Minutes
Ordinary (Planning) Meeting
Thursday, 13 March 2025
Ordinary (Planning) Meeting Minutes
13 March 2025
INDEX OF ITEMS DISCUSSED
The following items are listed in the order in which they were dealt with.
Report No. 13.5 PLANNING - Report of the Planning Review Committee held 6 February 2025
Report No. 13.6 Review of Local Approvals Policy 2025
Report No. 17.1 Response to the "No Traffic Lights in Suffolk Park" Petition & Project Update
Report No. 13.1 Draft Community Engagement Strategy
Report No. 9.1 Lobbying to Raise JobSeeker, Youth Allowance, and other related payments
Report No. 14.1 Report of the Local Traffic Committee Meeting held on 18 February 2025
BYRON SHIRE COUNCIL
Ordinary (Planning) Meeting Minutes 13 March 2025
MINUTES OF THE BYRON SHIRE COUNCIL Ordinary (Planning) Meeting HELD ON Thursday, 13 March 2025 COMMENCING AT 3:08PM AND CONCLUDING AT 6:27PM.
I2025/286
PRESENT: Cr
S Ndiaye (Mayor), Cr J Dods, Cr E Hauge, Cr D Kay, Cr M Lowe,
Cr M Lyon, Cr A Pugh, Cr J Swain and Cr D Warth
Staff: Mark Arnold (General Manager)
Esmeralda Davis (Director Corporate and Community Services)
Phil Holloway (Director Infrastructure Services)
Shannon Burt (Director Sustainable Environment and Economy)
Matt Meir (Legal Counsel)
Heather Sills (Manager Corporate Services)
Chris Larkin (Manager Sustainable Development)
Michael Bingham (Environmental Heather Officer) – Item 13.3
Donna Johnston (Grants Coordinator) – Item 17.1
Storm Townsend (Minute Taker)
The Mayor opened the meeting and acknowledged that the meeting is being held on Arakwal Country and that we pay our respects to the elders past and present and extend our respect to the Bundjalung clans whose lands and waters are part of the Shire.
The Mayor acknowledged, and offered her sincere thanks, to all involved in the response and recovery efforts following Tropical Cyclone Alfred, including Emergency responders such as the SES volunteers. The Mayor further acknowledge the work performed by the volunteers at the Community Resilience Hubs, Council Staff and fellow Councillors.
Prior to dealing with the circulated reports and associated information, a Public Access Session was held and Council was addressed on the following:
Report No and Title |
For/ Against |
Name |
Representing Organisation |
Submission Received in form of |
|
13.1 |
Draft Community Engagement Strategy |
Against |
Jan Barham |
Self |
Read by Staff |
Dale Emerson |
Mullumbimby Residents Association |
Read by Staff |
Cr Dods left the Chambers at 3.20pm in accordance with his tabled Conflict of Interest declaration.
Public Access continued
Report No and Title |
For/ Against |
Name |
Representing Organisation |
Submission Received in form of |
|
13.2 |
PLANNING – Post Exhibition Submissions Report – 26.2024.1.1 – Planning Proposal to amend Byron Local Environmental Plan 5 2014 to introduce a Heritage Conservation Area and additional Items at Federal |
For |
Linda Hancock |
Self |
Zoom |
Gavin Elterman |
Owners and Tenants Opposed to Federal Village Heritage Conservation Overlay |
Read by Staff |
Cr Dods returned to the Chambers at 3.33pm.
Public Access continued
13.3 |
PLANNING - DA 10.2024.305.1 – Alterations and additions to livestock processing industry including part demolition, tree removal, road upgrades, and ancillary works, 10 Cudgerie Gully Lane, Booyong |
For |
Simon Stahl |
Northern Co-operative Meat Company Ltd |
In Person |
13.7 |
DA 10.2024.364.1 Alterations and additions to shop top housing and commercial premises – 14 Terrace Brunswick Heads |
For |
Daina Cunningham |
Incidental Architecture |
Zoom |
17.1 |
Response to the "No Traffic Lights in Suffolk Park" Petition & Project Update |
|
Joti Jaffray |
Self |
In Person |
David Fligelman |
Keep the Flow in Suffo |
In Person |
|||
Kelly Minahan |
Self |
In Person |
Submissions
Subject |
Name |
Representing Organisation |
Submission Received in form of |
Clifford Street Lights |
Jessie Atkins |
Self |
In Person |
Crs Lyon, Hauge, Warth and Dods left the Chambers at 3.54pm in accordance with their tabled Conflict of Interest declarations.
