Minutes of Meeting

Local Traffic Committee Meeting

 

Venue

Conference Room, Station Street, Mullumbimby

Date

Tuesday, 21 November 2023

Time

9.00am

 

 

 :

BYRON SHIRE COUNCIL

Local Traffic Committee Meeting Minutes                     21 November 2023

 

 

MINUTES of the Local Traffic Committee Meeting held on Tuesday, 21 November 2023

File No: I2023/1817

 

 

Meeting Commenced:   9:10 am

 

PRESENT:

Councillor:

Cr M Lyon

In person

Transport for NSW:

Alexie Miller,

Audio-visual

NSW Police:

Detective Chief Inspector Matt Kehoe

Absent, support provided post-meeting.

MP:

Audrey Warren on behalf of Tamara Smith MP

Audio-visual

Staff:

Judd Cornwall (Traffic Engineer)

In person

 

Shelley Flower (Road Safety Officer)

Audio-visual

 

Apologies:

DCI Matt Kehoe

Declarations of Interest

There were no declarations of interest raised.

 

Adoption of Minutes from Previous Meetings

 

Committee Recommendation:

That the minutes of the Local Traffic Committee Meeting held on 17 October 2023 be confirmed.

(Lyon/Miller)

The recommendation was put to the vote and declared carried.

 

 

 

Matters Arising

N/A

 

Outstanding Issues/Resolutions

N/A

 

 

Regulatory Matters

Report No. 6.1           Event Parking - Main Beach Car Park

File No:                       I2023/1714

 

Overview:

Red Frogs (RF) are a not for profit for Schoolies that run a safety response initiative that provides a medic tent and a chill out zone where the kids can reach out if needed during schoolies.  They work closely with the Byron Police and Ambulance service to provide a safe space for kids to enjoy their end of year celebration.

To aid in their operations the Red Frogs have reached out to Council requesting seven car parking spaces for their volunteers to park.

Council staff will create a temporary permit that allows the volunteers to park in the designated spaces for the days of the event.  Council staff are also proposing temporary signage to be installed that provides an exception for RF volunteers to park (over-stay and free) within the current pay parking area and time restricted zone.

It is recommended by staff that the permit and restrictions be activated as required for the purpose of assisting future events.

Staff propose that in addition to the event community engagement that seven days prior to the event, information signage regarding the reserved bays is placed below the existing parking (corflute) signage (no parking between the 24th November – 2nd of December 2023).  Staff also propose that the existing signage is covered 24 hours before the event and that the event parking signage be installed below however, not enforced until the first day of the event.

Figure 1: locality map (RF volunteer bays)

Figure 2: Temporary restrictions for events

Dates: 24th November until 2nd December 2023

Location: Apex Park

 

Committee Comments

None

Management Comments

None

 

Committee Recommendation:

That the Local Traffic Committee support the implementation of temporary no parking restrictions (for event volunteer/operator parking) in the area referred to in this report, for the 2023 schoolies event and any future events as required.

(Lyon/Miller)

The recommendation was put to the vote and declared carried.

 

 

Report No. 6.2           Temporary Event Parking - Middleton Street Carpark, Byron Bay

File No:                       I2023/1722

 

The purpose of this report is to gain Local Traffic Committee endorsement for the ongoing use of temporary/variable parking restrictions within the carpark at Middleton Street, Byron Bay.  The temporary parking restrictions will be managed with the Shires existing permit system and will be used for event parking purposes.

An example of an instruction order to activate these proposed restrictions is shown in attachment 1.

Figure 1: Above carpark locality map

 

Committee Comments

None

Management Comments

None

 

Committee Recommendation:

That the Local Traffic Committee endorses the use of the temporary/variable parking restrictions contained within this report, for event parking use in the Middleton Street, Car Park as required.

(Lyon/Miller)

The recommendation was put to the vote and declared carried.

