Audit, Risk and
Improvement Committee Meeting Minutes 20 May 2021
Minutes of the Audit,
Risk and Improvement Committee Meeting held on Thursday, 20 May
2021
File No: I2021/800
PRESENT: Cr
M Lyon, Cr B Cameron, Cr A Hunter
Staff: Mark Arnold (General
Manager)
Vanessa
Adams (Director Corporate and Community Services)
Phil Holloway (Director Infrastructure Services)
Esmeralda
Davis (Acting Manager Corporate Services)
James Brickley (Manager Finance)
Heather
Sills (Corporate Planning and Improvement Coordinator)
Community:
Michael Georghiou (Chairperson), Brian Wilkinson, Rae Wills
Internal
Auditor: Pamela Robertson-Gregg (OCM) – item 5.1
Cr Michael Georghiou
(Chair) opened the meeting at 11:34am and acknowledged that the
meeting was being held on Bundjalung Country.
Apologies:
There were no apologies.
Declarations of Interest – Pecuniary and Non-Pecuniary
There were no declarations of
interest.
Adoption of Minutes
from Previous Meetings
Report No. 3.1 Adoption
of Minutes from Audit, Risk and Improvement Committee Meeting 18 February
2021
File No: I2021/593
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Committee Recommendation:
That the minutes of the Audit, Risk and Improvement
Committee Meeting held on 18 February 2021 be confirmed. (Georghiou/Wilkinson)
The recommendation was put to the
vote and declared carried.
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Business Arising from Previous Minutes
There was no business arising
from previous minutes.
Staff Reports -
Corporate and Community Services
Report No. 4.1 2020/21
Operational Plan Report - Q3 - March 2021
File No: I2021/746
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Committee Recommendation:
That the Audit, Risk, and Improvement Committee notes the
2020/21 Operational Plan Quarter 3 Report and proposed amendments being
reported to Council at the 27 May Ordinary Meeting. (Georghiou/Wilkinson)
The
recommendation was put to the vote and declared carried.
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Confidential
Reports - Corporate and Community Services
Procedural
Motion
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Committee
Recommendation:
1. That
pursuant to Section 10A(2)(d)i of the Local Government Act, 1993, Council
resolve to move into Confidential Session to discuss the following reports.
2. That
the reasons for closing the meeting to the public to consider this item be
that the reports contain:
a) commercial
information of a confidential nature that would, if disclosed prejudice the
commercial position of the person who supplied it
3. That
on balance it is considered that receipt and discussion of the matter in open
Council would be contrary to the public interest, as the nature
and content of the reports are for operational purposes. (Georghiou/Hunter)
The recommendation was put to the
vote and declared carried.
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Report No. 5.1 Confidential - Internal Audit Report
- May 2021
File No: I2021/594
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Committee
Recommendation:
That the Audit, Risk and Improvement Committee:
1. Notes
the Internal Audit Status Report – May 2021 (E2021/63051)
2. Endorses
the recommendations from the Executive Team to close off 4 recommendations in
Appendix A of the Internal Audit Status Report (E2021/63051)
3. Requests
management to implement the recommendations made in the Internal Audit of
Stores (Inventory Management) – April 2021 (E2021/59676)
(Georghiou/Hunter)
The recommendation was put to the vote and declared carried.
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Pamela
Robertson-Gregg left the meeting at 11:54am
Report No. 5.2 Confidential - Risk Management Update
File No: I2021/595
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Committee
Recommendation:
That the Audit, Risk and Improvement Committee notes the
strategic and operational risk reports for the quarter ending 31 March 2021
(E2021/53312). (Georghiou/Lyon)
The
recommendation was put to the vote and declared carried.
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Report No. 5.3 Confidential - Business Continuity
Plan Review 2021
File No: I2021/625
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Committee
Recommendation:
That the Audit Risk & Improvement Committee endorses
the revised Business Continuity Plan (E2021/56241). (Georghiou/Wilkinson)
The
recommendation was put to the vote and declared carried.
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Report No. 5.4 Confidential - Cyber Security and
System Outages Quarterly Update
File No: I2021/656
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Committee
Recommendation:
That the Audit, Risk and Improvement Committee:
1. Notes
the attached security and incident reports;
a) Security
Incident Report. Attachment 1 (E2021/58590); and,
b) Incident
Outage Report. Attachment 2 (E2021/58589); and,
c) Security
Intrusion Detection Report. Attachment 3 (E2021/58587); and
2. Receives
ongoing status reports for cyber incidents and systems outages.
(Cameron/Lyon)
The recommendation was put to the vote and declared carried.
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