Public Access continued
For/ Against |
Name |
Representing Organisation |
Submission Received in form of |
||
13.4 |
PLANNING - 10.2024.239.2 - S4.55 Modification to delete limited patronage in 'soft-opening' condition – 38 Tweed Street, Brunswick Heads |
For |
Sean Cobbold |
Cobbold Building Designs |
In Person |
Question No. 1 - Clifford St/Broken Head Rd intersection
Liz Levy submitted the following question:
Policy vacillation and previous grants failing at land acquisition, have kept this intersection a known safety hazard for thirty years. As a 2016 report recommended signalisation as the best compromise between capacity, safety and cost, Council staff applied successfully for an option addressing all safety needs and removing the historical impediment to completion with their decision vindicated by the 2024 Metis study.
Council’s recent resolve to again pursue a roundabout and land acquisition carries less, rather than increased chance of success. If its current reversal fails again to utilise grant funding to address long existing safety concerns, will Council seek legal advice on the liability implications of decisions based on community preference for a different culture or “vibe”? To what extent would Crown indemnity of councillors be jeopardised by a decision to ignore expert advice on a known safety risk and would this be deemed “acting in good faith”?
The Mayor took the questions on notice.
Question No. 2 - Clifford St/Broken Head Rd intersection
Lynne Richardson submitted the following question:
Should the resolution proposed and passed re Petition 11.1 on 27/02/2025, be considered an “amendment” given that “c) Notifying an intent to seek a variation to the grant by altering the means by which community safety is delivered for the Broken Head Road / Clifford Street intersection” represents, if not a complete reversal, then a significantly different position to the tabled staff recommendation: “That Council reaffirms its decision in resolution 24-533 to adopt traffic signals as an interim option for the Broken Head Road /Clifford St intersection? Is a resolution of the type passed more appropriately deemed a rescission motion or a separate motion requiring notice (NOM)? In either case wouldn’t the resolution require more notice to allow sufficient scrutiny of its implications?
The Mayor took the questions on notice.
Question No. 3 - Clifford St/Broken Head Rd intersection
Margaret Wiles submitted the following question:
Prior to the decision at the last Council meeting, to change direction on the treatment of the Clifford St/Broken Head Rd intersection, there seemed a dearth of relevant, publicly available information. Crucial to the decision was last minute updated information on Council’s website addressing questions and concerns raised by the community and clarifying some of the more outlandish projections being promulgated.
In addition to the absence of any tabled notice of a proposed change of position, what was behind a decision not to publicly release additional material distributed to councillors prior to 27/02/‘25 meeting? When will this information be publicly available?
The Mayor took the questions on notice.
Question No. 4 - Clifford St/Broken Head Rd intersection
Tony Christie submitted the following question:
The Resolution re Petition 11.1 (27/02/2025) prescribes a number of steps including:
- Apply for grant variation to a roundabout
- Clarify RMS acceptance of a mini roundabout
- Conduct land valuations and purchase negotiations Prepare a report to Council
What will be the sequencing of these steps and are any sunset clauses envisaged? How will negotiations and purchases be funded?
By which date will any/all of the above need to be completed to make the March 26 completion deadline feasible? On what grounds might a project extension be sought?
The Mayor took the questions on notice.
Question No. 5 - STRA non-compliance with 60 day cap zones
David Wallace, on behalf of Victims of Holiday Letting (VOHL), submitted the following question:
There is concern within the community that recalcitrant STRA owners and managers are not complying with the 60 day cap, or, intend to not comply based on observation of potential future bookings. Using the DPHI Premises Register, how many un-hosted STRA are located in Byron Shire 60 day cap zones and how many of these are required to renew their registration between the date this data is accessed and the 22nd September, 2025?