 

 

Report No. 6.3           Extend Existing Two Hour Parking Restrictions - Dalley Street, Mullumbimby

File No:                       I2023/1743

 

Council staff have received a petition to extend the existing parking restrictions on Dalley Street, Mullumbimby to encompass all the commercial properties on the eastern side of the street.  Considering the surrounding land use and support from the community Council staff have no objection to this request.

The current restrictions stop at the boundary of property number 112 and 122, the proposal is to extend the two-hour parking restrictions to the boundary of property number 124 and 126 (refer to figure 1).

 

Figure 1: Signage Plan

 

Committee Comments

None

Management Comments

To check with Police for approval

 

Committee Recommendation:

That the Local Traffic Committee support the extension of the current two hour parking restrictions on the eastern side of Dalley Street, Mullumbimby, south to the boundary of property numbers 124 and 126.

(Lyon/Miller)

The recommendation was put to the vote and declared carried.

 

Matters for Traffic Engineering Advice

Report No. 7.1           Coolamon Scenic Drive - Slow Vehicle Pull Over Area

File No:                       I2023/1733

 

This purpose of this report is to seek advice regarding the implementation of slow vehicle pullover area on Coolamon Scenic Drive, Coorabel between Goonengerry Road and Coorabel Road following a series of requests from the public.

Coolamon Scenic Drive is a tight winding rural road (Tourist Drive), it has a posted speed limit 80km/h. Heavy vehicle are currently pulling to the side of the road (approximately 60m south of Scarabellottis Lookout) onto sections of the shoulder to allow platooned vehicles to pass.  Council staff have received a request to formalise this situation by setting back signage and widening the shoulder.

Figure 1: Current un-formalised slow vehicle pullover

Figure 2: Current un-formalised slow vehicle pullover (street view)

Council staff are reluctant to formalise this form of passing arrangement due to the presence of roadside hazards within the nominal clear zone (large trees, steep batters etc), sight distance constraints and lack of acceleration for heavy vehicles re-entering traffic.  Consequently, Council staff would only consider this type of arrangement should a design meet similar requirements to the passing room required for Rural Basic Right-turn Treatment (BAR) treatment, or preferably road widening allowing the additional of a compliant short overtaking lane.

 

Committee Comments

None

Management Comments

None

 

Committee Recommendation:

That the Local Traffic Committee support Councils decision to not support requests to formalise a narrow pullover area for heavy vehicles unless a dedicated compliant overtaking arrangement can be achieved.

(Lyon/Miller)

The recommendation was put to the vote and declared carried.

 

 

Report No. 7.2           Give Way Control at Clover Hill Circuit, Bangalow

File No:                       I2023/1748

 

The purpose of this report is to formalise the Give Way control at the intersection of Clover Hill Circuit and Ballina Road in Bangalow (see area shown below).

We have received community complaints relating to drivers not pausing to give way when turning from Clover Hill Circuit onto Ballina Road.  While this is not a dense residential area and there are currently no recorded crashes here, there are a number of businesses in the area that add to the traffic volume and safety risk.  These include a child care centre, retirement village staff car park, medical services, vet clinic and Sikh temple.

Figure 1: Location map

Figure 2: Google streetview (July 2023) looking south on Ballina Road towards Clover Hill Circuit showing child care centre

Figure 3: Sketch of proposed Give Way line marking and signage

 

Committee Comments

TfNSW requested to refresh BB lines – maintenance

Management Comments

None

 

Committee Recommendation:

That the Local Traffic Committee support installation of give way signage and line marking at the intersection of Clover Hill Circuit and Ballina Road, Bangalow.

(Lyon/Miller)

The recommendation was put to the vote and declared carried.

 

 

 

Development Applications

Report No. 8.1           Event - Byron Triathlon (11/05/2024) and Mothers Day Run (12/05/2024)

File No:                       I2023/1663

 

Council has received an application for the Byron Bay Triathlon to be held on Saturday 11 May 2024 and the Mothers Day Run to be held on Sunday 12 May 2024.

