Minutes of Meeting

Floodplain Management Advisory Committee Meeting

Venue	Conference Room, Station Street, Mullumbimby
Date	Tuesday, 13 February 2024
Time	9.00am

BYRON SHIRE COUNCIL

Floodplain Management Advisory Committee Meeting Minutes 13 February 2024

Minutes of the Floodplain Management Advisory Committee Meeting held on Tuesday, 13 February 2024

File No: I2024/181

ATTENDANCE:

Councillors:	Cr M Lyon (Mayor)	In person
	Cr D Dey	In person
	Cr Coorey	Absent
Staff:	Phil Holloway	Apology
	Samuel Frumpui (Manager Works)	In person
	James Flockton (Infrastructure Planning Coordinator)	In person
	Steve Twohill (Flood and Drainage Engineer)	In person
	Chloe Dowsett (Coast and Biodiversity Coordinator)	Apology
	Dominika Tomanek	In person
	Honey Ayres	In person
Invited members:	Scott Moffett DCCEEW	In person
	Martin Rose DCCEEW	Apology
	Peter Mair (State Emergency Service) – voting member	In person
	Jeremy Carpenter (SES)	In person
Community:	Karl Allen	In person
	Matthew Lambourne	In person
	Steven Harris	In person
	Catherine Lane	In person
	Robert Crossley	Apology
Visitors:

Cr Lyon (Chair) opened the meeting at 9:10am and acknowledged that the meeting was being held on Bundjalung Country.

Attendance via AUDIO-VISUAL LINK:

Apologies:

Robert Crossley

Martin Rose

Phil Holloway

Chloe Dowsett

Cr Coorey (Absent)

Declarations of Interest – Pecuniary and Non-Pecuniary

There were no declarations of interest.

Adoption of Minutes from Previous Meetings

Report No. 3.1           Adoption of Minutes from Previous Meeting

File No:                       I2024/145

Committee Recommendation:

That the minutes of the Floodplain Management Advisory Committee Meeting held on 8 December 2023 be confirmed. (Lyon/Lane)

The recommendation was put to the vote and declared carried.

Business Arising from Previous Minutes

The Floodplain Management Advisory Committee acknowledges that Rebecca Brewin has resigned from the Committee effective immediately.

The Committee acknowledges that Ziwar Sattouf has not attended the last three meetings, and as such recommends that he is released from the Committee.

The Committee has decided not to advertise the position.

Staff Reports - Infrastructure Services

Report No. 4.1           Floodplain Management Advisory Committee Goals for 2024

File No:                       I2024/129

Committee Recommendation:

1. That the Floodplain Management Advisory Committee note the report.

2. Council includes an assessment of an option which is the removal of Myokum Street embankment, and increase of Jubilee avenue culvert capacity, in the technical brief of the future North Byron Flood study, and associated risk management study and plan. (This is part of item 12 in the action list).

3. That Council notes its intention to make Flood Certificate information publicly available for all properties covered by suitable floodplain plans. (Lyon/Lane)

The recommendation was put to the vote and declared carried.

Report No. 4.2           Community Education Strategy and Review of Flood Options - Project Update

File No:                       I2024/157

Committee Recommendation:

That the Floodplain Management Advisory Committee:

1. Note the update on the ‘Community Education Strategy and Review of Flood Options’ project which focusses on the Northern Byron Shire communities.

2. Recommend that the DCCEEW be requested to commission animation graphic models of the 2022 flood event and provide to Council to assist in future community engagement. (Lyon/Lambourne)

The recommendation was put to the vote and declared carried.

Report No. 4.3           Post 2022 Event Flood Behaviour Analysis - Brunswick River - Final Draft Report - September 2023-NSW Department of Planning & Environment

File No:                       I2024/178

Committee Recommendation:

1. That the Flood Advisory Committee notes that DCCEEW has issued its “Post 2022 Event Flood Behaviour Analysis - Brunswick River - Final Report ”

2. That Council adhere to the North coast settlement planning guidelines 2019, and not develop areas either where the land is flood prone at 1% AEP, or where there is no evacuation route.

3. That Council use the higher of two sets of levels, as the basis for determining flood planning levels: 1. Levels from the three adopted FPMS&P; 2. Levels from a peak water surface established from community data throughout the floodplains (peak levels February and March 2022). (Dey/Lyon)

The recommendation was put to the vote and declared carried.

There being no further business the meeting concluded at 11:12am.