The Mayor took the question on notice.
Question No. 6 – Clifford St Intersection
Kelly Minahan submitted the following question:
Has council undertaken a “SIDRA” study or the equivalent to Assess the safety of a traffic light in this location which analyses traffic flow & bottlenecks of the proposal & potential new collision zones that result, like the downhill S bend south where’s speeding cars will be confronted with cars banked back due to stoppages at the proposed traffic light & are you aware that almost no pedestrians cross at this intersection?
The Mayor took the question on notice.
Question No. 7 – BSC Motion 27.2.25 Planning Meeting
Dean Prosser, on behalf of Keep the Flo in Suffo, submitted the following question:
Can the BSC please provide an update on all 5 points included in the motion (25-035) that was unanimously supported at the last planning meeting on the 27/3/25 And
Could the BSC please advise specifically on actions undertaken towards the below motion point 5.
Note that 2 representatives of the Group, David Fligelman & Dean Prosser remain available for this community engagement.
The Mayor took the question on notice.
Question No. 8 – Community communication
Renee Achijian, on behalf of Keep the Flo in Suffo, submitted the following question:
We commend the BSC community communication process & updates during the recent cyclone. Is there a reason why these effective & efficient mediums of communication have not & are still not utilised regarding communication with the Suffolk Park & Broken Head community re the Suffolk Park intersection project.
The Mayor took the question on notice.
Question No. 9 – Prior resolutions for road safety in Suffolk Park
Jan Barham submitted the following question:
Last week I provided to the Mayor a document that included council resolutions from 2016 to 2020 that related to safety outcomes for the Broken Head Road and Clifford Street intersection and requested it be provided to all councillors. Will the questions and or reporting on the resolutions in relation to the failure to implement the safety outcomes be answered? and identify why they weren’t implemented and provide responses on the website?
The Mayor took the question on notice.
The meeting adjourned at 4.04pm for a break and reconvened at 5.03pm.
There were no apologies.
Applications to Attend by Audio-Visual Link
There were no applications to attend via audio-visual link received.
|
Procedural Motion |
Resolved that Cr Lowe be granted a leave of absence from the Ordinary Council meeting on 27 March 2025. (Ndiaye) The motion was put to the vote and carried unanimously. |
Declarations of Interest – Pecuniary and Non-Pecuniary
Cr Dods declared a pecuniary interest in Report 13.2. The nature of the interest being that Cr Dods owns a property in Federal which is included as part of this LEP amendment. Cr Dods elected to leave the Chamber and will not participate in discussion or the vote.
Cr Hauge declared a non-pecuniary interest in Report 13.4. The nature of the interest being that Cr Hauge worked on engineering report during a previous employment. Cr Hauge elected to leave the Chamber and will not participate in discussion or the vote.
Cr Dods declared a non-pecuniary interest in Report 13.4. The nature of the interest being that the owners of this recreation facility (gym) operate another gym (Social Remedy) in Byron Bay. The property is part owned by Cr Dods Father with Social Remedy being the primary leaseholder. While Cr Dods family have no interest in 38 Tweed Street, or Social Remedy/B3’s business, being a close relation to the landlord of Social Remedy’s Byron Bay operation. Cr Dods also noted his campaign received a political donation from one of the part owners of Social Remedy. The donation was not a “reportable donation” under Electoral Funding Act 2018 – s6 (i.e. less than $1,000), however for transparency, it is now declared. Cr Dods elected to leave the Chamber and will not participate in discussion or the vote.
Cr Lyon declared a pecuniary interest in Report 13.4. The nature of the interest being that an election donor is an associate of the proponent. Cr Lyon elected to leave the Chamber and will not participate in discussion or the vote.
