Extraordinary Audit,
Risk and Improvement Committee Meeting Minutes
21 October
2021
Minutes of the Extraordinary
Audit, Risk and Improvement Committee Meeting held on Thursday,
21 October 2021
File No: I2021/1663
PRESENT: Cr
M Lyon, Cr B Cameron, Cr A Hunter
Staff: Mark Arnold (General
Manager)
Vanessa
Adams (Director Corporate and Community Services)
Esmeralda
Davis (Acting Manager Corporate Services)
James Brickley (Manager Finance)
Alexandra
Keen (Audit Risk & Improvement Coordinator)
Community:
Michael Georghiou (Chairperson), Brian Wilkinson, Rae Wills
Other attendees: Jarrod Lean, Grant
Thornton
Adam
Kim, Grant Thornton
Gearoid
Fitzgerald, NSW Audit Office
Adam
Bradfield, Thomas Noble & Russell
Michael Georghiou (Chairperson)
opened the meeting at 2.04pm and acknowledged that the meeting
was being held on Bundjalung Country.
Apologies:
There were no apologies.
Declarations of Interest – Pecuniary and Non-Pecuniary
There were no declarations of
interest.
Adoption of Minutes
from Previous Meetings
Report No. 3.1 Adoption
of Minutes from Audit, Risk, and Improvement Committee meeting of 19 August
2021
File No: I2021/1452
|
Committee Recommendation:
That the minutes of the Audit, Risk and Improvement
Committee Meeting held on 19 August 2021 be confirmed.
(Georghiou/Hunter)
The recommendation was put to the
vote and declared carried.
|
Note: The
minutes of the meeting held on 19 August 2021 were noted, and the Committee
Recommendations adopted by Council, at the Ordinary Meeting held on 23 September
2021.
Business Arising from Previous Minutes
There was no business arising
from previous minutes.
Staff Reports -
Corporate and Community Services
Report No. 4.1 Proposed
ARIC Work Plan for 2022
File No: I2021/1578
|
Committee Recommendation:
That the Audit, Risk and Improvement Committee
approves the draft Audit Risk and Improvement Committee Work Plan for 2022 at
Attachment 1 (E2021/120219).
(Georghiou/Wilkinson)
The
recommendation was put to the vote and declared carried.
|
Report No. 4.2 Office
of Local Government - Risk Management and Internal Audit for Local Councils
in NSW: Guidelines
File No: I2021/1451
|
Moved:
That the
Audit, Risk and Improvement Committee approves:
i) the
drafting of a submission to the Office of the Local Government on the Draft
Risk Management and Internal Audit for Local Councils in NSW - Guidelines
on behalf of Byron Shire Council, based on the matters at Attachment 3
(E2021/115947) and any further submissions from Audit, Risk and Improvement
Committee members prior to 4 November 2021.
ii) the
consideration of the draft submission at the next Audit, Risk, and
Improvement Committee meeting on 11 November 2021 prior to going to Council
for endorsement on 25 November 2021.
(Georghiou/Cameron)
|
Jarrod Lean left the meeting at
2.27pm.
Report No. 4.3 Draft
2020/2021 Financial Statements
File No: I2021/1642
|
Committee Recommendation:
That the Audit, Risk and Improvement Committee
recommends to Council:
1. That Council
adopts the Draft 2020/2021 Financial Statements incorporating the General
Purpose Financial Statements (#E2021/127421) and Special Purpose Financial
Statements (#E2021/127426).
2. That
Council approves the signing of the “Statement by Councillors and
Management” in accordance with Section 413(2)(c) of the Local
Government Act 1993 and Section 215 of the Local Government (General)
Regulation 2021 in relation to the 2020/2021 Draft Financial Statements.
3. That
the Audited Financial Statements and Auditors Report be presented to the
public at the Ordinary Meeting of Council scheduled for 25 November 2021 in
accordance with Section 418(1) of the Local Government Act 1993.
(Georghiou/Wilkinson)
The
recommendation was put to the vote and declared carried.
|
There being no further business the meeting concluded at 2.55pm.