Minutes of Meeting

Extraordinary Floodplain Management Advisory Committee Meeting

Venue

Conference Room, Station Street, Mullumbimby

Date

Friday, 8 December 2023

Time

9:00am

 

 

 

BYRON SHIRE COUNCIL

Extraordinary Floodplain Management Advisory Committee Meeting Minutes                                                                                                                      8 December 2023

Minutes of the Extraordinary Floodplain Management Advisory Committee Meeting held on Friday, 8 December 2023

File No: I2023/1963

PRESENT:

Councillors:

Cr M Lyon (Mayor)

In Person from 9.30am

Cr D Dey

In Person

Staff:

Samuel Frumpui (Manager Works)

Zoom 9.48am

 

James Flockton (Infrastructure Planning Coordinator)

In Person

 

Steve Twohill (Flood and Drainage Engineer)

In Person

 

Chloe Dowsett (Coast and Biodiversity Coordinator)

Zoom

 

Shelley Flower (Minute Taker)

Zoom

Members:

Scott Moffett (Dept of Planning and Environment)

Zoom

 

Peter Mair (State Emergency Service) – voting member

In person

 

Jeremy Carpenter (SES)

In person

 

Karl Allen

In person

 

Matthew Lambourne

In person

 

Steven Harris

In person

 

Catherine Lane

In person

 

Robert Crossley          

In person

Visitors:

Dan Woods (WMA Water)

Zoom (11am)

 

Martin Rose (DPE)

Zoom

 

Cr Dey (Chair) opened the meeting at 9.07am and acknowledged that the meeting was being held on Bundjalung Country.

Apologies:

Cr C Coorey, Phil Holloway (Director Infrastructure Services), Rebecca Brewin, Ziwar Sattouf, Ben Fitzgibbon (DPE), Toong Chin (DPE).

 

Declarations of Interest – Pecuniary and Non-Pecuniary

There were no declarations of interest.

 

 

 

Adoption of Minutes from Previous Meetings

Report No. 3.1           Adoption of Minutes from Previous Meeting

File No:                       I2023/1931

 

Committee Recommendation:

That the minutes of the Floodplain Management Advisory Committee Meeting held on 21 November 2023 be confirmed.                                                                                    (Dey/Lyon)

The recommendation was put to the vote and declared carried.

 

Business Arising from Previous Minutes

There was no business arising from previous minutes.

 

 

 

Staff Reports - Infrastructure Services

Report No. 4.1           Floodplain Management Advisory Committee Goals for 2024

File No:                       I2023/1928

 

Committee Recommendation:

1.     That the Floodplain Management Advisory Committee note the report.

2.     That Council staff present the draft Development Control Plan at the next Floodplain Management Advisory Committee.

3.     That Council staff ask the Department of Planning & Environment (DPE) to provide an update on options that limit fill on new construction in floodplains at the next Floodplain Management Advisory Committee meeting.

4.     That Council staff update the Floodplain Management Advisory Committee on enforcement of no-fill zones on floodplains.

5.     That Council consider following the lead of Tweed Shire Council in making the Flood Certificate information publicly available for all properties covered by suitable floodplain plans.

6.     That Council staff provide a presentation on the flood warnings and warning systems to the next Floodplain Management Advisory Committee meeting.                                                  (Dey/Lambourne)

The recommendation was put to the vote and declared carried.

 

 

Report No. 4.2           Community Education Strategy and Review of Flood Options - Project Update

File No:                       I2023/1927

 

Committee Recommendation:

That the Floodplain Management Advisory Committee receive a further update on the ‘Community Education Strategy and Review of Flood Options’ project and a briefing on ways of further engaging community, for example with animations from existing and future flood models.  (Dey/Lambourne)

The recommendation was put to the vote and declared carried.

 

 

Report No. 4.3           Post 2022 Event Flood Behaviour Analysis - Brunswick River - Final Draft Report - September 2023-NSW Department of Planning & Environment (DPE)

File No:                       I2023/1935

 

Committee Recommendation:

1.      That the Floodplain Management Advisory Committee advise Council to ask the NSW DPE to update figures in Appendix D of DPE’s “Post 2022 Event Flood Behaviour Analysis - Brunswick River - Final Draft Report - September 2023” so that they display the point number and that the computed and recorded flood levels are tabulated, and that the flooded areas in the figures display the calibrated model results as contours.

2.     That, subject to the changes in point 1 above and the changes discussed in the Committee meeting held on 8 December 2023, the Floodplain Management Advisory Committee endorses the report.

3.     That Council staff release the report to the public with proactive advertising, and with notice to Committee members.                                                                         (Dey/Lane)

The recommendation was put to the vote and declared carried.

 

 

Report No. 4.             Byron Bay Drainage Upgrade Update

File No:                       I2023/1929

 

Committee Recommendation:

That the Floodplain Management Advisory Committee note the update on the Byron Drainage Upgrade Strategy.                                                                                      (Dey/Harris)

The recommendation was put to the vote and declared carried.

   

 

There being no further business the meeting concluded at 1.15pm.