Cr Warth declared a non-pecuniary interest in Report 13.4. The nature of the interest being that a part owner donated to his election campaign. Cr Warth elected to leave the Chamber and will not participate in discussion or the vote.
Cr Dods declared a non-pecuniary interest in Report 13.8. The nature of the interest being that Part of the Status Report gives an update on the assessment of DA 2023.454.1 – Community Title Subdivision at 53 McAuleys Lane, Myocum. Cr Dods was engaged as a lead design coordinator during the DA preparation for the application. Cr Dods has also had some minor engagement during the assessment period. Cr Dods considered this to be not significant because a) it is a public status report; b) it only requires Councillors to note the report; c) the relevant DA is being determined by NRPP (not Council); and d) the nature of the item relates to the Status Report, not the respective DA. Cr Dods elected to remain in the Chamber and will not participate in discussion, however will retain his option to vote.
Cr Hauge declared a non-pecuniary interest in Report 14.1. The nature of the interest being that Cr Hauge works on a traffic engineering report in a previous employment. Cr Hauge elected to leave in the Chamber and will not participate in discussion or the vote.
Cr Kay declared a pecuniary interest in Report 14.1. The nature of the interest being that Cr Kay performs Welcome to Country in exchange for free admission to an event listed in the Report. Cr Kay elected to leave in the Chamber and will not participate in discussion or the vote.
Cr Ndiaye declared a pecuniary interest in Report 14.1. The nature of the interest being that Cr Ndiaye works at an event listed in the Report (Bluesfest). Cr Ndiaye elected to leave in the Chamber and will not participate in discussion or the vote.
Tabling of Pecuniary Interest Returns
Adoption of Minutes from Previous Meetings
Resolved that the minutes of the Ordinary (Planning) Meeting held 13 February 2025 be confirmed. (Dods/Ndiaye) The motion was put to the vote and carried unanimously. |
Reservation of Items for Debate and Order of Business
The Mayor suspended standing orders to allow for items to be reserved for debate, being:
Staff Reports
General Manager
Report No. 13.1 Draft Community Engagement Strategy
Sustainable Environment and Economy
Report No. 13.3 PLANNING - DA 10.2024.305.1 – Alterations and additions to livestock processing industry including part demolition, tree removal, road upgrades, and ancillary works, 10 Cudgerie Gully Lane, Booyong
Report No. 13.7 PLANNING - DA 10.2024.364.1 - Alterations and additions to shop top housing and commercial premises – 14 Terrace BRUNSWICK HEADS
Infrastructure Services
Report No. 14.1 Report of the Local Traffic Committee Meeting held on 18 February 2025
6.1 510 Goonengary Road, Intersection Upgrade
6.2 Federal Village Main Street - Short Term Road Safety Treatments
6.3 Changes to the Intersection of Warrambool Road, Coomburra Crescent and Goondooloo Drive in Ocean Shores
6.4 Blues Festival 2025 - Traffic Management Plan
6.5 315 Coorabell Road - Upgrade turning treatment for the site access
7.1 Adaptive Pro Surf Championship - 23 March - 30 March
8.1 Event - Westpac Helicopter Byron Coastal Charity Walk – 3rd May 2025
8.2 Event - Bangalow Billycart Derby May 2025
8.3 Chincogan Charge - September 2025
Late Reports
Report No. 17.1 Response to the "No Traffic Lights in Suffolk Park" Petition & Project Update
Crs Lyon, Hauge, Warth and Dods left the Chambers at 5.11pm in accordance with their tabled Conflict of Interest declarations.
The remaining Recommendations and Committee Recommendation were adopted as a whole, being moved by Cr Ndiaye and seconded by Cr Kay. Each recommendation is recorded with a separate resolution number commencing at Resolution No. 25-059 and concluding with Resolution No. 25-063.