The Byron Bay Triathlon was previously approved by the Local Traffic Committee (LTC) and by Council resolution 23-030.  There are no new changes to the route or times of operation for the closures.

The Mothers Day Run was previously approved at the Local Traffic Committee under the same conditions (route and road closures) as the Byron Lighthouse Run, held the day after the Byron Triathlon.

 

Committee Comments

None

Management Comments

None

 

Committee Recommendation:

1.      That the Local Traffic Committee support the Byron Bay Triathlon to be held on Saturday 11 May 2024 and the Mothers Day Run to be held on Sunday 12 May 2024.

2.      That Council support in Part 1 is subject to:

a)   separate approvals by NSW Police and TfNSW being obtained;

b)  the event organiser provide council with an updated Traffic Management Plan  and Traffic Guidance Scheme/s for the 2023 event;

c)   development and implementation of a Traffic Management Plan and Traffic Guidance Scheme/s by those with appropriate TfNSW accreditation and the holding of current and appropriate levels of insurance and liability cover;

d)  the impact of the event be advertised, and charged at cost to the organisers, via a notice in the local weekly paper and Variable Message Signage (VMS) a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints;

e)   the event be notified on Council’s web page with the event organiser supplying Council with the relevant information;

f)    Access from main beach car park to Fletcher St is to be unrestricted at all times.

g)  Access to Lawson St between Fletcher St and Middleton St to be permitted at all times.

3.      The event organiser to:

a)   inform the community and businesses that are directly impacted (e.g. within road closure zones) via written information which is delivered to the property in a timely manner so as to document, consider and respond to any concerns raised;

b)  arranging for private property access and egress affected by the event;

c)   liaising with bus, taxi and waste operators and ensuring arrangements are made for provision of services during conduct of the event;

d)  consulting with emergency services and any identified issues be addressed;

e)   holding $20m public liability insurance cover which is valid for the event;

f)    paying Council’s Road Event Application Fee prior to the event.

(Lyon/Miller)

The recommendation was put to the vote and declared carried.

 

Events

Report No. 9.1           Soul Street New Years Eve - 31 December 2023

File No:                       I2023/1269

 

Council has received an application for the 2023 Soul Street New Year’s Eve event to be held on 31 December 2023.

This report is to keep members of the LTC informed of road closures and traffic measures to be put in place at the upcoming event.

 

Committee Comments

None

Management Comments

None

 

Committee Recommendation:

1.     That the Local Traffic Committee support the New Year’s Eve Soul Street event to be held on 31 December 2023.

2.      That Council support in Part 1 is subject to:

a)   separate approvals by NSW Police and TfNSW being obtained;

b)  the event organiser providing council with an updated Traffic Management Plan and Traffic Guidance Scheme/s for the event;

c)   development and implementation of a Traffic Management Plan and Traffic Guidance Scheme/s by those with appropriate TfNSW accreditation and the holding of current and appropriate levels of insurance and liability cover;

d)  the impact of the event be advertised, and charged at cost to the organisers, via a notice in the local weekly paper and Variable Message Signage (VMS) a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints;

e)   the event be notified on Council’s web page and social media with the event organiser supplying Council with the relevant information;

f)   access to Lawson Street is to be unrestricted at all times.

3.      The event organiser to:

a)   inform the community and businesses that are directly impacted (e.g. within road closure zones) via written information which is delivered to the property in a timely manner so as to document, consider and respond to any concerns raised;

b)  arranging for private property access and egress affected by the event;       

c)  liaising with bus, taxi and waste operators and ensuring arrangements are made for provision of services during conduct of the event;

d)  consulting with emergency services and any identified issues be addressed;

e)   holding $20m public liability insurance cover which is valid for the event;

f)   not place any signage on the road related area of the Pacific Highway.

(Lyon/Miller)

The recommendation was put to the vote and declared carried.

 

Matt Kehoe from NSW Police provided support post-meeting for all of the above (refer E2023/123958).

 

 

There being no further business the meeting concluded at 9:46 am.