advisory Committee Meeting held on 14 February 2023
Recommendation
Minute
Attachments
Minutes 14/02/2023 Floodplain Management Advisory Committee [published separately]
14.5 Report of the Local Traffic Committee Meeting held on 28 February 2023
Recommendation
Minute
Attachments
Minutes 28/02/2023 Local Traffic Committee Extraordinary [published separately]
14.6 Report of the Infrastructure Advisory Committee Meeting held on 16 February 2023
Recommendation
Minute
Attachments
Minutes 16/02/2023 Infrastructure Advisory Committee [published separately]
14.7 Report of the Local Traffic Committee Meeting held on 7 February 2023
Recommendation
Minute
Attachments
Minutes 07/02/2023 Local Traffic Committee [published separately]
15. Questions With Notice
15.1 Stormwater drainage from Prince Street
Recommendation
Minute
15.2 Building Back Better at Williams Bridge
Recommendation
Minute