Staff Reports - Sustainable Environment and Economy
|
Report No. 13.2 PLANNING - Post Exhibition Submissions Report - 26.2024.1.1 - Planning Proposal to amend Byron Local Environmental Plan 2014 to introduce a Heritage Conservation Area and additional Items at Federal File No: I2024/1610
|
2. Maintains instead the current Schedule 5 – Environmental Heritage and relies on the “Heritage Character Area” as shown in Chapter E6 of the Byron DCP 2014 for the Federal Village; 3. Requests staff progress with an additional review of the Chapter E6 of the Byron DCP 2014 for the Federal Village. DCP to provide further controls to protect the village character of Federal as per Operation Plan Activity 4.1.3.13, to reflect the vision principles and character statement of the Federal Village Masterplan (Action 5 Federal Village Masterplan); and 4. Supports amending Schedule 5 – Environmental Heritage, Part 1 Heritage items to include Item 8 only, in the next Byron LEP 2014 Housekeeping amendment. (Ndiaye/Kay) |
The motions (Res 25-059 to 25-063) were put to the vote and carried unanimously.
Crs Ndiaye, Pugh, Swain, Kay, and Lowe voted in favour of the motions.
Nil voted against the motions.
Crs Lyon, Hauge, Warth and Dods were not present for the vote.
Crs Lyon, Hauge, Warth and Dods returned to the Chambers at 5.11pm in accordance with their tabled Conflict of Interest declarations.
|
Procedural Motion |
Resolved that Council change the order of business to deal with Reports 13.3, 13.7 and 17.1 next on the Agenda. (Ndiaye/Kay) The motion was put to the vote and carried unanimously. |
|
Report No. 13.7 PLANNING - DA 10.2024.364.1 - Alterations and additions to shop top housing and commercial premises – 14 Terrace BRUNSWICK HEADS File No: I2024/1720
|
Resolved that pursuant to Section 4.16 of the Environmental Planning & Assessment Act 1979, Development Application No. 10.2024.364.1 for Alterations and Additions to Shop Top Housing and Commercial Premises, be granted consent subject to the conditions in Attachment 2 (E2025/20272) and subject to conditions 6, 35 and 37 being deleted. (Ndiaye/Dods) The motion was put to the vote and carried unanimously. Crs Lyon, Ndiaye, Pugh, Dods, Swain, Warth, Kay, Hauge and Lowe voted in favour of the motion. Nil voted against the motion. |
Late Reports
|
Report No. 17.1 Response to the No Traffic Lights in Suffolk Park Petition & Project Update File No: I2025/308
|
1. Cease pursuing the implementation of a signalised intersection at Clifford Street and closes Resolution 24-533, with the exception of part 4 and 6; a) Produces an options report for a 2nd northern entry to Beachside Suffolk Park, to future proof an alternative entry to Beachside Suffolk. b) In future, where traffic signals are a preferred option, undertakes participatory, deliberative process with local residents to determine a way forward. 2. Pursues a grant variation for design and construction of pedestrian safety improvement treatments (without traffic lights or a roundabout) on Broken Head Road and Clifford Street and other traffic calming measures; 3. Staff to provide further update once TfNSW provide feedback on variation request; 4. Plans and investigates the option of a roundabout for the Broken Head Road/Clifford Street intersection that prioritises pedestrian and cyclist safety; and 5. Considers funding for future planning at the next Quarterly Budget Review. (Ndiaye/Hauge) |
|
Procedural Motion |
Resolved that Cr Swain be granted a one minute extension to her speech. (Ndiaye/Kay) The motion was put to the vote and carried unanimously. |
The motion (Res 25-067) was put to the vote and carried unanimously.
Crs Ndiaye, Dods, Swain, Warth, Kay, Hauge and Lowe voted in favour of the motion.
Crs Lyon and Pugh voted against the motion.
