Audit, Risk and Improvement Committee Meeting
Venue |
Conference Room, Station Street, Mullumbimby |
Date |
Thursday, 19 May 2022 |
Time |
11.15am |
Esmeralda Davis
Acting Director Corporate and Community Services
I2022/540
Distributed 12/05/22
BYRON SHIRE COUNCIL
Audit, Risk and Improvement Committee Meeting Minutes 19 May 2022
Minutes of the Audit, Risk and Improvement Committee Meeting held on Thursday, 19 May 2022
File No: I2022/540
PRESENT: Cr M Swivel (arrived 11.58am), Cr A Hunter
Staff: Mark Arnold (General Manager)
Esmeralda Davis (Acting Director Corporate and Community Services)
James Brickley (Manager Finance)
Mila Jones (Governance and Internal Audit Coordinator)
Phil Holloway (Director Infrastructure Services)
Heather Sills (Corporate Planning and Improvement Coordinator)
Colin Baker (Manager Business Systems & Technology)
Community Representatives: Michael Georghiou, Bernard Grinberg, Phoebe Mwanza
External Representatives: Jarrod Lean (Grant Thornton), Adam Kim (Grant Thornton), Georoid Fitzgerald (NSW Audit Office), Renee Moloney (TNR)
At the commencement of the meeting, a vote was held to determine the new Chairperson. As a result of the vote, Michael Georghiou was elected as the Chair of the Committee.
Michael Georghiou (Chair) opened the meeting at 11.20am and acknowledged that the meeting was being held on Bundjalung Country.
Cr Swivel advised he would not be present until later in the meeting.
Declarations of Interest – Pecuniary and Non-Pecuniary
There were no declarations of interest.
Adoption of Minutes from Previous Meetings
Note: The minutes of the meeting held on 21 October 2021 were noted, and the Committee Recommendations adopted by Council, at the Ordinary Meeting held on 25 November 2021.
Business Arising from Previous Minutes
There was no business arising from previous minutes.
Staff Reports - General Manager
Staff Reports - Corporate and Community Services
The order of business was changed to deal with reports 4.7, 5.3, 5.9, 5.4, 5.6, 5.8 and 5.10 next on the Agenda.
PROCEDURAL MOTION
That the Committee moves into Confidential Session under the Local Government Act as follows: Report 5.3: 1. That pursuant to Section 10A(2)(f) of the Local Government Act, 1993, the Committee move into Confidential Session to discuss Cyber Security and IT System Outages Quartertly Update. 2. That the reasons for closing the meeting to the public to consider this item be that the report contains: a) details of systems and/or arrangements that have been implemented to protect council, councillors, staff and Council property 3. That on balance it is considered that receipt and discussion of the matter in open Committee would be contrary to the public interest, as: Exposes security risk and vulnerabilities that could assist unauthorised threats to Council's information and systems Report 5.9: 1. That pursuant to Section 10A(2)(f) of the Local Government Act, 1993, the Committee move into Confidential Session to discuss the report Cyber Security and IT System Outages Quarterly Update. 2. That the reasons for closing the meeting to the public to consider this item be that the report contains: a) details of systems and/or arrangements that have been implemented to protect council, councillors, staff and Council property 3. That on balance it is considered that receipt and discussion of the matter in open Committee would be contrary to the public interest, as: Exposes security risk and vulnerabilities that could assist unauthorised threats to Council's information and systems. Report 5.4: 1. That pursuant to Section 10A(2)(f) of the Local Government Act, 1993, the Committee move into Confidential Session to discuss the report 2021 Year End Audit Management Letter. 2. That the reasons for closing the meeting to the public to consider this item be that the report contains: a) details of systems and/or arrangements that have been implemented to protect council, councillors, staff and Council property 3. That on balance it is considered that receipt and discussion of the matter in open Committee would be contrary to the public interest, as: Nature and content of audit reports is for operational purposes and report details information about Council systems, controls and processes. Report 5.6: 1. That pursuant to Section 10A(2)(d)i of the Local Government Act, 1993, the Committee move into Confidential Session to discuss the report Internal Audit Report - 2021-2022 Quarters 2 and 3. 2. That the reasons for closing the meeting to the public to consider this item be that the report contains: a) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it 3. That on balance it is considered that receipt and discussion of the matter in open Committee would be contrary to the public interest, as: nature and content of internal audit report is for operational purposes. Report 5.8: 1. That pursuant to Section 10A(2)(f) of the Local Government Act, 1993, the Committee move into Confidential Session to discuss the report 2021-2022 External Audit Engagement Plan. 2. That the reasons for closing the meeting to the public to consider this item be that the report contains: a) details of systems and/or arrangements that have been implemented to protect council, councillors, staff and Council property 3. That on balance it is considered that receipt and discussion of the matter in open Committee would be contrary to the public interest, as: The report contains details of systems and/or arrangements that have been implemented to protect Council, Councillors, Staff and Council property. Report 5.10: 1. That pursuant to Section 10A(2)(f) of the Local Government Act, 1993, the Committee move into Confidential Session to discuss the report Recognition of Rural Fire Service Assets. 2. That the reasons for closing the meeting to the public to consider this item be that the report contains: a) details of systems and/or arrangements that have been implemented to protect council, councillors, staff and Council property 3. That on balance it is considered that receipt and discussion of the matter in open Committee would be contrary to the public interest, as: Determination of approach for recording assets related to the Rural Fire Service (Georghiou/Hunter) The recommendation was put to the vote and declared carried. |
Procedural MotionS |
That the meeting move out of confidential session. (Georghiou/Swivel)
The recommendation was put to the vote and declared carried. |
That the remaining items listed below be deferred to the 18 August 2022 meeting:
Report No. 5.1 Confidential - Quarter 1 - 2021-22 Internal Audit Report Report No. 5.5 Confidential - External Audit Actions Quarter 1 2021-2022 Update Report No. 5.11 Confidential - Social Engineering Incident - Reporting of Independent Investigation (Georghiou/Hunter)
The recommendation was put to the vote and declared carried. |
There being no further business the meeting concluded at 1.44pm.