Minutes of Meeting
Audit, Risk and Improvement Committee Meeting
Venue |
Conference Room, Station Street, Mullumbimby |
Date |
Thursday, 17 November 2022 |
Time |
11.30am |
BYRON SHIRE COUNCIL
Audit, Risk and Improvement Committee Meeting Minutes 17 November 2022
Minutes of the Audit, Risk and Improvement Committee Meeting held on Thursday, 17 November 2022
File No: I2022/1653
PRESENT: Cr M Swivel, Cr A Hunter
Staff: Mark Arnold (General Manager)
Esmeralda Davis (Director Corporate and Community Services)
Heather
Sills (Acting Manager Corporate Services)
James Brickley (Manager Finance)
Colin Baker (Manager Business Systems and Technology)
Amber Watt (Strategic Risk Coordinator)
Mila Jones (Governance and Internal Audit Coordinator)
Amber Evans Crane (Minute taker)
Community Representatives: Patrick Grier (Chairperson)
Bernard Grinberg
Other Attendees: Jarrod Lean (Grant Thornton)
Gearoid Fitzgerald [Virtual]
Adam Bradfield [Virtual]
In the absence of Michael Georghiou at today’s meeting, Patrick Grier was nominated as the Chairperson.
Patrick Grier (Chair) opened the meeting at 11.31AM and acknowledged that the meeting was being held on Bundjalung Country.
Attendance via AUDIO-VISUAL LINK:
Gearoid Fitzgerald and Adam Bradfield attended via audio-visual link.
There was an apology from Michael Georghiou.
Committee Recommendation:
That the apology from Michael Georghiou be accepted. (Grier)
Declarations of Interest – Pecuniary and Non-Pecuniary
There were no declarations of interest.
Adoption of Minutes from Previous Meetings
Note: The minutes of the meeting held on 18 August 2022 were noted, and the Committee Recommendations adopted by Council, at the Ordinary Meeting held on 29 September 2022.
Business Arising from Previous Minutes
There was no business arising from previous minutes.
The Committee changed the order of business to deal with Report 6.1 next on the Agenda.
LATE Report - Corporate and Community Services
Gearoid Fitzgerald and Adam Bradfield left the meeting.
Staff Reports - Corporate and Community Services
Report No. 4.2 2023 Agenda Schedule File No: I2022/1440
|
That Council endorses the Agenda Schedule for 2023 (Attachment 2 E2022/98398). (Hunter/Swivel) The recommendation was put to the vote and declared carried. |
Confidential Reports - Corporate and Community Services
PROCEDURAL MOTION
That the meeting move into confidential session for the following reasons:
Report No. 5.1 Confidential - Internal Audit Report Quarter 1 2022-23 including Open Space Review
1. That pursuant to Section 10A(2)(a) and (d)i of the Local Government Act, 1993, Council resolve to move into Confidential Session to discuss the report Internal Audit Report Quarter 1 2022-23 including Open Space Review.
2. That the reasons for closing the meeting to the public to consider this item be that the report contains:
a) personnel matters concerning particular individuals (other than councillors)
b) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it
3. That on balance it is considered that receipt and discussion of the matter in open Council would be contrary to the public interest, as:
the nature and content of internal audit reports is for operational purposes.
Report No. 5.2 Confidential - Risk Report
1. That pursuant to Section 10A(2)(f) of the Local Government Act, 1993, Council resolve to move into Confidential Session to discuss the report Risk Report.
2. That the reasons for closing the meeting to the public to consider this item be that the report contains:
a) details of systems and/or arrangements that have been implemented to protect council, councillors, staff and Council property
3. That on balance it is considered that receipt and discussion of the matter in open Council would be contrary to the public interest, as:
Risk Management
Report No. 5.3 Confidential - Cyber Security and IT System Outages Quarterly Update
1. That pursuant to Section 10A(2)(f) of the Local Government Act, 1993, Council resolve to move into Confidential Session to discuss the report Cyber Security and IT System Outages Quarterly Update.
2. That the reasons for closing the meeting to the public to consider this item be that the report contains:
a) details of systems and/or arrangements that have been implemented to protect council, councillors, staff and Council property
3. That on balance it is considered that receipt and discussion of the matter in open Council would be contrary to the public interest, as:
Exposes information security risks and vulnerabilities that could assist unauthorised threats to Council's information and systems.
Report No. 5.4 Confidential - External Audit Actions Quarter 1 2022-2023 Update
1. That pursuant to Section 10A(2)(f) of the Local Government Act, 1993, Council resolve to move into Confidential Session to discuss the report External Audit Actions Quarter 4 2021-2022 Update.
2. That the reasons for closing the meeting to the public to consider this item be that the report contains:
a) details of systems and/or arrangements that have been implemented to protect council, councillors, staff and Council property
3. That on balance it is considered that receipt and discussion of the matter in open Council would be contrary to the public interest, as:
Nature and content of audit reports is for operational purposes and report details information about Council systems, controls and processes.
Cr Swivel left the meeting room at 1.22PM.
Cr Swivel returned to the meeting room at 1.26PM.
The following reports were provided to the Audit, Risk and Improvement Committee for information:
There being no further business the meeting concluded at 1:35PM.