Staff Reports - General Manager
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Report No. 13.1 Draft Community Engagement Strategy File No: I2025/222
|
Resolved that Council adopts the Draft Community Engagement Strategy 2024 to 2028 (Attachment 1 E2025/23598). (Hauge/Swain) The motion was put to the vote and carried unanimously. |
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Report No. 9.1 Lobbying to Raise JobSeeker, Youth Allowance, and other related payments
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1. Acknowledges that Australia currently has one of the lowest unemployment payment rates among wealthy nations, with JobSeeker, Youth Allowance, and related payments forcing more than one million people into poverty; 2. Recognises that members of our community receiving these payments are often forced to make impossible choices between paying rent, purchasing food, or buying essential medicine; and that adequate income support should provide people with enough to cover basic necessities, rather than keeping them in a cycle of financial struggle and survival; 3. Writes to the Prime Minister, the Treasurer, and the Minister for Social Services and opposition, asking them to commit to raising JobSeeker, Youth Allowance, and related payments to at least $82 per day, equivalent to the pension rate, to ensure all members of our community experiencing hardship can live with dignity and urging immediate action to address this critical issue of inequality; and 4. Commits to advocating for this important reform in the lead-up to the next federal election. (Ndiaye) The motion was put to the vote and carried unanimously. |
No Petitions were tabled at the meeting
Cr Dods took the Chair at 6.25pm.
Reports of Committees - Infrastructure Services
|
Report No. 14.1 Report of the Local Traffic Committee Meeting held on 18 February 2025 File No: I2025/202 Crs Ndiaye, Hauge and Kay left meeting at 6:25pm in accordance with their tabled Conflict of Interest declarations and did not return. |
Resolved that Council notes the minutes of the Local Traffic Committee Meeting held on 18 February 2025. (Dods/Lyon) |
Resolved that Council adopts the following Committee recommendation: Report No. 6.1 510 Goonengary Road, Intersection Upgrade File No: I2024/1716
Committee Recommendation 6.1.1 That Council supports the signage and line markings associated with the 510 Goonengerry Road intersection works, as shown in Attachment 1 (E2024/149675). (Dods/Lyon) |
Resolved that Council adopts the following Committee recommendations: Report No. 6.2 Federal Village Main Street - Short Term Road Safety Treatments File No: I2024/1587
Committee Recommendation 6.2.1 That Council supports the following: 1. Speed limit change from 50kph to 30kph on Federal Drive from Binna Burra Road to 240m north of Binna Burra Road; 2. Installation of signage as per TfNSW speed zone review; 3. Edge line and centre line marking on Federal Drive; 4. Pedestrian build-out and advisory signage; and 5. Threshold treatment on the southern end of Federal Drive. (Dods/Lyon) |
Resolved that Council adopts the following Committee recommendations: Report No. 6.3 Changes to the Intersection of Warrambool Road, Coomburra Crescent and Goondooloo Drive in Ocean Shores File No: I2025/5
Committee Recommendation 6.3.1 That Council supports the following changes to the design of the intersection of Coomburra Crescent, Goondooloo Drive and Warrambool Road in Ocean Shores: 1. New Stop signs instead of Give Way signs on Coomburra Crescent and Goondooloo Drive. 2. No Stopping signage and line marking around the entire intersection. 3. New concrete splitter island on Goondooloo Drive. 4. Chevron line marking and RRPMs in lieu of concrete island on Coomburra Crescent. 5. Change to extent of BB double centre line marking around intersection. (Dods/Lyon) |
Resolved that Council adopts the following Committee recommendations: Report No. 6.4 Blues Festival 2025 - Traffic Management Plan File No: I2025/49
Committee Recommendation 6.4.1 That: 1. Council endorses the regulatory traffic management facilities and devices, including signs and traffic controller provisions proposed for the Council controlled public road network as outlined in attachment 1 (E2025/6308) for the Byron Bay Bluesfest 2025 to be held from Wednesday 16th April 2025 to Monday 21st April 2025, subject to: a) Separate approvals by NSW Police and TfNSW being obtained, noting that the event is on a state road or may impact the state road network; b) The event be held through the implementation of the events Traffic Management Plan and Traffic Control Plan(s) as per attachment 1 (E2025/6308). The Traffic Management Plan is to include contingency measures in case the level of queuing fails to meet KPI requirements. It is noted that such queuing may be caused by the introduction of paid parking. c) The Traffic Management Plan and the Traffic Guidance Scheme(s) to be implemented by those with relevant and current TfNSW accreditation; d) Traffic camera data recorders or similar be used to obtain an accurate record of traffic impacts at KPI queue locations; e) The impact of the event be advertised via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints; 2. The event organiser: a) advertises the impact of the event via a notice in the local weekly paper a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints; b) provides a copy of the advert for Council's web page; c) gives consideration of any submissions received; d) informs community and businesses that are directly impacted (e.g. adjacent to the event) via written information which is delivered to the property in a timely manner so as to document, consider and respond to any concerns raised; e) arranges for private property access and egress affected by the event; f) liaises with bus and taxi operators and ensuring arrangements are made for provision of services during conduct of the event; g) consults with emergency services and any identified issues be addressed; h) holds $20m public liability insurance cover which is valid for the event; i) pays Council’s Road Event Application Fee prior to the event.
