Minutes of Meeting
Audit, Risk and Improvement Committee Meeting
Venue |
Conference Room, Station Street, Mullumbimby |
Date |
Thursday, 15 February 2024 |
Time |
11.30am |
Audit, Risk and Improvement Committee Meeting Minutes 15 February 2024
Minutes of the Audit, Risk and Improvement Committee Meeting held on Thursday, 15 February 2024
File No: I2024/159
PRESENT:
Councillors: |
Cr M Swivel |
Present |
|
Cr A Hunter |
Present |
Independent Members: |
Patrick Grier (Chairperson) |
Present |
Michael Georghiou |
Apology |
|
Bernard Grinberg |
Present |
|
Staff: |
Mark Arnold (General Manager) |
Present |
|
Esmeralda Davis (Director Corporate and Community Services) |
Present |
|
Heather Sills (Manager Corporate Services) |
Audio-visual |
|
James Brickley (Manager Finance) |
Present |
|
Colin Baker (Manager Business Systems and Technology) |
Present |
|
Cameron Clark (Manager Utilities) |
Present |
|
Chris Soulsby (A/Manager Assets and Major Projects) |
Audio-visual |
|
Amber Watt (Strategic Risk Coordinator) |
Present |
|
Mila Jones (Governance and Internal Audit Coordinator) |
Present |
|
Storm Townsend (Minute taker) |
Present |
Other Attendees: |
Adam Bradfield (Thomas, Noble & Russell) |
Present |
|
Gearoid Fitzgerald (NSW Audit Office) |
Audio-visual |
|
Jarrod Lean (Grant Thornton) |
Audio-visual |
Pat Grier (Chair) opened the meeting at 11:38am and acknowledged that the meeting was being held on Bundjalung Country.
Attendance via AUDIO-VISUAL LINK:
Jarrod Lean, Gearoid Fitzgerald, Heather Sills, Chris Soulsby attended via audio visual link.
An apology was received from Michael Georghiou.
Declarations of Interest – Pecuniary and Non-Pecuniary
There were no declarations of interest.
Adoption of Minutes from Previous Meetings
Cr Swivel arrived at the meeting at 11.39am.
Business Arising from Previous Minutes
There was no business arising from previous minutes.
Confidential Reports - Corporate and Community Services
Procedural Motion |
1. That in respect to: a) Report 5.1, pursuant to Section 10A(2)(d)i of the Local Government Act, 1993, the Committee moves into Confidential Session to discuss the report Internal Audit Report Quarter 2 2023-2024; b) Report 5.2, pursuant to Section 10A(2)(a) of the Local Government Act, 1993, Council resolves to move into Confidential Session to discuss the report Service Review - Outside School Hours Care; c) Report 5.3, pursuant to Section 10A(2)(f) of the Local Government Act, 1993, Council resolves to move into Confidential Session to discuss the report 2023 Year End Management Letter; d) Report 5.4, pursuant to Section 10A(2)(f) of the Local Government Act, 1993, Council resolves to move into Confidential Session to discuss the report Risk Report; and e) Report 7.1, pursuant to Section 10A(2)(f) of the Local Government Act, 1993, Council resolves to move into Confidential Session to discuss the report Cyber Security Quarterly Update. 2. That the reasons for closing the meeting to the public to consider this item be that the report contains: a) Reports 5.1 commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it; b) Report 5.2 personnel matters concerning particular individuals (other than councillors); and c) Reports 5.3, 5.4 and 7.1 matters affecting the security of the council, councillors, council staff or council property. 3. That on balance it is considered that receipt and discussion of the matter in open Council would be contrary to the public interest, as: a) Report 5.1 the nature and content of internal audit reports is for operational purposes; b) Report 5.2 the service review makes recommendations which, if accepted, will impact a number of staff directly. Staff and unions are being consulted as per the requirements of the Local Government Award, and until feedback has been considered and applied to this proposal, it should remain confidential; c) Report 5.3 the nature and content of audit reports is for operational purposes and report details information about Council systems, controls and processes; c) Report 5.4 risk information; and b) Report 7.1 exposes information security risks and vulnerabilities that could assist unauthorised threats to Council's information and systems. (Grier/Grinberg) The recommendation was put to the vote and declared carried. |
Report No. 7.1 Confidential - Cyber Security and System Outages Quarterly Update File No: I2024/54
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That the meeting move out of confidential session. (Grinberg/Hunter) The recommendation was put to the vote and declared carried.. |
Report No. 7.2 Service Review Framework File No: I2024/78
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Report No. 7.3 Delivery Program 6-monthly Report and Operational Plan 2023/24 Quarter 2 Report - to 31 December 2023 File No: I2024/96
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BUSINESS ARISING
Cr Swivel left the meeting at 1:11pm and did not return.
There being no further business the meeting concluded at 1:58pm.