3. An error was identified in the original Report (I2025/49) to the Committee where the date of the festival was incorrectly listed as 2024 instead of 2025. (Dods/Lyon) |
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No. 14.1.6.5 315 Coorabell Road - Upgrade turning treatment for the site access File No: I2025/109
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Resolved that Council adopts the following Committee recommendation: Report No. 6.5 315 Coorabell Road - Upgrade turning treatment for the site access File No: I2025/109 Committee Recommendation 6.5.1 That the Council supports the signage and line markings associated with the 315 Coorabell Road intersection upgrade works, as shown in Attachment 1 (E2025/13840) (Dods/Lyon) |
Resolved that Council adopts the following Committee recommendations: Report No. 7.1 Adaptive Pro Surf Championship - 23 March - 30 March File No: I2024/1713
Committee Recommendation 7.1.1 That: 1. Council supports the Adaptive Pro Surf Competition 23 March through to 30 March 2025 2. The Council support, in Part 1, is subject to: a) separate approvals by NSW Police and TfNSW being obtained; b) the event organiser providing council with an updated Traffic Management Plan and Traffic Guidance Scheme/s for the event; c) development and implementation of a Traffic Management Plan and Traffic Guidance Scheme/s by those with appropriate TfNSW accreditation and the holding of current and appropriate levels of insurance and liability cover; d) the impact of the event be advertised, and charged at cost to the organisers, via a notice in the local weekly paper and Variable Message Signage (VMS) a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints; e) the event be notified on Council’s web page and social media with the event organiser supplying Council with the relevant information; f) access to Lawson Street is to be unrestricted at all times. 3. The event organiser: a) Arranges for the event to be notified on Council’s webpage a minimum one week prior to the TGS being implemented; b) Undertakes consultation with affected community and businesses including adequate response/action to any raised concerns. c) Undertakes consultation with emergency services and any identified issues addressed. d) Holds $20m public liability insurance cover which is valid for the event. e) Paying Council’s Road Event Application Fee prior to the event. (Dods/Lyon) |
Resolved that Council adopts the following Committee recommendations: Report No. 8.1 Event - Westpac Helicopter Byron Coastal Charity Walk – 3rd May 2025 File No: I2024/1707
Committee Recommendation 8.1.1 That: 1. Council supports the Westpac Life Saver Rescue Helicopter fundraiser, Byron Coast Charity Walk, to be held Saturday 4th May 2025 from 6.00am – 5.00pm. 2. Council support, in Part 1, is subject to: a) The development of a Traffic Guidance Scheme (TGS) and Traffic Management Plan(s) for the 2025 event by those with relevant and current TfNSW accreditation. The TGS(s) and Traffic Management Plan is to include, but is not limited to, the following: b) Signage, which specifies the date, hours and nature of the event, be positioned at the entrance and exit of Seven Mile Beach Road one week prior to the event; c) On the day of the event, at 500m intervals on Seven Mile Beach Road, and facing both directions of travel, signs advising of “Special Event – Charity Walk Ahead” (or similar) are installed prior, and removed after, the event occurs; d) A safety induction for participants advising of hazards be provided. e) Implementation of the Traffic Management Plan and Traffic Guidance Scheme/s as designed by those with appropriate accreditation and implemented by people with appropriate accreditation, including traffic controllers.
3. The event organiser: a) Arranges for the event to be notified on Council’s webpage a minimum one week prior to the TGS being implemented; b) Undertakes consultation with affected community and businesses including adequate response/action to any raised concerns. c) Undertakes consultation with emergency services and any identified issues addressed. d) Holds $20m public liability insurance cover which is valid for the event. e) Pays Council’s Road Event Application Fee prior to the event. (Dods/Lyon) |
Resolved that Council adopts the following Committee recommendations: Report No. 8.2 Event - Bangalow Billycart Derby May 2025 File No: I2024/1712
Committee Recommendation 8.2.1 That: 1. Council supports the Bangalow Billycart Derby to be held on 18 May 2025. 2. Council support, in Part 1, is subject to: a) separate approvals by NSW Police and TfNSW being obtained; b) the event organiser providing council with an updated Traffic Management Plan and Traffic Guidance Scheme/s for the event; c) development and implementation of a Traffic Management Plan and Traffic Guidance Scheme/s by those with appropriate TfNSW accreditation and the holding of current and appropriate levels of insurance and liability cover; d) the impact of the event be advertised, and charged at cost to the organisers, via a notice in the local weekly paper and appropriate Variable Message Signage a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints; e) the event be notified on Council’s web page with the event organiser supplying Council with the relevant information. 3. The event organiser: a) informs the community and businesses that are directly impacted (e.g. within road closure zones) via written information which is delivered to the property in a timely manner so as to document, consider and respond to any concerns raised; b) arranges for private property access and egress affected by the event; c) liaises with bus, taxi and waste operators and ensuring arrangements are made for provision of services during conduct of the event; d) consults with emergency services and any identified issues be addressed; e) holds $20m public liability insurance cover which is valid for the event; f) pays Council’s Road Event Application Fee prior to the event; g) does not place any signage on the road related area of the Pacific Highway. (Dods/Lyon) |
Resolved that Council adopts the following Committee recommendations: Report No. 8.3 Chincogan Charge - September 2025 File No: I2024/1714
Committee Recommendation 8.3.1 That: 1. Council supports the Chincogan Charge to be held on Saturday 13 September 2025. 2. Council support, in Part 1, is subject to: a) separate approvals by NSW Police and TfNSW being obtained; b) the event organiser providing council with an updated Traffic Management Plan and Traffic Guidance Scheme/s for the event if required; c) development and implementation of a Traffic Management Plan and Traffic Guidance Scheme/s by those with appropriate TfNSW accreditation and the holding of current and appropriate levels of insurance and liability cover; d) the impact of the event be advertised, and charged at cost to the organisers, via a notice in the local weekly paper and Variable Message Signage (VMS) a minimum of one week prior to the operational impacts taking effect, noting it must include the event name, specifics of any traffic impacts or road closures and times, alternative route arrangements, event organiser, a personal contact name and a telephone number for all event related enquiries or complaints; e) the event be notified on Council’s web page and social media with the event organiser supplying Council with the relevant information; 3. The event organiser: a) informs the community and businesses that are directly impacted (e.g. within road closure zones) via written information which is delivered to the property in a timely manner so as to document, consider and respond to any concerns raised; b) arranges for private property access and egress affected by the event; c) liaises with bus, taxi and waste operators and ensuring arrangements are made for provision of services during conduct of the event; d) consults with emergency services and any identified issues be addressed; e) holds $20m public liability insurance cover which is valid for the event; f) does not place any signage on the road related area of the Pacific Highway. (Dods/Lyon) |
The motions (Res 25-071 to 25-080) were put to the vote and carried unanimously.
Crs Ndiaye, Hauge and Kay were not present for the vote.
There being no further business the meeting concluded at 6.27pm.
I hereby certify that these are the true and correct Minutes of this Meeting
as confirmed at Council’s Ordinary Meeting on 10 April 2025.
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Mayor Sarah Ndiaye